university of florida school of theatre + dance emergency

UniversityofFloridaSchoolofTheatre+Dance

EmergencyManagementPlan

BuildingName: NadineMcGuireTheatreandDancePavilionBuildingNumber: 687BuildingAddress: 1800McCartyDrive P.O.Box115900 Gainesville,FL32611BuildingPhone: (352)273-0500BuildingFax: (352)392-5114Website: http://www.arts.ufl.edu/theatreanddance/BuildingLocation: TheMcGuirePavilionislocatedoffofMcCartyDriveadjacenttotheReitz

UnionontheUniversityofFloridacampus

Asof:7/25/16–Ver1.1

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SchoolofTheatre+DanceEmergencyPlan,Version1.1–7/25/16(PublicVenueDepartmentTemplate,VersionDate–01/01/2016)ExemptfromPublicRecordsPursuanttoFloridaStatutesSection119.071 UniversityofFlorida

TableofContents

TableofContents.......................................................................................................................................................................1

Authority/Adoption..................................................................................................................................................................4

CommitteeApprovalLetter...................................................................................................................................................5

RecordofChangestothePlan..............................................................................................................................................6

I. Introduction.........................................................................................................................................................................7

A. Purpose............................................................................................................................................................................7

B. Scope.................................................................................................................................................................................7

C. Authorities......................................................................................................................................................................7

II. PlanningAssumptions....................................................................................................................................................7

A. UniversityAssumptions............................................................................................................................................8

B. UnitAssumptions.........................................................................................................................................................8

III. ConceptofOperations..................................................................................................................................................8

A. University-WideEmergency...................................................................................................................................9

B. Unit-LevelEmergency............................................................................................................................................10

C. Recovery.......................................................................................................................................................................12

1. DamageAssessmentandReimbursement................................................................................................12

2. ContinuityofOperations...................................................................................................................................13

3. ResumptionofNormalBusinessOperations...........................................................................................13

IV. EmergencyNotificationandCommunications................................................................................................13

A. EmergencyNotification.........................................................................................................................................13

B. EmergencyCommunications...............................................................................................................................14

C. EmergencySupplies.................................................................................................................................................15

V. RolesandResponsibilities.........................................................................................................................................15

A. UniversityResponsibilities...................................................................................................................................15

B. SchoolofTheatre+DanceResponsibilities..................................................................................................16

C. BuildingEmergencyCoordinators....................................................................................................................17

VI. MaintainingandProtectingPublicVenues.......................................................................................................17

UniversityofFloridaSchoolofTheatre+DanceEmergencyPlan

A. SustainmentandProtectionofPublicVenues.............................................................................................17

B. PublicVenueClosureandEvacuation.............................................................................................................18

VII. PlanMaintenance.......................................................................................................................................................19

A. PlanDevelopmentandUpdates.........................................................................................................................19

B. TrainingandExercises...........................................................................................................................................19

AppendixA–EmergencyGuidance................................................................................................................................21

A.01ActiveShooter...........................................................................................................................................................22

A.02BombThreat..............................................................................................................................................................23

A.03Dangerous,DisruptiveorDisturbingEmployee........................................................................................25

A.04Dangerous,DisruptiveorDisturbingStudent.............................................................................................27

A.05FireAlarm/BuildingEvacuation.......................................................................................................................32

A.06EmergencyEvacuationProceduresforPeoplewithDisabilities........................................................33

A.07HazardousMaterialsInjury/Exposure..........................................................................................................35

A.08Injury/MedicalAssistance...................................................................................................................................36

A.09SevereWeather........................................................................................................................................................38

A.10SuspiciousPackagesandMail............................................................................................................................39

A.11UtilityOutage/Disruption....................................................................................................................................41

AppendixB–TropicalWeatherPlan.............................................................................................................................42

Attachments..............................................................................................................................................................................48

AttachmentA–LaboratoryandResearchAreasClosureChecklist:PreparationsforTropicalWeather/Hurricanes........................................................................................................................................................49

AttachmentB–AdministrativeandOfficeAreasClosureChecklist:PreparationsforTropicalWeather/Hurricanes........................................................................................................................................................52

AttachmentC–TropicalWeatherVehicleAssignments...................................................................................55

AttachmentD–EssentialContactsDuringSuspendedOperations.............................................................56

AttachmentE–InitialDamageAssessmentForm...............................................................................................57

AttachmentF–InformationPosting.........................................................................................................................58

AttachmentG–Acronyms..............................................................................................................................................59

AttachmentH–Definitions............................................................................................................................................60

AttachmentI–ResourceList........................................................................................................................................61

AttachmentJ–EmployeeswithEmergencyRoles..............................................................................................62

AttachmentK–VendorsandPartners.....................................................................................................................63

AttachmentL–SoTDEmployeeAccountabilityChecklist...............................................................................64

AttachmentM–StageManagerHold&EmergencyEvacuationAnnouncements................................65

AttachmentN–SoTDIncidentReport......................................................................................................................66

Authority/AdoptionThisSchoolofTheatre+Dance(SoTD)EmergencyPlandescribestheproceduresandorganizationalstructurebywhichtheunitwillrespondtoanactualorpotentialemergencywhichoccursattheUniversityofFlorida(UF)andimpactstheunit.ThisdocumenthasbeendevelopedinsupportoftheUFComprehensiveEmergencyManagementPlan(CEMP),andspecificallyaddressestheoperations,functions,androlesandresponsibilitiesthatSoTDwillhaveintheresponsetoandrecoveryfromanemergency.ThissignatureacknowledgestheacceptanceofthisPlanastheprimaryemergencyplanfortheunit,supersedingpreviousemergencyplans.Uponsigningthisletter,thedesignatedauthoritiesagreeto:

• SupporttheidentifiedpreparednesseffortstakenbySoTD.• Followtheoutlinedconceptofoperationsfortheunitduringanemergency.• Providesupportandauthorityasneededtotheunitduringorafteranemergency.• Promoteon-goingdevelopment,exercising,training,andenhancementofthisPlan.

_________________________________________________Dr.JerryDickey,DirectorSchoolofTheatre+Dance__________________________________________________Date

CommitteeApprovalLetter

RecordofChangestothePlan

DescriptionofChange Page#ofChange

DateofChange

PromulgationofTemplate All 09/03/2014

TemplateutilizedforSoTDEmergencyManagementPlanning All 7/25/16

I. Introduction

A. PurposeThisEmergencyPlaniscongruentwiththeUniversityofFlorida(UF)ComprehensiveEmergencyManagementPlan(CEMP)whichdetailstheUniversity’sapproachtocoordinatingemergencies.TheSchoolofTheatre+Dance(SoTD)hasakeyroleinsupportingactivitiesinresponsetoandrecoveryfromanemergencythataffectsUFandSoTD.ThisdocumentestablishesactionstakenbySoTDinsupportofUniversity-wideoperationsdescribedintheCEMP.UFispotentiallyatriskfromvarioushazardsandthisPlansupportstheUniversity’soverallgoaltoprotectlife,property,andtheenvironment.DuetothevaryingnatureofemergenciesthatmayimpacttheUniversityanditsunits,thisPlanisintendedtoserveasaflexibleguidetomeettheunit’sneedsasdictatedbytheemergency.

B. ScopeThisPlanprovidesanoverviewoftheemergencymanagementsystemandorganizationalstructureforSoTDandtheUniversity.Thedocumentoutlinesthecoordination,management,andgeneralconceptofoperationswithintheunitandincludesadditionalemergencymanagement-relateddocumentsaswellasreferencestopoliciesandprocedures.ThisPlanappliestoSoTDandallstudents,faculty,staff,andexternalpartnersworkingwithintheunit.ThisPlanmaybeactivatedinsupportoftheUniversityCEMPorinresponsetoanemergencyimpactingSoTD.ThedocumentsupportsactivitiesdescribedintheCEMPbutdoesnotsupersedeit.

C. AuthoritiesTheSoTDDirectorhasapprovedthisEmergencyPlan,establishingSoTD’sprogramforemergencyoperations.AdditionalauthorityforemergencymanagementatUFisderivedfromavarietyofsourceslistedintheUniversityCEMP,includingUniversityplansandpoliciesaswellasfederalandstateauthorities.

II. PlanningAssumptions

ThefollowingplanningassumptionscanbemaderegardingemergencieswhichmayimpacttheUniversity.

A. UniversityAssumptions

• Anemergencycanoccuratanytimeoftheday,night,weekend,holiday,withlittletonowarning.

• UFwillrespondtoalarge-scaleemergencyfromtheUniversitylevelusingtheUniversityCEMPasguidance.

• Thesuccessionofeventsinanemergencyisnotalwayspredictable;therefore,plansandprocedures,suchasthisdocument,serveasaguide,andmayrequireflexibilityinordertomeetthespecificsoftheemergency.

• Whenanemergencyinvolvesmultipledepartments,operationsmightbecoordinatedthroughtheUFEmergencyOperationsTeam(EOT).

• AnemergencywhichimpactsUFmayalsoaffectthesurroundingcommunityandregion,limitingaccesstoandavailabilityofexternalresources.

• Extendedemergenciesmayrequire24-houroperations,andstaffingshouldbeplannedaccordingly.

B. UnitAssumptions

• Unitsareexpectedtorespondtoanemergencybyemployingunit-levelemergency

plans.• EachUFunitshouldbefamiliarwiththeUniversityCEMP,itsrespectiveEmergency

Plan,andspecificresponsibilitiesassignedtoitwithinthesedocuments.• LifesafetyisthefirstpriorityatUF.Iflifesafetyisatriskfollowinganemergency,

facultyandstaffmightnotbeabletoaccessUniversityfacilitiesincludingbuildings,offices,orlaboratoriesduringorafteranemergency.

• PersonnelfromSoTDwillbeavailableforUFofficialsinanemergencytoprovideinformationspecifictotheirunitincludingdetailsregardingoperationsandfacilitiesaffectedbytheemergency.

III. ConceptofOperations

TheConceptofOperationsprovidesguidelinesforrespondingandrecoveringfromemergenciesattheunitlevel.UnitsshouldreferencetheUniversityCEMPforafulldescriptionofemergencyresponseandrecoveryoperationsattheUniversitylevel.UnitsandtheirpersonnelmighthaveadditionalresponsibilitiesintheUniversityCEMPtosupportaUniversity-wideemergencyresponse.AnydepartmentresponsibilitiesoutlinedintheUniversityCEMPshouldbeperformedinconjunctionwithresponseactivitiesattheindividualunitlevel,usingthefollowingasaguideforprioritizingresponseactions:

1. Lifesafetyandhealthissues2. Protectionofproperty3. Protectionoftheenvironment

A. University-WideEmergency

1. MonitoringThreatsandEmergencies

TheUFPoliceDepartment,theDepartmentofEmergencyManagementandEnvironmentalHealth&Safetyhavetheprimaryresponsibilityformonitoringthreatsandemergenciesandwilldisseminateappropriateinformationregardingactualorpotentialemergenciesandassociatedactionsasnecessary.

2. ActivationofUFComprehensiveEmergencyManagementPlanTheUniversityCEMPcanbeactivatedtoaddressoneormoreofthefollowingcircumstances:• Basedoninformationobtainedfromappropriateauthorities,Universityofficials

mightinitiallyactivateportionsofUniversityCEMPtocoordinatetheemergency.

• TheAssistantVicePresidentofPublicandEnvironmentalSafetymightactivatetheUniversityCEMPinresponsetoinformationregardinganactualorpotentialemergency.

• Incoordinationwithadeclaredlocal,state,orFederalemergency,theAssistantVicePresidentofPublicandEnvironmentalSafetymightactivatetheUniversityCEMP.

3. UFEmergencyOperationsCenterIfanemergencyaffectingUFrequirescoordinationattheUniversitylevel,UFmayactivateitsEmergencyOperationsCenter(EOC),whichservesastheUniversity’scentralpointofcoordinationforemergencyoperations.UnitsmayneedtocommunicatewiththeUniversityEOCinorderto:• AssistinsupportingtheUniversity’soverallemergencyresponseandrecovery,• Receiveupdatesonthestatusofemergencyoperations,• Coordinateand/orobtainassistancemanagingtheemergencyontheunitlevel,

and• Requestadditionalresourcestominimizedamageandimpactcausedbythe

emergency.

IftheUFEOChasbeenactivated,aunitmaycalltheUFPoliceDepartmentmainnumberat352-392-1111tocontacttotheUniversityEOC.

B. Unit-LevelEmergency

1. ReportingEmergenciesAllUFstudents,facultyandstaffhavearesponsibilitytoreportanyemergencywhichposesanimmediatethreattolifesafetybycalling911.Once911orotherappropriateauthoritieshavebeennotified,SoTDshouldfollowtheproceduresforspecifichazardslistedinAppendixA,asappropriate.Ifastudent,facultyorstaffinaunitreportsanemergencythatmightreduceorimpedeunitfunctions,theSoTDDirector,alongwiththeotherappropriateemergencycontactsasdescribedbelow,shouldalsobenotified.Iftheemergencyimpactstheunits’facilities,theappropriateworkmanagementcentershouldadditionallybenotified.Ifabuildinghasbeensignificantlydamagedorimpacted,UFPoliceDepartmentand/orEnvironmentalHealth&Safetywilldetermineifthestructureissafetooccupy.Iftheincidentinvolveshazardousmaterials,butdoesnotposeanimmediatethreattolifesafety,theUFPoliceDepartmentshouldbecalledat352-392-1111.ThePolicedispatcherwillcontacttheappropriateUniversitydepartments,includingEnvironmentalHealth&Safetyandlocalemergencyrespondersasnecessary.SoTDwillsupportEnvironmentalHealth&Safetyinprovidinginformationregardingmaterialsinvolved.Iftheemergencyincidentrendersacademicorclassroomspaceunusable,SoTDwillcontacttheOfficeoftheUniversityRegistrarat352-392-1374.

2. SchoolofTheatre+DanceEmergencyPlanActivationTheSoTDDirectorordesigneemayactivateportionsoralloftheDepartmentEmergencyPlantotheextentnecessarytocoordinatetheemergencyresponseandrecoveryoperations.IfallorpartofthePlanisactivated,appropriatepersonnelwithintheunitrequiredtoimplementactionsdescribedinthePlanshouldbenotified.RefertoSectionV.RolesandResponsibilitiesfordescriptionsofspecificrolesandresponsibilitiesinanemergency.

Essentialunitemployees(asdesignatedbytheSoTDDirector)mightberequiredtoassistinimplementingtheEmergencyPlan.Identifiedemployeesshouldtakepreparatoryarrangementstofacilitatetheirabilitytoreporttoworkasneededduringemergencyoperations.Thesepersonalpreparednessmeasuresincludeplanningforfamily,petandotherresponsibilities.

3. EmergencyResourceRequestsIfSoTDrequiresUniversityresourcesforemergencyresponseorrecoveryandtheUniversityEOChasnotbeenactivated,theSoTDDirector’sdesigneewillcontacttheappropriateUFdepartmentforassistance,suchasUFPoliceDepartmentandEnvironmentalHealth&Safety,basedonthenatureoftheneed.IftheUniversityEOChasbeenactivated,theSoTDDirectorordesigneewillcontacttheEOCwithrequestsforresourcesbycallingtheUFPoliceDepartmentmainnumberat352-392-1111.

4. EmployeeAccountabilitySoTDshouldaccountforemployeesfollowinganemergencyattheworkunitlevel.

DuringabuildingevacuationtheBuildingEmergencyCoordinators(BEC)anddesigneeswilloverseeaccountingforemployees.TheBEC’sanddesigneeswillutilizetheEmployeeAccountabilityChecklist(includedasAttachmentLofthisdocument).TheSoTDHealth&SafetyCommitteewithassistancefromtheAssistanttotheDirectorwillupdatethechecklistatthebeginningofeachsemester.

Employeeswillbeaccountedforviacalllistfornon-evacuationemergencies.TheSoTDHealth&SafetyCommitteewillmaintainthecalllistwithassistancefromtheAssistanttotheDirector.TheSoTDDirector,AssistanttotheDirector,BuildingEmergencyCoordinators,andHealth&SafetyCommitteedesigneeshaveaccesstothecalllist.ThedesignatedmeetingplaceforevacuatingtheMcGuirePavilionisthegrassyareasoutheastofthebuildingcrossingMcCartyDrive(directlyacrossthestreetfromG6&G10Studios).Evacueesshouldutilizethecrosswalkwhenpossibleandheadtowardthepicnictableareatoremain100’fromthebuilding.Seeimageonpage12.

C. RecoveryTherecoveryprocessfollowstheinitialemergencyresponsephase.Intheeventofalarge-scalerecoveryeffort,additionalassistancemightberequestedbytheUniversityfromlocal,stateandfederalemergencymanagementagencies.FordetailedinformationregardingtheUniversity’srecoveryplans,protocols,andprocedures,refertotheUniversityCEMP.UnitsaffectedbytheemergencyshouldcoordinatewiththeUniversityEOCtodetermineappropriaterecoveryactivitiesincludingdamageassessment,alternatefacilitiesandresumptionofnormaloperations.1. DamageAssessmentandReimbursement

Whendeemedsafebyapublicsafetyauthority,unitsshouldconductapreliminarydamage assessment of their buildings. The appropriate external and internalbuilding assessment forms should be completed. If UF’s damage assessmentwebsiteisfunctional,enterinformationintothesystem.Ifnotfunctional,theformsshouldbefaxedordeliveredtothebuilding’sappropriateworkmanagementcenter.(DamageAssessmentformisincludedasAttachmentEofthisdocument.)Departments shouldnot go into buildings that are suspected or determined to beunsafe. Any dangerous conditions or issues requiring urgent response should be

reported immediately to the appropriate work management center or UF PoliceDepartment.UFDamageAssessmentWebsitehttps://emergency.ufl.edu/programs/damage-assessment-program/(LoginusingGatorLinkIDandpasswordwhenprompted)It is important for units to document damage, including photographs, in order torecoveranypotentialinsuranceorFEMAreimbursement.Anotationofthelocation,includingbuildingandroomnumber,shouldbeincludedineachphotograph.(Thiscan be accomplished by including a hand-written sign in the picture or laterelectronicediting.)Units should take safe, protective actions thatmitigate or reduce hazards in theirbuildings and areas. (Example: Department placing barricade tape around adangerousareainabuildingtopreventpeoplefromenteringthearea.)Employeesshouldnottakeanyactionswhichplacethemselvesorothersindanger.

2. ContinuityofOperationsIftheemergencycausesdisruptionsinoperations,damagetofacilitiesorimpactstoemployees,theContinuityofOperations(COOP)planmayneedtobeimplemented.ACOOPaddressesthecontinuanceofaunit’sessentialfunctionsdespitedisruptionsfromanemergency.SoTD’sCOOPPlanislocatedinAppendixCcurrentlyunderdevelopment.

3. ResumptionofNormalBusinessOperationsOncerecoveryeffortsarecomplete,theUniversitywillresumenormalbusinessandacademicoperations.Insomecases,thismighttakeseveraldays,weeks,orevenmonthsandmayrequiretherelocationofeffectedoperationsdependingontheimpactandseverityoftheemergency.TheSoTDDirectorordesigneewillcoordinatewiththeUniversityEOC,UniversityadministrationaswellaswithSoTDpersonnel,onthereturntonormaloperations.

IV. EmergencyNotificationandCommunications

A. EmergencyNotification

1. UniversityNotification

TheUniversityemploysamulti-modalapproachtoemergencynotifications,termedUFAlert,tonotifytheUniversitycommunityofemergencies.ThesystememploysSMS/textmessaging,email,VoIPtelephones/speakers,socialmedia,webpostingsontheUFhomepageandothermethods.AllUniversitystudents,faculty,andstaffareresponsibleformaintainingtheircurrentemergencycontactinformationinmyUFLinordertoreceivetimelyemergencynotifications.SoTDwillencouragefacultyandstafftoparticipateintheUFAlertsystems.

2. DepartmentNotificationSoTDmaintainsaninternalnotificationsystem(s)includingmassemaildistributionandacontactlistofemployeeswithemergencyroles(seeAttachmentJ).Additionally,SoTDmaintainsacontactlistofvendors/partners(seeAttachmentK).College/Departmentalnotificationsmayincludespecificdetailsandinstructionsfortheunitincludingimpactedfacilities,alteredworklocationsandappropriateemployeeactions.IfinformationneedstobecommunicatedbeyondtheunittotheUniversitycommunityandpublic,UniversityRelationsshouldbecontactedforcoordinationandassistance.

B. EmergencyCommunications

1. UniversityCommunications

UniversityRelationsservesasthecentralpointforUniversitycommunicationsduringanemergency.AllpublicinformationandcommunicationshouldbecoordinatedthroughUniversityRelationswithsupportprovidedbySoTDcommunicationspersonnel.

2. DepartmentCommunicationsIftheunitisaffectedbytheemergency,SoTDisresponsibleformaintainingcommunicationsbetweentheDepartmentandtheUniversityEOCtoensurethattheoverallimmediateneedsoftheUniversityarebeingmet.

Throughouttheemergency,SoTDwillprovidestatusupdatestoitsfacultyandstaffmembers,asappropriate.(ReferenceAttachmentJ)

C. EmergencySuppliesEmergenciesmayrequiretheneedforspecificandspecializedemergencyresourcesandequipment.Inaddition,gatheringcertainemergencysuppliespriortoanemergencyforSoTDcanallowdepartmentstafftobemorepreparedfortheemergency.

SoTDmaintains,ataminimum,thefollowingsupplies:• FirstAidKits

o StationaryFirstAidKitsarelocatedintheSceneShop,CostumeShop,ElectricsShop,outsideofG15Studio,andinsideG6,G10,andG11Studios

• SoTDEmergencyPlano HardcopiesarelocatedattheReceptionDesk,SceneShop,Electrics

Shop,CostumeShopandStageManagementworkspaceo AnelectroniccopycanbeaccessedthroughBasecampandviaemail

requesttojgoelz@arts.ufl.edu.• Flashlightsandbatteries

o LocatedattheReceptionDesk,SceneShop,ElectricsShop,andStageManagementworkspace

• PlasticsheetingisavailableintheSceneShop

V. RolesandResponsibilities

SoTDwillsupportUniversityoperationsasneededwhileaddressingspecificresponseactionsattheunitlevel.ThepriorityofoperationstobecompletedwillbedeterminedbytheSoTDDirectorordesignee,incoordinationwiththeUniversitypriorities.ThemostimmediateneedsoftheUniversitywillbeaddressedfirst,prioritizedbytheprotectionoflifesafetyandhealth,property,andtheenvironment.A. UniversityResponsibilities

TheUniversityisresponsibleforoverallmanagementoftheemergency,ensuringthesafetyandprotectionoflife,property,andtheenvironment.TheUniversitywillmanagetheemergencythroughtheUniversityEOCifneededandbypartneringwithexternalresponders,asappropriate.TheUniversitywilldisseminateinformationregardingtheemergencysituationtotheUFcommunityasappropriate.

B. SchoolofTheatre+DanceResponsibilitiesTheorganization’sresponsetotheemergencywilldependonimpactsfromtheemergency,University-wideactionsandtheunit’smissioncriticalfunctions.Theactionsdescribedbelowprovideguidancerelatedtoemergencyresponseandrecoveryeffortsbasedontheneedsoftheunit.Preparedness• TheSoTDDirectorprovidesongoingexecutivesupportfortheSoTDemergency

managementprogramandestablishesanEmergencyPlanningTeam(SoTDHealth&SafetyCommittee)tomaintainemergencyplansandproceduresspecifictothevenues.

• Informemployeesofdepartmentemergencyplansandprocedures.• Employeesshouldbeeducatedaboutemergencyproceduresthrough

department/officestaffmeetingsandprovidedinstructionsonhandlingemergenciesthatmayoccur.

• EncourageemployeestoupdatecontactinformationonmyUFLtoreceiveemergencynotifications.

• Maintainaresourcelist/contactlistwithimportantnumbersandemployeecontactinformation.

• Createanevacuationplanspecifictothepublicvenues.Ensureitoutlinesegressroutes,safeassemblyareas,proceduresforpersonswithaccessandfunctionalneeds,androlesandresponsibilitiesforpublicvenuestaff.

• Createacommunicationsplanthatincludespoliciesandinstructionsforuseforallcommunicationstools(publicaddresssystem,2-wayradios,etc.).Includeinformationregardingtrainingstaffoncommunicationstoolsandregularmaintenanceandtestingofcommunicationstechnologies.

• Reviewemergencypowerneedsandavailability.Testandmaintaingeneratorsasnecessary.

• CoordinatewiththeFireSafetyOfficeofUF’sEnvironmentalHealth&Safetyregardingfacilityfireprotectionsystems,emergencylighting,fireextinguishertraining,buildingevacuationandothersafetyissues.

• ComplywithapplicableUniversity,local,state,andfederalregulationsregardingemergencyplanningforpublicvenuesincludingthoseenforcedbytheGainesvilleFireRescue(OperationSafeClub).

Response• TheSoTDDirectorordesigneewillprovideinformationregardingchangesto

operatingoreventschedules.SchedulechangedecisionsmaybemadebythepublicvenueorbebasedonUniversity-widedecisions.Publicvenuestaffandthegeneralpublicshouldbenotifiedofschedulechangesandeventcancellations.

• NotifyappropriateUFdepartment(s)orofficialsofanemergencyatthepublicvenue.

• CoordinatewiththeUFPoliceDepartmentandotherfirstrespondersappropriatelythroughouttheemergency.Provideinformationaboutthefacilityifneeded,andmakenecessarymanagementoreventdecisions.

• Throughoutandfollowingtheemergency,regularlyupdateemployeesandguestsabouttheemergency.Notifythegeneralpublicaswell,iftheresponseimpactspublicaccesstothevenueorcauseseventcancellations.

• CoordinatewiththeUniversityPoliceDepartmentandappropriateworkmanagementcenteronsecuringbuildingsifneeded,includingelectronicdooraccesssystems.

• Accountforemployeesfollowingtheemergency.• Documentdamageandfiscalimpactscausedbytheemergency.

SoTDFaculty&StaffEmergencyPersonnel:JerryDickey–DirectorToddBedell–BuildingEmergencyCoordinator(Primary)ZakHerring–BuildingEmergencyCoordinator(Alternate)JennyGoelz–Health&SafetyCommitteeChairAustinGresham–FacilitiesCoordinator

C. BuildingEmergencyCoordinatorsEachdepartmentisresponsibleforappointingaprimaryandalternateBuildingEmergencyCoordinatorforeverybuildinginwhichthedepartmentoccupiesspace.AlistofUniversityBECsismaintainedbytheDepartmentofEmergencyManagementandupdatedaminimumofannuallybydepartments.

BECAdministrationDatabasehttp://bec.facilities.ufl.edu(LoginusingGatorLinkIDandpassword)

VI. MaintainingandProtectingPublicVenues

Inresponsetoanemergency,SoTDwillprioritizelifesafetyissueswhilealsoworkingtoprotectandsustainpublicvenueoperationsandproperty.A. SustainmentandProtectionofPublicVenues

Understandandplanbaseduponthefacility’sspecificfiresystems,communicationssystems,back-uppowerprovisionsandsystems.

SoTDemergencylightingpoweredbyanemergencygeneratorautomaticallyactivatesduringpowerdisruption.SoTDdoesnotrequireanyequipmenttobeconnectedtoanemergencygenerator.Employeesshouldmaintaincopiesofimportantdata(hardcopyandelectroniccopies)inasecurelocation.

TothebestabilityofemployeesandincooperationwithUniversityefforts,essentialfunctionsshouldbemaintained.RefertotheirContinuityofOperationsPlan(AppendixC)toaddresscontinuationofservicesfollowinganemergencyiffacilitiesorpersonnelareimpacted.

B. PublicVenueClosureandEvacuation

Ifthereisanurgentneedtoevacuatethebuilding,suchasafirealarmactivation,allbuildingoccupantsshouldleaveimmediatelyandwaitfortheappropriate“allclear”notificationfromUniversityorpublicsafetyofficialsbeforere-enteringthebuildingSoTDPerformanceandEventEvacuationProcedures:• ThehouselightswillbeturnedonandtheStageManagerorAssistantStage

ManagerwillannouncetheemergencyandinstructionsovertheStageManagementmicrophone(godmic)orfromthestage.(ReferenceAttachmentM-StageManagerHold&EmergencyEvacuationAnnouncements)

• Staffand/ortheStageManagementteamwilldetermineifitisnecessarytodropthefirecurtain(ConstansTheatreonly)

• Staffandusherswillassistpatronstothenearestavailableexitandtothededicatedevacuationmeetingplace.Usherswillhavepre-assignedevacuationareas.Usherswhoareassignedtopatronswithdisabilitiesaretoassistthemtothenearestexitorareaofrescueassistance.Patronswithdisabilitiesonupperlevelsofthebuildingshouldbeassistedtoanareaofrescueassistance(saferefuge,enclosedfireexitstairway/landing),withimmediatenotificationtotheHouseManagerandemergencyresponsepersonnel(SeeAppendix6).

• StaffandStageManagerswillassistperformersandcrewmemberstothenearestavailableexitandtothededicatedevacuationmeetingplace.

• ThedesignatedmeetingplaceisthegrassyareasouthofthebuildingcrossingMcCartyDrive(directlyacrossthestreetfromG6&G10Studios).Evacueesshouldheadtowardthepicnictableareatoremain100’fromthebuilding.

• Inanevacuation,allcommunicationswillflowthroughtheHouseManagerandStageManager.

• TheHouseManagerwillnotifyUPD(352-392-1111)andprovideavailableinformation.

• AfterthetheatrehasbeenevacuatedastaffmemberorHouseManagerwillaccountforstaffandguestsandsecurebuildingtothebestoftheirability,incoordinationwithUniversityPolice.

• TheHouseManagershouldprovideinformativeannouncementstomaintainacalmenvironment.

• TheSoTDDirectorandProductionManagershouldbenotified.• ASoTDIncidentreportshouldbecompleted(SeeAttachmentN).Dependingonthetypeofemergency,thedepartmentmayhaveadvancednoticeofaneedtoclosesuchaspendingtropicalweather.(ReferenceAppendixB–TropicalWeatherPlan).

Iflifesafetyisnotthreatened,andtheDepartmentreceivesnoticeofanunplannedbuildingevacuation,employeesmaychoosetotakethefollowingstepstoshutdownthevenue:• Announcetheemergencyandinstructionstorespondoverthepublicaddress

system,ifavailable.• Oncefacilityhasbeenevacuated,accountforstaffandguestsasappropriateand

directgueststosafeassemblylocations.• Securebuildingasappropriate,incoordinationwithUniversityPoliceandwork

managementcenter.

VII. PlanMaintenance

MaintenanceofthisdocumentisessentialtoensureproceduresandcontactsarecurrentandcorrectiveactionshavebeenincorporatedintothePlan.TheSoTDDirectorordesigneeisresponsibleforplanreview,modificationsandapprovaltopromoteefficientandeffectiveplanmaintenance.A. PlanDevelopmentandUpdates

ThisplanisconsistentwiththeUniversityCEMP.Thisdocument,includingEmployeeswithEmergencyRoles(AttachmentJ),shouldbereviewedannuallyandupdatedasnecessarybySoTD.Followinganupdate,thePlanshouldbereapprovedbytheSoTDDirector,anddistributedtotheappropriatefacultyandstaffwithintheunit.

B. TrainingandExercises

TrainingandexercisesareconductedtoensureDepartmentpersonnelarefamiliarwiththeproceduresdescribedinthePlan,totestproceduresdescribedinthePlan,andtodetermineneededrevisionsbasedonlessonslearned.

SoTDwillconductthefollowingexercisesandtraining:

• Buildingevacuationdrillsduringthefallandspringsemesters.• Annualemergencyplanorientationfornewfaculty,staffandstudentemployees.• Yearly review of the emergency plan for returning faculty, staff and student

employees.• Trainingfordesignatedfaculty,staffandstudentemployeesincludingCPR,First

Aid,AEDandfireextinguishertraining.

AppendixA–EmergencyGuidance

A.01ActiveShooter

Source:UniversityofFloridaPoliceDepartment

A.02BombThreat

Source:UniversityofFloridaPoliceDepartment

A.03Dangerous,DisruptiveorDisturbingEmployee

Source:UFHumanResourceServices

A.04Dangerous,DisruptiveorDisturbingStudent

Source:UFDivisionofStudentAffairs

A.05FireAlarm/BuildingEvacuationWhentheBuildingFireAlarmSystemSounds:• Immediatelybegintoevacuatethearea.• Ifaccessible,grabimportantpersonalitemssuchaskeys,purse,walletandcellphone.• Ifcircumstancespermit,secureyourareabyclosingandlockingdoorsifyouwouldnormallydo

sowhenleavingfortheday.• Insureallstairwelldoorsinyourmeansofegressarealsoclosed.• Asyouareevacuating,informco-workers,studentsandvisitorsthattheymustevacuate

immediately.• Ifthecorridorisfilledwithsmoke,staylowandcrawlout.Ifitistoomuchsmokeortoohot,

returntoyouroffice.Call911andinformthemyouarestillinthebuilding,providethemfloorandroomnumber.Waitforassistance.

• Onceoutofthebuilding,meetinthepre-designatedarea.ThedesignatedmeetingplaceforevacuatingtheMcGuirePavilionisthegrassyareasoutheastofthebuildingcrossingMcCartyDrive(directlyacrossthestreetfromG6&G10Studios).Evacueesshouldutilizethecrosswalkwhenpossibleandheadtowardthepicnictablearea.Seeimageonpage12.

• Yourunit’spre-designatedareasshouldbeatleast100’fromthebuilding.Theareashouldnotblockegressfromthebuildingoraccesstothebuildingbyemergencypersonnelorvehicles.

• Attempttodetermineifalloccupantsinyourareahaveevacuated.

DoNot:• Donotstoptoinvestigateifthealarmisrealorfalse.Alwaysevacuate.• Donotusetheelevatortoevacuatethebuilding.• Donotwaittoshutdownyourcomputer;howeveritisrecommendedtolockyourcomputerif

immediatelyaccessible.• Donotreturntoyourworkareatoretrievepersonalbelongings.• Donotattempttoextinguishthefirewithaportablefireextinguisherunlessyouhavebeen

trainedinitsuseandthefireissmall.• DONOTRE-ENTERTHEBUILDINGFORANYREASON,untiltheallclearsignalisgiven.• Asyouevacuatethebuilding,itisnotyourresponsibilitytoinsureotheroccupantsevacuate.

Yourownsafetyisthehighestpriority.• Donotopenwindowsorleavedoorsopentoassistwithventilation.Firefighterswillventilate

thebuildingifnecessary.

ToReportaFireIfyoudiscoverafireinaUniversityofFloridabuilding:• Pullthefirealarmandcall911.

o TIP-Firealarmpullstationsarenormallylocatedneareachexit.Ifthebuildingisnotequippedwithafirealarmsystem,notifyotheroccupantsasyouexitthebuilding.

• Remaincalmwhiletalkingtotheoperator.Bepreparedtoanswerseveralquestionsastolocation,sizeoffire,yourname,numberofpersonsinbuilding(ifknown)andanyinjuries.Remainonthelineuntiltheoperatorisfinished.

Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/2012

A.06EmergencyEvacuationProceduresforPeoplewithDisabilitiesPlanning-PreliminaryProcedures• Thetimetoplanforanemergencyisbeforetheemergencyoccurs.Youshouldthinkaboutwhat

youwilldointheeventofanemergencyevacuation.• Planahead-knowtheareaswhereyouworkandstudy.Checkallareasoutcompletely.Isthere

groundflooraccess?Ifthereisnot,andyounormallyuseanelevatortoenterandleaveabuilding,youwillneedevacuationassistance.Dothisforallareasyoutraveltooncampus.

• Onceyouhaveaplan,practicethatplan.Ifyouwouldlikesomeonetoassistwithdevelopinganemergencyassistanceplan,contacttheADAOfficeat(352)392-1591,711(TDD).

• Writedowntheemergencynumbersandcontactsfromthispamphletandkeepthemwithyou.• Employeesshoulddiscussemergencyconcernswiththeirsupervisor.Studentsshoulddiscuss

concernswiththeAssistantDeanforStudentServices.Ifyouwillneedsometypeofassistance,notifytheappropriatepeople.Employeesandstudentsareresponsibleforseekingappropriateassistance.

• Findafriend/co-workerwhoiswillingtoassistduringanemergency.Itissuggestedyoufindmorethanonefriend/co-workerintheeventthatpersonisunavailableduringanemergency.

WhatToDoInanEmergency• Callcampuspolice(352)392-1111andemergencyservices(911).Reportyourname,location

(roomnumberorotherareaandbuildingname).Ifyouaregoingtoanemergencyexit,givethelocationofthatexit(floor,compasslocation,e.g.NWtower,3rdfl).

• Reportyoursituation--whattypeofassistanceyoumayrequire(e.g.wheelchairuser,breathingdifficulties,blindness).

• Askco-workers/friendsastheyleavethebuildingtoinformtheemergencyteamonsiteofyourlocation,yourname,andsituation(e.g.wheelchairuser,blindness).Tosimplifythispart,theADAOfficehasdevelopedanemergencyassistancerequestcard(seebelow)thatcanbehandedtotheco-worker,friendorfaculty,whointurnwillgiveittotheemergencyteamonsite.FormoreinformationaboutthecardpleasecontacttheADAOffice.TextoftheCard-Front

TextoftheCard-Back

PreparationforEmergencies**KNOWTHEBUILDINGINWHICHYOUWORKORSTUDY**• Wherearetheentrancesandexitsonthefloorwhichyouworkorlive?Learnthelocationofall

exitsoneachfloorofthebuildingsyouroutinelyuse.WhendevelopingyourEmergencyPlan

includeatleasttwoexitsateachlocation.Checkeachareayouusecarefully.Examinestairwellsanddoorwaysforclearances.

• Doyouhaveaccesstothegroundfloor?Doyouneedanelevator?DONOTUSEELEVATORSDURINGANEMERGENCYUNLESSINSTRUCTEDTODOSOBYEMERGENCYSTAFF.

• Knowthelocationofatelephoneineachareayoufrequent.WhereDoYouGoInCaseofanEmergency?• Doyoustayintheclassroomorofficeuntilhelparrives?• Doyougotothenearestfireproofstairway?• Theanswerwilldependupontheimmediatesituationandthebuildingyouarein.That'swhyit

isimportanttobefamiliarwithallareasyoufrequent.Haveaplananduseit.ThereIsNoGroundFloorAccess.HowDoIExittheBuilding?WhereShouldIGo?• Afteryouinformaco-worker/friendofyoursituationandhavemadethecallto911,gotothe

nearestemergencyexitandwaituntilassistancecomes.Orfollowyourindividualemergencyplanifitcallsforsomethingdifferent.

Source:ADAComplianceOffice(UFEnvironmentalHealth&Safety)VersionDate:06/07/2012

A.07HazardousMaterialsInjury/Exposure• Inmedicalemergencysituations,call911.• Forwork-relatedinjuries,followtheInjury/MedicalAssistanceguidanceandrefertothe

HumanResourcesWorkers’Compensationpage:http://www.hr.ufl.edu/emp_relations/workers_comp/default.asp#reporting

Hazardous(Chemical,RadioactiveorBiological)MaterialSplashedinEye:• Immediatelyflushwithgentlyflowing,potablewaterforatleast15minutes.Useemergency

eyewashtodothis.Emergencyeyewashstationsarelocatedinthesceneshopandcostumecraftroom.

• Forciblyholdeyeopentoensureeffectiverinsingbehindeyelids.Haveinjuredworkermoveeyeside-to-sideandup-downduringrinsing.Removecontactlenses.

• Reportincidenttosupervisor.• Alwaysobtainmedicalattentionforahazardousmaterialsplashtotheeye.BiologicalSpillOnBody:• Removecontaminatedclothing.• Washexposedareawithsoapandwaterfor5minutes.• Placecontaminatedclothinginaredbiohazardbagfordecontamination.• ReportincidenttosupervisorandBiologicalSafetyOffice(352)392-1591.• Obtainmedicalattentionasrequired.RadiationSpillOnBody:• Confinethemovementofallpersonnelpotentiallycontaminatedtopreventthespread.• Removecontaminatedclothing.• Rinseexposedareathoroughlywithwater.• Placecontaminatedclothinginplasticbagfordecontamination.• ReportincidenttosupervisorandRadiationSafetyOffice(352)392-7359.• Obtainmedicalattentionasrequired.ChemicalSpillOnBody:• Donotattempttowipechemicalsoffclothes.Quicklygotosafetyshowerorotherwater

source.Removecontaminatedclothes,shoes,jewelry,etc.whilerinsing.• Floodexposedareawithrunningwaterforatleast15minutes.• Placecontaminatedclothinginplasticbagfordecontamination.• ReviewMSDSorcallPoisonInformationCenter(800)222-1222todetermineifany

delayed/systemiceffectscouldbeexpected(e.g.phenol).• Reportincidenttosupervisor.• Obtainmedicalattentionasrequiredorifanyevidenceofchemicalburns.Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/2012

A.08Injury/MedicalAssistanceIntheeventofamedicalemergency,call911.Afterensuringthatanemployeereceivesemergencymedicalcare,AmeriSys,theStateofFlorida’smedicalcasemanagementvendor,shouldalsobenotifiedofanywork-relatedmedicalemergencyassoonaspossiblebycalling1-800-455-2079.Ifanon-lifethreateningon-the-jobinjuryoccurs:

1. The injured employee and supervisor should immediately contact AmeriSys by calling 1-800-455-2079.Treatment foranynon-life threateningwork-related injuryor illnessmustbeauthorizedbyAmeriSyspriortoobtainingmedicaltreatment.

2. AmeriSys will determine if medical treatment is necessary, and assist the employee andsupervisor in completing the First Report of Injury or Illness Form. The supervisor andemployeeshouldbepreparedtoprovideinformationsuchasdescriptionoftheinjury,jobtitle,rateofpay,department,etc.ThesupervisorwillbeaskedtoleavetheroomwhiletheAmeriSys intakepersonobtains the injuredemployee’spersonalhealthhistory.AmeriSyswill select an appropriatemedical provider and arrange the initial appointment and anynecessaryfollowuptreatmentfromwithintheAmeriSysWorkers’CompensationServicesProviderDirectory.

3. Youmustattendallofyourscheduledmedicalappointments.Failuretodosomayresultindisciplinaryactionuptoandincludingtermination.Maintaincontactwithyoursupervisordaily or as directed by your supervisor in order to keep him/her informed about yourmedical progress, on-going treatment, and prognosis for recovery. Remember: Absencefromworkdue toawork-related injury/illnesswill count toward theFamilyandMedicalLeaveAct(FMLA)entitlementassetforthintheAct.

4. Read UF’s modified duty statement. When your medical provider releases you to work,regardlessofthelimitations/restrictionsyoumayhave,youmustbewillingandavailabletoreturntotheworkplace.

5. AmeriSys will provide the State Division of Risk Management and the UF Workers’Compensation Coordinatorwith a copy of the completed First Report of Injury or IllnessForm.AfterreceivingnotificationfromAmeriSysofawork-relatedinjury,theUniversityofFlorida’sWorkers’CompensationCoordinatorwillcontacttheemployeeandsupervisortodiscuss any questions regarding Workers’ Compensation, including but not limited towages, time reporting,usageof leave, followup careandabsences for appointments, andmodifiedduty.

6. Following all medical appointments, the employee must provide a copy of the FloridaWorkers’ CompensationUniformMedicalTreatment/StatusReportingForm (DWC-25)ordutystatustothesupervisor.ThesupervisorshouldsendtheDWC-25ordutystatustotheUF Workers’ Compensation Coordinator, who will review the employee’s status and, ifapplicable,themedicalprovider’srestrictionstodetermineifthepersoniseligiblefortheModifiedDutyProgram.

IftheDWC-25ordutystatusindicatesthatanemployeeisnotpermittedtoworkoriftherestrictionscannotbeaccommodatedbythedepartment,thesupervisormustcontacttheUFWorkers’CompensationCoordinatorat352-392-4940immediately.

7. The supervisor must complete the Accident Investigation Report and submit it toEnvironmentalHealthandSafetyandtheUFWorkers’CompensationOfficewithin24hoursoftheaccident.EnvironmentalHealthandSafetyshouldbenotifiedat352-392-1591ofanyworkplacehazardsimmediately.

ContacttheUFWorkers’CompensationOffice:• Ifyouareunabletoattendascheduledmedicalappointment.• For assistancewith recording your time and/or leave for doctor appointments, leaves of

absencewhether paid or unpaid, and/orwhen you are receivingworkers’ compensationsalaryindemnificationbenefits.

• If you have concerns related to your claim, the medical care you are receiving, or thebenefitsyouarereceiving.

• If your work unit does not provide you with modified duty work. The UF Workers’CompensationCoordinatorwilldiscussthemodifieddutyprogramandwhetheryoumaybeeligibletoreceiveworkers’compensationbenefits.

Questions?ContactUFWCat:(352)392-4940and/orviae-mailat:workcomp@ufl.edu.YoumayalsocontactUFWCbydialing1-800-955-8771(TDD).AfterHoursWork-RelatedInjuries

Workers’compensationmedicalcarecoverageappliestoallemployeeswhoareauthorizedtoperformtheirassignedjobduties–nomatterwhattimeofdayorwhatdayoftheweekitis.TheintakeunitatAmeriSysisinoperation24hoursaday/7daysaweekandshouldbecontactedpromptlytoreportafterhourswork-relatedinjuries.AmeriSyswillbeabletodirecttheemployeetoafacilityintheirlocalgeographicarea.Source:HumanResourceServicesVersionDate:03/02/2016Note:TheCollegeoftheArts(CoTA)HumanResourcesOffice(352-273-3054)shouldalsobenotifiedofSoTDemployeenon-lifethreateningandlifethreateninginjury.

A.09SevereWeather

SevereThunderstorm/TornadoWarnings• HaveaPublicAlert™certifiedNOAAweatherradiowithbatteryback-uptoreceivewarnings.• Ifaseverethunderstormortornadowarningisissuedforyourlocation,movetointeriorareas

awayfromwindows,doorsandoutsidewalls.• Vehicles,trailersandmodularbuildingsmaynotprovidegoodprotection.Gotoanearby

building.• Ifoutside,seekrefugeinanearbybuilding.• ReportdamagestotheUniversityofFloridaPoliceDepartment(352)392-1111.Linkstowatches,warningsandadvisoriesissuedbytheNationalWeatherService–Jacksonville:http://ufl.to/wxForprogrammingaNOAAWeatherRadioforuseinsideAlachuaCounty,usethefollowinginformation:• AlachuaCountySAMECode=012001• Tuneto162.475MHz(Channel4onmostunits)Watchvs.Warning• Watchmeansconditionsarefavorableforseverethunderstormortornadodevelopment.Be

awareandmonitorweatherinformation.• Warningmeansaseverethunderstormortornadohasbeensightedorindicatedbyradar.

Takeprotectiveactions.Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/12

A.10SuspiciousPackagesandMailOpenedPackageIfyouhaveopenedapackagecontainingathreat,powder,orunknownsubstanceorhavehandledanunopenedpackagewithasubstancespillingoutofitorbleedingthrough:• Placeitdowngentlyatthelocationwhereyouopenedortouchedit.Trytokeepthesubstance

frombecomingairborne.• Donotmovethepackagefromitscurrentlocation.• IfpowderspillsfromcontainerDONOTattempttocleanup.• Leavetheroomandclosethewindowsanddoorsbehindyou.Movetoanareathatwill

minimizeexposingothers.• Washhandswithsoapandwater.• ContacttheUniversityPoliceDepartmentimmediatelyat(352)392-1111.Off-campus

locationsdial911.• Donotallowotherstoenterthearea.• Remaincalm.Exposuredoesnotmeanthatyouwillbecomesick.Emergencyrespondersand

PublicHealthofficialswillprovidespecificinformationandinstructions.• Dependingonyoursituation,respondingemergencypersonnelmayaskyoutoshowerand

changeclothes.Itisimportanttoplacecontaminatedclothinginasealableplasticbagforanalysisandevidence.

UnopenedPackageIfthesuspiciouspackageisunopenedwithnoleakage,spillageorbleeding:• Stop.Donothandle.• Isolateitimmediately.• Donotopen,smellortaste.• ContacttheUniversityPoliceDepartmentimmediatelyat(352)392-1111.Off-campus

locationsdial911.Watchfor:•Noreturnaddress.•Restrictivemarkings.•Sealedwithtape.•Misspelledwords.Badlytypedorwritten.•Unknownpowderorsuspicioussubstance.•Possiblymailedfromaforeigncountry.Excessivepostage.•Oilystains,discolorations,crystallizationonwrapper.•Excessivetape.•Strangeodor.•Incorrecttitleoraddressedtotitleonly.•Rigidorbulky.•Lopsidedoruneven.•Protrudingwires.Source:UniversityofFloridaPoliceDepartmentandUFEnvironmentalHealth&SafetyVersionDate:06/07/2012

Source:UnitedStatesPostalService(USPSPoster#84)

A.11UtilityOutage/DisruptionReportemergencyutilityfailurestoUniversityPoliceDepartment(352)392-1111PowerFailure(Non-EmergencyFailures)• Staycalm.• Helpothersindarkenedareasmovetosafelocationswithemergencylighting.• Contactappropriateworkmanagementcenter.WaterLeak(Non-EmergencyFailures)• Shutdownandprotectcriticalequipment,ifsafetodoso.• Contactappropriateworkmanagementcenter.NaturalGas,FumesorVapors• ContactUniversityPoliceDepartment(352)392-1111.• Providethelocationoftheodorandanydetailsavailabletothedispatcher.• Ifinstructedtodosobythedispatcher,evacuatethearea.WorkManagementCenters:

o PPDWorkManagement:(352)392-1121www.ppd.ufl.edu/workmanagementcenter.htm

o IFASFacilitiesOperations:(352)392-1984

http://www.fpo.ifas.ufl.edu/workorder.html

o Housing&ResidenceEducation:(352)392-2161https://iservicedesk.housing.ufl.edu/

Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/12

AppendixB–TropicalWeatherPlan

I. IntroductionandPurpose

TheUniversityofFlorida(UF)CampusisvulnerabletoimpactsfromtropicalstormsA.andhurricanes.Theobjectiveoftheappendixistoestablishprocedurestoprotectstudents,staffandfaculty,minimizestorm-relateddamagetoUFpropertyandfacilitaterecoveryincludingadequatedocumentationforinsuranceandFEMAreimbursement.

ItisimportantforallUFunitstobepreparedfortheimpactsoftropicalweather.B.Thisplanservesasatooltoassistdepartmentsinrespondingtoandrecoveringfrompotentialandactualimpacts.

II. SituationandAssumptions

TropicalweatherwillimpactUFrequiringunitstotakeprotectiveactionsForecastsA.willprovideadvancenoticeofpotentialtropicalweather.

Primaryconcernwillbelife-safetyissuesfollowedbyprotectionofUFpropertyandB.environment.

EachdepartmentisresponsibleforexecutingtheirownpreparednessandrecoveryC.actionsincludingmonitoringinformationprovidedbytheUniversity.

ThisplanmaybeactivatedforextratropicalstormsandotherhighwindeventsifD.adequatewarningtimeisavailable.

III. ConceptofOperations

WeatherMonitoringE.

1. HurricaneSeasonoccursJune1stthroughNovember30thofeachyear.Departmentswillmonitortheweatherthroughouthurricaneseasonforthepossibilityofanylocalimpacts.

2. Tropicalweatherinformationisavailablefromnumeroussourcesrangingfromlocalmediatotheinternetweathersources.Belowaresuggestedwebsitestomonitorduringhurricaneseason:

WeatherStatementsF.

1. Fordecision-makingpurposes,UFwillfollowtheofficialadvisoriesandforecastsissuedbytheNationalHurricaneCenterandtheNationalWeatherService-Jacksonville.(ReferencewebsitesinSectionIII.A.2above)

2. Tropicaldepression,tropicalstormandhurricaneforecastsareissuedbytheNationalHurricaneCentereverysixhoursforanactivestorm.Normally,forecastsareavailableat5am,11am,5pmand11pmEDT(or4am,10am4pmand10pmEST).Theforecastpackagesprojectthepathandintensityofthestormforafive-dayperiod.Ifrequired,watchesandwarningsforcoastalareasonlyareincludedintheforecasts.Intermediatepublicadvisoriesmaybeissuedeverythreehourswhencoastalwatchesorwarningareineffect,andeverytwohourswhencoastalwatchesorwarningsareineffectandland-basedradarshaveidentifiedareliablestormcenter.

3. LocalweatherwatchesandwarningscoveringtheUFCampusareissuedbytheNationalWeatherService-Jacksonville.TheforecastofficewillgenerateTropicalStormandHurricanewatchesandwarningsadvisoriesifAlachuaCountyisforecasttobeimpacted.Additionally,aHurricaneLocalStatementwillbeissuedatleasteverysixhourswhenatropicalstormorhurricanewatchorwarningisineffectfortheNWS-JacksonvilleCountyWarningArea.

ProtectiveActionDecisionsG.

1. Whentropicalweatherthreatensthearea,itmaybenecessaryforUFtosuspendsomeoralloperationsinordertoprotectlivesandproperty.ClosuredecisionswillbemadeaccordingtotheUFComprehensiveEmergencyManagementPlan.

TropicalWeatherWebsites• NationalHurricaneCenter:

o http://www.hurricanes.gov• NWS-Jacksonville:

o http://www.srh.noaa.gov/jax/index.shtml• UFEmergencyManagementHurricaneTracking:

o https://emergency.ufl.edu/emergency-information/hurricane-tracking/

TropicalCycloneClassifications• TropicalDepression–38mphorlesssustainedwindspeed• TropicalStorm–39mphto73mphsustainedwindspeed• Hurricane–74pmhorgreatersustainedwindspeed

2. UnitswillmonitorinformationprovidedbytheUniversityregardingpotentialoractualclosuresandbepreparedtosuspenddepartmentaloperations.Somedepartmentswillberequiredtocontinuecertainessentialfunctions.

3. TheofficialsourceforUFemergencyinformationistheUniversity’shomepage–www.ufl.edu.ClosureandopeninginformationalongwithotherimportantstatementswillbepostedonthewebsiteandsentthroughvariousUFAlertmethods.InformationwillalsobeprovidedtothelocalmediaregardingUF’sstatus.

4. Off-sitefacilities,outsideofAlachuaCounty,willfollowinformationprovidedbytheirdepartment/divisionregardingoperationalstatus.Normally,off-sitefacilitieswillheedtheclosurescheduleoflocalgovernmentswherethefacilityislocated.

IV. AssignmentofResponsibilities

Pre-StormH.

1. UnitswillreviewtheirDepartmentalTropicalWeatherResponseandRecoveryplanalongwithanyrelateddepartmentspecificemergencyplans.

2. Anyspecificassignmentsshouldbeoutlinedbyposition.

3. Departmentswillalertpersonnelwithessentialfunctionsandspecificrolestoensuretheirabilitytofulfillobligations.

4. DepartmentswillmakenecessarypreparationsforthepossibilityofUFsuspendingnormaloperations.

5. Departmentswillfuelstatevehicles.(Duringhurricaneseason,itisrecommendeddepartmentsmaintainasaminimumhalf-fulltanksinvehiclesduringnormalconditions.)

UFSuspensionofNormalOperations(Closure)I.

1. Unitswillcompletetheappropriatechecklistforsecuringadministrative/officeareasand/orlaboratory/researchareas.(ChecklistsareincludedasAttachmentsAandBofthisdocument.)

2. Unitswillcompleteageneralsurveyaroundeachbuildingandrooftopwhereaccessible.Looseitemsshouldbebroughtinsideorsecured.Departmentsinsharedfacilitiesshouldcoordinateactions.

3. UnitsshouldfollowguidancefromtheirITproviderregardingcomputeranddatasystemsincludingback-upandstorageofdata.

4. Unitswillparkfueledvehiclesinasecurelocation.Interiorsectionsofparkinggaragesorinparkinglotsawayfromtreesareappropriatelocations.Normally,thistaskshouldbecompletedbythevehicle’sprimaryuser.VehicleactionsshouldbeloggedonAttachmentCofthisdocumentandpostedinthedepartment/unitarea.

DuringStormJ.

1. Duringastorm,whenUFnormaloperationsaresuspended,onlythoseperformingessentialfunctions,on-campusresidentsorthoseinUFsheltersshouldbeonCampus.Duringperiodsofhighwinds,everyoneshouldshelterinsecurelocationsandnottravel.

2. Faculty,staff,studentsandtheirfamiliesmaychoosetostayinhurricanesheltersopenatUF.(UniversityHousingresidentsshouldfollowtheinstructionsofUFDepartmentofHousingandResidenceEducationregardingshelteringprocedures.)

3. UnitswithemployeesconductingessentialfunctionsduringthestormwillcompletethecontactinformationformandemailtotheUniversityofFloridaPoliceDepartment(UFPD).(FormisincludedasAttachmentDofthisdocument.)

Post-StormK.

1. Ifneeded,followdamageassessmentprocessoutlinedinsectionIII.C.1ofthe[insertdepartment]EmergencyPlan.

2. Takesafe,protectiveactionsthatmitigateorreducehazardsinbuildingsandareas.(Example-placingbarricadetapearoundadangerousareainabuildingtopreventpeoplefromenteringthearea.)Facultyandstaffshouldnottakeanyactionswhichplacethemselvesorothersindanger.

3. MonitorandfollowguidancefromtheUniversityandlocalofficialsregardinganyspecialpoliciesandproceduresthatmaybeinplacefollowingastorm.

4. Attheworkunitlevel,accountforthewell-beingofallfacultyandstaffonce UFhasresumednormaloperations.

5. Ifadepartmentisunabletofulfillitsfunctionsasaresultofdamagedfacilitiesorequipment,thedepartmentmayneedtoactivateitsContinuityofOperations(COOP)plan.(ReferenceAppendixC)

V. Logistics

Thematerialslistedbelowarecontainedasattachmentstothisdocumentandareintendedtoaidinitsexecution.

LaboratoryandResearchAreasChecklist–DocumentoutlinestasksthatshouldbeL.completedasappropriatewhenUFsuspendsoperationsduetotropicalweather.(ReferenceAttachmentA)

AdministrativeandOfficeAreasChecklist–DocumentoutlinestasksthatshouldbeM.completedasappropriatewhenUFsuspendsoperationsduetotropicalweather.(ReferenceAttachmentB)

TropicalWeatherVehicleAssignments–FormforloggingwherevehicleshavebeenN.parkedandkeylocatedinpreparationfortropicalweather.(ReferenceAttachmentC)

EssentialContactsduringSuspendedOperations-DocumentshouldbecompletedO.andemailedtoUFPDifemployeesremainonCampusduringtropicalweatherwhenUFhassuspendedoperations.(ReferenceAttachmentD)

InitialDamageAssessmentForm–FormshouldbecompletedifbuildingwasP.damagedduringastormevent.(ReferenceAttachmentE)

InformationPosting–FormshouldbecompletedandpostedindepartmentalworkQ.areaforeachbuilding.(ReferenceAttachmentF)

Attachments

AttachmentA–LaboratoryandResearchAreasClosureChecklist:PreparationsforTropicalWeather/HurricanesDepartmentsareresponsiblefortakingprotectiveactionsintheirownlaboratories.Thischecklistisdesignedtoidentifysuggestedtasksandassignmentofresponsibilitiesforpreparinglaboratoryareas.Notallitemsareappropriateforallareas.Departmentsandresearchersshouldaddactionsspecifictotheirindividuallaboratoriesifneeded.ThechecklistshouldbecompletedasapartofAppendixB–TropicalWeatherPlan.Whenimpactsfromtropicalweatherarepossible,considernecessarypreparationstosuspendongoingexperimentsinvolvingbiologicalmaterials,radioactiveagentsandhazardouschemicals.WhenUFsuspendsnormaloperations,postponeoperationsinthelaboratory,secureequipmentandcompletethechecklist.Note,personnelshouldnotstayinthelaboratoryduringastormifUFhassuspendednormaloperations.Additionalmitigationstepscanbetakenyear-roundtoreduceimpactsfromtropicalweatherandotherincidents,including:• Keepchemical,radiologicalandbiohazardousmaterialsinyourinventorytoaminimum.• Disposeofhazardouswastesandoldchemicalsroutinelytominimizeaccumulationof

hazardousmaterialsinyourfacility.• Laboratorieswithexteriorwindowsshouldidentifyasecureareaforstorageofwaterreactive

chemicals,radioactivematerialsandbiohazardousagents.Ideally,materialswithsignificant,potentialhazardshouldbemovedtointeriorrooms.(e.g.–solventscontainingreactivemetals,gloveboxescontainingairreactives)

• Ifdryicewillbeneededpre-orpost-incident,documentvendorinformation,paymentmethodanddeliveryorpick-upoptions.Note,dry-iceshouldnotbetransportedinaclosedvehicleforsafetyoftheoccupants.

• Maintainasupplyofplastic,waterproofcontainerstostorereactivechemicals,labnotes,researchdocumentation,electronicdataandotherimportantmaterials.

• Planinadvancehowtoensuretheprotectionofvaluableresearchequipment,samplesanddata.

• Contactappropriateworkmanagementcenter(PPD,IFASFacilities)ifplanningtouseportablegeneratortodetermineappropriateandsafeuse,connectionandfueling.Note,portablegeneratorsarenormallynotprovidedbyworkmanagementcenters.

• Maintainastockofcriticalsuppliestopreventdisruptions.• Updateanddistributeemergencyandcontactinformationtolaboratorypersonnel.Regularly

maintainemergencycalllistonthenoticeboardatthelaboratorydoor.

R Action/Task LocationStaffResponsible

NotesPrimary Alternate

Turndownrefrigeratorsandfreezerstothelowestpracticalsettingsandplugintoemergencypowerwhereavailable.Redoutletstypicallydesignateemergencypower.

CostumeShopSceneShop

TracyFloydZakHerring

StaceyGallowayTonyBerry

SoTDisnotawareofhavingbldg.emergencyoutlets

Placerecordingmaximum/minimumthermometersinrefrigeratorsandfreezerscontainingtemperaturecriticalsuppliesandsamples.

N/APlugincubatorsintoemergencypoweroutletsifyoumustmaintainculturesinvitro.

Coverandsecureorsealvulnerableequipmentwithplastic.

EquipmentinallShops&Theatres

Removeorsecureequipmentfromoutdoorandrooftoplocations. LoadingDock ZakHerring TonyBerry

Ensurearrangementshavebeenmadeforthecareandfeedingoflaboratoryanimals.FollowrecommendedactionsofUFAnimalCareServices.

Inareassubjecttoflooding,relocateorelevateequipment,chemicals,wastesandotherimportantitemsfromthefloortopreventdamage.

SceneShop,LoadingDock,AllTheatres

ZakHerring TonyBerry

Secureradioactiveisotopes,biohazardousagents,recombinantmaterialsandhazardouschemicalstopreventbreakageandrelease.

CostumeShopSceneShop

TracyFloydZakHerring

StaceyGallowayTonyBerry

ContaminatedSharpsContainers

N/AFilldewarsandcryogenreservoirsforsamplestorageand/orcriticalequipment.

N/AOver-packreactivechemicalsinplastic,waterproofcontainers.

Removeregulatorsandcapgascylinders,exceptforCO2neededtomaintaincellcultures.Ensureallcylindersaresecure.

N/AAutoclaveorinactivateinfectiousorrDNAwaste.

Duetothepossibilityofpoweroutages,storevolatile,toxicmaterialsintightlysealed,break-resistantcontainersratherthanfumehoodsoropenroom.

ScenicShopCraftRoom

ZakHerringTracyFloyd

TonyBerryStaceyGalloway

Protectvaluablefiles,researchsamplesandnotebooksinplaceormovetoasaferlocation.

AllShops All

N/AProtectnotebooksandsecuresamples/dataasnecessaryforcolleaguesunabletoreachthelab.

Updateemergencycontactinformationincludingnotificationlistonlabdoor.Addandexpandtemporarycontactinformationifstayingatadifferentlocationduringstorm.

AllShops ToddBedell ZakHerring

Closeandlatch(orsecurewithtapeifneeded)filingcabinetsandcupboards.

AllShops All

Back-upelectronicdataandstoreinmultiplelocations. AllShops All

FollowITproviderinstructionsforcomputerequipmentpreparations. All

Closeandlockalldoorsandwindowsbeforeleaving.

Ifappropriate,completeAttachmentC–VehicleAssignmentsforTropicalWeather.

LoadingDock ZakHerring ToddBedell

Ifappropriate,completeAttachmentB–OfficeandAdministrativeAreasChecklist.

JeniHiggins CaitlinNagy

AttachmentB–AdministrativeandOfficeAreasClosureChecklist:PreparationsforTropicalWeather/HurricanesDepartmentsareresponsiblefortakingprotectiveactionsintheirownofficeandadministrativeareas.Thischecklistisdesignedtoidentifysuggestedtasksandassignmentofresponsibilitiesforpreparingworkareas.Notallitemsareappropriateforallareas.Departmentsshouldaddactionsspecifictotheirindividualworkareasifneeded.ThechecklistshouldbecompletedaspartofAppendixB-TropicalWeatherPlan.

Whenimpactsfromtropicalweatherarepossible,considernecessarypreparationstoprotectequipment,recordsanddata.WhenUFsuspendsnormaloperations,preparetocloseofficeandadministrativeareasandcompletethechecklist.Note,personnelshouldnotstayinworkareas,unlessinvolvedwithessentialoperations,duringastormifUFhassuspendednormaloperations.Additionalmitigationstepscanbetakenyear-roundtoreduceimpactsfromtropicalweatherandotherincidents,including:

• Planinadvancehowtoensuretheprotectionoffiles,recordsandvaluableequipment.• Obtainandstoreneededsupplies,suchasplasticsheetingtocoverequipmentandfiles.• Discusspreparatoryactionswithpersonnelandassignresponsibilities.• Updateanddistributeemergencyandcontactinformationtopersonnel.

Coverandsecurevulnerableequipmentwithplastic.

AllOffices&Desks All

Whenpossible,moveequipmentandothervaluableitemsintointeriorareasofthebuildingawayfromwindows.Tagmovedequipmentwithdepartmentcontactinformationforeasyidentificationandretrieval.

Atrium&Mezzanine

AustinGresham ToddBedell

Inareassubjecttoflooding,relocateequipmentandothervaluableitemstoahigherfloororelevate.Tagmovedequipmentwithdepartmentcontactinformationforeasyidentificationandretrieval.

RehearsalStudios

AustinGresham ToddBedell

N/A Removeorsecureequipmentfrom

outdoorandrooftoplocations.OnShopCheckList

Clearrefrigeratorsandfreezersofitemsthatcouldspoilifpowerislost,butleaveappliancepluggedin.

BreakfastRm JeniHiggins CaitlinNagy

Placeimportantrecordsandfilesincabinetsandcoverwithplastic.

Offices&Desks All

Closeandlatch(orsecurewithtapeifneeded)fillingcabinetsandcupboards.

Offices&Desks All

Back-upelectronicdataandstoreinmultiplelocations.

Offices&Desks All

FollowITproviderinstructionsforcomputerequipmentpreparations.

Offices&Desks All

Cleardesktops,tablesandexposedhorizontalsurfacesofmaterialssubjecttodamage.

Offices&Desks All

Placetelephoneindeskdrawerifthecordislongenough.Donotunplugtelephones.

Offices&Desks All

Takepersonalpossessionshome.UFisnotresponsibleforpersonalitemsdamaged.

Offices&Desks All

Securewindowsandcloseblinds.

Atrium,ConferenceRm,Offices,

JeniHiggins CaitlinNagy

Mezzanine

ChangevoicemailtoindicateUFclosure.

Offices&Desks All

Closeandlockalldoors,includingofficedoors,beforeleaving.

AllInterior&ExteriorDoors

N/A Ifappropriate,complete

AttachmentC–VehicleAssignmentsforTropicalWeather

OnShopCheckList

Ifappropriate,completeAttachmentA–LaboratoryandResearchAreasChecklist

ToddBedell ZakHerring

AttachmentC–TropicalWeatherVehicleAssignmentsWhencompletedcopy,distributeandstoreinaknownlocation

ReferenceAppendixB(TropicalWeatherPlan),SectionIV.B.4-Departmentswillparkfueledvehiclesinasecurelocation.Interiorsectionsofparkinggaragesorinparkinglotsawayfromtreesareappropriatelocations.Normally,thistaskshouldbecompletedbythevehicle’sprimaryuser.

R Vehicle

#VehicleParking

LocationVehicleKeyLocation ResponsiblePerson

5074 LoadingDock ZakHerring’sOffice ZakHerring

AttachmentD–EssentialContactsDuringSuspendedOperations

CompleteforpersonnelstayingonCampusduringsuspendedoperationsandemailthisform/informationtoUniversityPoliceDepartmentatUPDDispatch@admin.ufl.edu.

NoSoTDPersonnelwillstayonCampusduringsuspendedoperations

ReferenceAppendixB(TropicalWeatherPlan)-DepartmentswithemployeesconductingessentialfunctionsduringthestormwillcompletethecontactinformationformandemailtotheUniversityofFloridaPoliceDepartment(UFPD).Date_____________________________

Sentby___________________________

Department________________________

Building#/Name ContactName/

UFIDPhoneNumber(s)duringevent

RequiredActivity

NoSoTDPersonnelwillstayonCampusduringsuspendedoperations

AttachmentE–InitialDamageAssessmentForm

AttachmentF–InformationPostingPleasecompleteanddisplayinformation(orequivalent)wherenoticesarepostedinyourarea

UFBuildingName:NadineMcGuirePavilion StreetAddress:1800McCartyDrive

UFBuildingNumber:687

BuildingEmergencyCoordinator(BEC)forTheSchoolofTheatre+Danceinthisbuilding:

Primary Alternate

Name ToddBedell ZakHerring

WorkTelephone 352-273-0527 352-273-0524

Email tbedell@ufl.edu zakh@ufl.edu

OfficeLocation Rm208,ElectricsShop RmG016,ScenicShop

EmergencyTelephoneNumbers

Department NormalBusinessHours Evenings/WeekendsFire/Police/Medical 911 911

UniversityPoliceDepartment 352-392-1111 352-392-1111EnvironmentalHealth&Safety 352-392-1591 352-392-1111

PestControl(UF) 352-392-3410/392-1591 352-392-1111BiologicalSpill(UF) 352-392-1591 352-392-1111ChemicalSpill(UF) 352-392-8400/392-1591 352-392-1111RadiationSpill(UF) 352-392-7359/392-1591 352-392-1111

Needlestick-BioPathHotline 866-477-6824 866-477-6824UFWorkers’Compensation 352-392-4940

FloridaPoisonInformationCenter 800-222-1222 800-222-1222

WorkManagementCentersPhysicalPlantDepartmentWorkManagement 352-392-1121

Housing&ResidenceEducation 352-392-2161

IFASFacilitiesOperation 352-392-1984

AttachmentG–Acronyms

AAALAC:AssociationforAssessmentandAccreditationofLaboratoryAnimalCareInternational

CEMP:ComprehensiveEmergencyManagementPlan

CSHEMA:CampusSafetyandEnvironmentalHealthAssociation

COOP:ContinuityofOperations

EOC:EmergencyOperationsCenter

ICS:IncidentCommandSystem

IT:InformationTechnology

NIMS:NationalIncidentManagementSystem

TBD:Tobedeveloped

UF:UniversityofFlorida

UPD:UniversityPoliceDepartment

SoTD:SchoolofTheatre+Dance

CoTA:CollegeoftheArts

AttachmentH–Definitions

ContinuityofOperations(COOP):Maintainingorresumingdepartmentcriticaloperationsdespiteadisruptionoremergency.

ComprehensiveEmergencyManagementPlan(CEMP).TheCEMPisintendedtoestablishpolicies,procedures,andanorganizationalstructurefortheresponsetoemergenciesthatareofsufficientmagnitudetocauseasignificantdisruptionofthefunctioningofallorportionsoftheUniversity.

EmergencyOperationsCenter(EOC).TheEOCservesasthecentralized,well-supportedlocationinwhichtheEmergencyOperationsTeamandtheExecutiveManagementTeammaygatherandassumetheirrespectiveroles.

NationalIncidentManagementSystem(NIMS).NIMSisamodularemergencymanagementsystemdesignedforallhazardsandlevelsofemergencyresponse.ThesystemisusedbytheDepartmentofHomelandSecurityandthroughouttheUnitedStatesasthebasisforemergencyresponsemanagement.

AttachmentI–ResourceListA. UniversityofFloridaComprehensiveEmergencyManagementPlan

• https://emergency.ufl.edu/emergency-management-plans

B. UniversityofFloridaSafetyProgramsandPolicies:

• EmergencyEvacuationProceduresforPeoplewithDisabilities:www.ehs.ufl.edu/programs/ada/emergency/

• CommunityAwarenessBrochuresfromtheUniversityPoliceDepartment:www.police.ufl.edu/community-services/community-awareness-brochures/

C. EmergencyManagementResources

• UniversityofFloridaEmergencyManagement:https://emergency.ufl.edu/• AlachuaCountyDivisionofEmergencyManagement:

www.alachuacounty.us/Depts/PublicSafety/em/Pages/EmergencyManagement.aspx• FloridaDivisionofEmergencyManagement:http://www.floridadisaster.org/• NationalIncidentManagementSystem(NIMS):https://www.fema.gov/national-incident-

management-system

AttachmentJ–EmployeeswithEmergencyRoles

NameTitle(Emergency

Role)EmailAddress Work# Home# Cell#

JerryDickey Director jdickey@arts.ufl.edu 352-273-0501

ToddBedellBuildingEmergencyCoordinator-Primary

tbedell@arts.ufl.edu 352-273-0527 352-562-1427

ZakHerringBuildingEmergencyCoordinator-Alternate

zakh@ufl.edu 352-273-0524 352-213-1810

JennyGoelz Health&SafetyCommitteeChair

jgoelz@arts.ufl.edu 352-273-0340 217-840-9232

AustinGresham

FacilitiesCoordinator agresham@arts.ufl.edu 352-273-0526 352-258-9945

AttachmentK–VendorsandPartnersIntheeventofanemergency,theSchoolofTheatre+Dancewillreferencethefollowingtablestodetermineappropriatestakeholderstocontactregardingtheemergency,includingvendorsthatmayprovideresourcestotheDepartmentduringanemergency:

Vendor/Supplier ServiceProvidedEmergencyContact

AlternateSource

GrantFundingOrganizations

AssociatedProjects EmergencyContact Notes

Partners AssociatedProjects EmergencyContact NotesLindaClarson SpringAwakening

Contactinfoavailablethroughtheemergency

contactlist

BuntBackline SpringAwakening

SuzannaMars PhotographerOnsiteforallfinaldressrehearsals

AttachmentL–SoTDEmployeeAccountabilityChecklist Faculty Staff StudentEmployees Altmeyer,Tim(awayFall16) Bedell,Todd Design&Production Austin,Kevin Berry,Tony Alderson,Tiana Bukovec,Yanci(awayFall16) Floyd,Tracy Azoulay,Josh Ciupe,Mihai Gresham,Austin Bowron,Coral DaCosta,Mohamed Higgins,Jeni Castell,Tim Dickey,Jerry Kozak,Chris Hodge,Joseph Frosch,Joan Nagy,Catlin Leslie,Andrew Galloway,Stacey Pelegrina,Manuel Martin,Amanda Garland,Tiza Moore,Amanda Goelz,Jenny Sage,Carl Herring,Zak Singleton,Duncan Johnson,Elizabeth LaurenSmith Kaye,Stan Spurlock,Colton Marshall,Kevin Yanni,Will Mata,Tony Visiting/AdjunctFaculty Performance Mitchell,Charlie Brenner,Melissa Abele,Grace Morgan,Matt Farnum,Meredith Bratko,Matt Pinkney,Mikell Hamilton,Nichole(Fall16) ErnestBriggs Remshardt,Ralf Francis,Cameron(Fall16) Bublitz,Nicholas Rose,Ric Garcia-Rose,Isa CaldwellBrittany Sarra,Kathy Martinez-Hamilton,Michael Collins,Jason Stines,Steven Montilla,Melissa Drushal,Jeff Williams,Judith Pendergrast,Carol(Fall16) Haeuser,Katherine WilliamsJr,Trent Pozek,Emily Hallof,Elise Young,David Sonke,Jill Hayter,Amanda Johnson,Kristina Accompanists Kalaveshi,Saranda Carroll,Nansi Krek,Michael Hargrove,Brian Lesh,Jake Royal,Thomas Misaghi,Afsheen Soumah,Aboubacar OlmosPalma,Thiago Robinson,Christie Stancil,Chelsi Williams,Johnathan Yancey,Everett Administrative Davoli,Colleen Desrosiers,Courtney Key:P=Present/accountedfor N=Notonsitetoday U=Unabletolocate/contact

AttachmentM–StageManagerHold&EmergencyEvacuationAnnouncementsTechnicalDifficulty-ShortHoldLadiesandGentlemen,yourattentionplease.(Repeat)Duetounforeseentechnicaldifficultieswewillbebrieflyholdingtheperformance.Pleaseremaininyourseatsandwewillcontinueshortly.Thankyouforyourpatience.TechnicalDifficulty–BriefIntermissionLadiesandGentlemen,yourattentionplease.(Repeat)Duetounforeseentechnicaldifficultieswewillbeholdingtheperformanceforapproximately10minutes.Wewillannouncewhentheperformancewillresume.Thankyouforyourpatience.MedicalEmergency–RemaininSeatsLadiesandGentlemen,yourattentionplease.(Repeat)Oneofourguestsisexperiencingamedicalemergency.Healthprofessionalsarehandlingthesituationandrequestthatyouremaininyourseatsunlessotherwisedirectedbyanusher.Theperformancewillresumeassoonasthemedicalneedsofourguestaremet.Thankyouforyourcooperation.MedicalEmergency–BriefIntermissionLadiesandGentlemen,yourattentionplease.(Repeat)Oneofourguestsisexperiencingamedicalemergency.Healthprofessionalsarehandlingthesituationandrequestthatweinterrupttheperformance.Ifyouneedtoleavethetheatre,pleasecooperatewiththeushers,whoarekeepingtheaislesclear.Wewillannouncewhentheperformancewillresume.Thankyouforyourcooperation.FireAlarmEvacuation(Onlynecessaryifalarmannouncementfails)LadiesandGentlemen,yourattentionplease.(Repeat)Wouldtheusherspleaseriseandprepareforbuildingevacuation.Abuildingalarmisinprogress.Wemustinterrupttheperformanceandaskthatyouexitthebuilding.Pleasefollowyourusherandexitinacalmandorderlymanner.Universitypersonnelwillprovidemoreinformationshortly.Thankyou.EvacuationLadiesandGentlemen,yourattentionplease.(Repeat)Wouldtheusherspleaseriseandprepareforbuildingevacuation.Wemustinterrupttheperformanceandaskthatyouexitthebuilding.Pleasefollowyourusherandexitinacalmandorderlymanner.Universitypersonnelwillprovidemoreinformationshortly.Thankyou.TropicalWeatherClosureLadiesandGentlemen,yourattentionplease.(Repeat)Wouldtheusherspleaseriseandprepareforbuildingclosure.Universitypersonnelhaveaskedustosuspendthisperformanceduetoa[Hurricane][TropicalStorm][Warning]fortheGainesvilleArea.Pleasegatheryourbelongingsandexitthebuildinginacalmandorderlymanner.Thankyou.AnnouncementsadaptedwithpermissionfromTheUniversityofIllinois,KrannertCenterforthePerformingArts

AttachmentN–SoTDIncidentReport

university of florida school of theatre + dance emergency

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