university of florida school of theatre + dance emergency
TRANSCRIPT
UniversityofFloridaSchoolofTheatre+Dance
EmergencyManagementPlan
BuildingName: NadineMcGuireTheatreandDancePavilionBuildingNumber: 687BuildingAddress: 1800McCartyDrive P.O.Box115900 Gainesville,FL32611BuildingPhone: (352)273-0500BuildingFax: (352)392-5114Website: http://www.arts.ufl.edu/theatreanddance/BuildingLocation: TheMcGuirePavilionislocatedoffofMcCartyDriveadjacenttotheReitz
UnionontheUniversityofFloridacampus
Asof:7/25/16–Ver1.1
Thispageintentionallyleftblank.
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TableofContents
TableofContents.......................................................................................................................................................................1
Authority/Adoption..................................................................................................................................................................4
CommitteeApprovalLetter...................................................................................................................................................5
RecordofChangestothePlan..............................................................................................................................................6
I. Introduction.........................................................................................................................................................................7
A. Purpose............................................................................................................................................................................7
B. Scope.................................................................................................................................................................................7
C. Authorities......................................................................................................................................................................7
II. PlanningAssumptions....................................................................................................................................................7
A. UniversityAssumptions............................................................................................................................................8
B. UnitAssumptions.........................................................................................................................................................8
III. ConceptofOperations..................................................................................................................................................8
A. University-WideEmergency...................................................................................................................................9
B. Unit-LevelEmergency............................................................................................................................................10
C. Recovery.......................................................................................................................................................................12
1. DamageAssessmentandReimbursement................................................................................................12
2. ContinuityofOperations...................................................................................................................................13
3. ResumptionofNormalBusinessOperations...........................................................................................13
IV. EmergencyNotificationandCommunications................................................................................................13
A. EmergencyNotification.........................................................................................................................................13
B. EmergencyCommunications...............................................................................................................................14
C. EmergencySupplies.................................................................................................................................................15
V. RolesandResponsibilities.........................................................................................................................................15
A. UniversityResponsibilities...................................................................................................................................15
B. SchoolofTheatre+DanceResponsibilities..................................................................................................16
C. BuildingEmergencyCoordinators....................................................................................................................17
VI. MaintainingandProtectingPublicVenues.......................................................................................................17
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A. SustainmentandProtectionofPublicVenues.............................................................................................17
B. PublicVenueClosureandEvacuation.............................................................................................................18
VII. PlanMaintenance.......................................................................................................................................................19
A. PlanDevelopmentandUpdates.........................................................................................................................19
B. TrainingandExercises...........................................................................................................................................19
AppendixA–EmergencyGuidance................................................................................................................................21
A.01ActiveShooter...........................................................................................................................................................22
A.02BombThreat..............................................................................................................................................................23
A.03Dangerous,DisruptiveorDisturbingEmployee........................................................................................25
A.04Dangerous,DisruptiveorDisturbingStudent.............................................................................................27
A.05FireAlarm/BuildingEvacuation.......................................................................................................................32
A.06EmergencyEvacuationProceduresforPeoplewithDisabilities........................................................33
A.07HazardousMaterialsInjury/Exposure..........................................................................................................35
A.08Injury/MedicalAssistance...................................................................................................................................36
A.09SevereWeather........................................................................................................................................................38
A.10SuspiciousPackagesandMail............................................................................................................................39
A.11UtilityOutage/Disruption....................................................................................................................................41
AppendixB–TropicalWeatherPlan.............................................................................................................................42
Attachments..............................................................................................................................................................................48
AttachmentA–LaboratoryandResearchAreasClosureChecklist:PreparationsforTropicalWeather/Hurricanes........................................................................................................................................................49
AttachmentB–AdministrativeandOfficeAreasClosureChecklist:PreparationsforTropicalWeather/Hurricanes........................................................................................................................................................52
AttachmentC–TropicalWeatherVehicleAssignments...................................................................................55
AttachmentD–EssentialContactsDuringSuspendedOperations.............................................................56
AttachmentE–InitialDamageAssessmentForm...............................................................................................57
AttachmentF–InformationPosting.........................................................................................................................58
AttachmentG–Acronyms..............................................................................................................................................59
AttachmentH–Definitions............................................................................................................................................60
AttachmentI–ResourceList........................................................................................................................................61
AttachmentJ–EmployeeswithEmergencyRoles..............................................................................................62
AttachmentK–VendorsandPartners.....................................................................................................................63
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AttachmentL–SoTDEmployeeAccountabilityChecklist...............................................................................64
AttachmentM–StageManagerHold&EmergencyEvacuationAnnouncements................................65
AttachmentN–SoTDIncidentReport......................................................................................................................66
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Authority/AdoptionThisSchoolofTheatre+Dance(SoTD)EmergencyPlandescribestheproceduresandorganizationalstructurebywhichtheunitwillrespondtoanactualorpotentialemergencywhichoccursattheUniversityofFlorida(UF)andimpactstheunit.ThisdocumenthasbeendevelopedinsupportoftheUFComprehensiveEmergencyManagementPlan(CEMP),andspecificallyaddressestheoperations,functions,androlesandresponsibilitiesthatSoTDwillhaveintheresponsetoandrecoveryfromanemergency.ThissignatureacknowledgestheacceptanceofthisPlanastheprimaryemergencyplanfortheunit,supersedingpreviousemergencyplans.Uponsigningthisletter,thedesignatedauthoritiesagreeto:
• SupporttheidentifiedpreparednesseffortstakenbySoTD.• Followtheoutlinedconceptofoperationsfortheunitduringanemergency.• Providesupportandauthorityasneededtotheunitduringorafteranemergency.• Promoteon-goingdevelopment,exercising,training,andenhancementofthisPlan.
_________________________________________________Dr.JerryDickey,DirectorSchoolofTheatre+Dance__________________________________________________Date
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CommitteeApprovalLetter
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RecordofChangestothePlan
DescriptionofChange Page#ofChange
DateofChange
PromulgationofTemplate All 09/03/2014
TemplateutilizedforSoTDEmergencyManagementPlanning All 7/25/16
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I. Introduction
A. PurposeThisEmergencyPlaniscongruentwiththeUniversityofFlorida(UF)ComprehensiveEmergencyManagementPlan(CEMP)whichdetailstheUniversity’sapproachtocoordinatingemergencies.TheSchoolofTheatre+Dance(SoTD)hasakeyroleinsupportingactivitiesinresponsetoandrecoveryfromanemergencythataffectsUFandSoTD.ThisdocumentestablishesactionstakenbySoTDinsupportofUniversity-wideoperationsdescribedintheCEMP.UFispotentiallyatriskfromvarioushazardsandthisPlansupportstheUniversity’soverallgoaltoprotectlife,property,andtheenvironment.DuetothevaryingnatureofemergenciesthatmayimpacttheUniversityanditsunits,thisPlanisintendedtoserveasaflexibleguidetomeettheunit’sneedsasdictatedbytheemergency.
B. ScopeThisPlanprovidesanoverviewoftheemergencymanagementsystemandorganizationalstructureforSoTDandtheUniversity.Thedocumentoutlinesthecoordination,management,andgeneralconceptofoperationswithintheunitandincludesadditionalemergencymanagement-relateddocumentsaswellasreferencestopoliciesandprocedures.ThisPlanappliestoSoTDandallstudents,faculty,staff,andexternalpartnersworkingwithintheunit.ThisPlanmaybeactivatedinsupportoftheUniversityCEMPorinresponsetoanemergencyimpactingSoTD.ThedocumentsupportsactivitiesdescribedintheCEMPbutdoesnotsupersedeit.
C. AuthoritiesTheSoTDDirectorhasapprovedthisEmergencyPlan,establishingSoTD’sprogramforemergencyoperations.AdditionalauthorityforemergencymanagementatUFisderivedfromavarietyofsourceslistedintheUniversityCEMP,includingUniversityplansandpoliciesaswellasfederalandstateauthorities.
II. PlanningAssumptions
ThefollowingplanningassumptionscanbemaderegardingemergencieswhichmayimpacttheUniversity.
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A. UniversityAssumptions
• Anemergencycanoccuratanytimeoftheday,night,weekend,holiday,withlittletonowarning.
• UFwillrespondtoalarge-scaleemergencyfromtheUniversitylevelusingtheUniversityCEMPasguidance.
• Thesuccessionofeventsinanemergencyisnotalwayspredictable;therefore,plansandprocedures,suchasthisdocument,serveasaguide,andmayrequireflexibilityinordertomeetthespecificsoftheemergency.
• Whenanemergencyinvolvesmultipledepartments,operationsmightbecoordinatedthroughtheUFEmergencyOperationsTeam(EOT).
• AnemergencywhichimpactsUFmayalsoaffectthesurroundingcommunityandregion,limitingaccesstoandavailabilityofexternalresources.
• Extendedemergenciesmayrequire24-houroperations,andstaffingshouldbeplannedaccordingly.
B. UnitAssumptions
• Unitsareexpectedtorespondtoanemergencybyemployingunit-levelemergency
plans.• EachUFunitshouldbefamiliarwiththeUniversityCEMP,itsrespectiveEmergency
Plan,andspecificresponsibilitiesassignedtoitwithinthesedocuments.• LifesafetyisthefirstpriorityatUF.Iflifesafetyisatriskfollowinganemergency,
facultyandstaffmightnotbeabletoaccessUniversityfacilitiesincludingbuildings,offices,orlaboratoriesduringorafteranemergency.
• PersonnelfromSoTDwillbeavailableforUFofficialsinanemergencytoprovideinformationspecifictotheirunitincludingdetailsregardingoperationsandfacilitiesaffectedbytheemergency.
III. ConceptofOperations
TheConceptofOperationsprovidesguidelinesforrespondingandrecoveringfromemergenciesattheunitlevel.UnitsshouldreferencetheUniversityCEMPforafulldescriptionofemergencyresponseandrecoveryoperationsattheUniversitylevel.UnitsandtheirpersonnelmighthaveadditionalresponsibilitiesintheUniversityCEMPtosupportaUniversity-wideemergencyresponse.AnydepartmentresponsibilitiesoutlinedintheUniversityCEMPshouldbeperformedinconjunctionwithresponseactivitiesattheindividualunitlevel,usingthefollowingasaguideforprioritizingresponseactions:
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1. Lifesafetyandhealthissues2. Protectionofproperty3. Protectionoftheenvironment
A. University-WideEmergency
1. MonitoringThreatsandEmergencies
TheUFPoliceDepartment,theDepartmentofEmergencyManagementandEnvironmentalHealth&Safetyhavetheprimaryresponsibilityformonitoringthreatsandemergenciesandwilldisseminateappropriateinformationregardingactualorpotentialemergenciesandassociatedactionsasnecessary.
2. ActivationofUFComprehensiveEmergencyManagementPlanTheUniversityCEMPcanbeactivatedtoaddressoneormoreofthefollowingcircumstances:• Basedoninformationobtainedfromappropriateauthorities,Universityofficials
mightinitiallyactivateportionsofUniversityCEMPtocoordinatetheemergency.
• TheAssistantVicePresidentofPublicandEnvironmentalSafetymightactivatetheUniversityCEMPinresponsetoinformationregardinganactualorpotentialemergency.
• Incoordinationwithadeclaredlocal,state,orFederalemergency,theAssistantVicePresidentofPublicandEnvironmentalSafetymightactivatetheUniversityCEMP.
3. UFEmergencyOperationsCenterIfanemergencyaffectingUFrequirescoordinationattheUniversitylevel,UFmayactivateitsEmergencyOperationsCenter(EOC),whichservesastheUniversity’scentralpointofcoordinationforemergencyoperations.UnitsmayneedtocommunicatewiththeUniversityEOCinorderto:• AssistinsupportingtheUniversity’soverallemergencyresponseandrecovery,• Receiveupdatesonthestatusofemergencyoperations,• Coordinateand/orobtainassistancemanagingtheemergencyontheunitlevel,
and• Requestadditionalresourcestominimizedamageandimpactcausedbythe
emergency.
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IftheUFEOChasbeenactivated,aunitmaycalltheUFPoliceDepartmentmainnumberat352-392-1111tocontacttotheUniversityEOC.
B. Unit-LevelEmergency
1. ReportingEmergenciesAllUFstudents,facultyandstaffhavearesponsibilitytoreportanyemergencywhichposesanimmediatethreattolifesafetybycalling911.Once911orotherappropriateauthoritieshavebeennotified,SoTDshouldfollowtheproceduresforspecifichazardslistedinAppendixA,asappropriate.Ifastudent,facultyorstaffinaunitreportsanemergencythatmightreduceorimpedeunitfunctions,theSoTDDirector,alongwiththeotherappropriateemergencycontactsasdescribedbelow,shouldalsobenotified.Iftheemergencyimpactstheunits’facilities,theappropriateworkmanagementcentershouldadditionallybenotified.Ifabuildinghasbeensignificantlydamagedorimpacted,UFPoliceDepartmentand/orEnvironmentalHealth&Safetywilldetermineifthestructureissafetooccupy.Iftheincidentinvolveshazardousmaterials,butdoesnotposeanimmediatethreattolifesafety,theUFPoliceDepartmentshouldbecalledat352-392-1111.ThePolicedispatcherwillcontacttheappropriateUniversitydepartments,includingEnvironmentalHealth&Safetyandlocalemergencyrespondersasnecessary.SoTDwillsupportEnvironmentalHealth&Safetyinprovidinginformationregardingmaterialsinvolved.Iftheemergencyincidentrendersacademicorclassroomspaceunusable,SoTDwillcontacttheOfficeoftheUniversityRegistrarat352-392-1374.
2. SchoolofTheatre+DanceEmergencyPlanActivationTheSoTDDirectorordesigneemayactivateportionsoralloftheDepartmentEmergencyPlantotheextentnecessarytocoordinatetheemergencyresponseandrecoveryoperations.IfallorpartofthePlanisactivated,appropriatepersonnelwithintheunitrequiredtoimplementactionsdescribedinthePlanshouldbenotified.RefertoSectionV.RolesandResponsibilitiesfordescriptionsofspecificrolesandresponsibilitiesinanemergency.
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Essentialunitemployees(asdesignatedbytheSoTDDirector)mightberequiredtoassistinimplementingtheEmergencyPlan.Identifiedemployeesshouldtakepreparatoryarrangementstofacilitatetheirabilitytoreporttoworkasneededduringemergencyoperations.Thesepersonalpreparednessmeasuresincludeplanningforfamily,petandotherresponsibilities.
3. EmergencyResourceRequestsIfSoTDrequiresUniversityresourcesforemergencyresponseorrecoveryandtheUniversityEOChasnotbeenactivated,theSoTDDirector’sdesigneewillcontacttheappropriateUFdepartmentforassistance,suchasUFPoliceDepartmentandEnvironmentalHealth&Safety,basedonthenatureoftheneed.IftheUniversityEOChasbeenactivated,theSoTDDirectorordesigneewillcontacttheEOCwithrequestsforresourcesbycallingtheUFPoliceDepartmentmainnumberat352-392-1111.
4. EmployeeAccountabilitySoTDshouldaccountforemployeesfollowinganemergencyattheworkunitlevel.
DuringabuildingevacuationtheBuildingEmergencyCoordinators(BEC)anddesigneeswilloverseeaccountingforemployees.TheBEC’sanddesigneeswillutilizetheEmployeeAccountabilityChecklist(includedasAttachmentLofthisdocument).TheSoTDHealth&SafetyCommitteewithassistancefromtheAssistanttotheDirectorwillupdatethechecklistatthebeginningofeachsemester.
Employeeswillbeaccountedforviacalllistfornon-evacuationemergencies.TheSoTDHealth&SafetyCommitteewillmaintainthecalllistwithassistancefromtheAssistanttotheDirector.TheSoTDDirector,AssistanttotheDirector,BuildingEmergencyCoordinators,andHealth&SafetyCommitteedesigneeshaveaccesstothecalllist.ThedesignatedmeetingplaceforevacuatingtheMcGuirePavilionisthegrassyareasoutheastofthebuildingcrossingMcCartyDrive(directlyacrossthestreetfromG6&G10Studios).Evacueesshouldutilizethecrosswalkwhenpossibleandheadtowardthepicnictableareatoremain100’fromthebuilding.Seeimageonpage12.
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C. RecoveryTherecoveryprocessfollowstheinitialemergencyresponsephase.Intheeventofalarge-scalerecoveryeffort,additionalassistancemightberequestedbytheUniversityfromlocal,stateandfederalemergencymanagementagencies.FordetailedinformationregardingtheUniversity’srecoveryplans,protocols,andprocedures,refertotheUniversityCEMP.UnitsaffectedbytheemergencyshouldcoordinatewiththeUniversityEOCtodetermineappropriaterecoveryactivitiesincludingdamageassessment,alternatefacilitiesandresumptionofnormaloperations.1. DamageAssessmentandReimbursement
Whendeemedsafebyapublicsafetyauthority,unitsshouldconductapreliminarydamage assessment of their buildings. The appropriate external and internalbuilding assessment forms should be completed. If UF’s damage assessmentwebsiteisfunctional,enterinformationintothesystem.Ifnotfunctional,theformsshouldbefaxedordeliveredtothebuilding’sappropriateworkmanagementcenter.(DamageAssessmentformisincludedasAttachmentEofthisdocument.)Departments shouldnot go into buildings that are suspected or determined to beunsafe. Any dangerous conditions or issues requiring urgent response should be
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reported immediately to the appropriate work management center or UF PoliceDepartment.UFDamageAssessmentWebsitehttps://emergency.ufl.edu/programs/damage-assessment-program/(LoginusingGatorLinkIDandpasswordwhenprompted)It is important for units to document damage, including photographs, in order torecoveranypotentialinsuranceorFEMAreimbursement.Anotationofthelocation,includingbuildingandroomnumber,shouldbeincludedineachphotograph.(Thiscan be accomplished by including a hand-written sign in the picture or laterelectronicediting.)Units should take safe, protective actions thatmitigate or reduce hazards in theirbuildings and areas. (Example: Department placing barricade tape around adangerousareainabuildingtopreventpeoplefromenteringthearea.)Employeesshouldnottakeanyactionswhichplacethemselvesorothersindanger.
2. ContinuityofOperationsIftheemergencycausesdisruptionsinoperations,damagetofacilitiesorimpactstoemployees,theContinuityofOperations(COOP)planmayneedtobeimplemented.ACOOPaddressesthecontinuanceofaunit’sessentialfunctionsdespitedisruptionsfromanemergency.SoTD’sCOOPPlanislocatedinAppendixCcurrentlyunderdevelopment.
3. ResumptionofNormalBusinessOperationsOncerecoveryeffortsarecomplete,theUniversitywillresumenormalbusinessandacademicoperations.Insomecases,thismighttakeseveraldays,weeks,orevenmonthsandmayrequiretherelocationofeffectedoperationsdependingontheimpactandseverityoftheemergency.TheSoTDDirectorordesigneewillcoordinatewiththeUniversityEOC,UniversityadministrationaswellaswithSoTDpersonnel,onthereturntonormaloperations.
IV. EmergencyNotificationandCommunications
A. EmergencyNotification
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1. UniversityNotification
TheUniversityemploysamulti-modalapproachtoemergencynotifications,termedUFAlert,tonotifytheUniversitycommunityofemergencies.ThesystememploysSMS/textmessaging,email,VoIPtelephones/speakers,socialmedia,webpostingsontheUFhomepageandothermethods.AllUniversitystudents,faculty,andstaffareresponsibleformaintainingtheircurrentemergencycontactinformationinmyUFLinordertoreceivetimelyemergencynotifications.SoTDwillencouragefacultyandstafftoparticipateintheUFAlertsystems.
2. DepartmentNotificationSoTDmaintainsaninternalnotificationsystem(s)includingmassemaildistributionandacontactlistofemployeeswithemergencyroles(seeAttachmentJ).Additionally,SoTDmaintainsacontactlistofvendors/partners(seeAttachmentK).College/Departmentalnotificationsmayincludespecificdetailsandinstructionsfortheunitincludingimpactedfacilities,alteredworklocationsandappropriateemployeeactions.IfinformationneedstobecommunicatedbeyondtheunittotheUniversitycommunityandpublic,UniversityRelationsshouldbecontactedforcoordinationandassistance.
B. EmergencyCommunications
1. UniversityCommunications
UniversityRelationsservesasthecentralpointforUniversitycommunicationsduringanemergency.AllpublicinformationandcommunicationshouldbecoordinatedthroughUniversityRelationswithsupportprovidedbySoTDcommunicationspersonnel.
2. DepartmentCommunicationsIftheunitisaffectedbytheemergency,SoTDisresponsibleformaintainingcommunicationsbetweentheDepartmentandtheUniversityEOCtoensurethattheoverallimmediateneedsoftheUniversityarebeingmet.
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Throughouttheemergency,SoTDwillprovidestatusupdatestoitsfacultyandstaffmembers,asappropriate.(ReferenceAttachmentJ)
C. EmergencySuppliesEmergenciesmayrequiretheneedforspecificandspecializedemergencyresourcesandequipment.Inaddition,gatheringcertainemergencysuppliespriortoanemergencyforSoTDcanallowdepartmentstafftobemorepreparedfortheemergency.
SoTDmaintains,ataminimum,thefollowingsupplies:• FirstAidKits
o StationaryFirstAidKitsarelocatedintheSceneShop,CostumeShop,ElectricsShop,outsideofG15Studio,andinsideG6,G10,andG11Studios
• SoTDEmergencyPlano HardcopiesarelocatedattheReceptionDesk,SceneShop,Electrics
Shop,CostumeShopandStageManagementworkspaceo AnelectroniccopycanbeaccessedthroughBasecampandviaemail
[email protected].• Flashlightsandbatteries
o LocatedattheReceptionDesk,SceneShop,ElectricsShop,andStageManagementworkspace
• PlasticsheetingisavailableintheSceneShop
V. RolesandResponsibilities
SoTDwillsupportUniversityoperationsasneededwhileaddressingspecificresponseactionsattheunitlevel.ThepriorityofoperationstobecompletedwillbedeterminedbytheSoTDDirectorordesignee,incoordinationwiththeUniversitypriorities.ThemostimmediateneedsoftheUniversitywillbeaddressedfirst,prioritizedbytheprotectionoflifesafetyandhealth,property,andtheenvironment.A. UniversityResponsibilities
TheUniversityisresponsibleforoverallmanagementoftheemergency,ensuringthesafetyandprotectionoflife,property,andtheenvironment.TheUniversitywillmanagetheemergencythroughtheUniversityEOCifneededandbypartneringwithexternalresponders,asappropriate.TheUniversitywilldisseminateinformationregardingtheemergencysituationtotheUFcommunityasappropriate.
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B. SchoolofTheatre+DanceResponsibilitiesTheorganization’sresponsetotheemergencywilldependonimpactsfromtheemergency,University-wideactionsandtheunit’smissioncriticalfunctions.Theactionsdescribedbelowprovideguidancerelatedtoemergencyresponseandrecoveryeffortsbasedontheneedsoftheunit.Preparedness• TheSoTDDirectorprovidesongoingexecutivesupportfortheSoTDemergency
managementprogramandestablishesanEmergencyPlanningTeam(SoTDHealth&SafetyCommittee)tomaintainemergencyplansandproceduresspecifictothevenues.
• Informemployeesofdepartmentemergencyplansandprocedures.• Employeesshouldbeeducatedaboutemergencyproceduresthrough
department/officestaffmeetingsandprovidedinstructionsonhandlingemergenciesthatmayoccur.
• EncourageemployeestoupdatecontactinformationonmyUFLtoreceiveemergencynotifications.
• Maintainaresourcelist/contactlistwithimportantnumbersandemployeecontactinformation.
• Createanevacuationplanspecifictothepublicvenues.Ensureitoutlinesegressroutes,safeassemblyareas,proceduresforpersonswithaccessandfunctionalneeds,androlesandresponsibilitiesforpublicvenuestaff.
• Createacommunicationsplanthatincludespoliciesandinstructionsforuseforallcommunicationstools(publicaddresssystem,2-wayradios,etc.).Includeinformationregardingtrainingstaffoncommunicationstoolsandregularmaintenanceandtestingofcommunicationstechnologies.
• Reviewemergencypowerneedsandavailability.Testandmaintaingeneratorsasnecessary.
• CoordinatewiththeFireSafetyOfficeofUF’sEnvironmentalHealth&Safetyregardingfacilityfireprotectionsystems,emergencylighting,fireextinguishertraining,buildingevacuationandothersafetyissues.
• ComplywithapplicableUniversity,local,state,andfederalregulationsregardingemergencyplanningforpublicvenuesincludingthoseenforcedbytheGainesvilleFireRescue(OperationSafeClub).
Response• TheSoTDDirectorordesigneewillprovideinformationregardingchangesto
operatingoreventschedules.SchedulechangedecisionsmaybemadebythepublicvenueorbebasedonUniversity-widedecisions.Publicvenuestaffandthegeneralpublicshouldbenotifiedofschedulechangesandeventcancellations.
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• NotifyappropriateUFdepartment(s)orofficialsofanemergencyatthepublicvenue.
• CoordinatewiththeUFPoliceDepartmentandotherfirstrespondersappropriatelythroughouttheemergency.Provideinformationaboutthefacilityifneeded,andmakenecessarymanagementoreventdecisions.
• Throughoutandfollowingtheemergency,regularlyupdateemployeesandguestsabouttheemergency.Notifythegeneralpublicaswell,iftheresponseimpactspublicaccesstothevenueorcauseseventcancellations.
• CoordinatewiththeUniversityPoliceDepartmentandappropriateworkmanagementcenteronsecuringbuildingsifneeded,includingelectronicdooraccesssystems.
• Accountforemployeesfollowingtheemergency.• Documentdamageandfiscalimpactscausedbytheemergency.
SoTDFaculty&StaffEmergencyPersonnel:JerryDickey–DirectorToddBedell–BuildingEmergencyCoordinator(Primary)ZakHerring–BuildingEmergencyCoordinator(Alternate)JennyGoelz–Health&SafetyCommitteeChairAustinGresham–FacilitiesCoordinator
C. BuildingEmergencyCoordinatorsEachdepartmentisresponsibleforappointingaprimaryandalternateBuildingEmergencyCoordinatorforeverybuildinginwhichthedepartmentoccupiesspace.AlistofUniversityBECsismaintainedbytheDepartmentofEmergencyManagementandupdatedaminimumofannuallybydepartments.
BECAdministrationDatabasehttp://bec.facilities.ufl.edu(LoginusingGatorLinkIDandpassword)
VI. MaintainingandProtectingPublicVenues
Inresponsetoanemergency,SoTDwillprioritizelifesafetyissueswhilealsoworkingtoprotectandsustainpublicvenueoperationsandproperty.A. SustainmentandProtectionofPublicVenues
Understandandplanbaseduponthefacility’sspecificfiresystems,communicationssystems,back-uppowerprovisionsandsystems.
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SoTDemergencylightingpoweredbyanemergencygeneratorautomaticallyactivatesduringpowerdisruption.SoTDdoesnotrequireanyequipmenttobeconnectedtoanemergencygenerator.Employeesshouldmaintaincopiesofimportantdata(hardcopyandelectroniccopies)inasecurelocation.
TothebestabilityofemployeesandincooperationwithUniversityefforts,essentialfunctionsshouldbemaintained.RefertotheirContinuityofOperationsPlan(AppendixC)toaddresscontinuationofservicesfollowinganemergencyiffacilitiesorpersonnelareimpacted.
B. PublicVenueClosureandEvacuation
Ifthereisanurgentneedtoevacuatethebuilding,suchasafirealarmactivation,allbuildingoccupantsshouldleaveimmediatelyandwaitfortheappropriate“allclear”notificationfromUniversityorpublicsafetyofficialsbeforere-enteringthebuildingSoTDPerformanceandEventEvacuationProcedures:• ThehouselightswillbeturnedonandtheStageManagerorAssistantStage
ManagerwillannouncetheemergencyandinstructionsovertheStageManagementmicrophone(godmic)orfromthestage.(ReferenceAttachmentM-StageManagerHold&EmergencyEvacuationAnnouncements)
• Staffand/ortheStageManagementteamwilldetermineifitisnecessarytodropthefirecurtain(ConstansTheatreonly)
• Staffandusherswillassistpatronstothenearestavailableexitandtothededicatedevacuationmeetingplace.Usherswillhavepre-assignedevacuationareas.Usherswhoareassignedtopatronswithdisabilitiesaretoassistthemtothenearestexitorareaofrescueassistance.Patronswithdisabilitiesonupperlevelsofthebuildingshouldbeassistedtoanareaofrescueassistance(saferefuge,enclosedfireexitstairway/landing),withimmediatenotificationtotheHouseManagerandemergencyresponsepersonnel(SeeAppendix6).
• StaffandStageManagerswillassistperformersandcrewmemberstothenearestavailableexitandtothededicatedevacuationmeetingplace.
• ThedesignatedmeetingplaceisthegrassyareasouthofthebuildingcrossingMcCartyDrive(directlyacrossthestreetfromG6&G10Studios).Evacueesshouldheadtowardthepicnictableareatoremain100’fromthebuilding.
• Inanevacuation,allcommunicationswillflowthroughtheHouseManagerandStageManager.
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• TheHouseManagerwillnotifyUPD(352-392-1111)andprovideavailableinformation.
• AfterthetheatrehasbeenevacuatedastaffmemberorHouseManagerwillaccountforstaffandguestsandsecurebuildingtothebestoftheirability,incoordinationwithUniversityPolice.
• TheHouseManagershouldprovideinformativeannouncementstomaintainacalmenvironment.
• TheSoTDDirectorandProductionManagershouldbenotified.• ASoTDIncidentreportshouldbecompleted(SeeAttachmentN).Dependingonthetypeofemergency,thedepartmentmayhaveadvancednoticeofaneedtoclosesuchaspendingtropicalweather.(ReferenceAppendixB–TropicalWeatherPlan).
Iflifesafetyisnotthreatened,andtheDepartmentreceivesnoticeofanunplannedbuildingevacuation,employeesmaychoosetotakethefollowingstepstoshutdownthevenue:• Announcetheemergencyandinstructionstorespondoverthepublicaddress
system,ifavailable.• Oncefacilityhasbeenevacuated,accountforstaffandguestsasappropriateand
directgueststosafeassemblylocations.• Securebuildingasappropriate,incoordinationwithUniversityPoliceandwork
managementcenter.
VII. PlanMaintenance
MaintenanceofthisdocumentisessentialtoensureproceduresandcontactsarecurrentandcorrectiveactionshavebeenincorporatedintothePlan.TheSoTDDirectorordesigneeisresponsibleforplanreview,modificationsandapprovaltopromoteefficientandeffectiveplanmaintenance.A. PlanDevelopmentandUpdates
ThisplanisconsistentwiththeUniversityCEMP.Thisdocument,includingEmployeeswithEmergencyRoles(AttachmentJ),shouldbereviewedannuallyandupdatedasnecessarybySoTD.Followinganupdate,thePlanshouldbereapprovedbytheSoTDDirector,anddistributedtotheappropriatefacultyandstaffwithintheunit.
B. TrainingandExercises
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TrainingandexercisesareconductedtoensureDepartmentpersonnelarefamiliarwiththeproceduresdescribedinthePlan,totestproceduresdescribedinthePlan,andtodetermineneededrevisionsbasedonlessonslearned.
SoTDwillconductthefollowingexercisesandtraining:
• Buildingevacuationdrillsduringthefallandspringsemesters.• Annualemergencyplanorientationfornewfaculty,staffandstudentemployees.• Yearly review of the emergency plan for returning faculty, staff and student
employees.• Trainingfordesignatedfaculty,staffandstudentemployeesincludingCPR,First
Aid,AEDandfireextinguishertraining.
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AppendixA–EmergencyGuidance
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A.01ActiveShooter
Source:UniversityofFloridaPoliceDepartment
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A.02BombThreat
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Source:UniversityofFloridaPoliceDepartment
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A.03Dangerous,DisruptiveorDisturbingEmployee
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Source:UFHumanResourceServices
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A.04Dangerous,DisruptiveorDisturbingStudent
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Source:UFDivisionofStudentAffairs
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A.05FireAlarm/BuildingEvacuationWhentheBuildingFireAlarmSystemSounds:• Immediatelybegintoevacuatethearea.• Ifaccessible,grabimportantpersonalitemssuchaskeys,purse,walletandcellphone.• Ifcircumstancespermit,secureyourareabyclosingandlockingdoorsifyouwouldnormallydo
sowhenleavingfortheday.• Insureallstairwelldoorsinyourmeansofegressarealsoclosed.• Asyouareevacuating,informco-workers,studentsandvisitorsthattheymustevacuate
immediately.• Ifthecorridorisfilledwithsmoke,staylowandcrawlout.Ifitistoomuchsmokeortoohot,
returntoyouroffice.Call911andinformthemyouarestillinthebuilding,providethemfloorandroomnumber.Waitforassistance.
• Onceoutofthebuilding,meetinthepre-designatedarea.ThedesignatedmeetingplaceforevacuatingtheMcGuirePavilionisthegrassyareasoutheastofthebuildingcrossingMcCartyDrive(directlyacrossthestreetfromG6&G10Studios).Evacueesshouldutilizethecrosswalkwhenpossibleandheadtowardthepicnictablearea.Seeimageonpage12.
• Yourunit’spre-designatedareasshouldbeatleast100’fromthebuilding.Theareashouldnotblockegressfromthebuildingoraccesstothebuildingbyemergencypersonnelorvehicles.
• Attempttodetermineifalloccupantsinyourareahaveevacuated.
DoNot:• Donotstoptoinvestigateifthealarmisrealorfalse.Alwaysevacuate.• Donotusetheelevatortoevacuatethebuilding.• Donotwaittoshutdownyourcomputer;howeveritisrecommendedtolockyourcomputerif
immediatelyaccessible.• Donotreturntoyourworkareatoretrievepersonalbelongings.• Donotattempttoextinguishthefirewithaportablefireextinguisherunlessyouhavebeen
trainedinitsuseandthefireissmall.• DONOTRE-ENTERTHEBUILDINGFORANYREASON,untiltheallclearsignalisgiven.• Asyouevacuatethebuilding,itisnotyourresponsibilitytoinsureotheroccupantsevacuate.
Yourownsafetyisthehighestpriority.• Donotopenwindowsorleavedoorsopentoassistwithventilation.Firefighterswillventilate
thebuildingifnecessary.
ToReportaFireIfyoudiscoverafireinaUniversityofFloridabuilding:• Pullthefirealarmandcall911.
o TIP-Firealarmpullstationsarenormallylocatedneareachexit.Ifthebuildingisnotequippedwithafirealarmsystem,notifyotheroccupantsasyouexitthebuilding.
• Remaincalmwhiletalkingtotheoperator.Bepreparedtoanswerseveralquestionsastolocation,sizeoffire,yourname,numberofpersonsinbuilding(ifknown)andanyinjuries.Remainonthelineuntiltheoperatorisfinished.
Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/2012
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A.06EmergencyEvacuationProceduresforPeoplewithDisabilitiesPlanning-PreliminaryProcedures• Thetimetoplanforanemergencyisbeforetheemergencyoccurs.Youshouldthinkaboutwhat
youwilldointheeventofanemergencyevacuation.• Planahead-knowtheareaswhereyouworkandstudy.Checkallareasoutcompletely.Isthere
groundflooraccess?Ifthereisnot,andyounormallyuseanelevatortoenterandleaveabuilding,youwillneedevacuationassistance.Dothisforallareasyoutraveltooncampus.
• Onceyouhaveaplan,practicethatplan.Ifyouwouldlikesomeonetoassistwithdevelopinganemergencyassistanceplan,contacttheADAOfficeat(352)392-1591,711(TDD).
• Writedowntheemergencynumbersandcontactsfromthispamphletandkeepthemwithyou.• Employeesshoulddiscussemergencyconcernswiththeirsupervisor.Studentsshoulddiscuss
concernswiththeAssistantDeanforStudentServices.Ifyouwillneedsometypeofassistance,notifytheappropriatepeople.Employeesandstudentsareresponsibleforseekingappropriateassistance.
• Findafriend/co-workerwhoiswillingtoassistduringanemergency.Itissuggestedyoufindmorethanonefriend/co-workerintheeventthatpersonisunavailableduringanemergency.
WhatToDoInanEmergency• Callcampuspolice(352)392-1111andemergencyservices(911).Reportyourname,location
(roomnumberorotherareaandbuildingname).Ifyouaregoingtoanemergencyexit,givethelocationofthatexit(floor,compasslocation,e.g.NWtower,3rdfl).
• Reportyoursituation--whattypeofassistanceyoumayrequire(e.g.wheelchairuser,breathingdifficulties,blindness).
• Askco-workers/friendsastheyleavethebuildingtoinformtheemergencyteamonsiteofyourlocation,yourname,andsituation(e.g.wheelchairuser,blindness).Tosimplifythispart,theADAOfficehasdevelopedanemergencyassistancerequestcard(seebelow)thatcanbehandedtotheco-worker,friendorfaculty,whointurnwillgiveittotheemergencyteamonsite.FormoreinformationaboutthecardpleasecontacttheADAOffice.TextoftheCard-Front
TextoftheCard-Back
PreparationforEmergencies**KNOWTHEBUILDINGINWHICHYOUWORKORSTUDY**• Wherearetheentrancesandexitsonthefloorwhichyouworkorlive?Learnthelocationofall
exitsoneachfloorofthebuildingsyouroutinelyuse.WhendevelopingyourEmergencyPlan
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includeatleasttwoexitsateachlocation.Checkeachareayouusecarefully.Examinestairwellsanddoorwaysforclearances.
• Doyouhaveaccesstothegroundfloor?Doyouneedanelevator?DONOTUSEELEVATORSDURINGANEMERGENCYUNLESSINSTRUCTEDTODOSOBYEMERGENCYSTAFF.
• Knowthelocationofatelephoneineachareayoufrequent.WhereDoYouGoInCaseofanEmergency?• Doyoustayintheclassroomorofficeuntilhelparrives?• Doyougotothenearestfireproofstairway?• Theanswerwilldependupontheimmediatesituationandthebuildingyouarein.That'swhyit
isimportanttobefamiliarwithallareasyoufrequent.Haveaplananduseit.ThereIsNoGroundFloorAccess.HowDoIExittheBuilding?WhereShouldIGo?• Afteryouinformaco-worker/friendofyoursituationandhavemadethecallto911,gotothe
nearestemergencyexitandwaituntilassistancecomes.Orfollowyourindividualemergencyplanifitcallsforsomethingdifferent.
Source:ADAComplianceOffice(UFEnvironmentalHealth&Safety)VersionDate:06/07/2012
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A.07HazardousMaterialsInjury/Exposure• Inmedicalemergencysituations,call911.• Forwork-relatedinjuries,followtheInjury/MedicalAssistanceguidanceandrefertothe
HumanResourcesWorkers’Compensationpage:http://www.hr.ufl.edu/emp_relations/workers_comp/default.asp#reporting
Hazardous(Chemical,RadioactiveorBiological)MaterialSplashedinEye:• Immediatelyflushwithgentlyflowing,potablewaterforatleast15minutes.Useemergency
eyewashtodothis.Emergencyeyewashstationsarelocatedinthesceneshopandcostumecraftroom.
• Forciblyholdeyeopentoensureeffectiverinsingbehindeyelids.Haveinjuredworkermoveeyeside-to-sideandup-downduringrinsing.Removecontactlenses.
• Reportincidenttosupervisor.• Alwaysobtainmedicalattentionforahazardousmaterialsplashtotheeye.BiologicalSpillOnBody:• Removecontaminatedclothing.• Washexposedareawithsoapandwaterfor5minutes.• Placecontaminatedclothinginaredbiohazardbagfordecontamination.• ReportincidenttosupervisorandBiologicalSafetyOffice(352)392-1591.• Obtainmedicalattentionasrequired.RadiationSpillOnBody:• Confinethemovementofallpersonnelpotentiallycontaminatedtopreventthespread.• Removecontaminatedclothing.• Rinseexposedareathoroughlywithwater.• Placecontaminatedclothinginplasticbagfordecontamination.• ReportincidenttosupervisorandRadiationSafetyOffice(352)392-7359.• Obtainmedicalattentionasrequired.ChemicalSpillOnBody:• Donotattempttowipechemicalsoffclothes.Quicklygotosafetyshowerorotherwater
source.Removecontaminatedclothes,shoes,jewelry,etc.whilerinsing.• Floodexposedareawithrunningwaterforatleast15minutes.• Placecontaminatedclothinginplasticbagfordecontamination.• ReviewMSDSorcallPoisonInformationCenter(800)222-1222todetermineifany
delayed/systemiceffectscouldbeexpected(e.g.phenol).• Reportincidenttosupervisor.• Obtainmedicalattentionasrequiredorifanyevidenceofchemicalburns.Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/2012
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A.08Injury/MedicalAssistanceIntheeventofamedicalemergency,call911.Afterensuringthatanemployeereceivesemergencymedicalcare,AmeriSys,theStateofFlorida’smedicalcasemanagementvendor,shouldalsobenotifiedofanywork-relatedmedicalemergencyassoonaspossiblebycalling1-800-455-2079.Ifanon-lifethreateningon-the-jobinjuryoccurs:
1. The injured employee and supervisor should immediately contact AmeriSys by calling 1-800-455-2079.Treatment foranynon-life threateningwork-related injuryor illnessmustbeauthorizedbyAmeriSyspriortoobtainingmedicaltreatment.
2. AmeriSys will determine if medical treatment is necessary, and assist the employee andsupervisor in completing the First Report of Injury or Illness Form. The supervisor andemployeeshouldbepreparedtoprovideinformationsuchasdescriptionoftheinjury,jobtitle,rateofpay,department,etc.ThesupervisorwillbeaskedtoleavetheroomwhiletheAmeriSys intakepersonobtains the injuredemployee’spersonalhealthhistory.AmeriSyswill select an appropriatemedical provider and arrange the initial appointment and anynecessaryfollowuptreatmentfromwithintheAmeriSysWorkers’CompensationServicesProviderDirectory.
3. Youmustattendallofyourscheduledmedicalappointments.Failuretodosomayresultindisciplinaryactionuptoandincludingtermination.Maintaincontactwithyoursupervisordaily or as directed by your supervisor in order to keep him/her informed about yourmedical progress, on-going treatment, and prognosis for recovery. Remember: Absencefromworkdue toawork-related injury/illnesswill count toward theFamilyandMedicalLeaveAct(FMLA)entitlementassetforthintheAct.
4. Read UF’s modified duty statement. When your medical provider releases you to work,regardlessofthelimitations/restrictionsyoumayhave,youmustbewillingandavailabletoreturntotheworkplace.
5. AmeriSys will provide the State Division of Risk Management and the UF Workers’Compensation Coordinatorwith a copy of the completed First Report of Injury or IllnessForm.AfterreceivingnotificationfromAmeriSysofawork-relatedinjury,theUniversityofFlorida’sWorkers’CompensationCoordinatorwillcontacttheemployeeandsupervisortodiscuss any questions regarding Workers’ Compensation, including but not limited towages, time reporting,usageof leave, followup careandabsences for appointments, andmodifiedduty.
6. Following all medical appointments, the employee must provide a copy of the FloridaWorkers’ CompensationUniformMedicalTreatment/StatusReportingForm (DWC-25)ordutystatustothesupervisor.ThesupervisorshouldsendtheDWC-25ordutystatustotheUF Workers’ Compensation Coordinator, who will review the employee’s status and, ifapplicable,themedicalprovider’srestrictionstodetermineifthepersoniseligiblefortheModifiedDutyProgram.
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IftheDWC-25ordutystatusindicatesthatanemployeeisnotpermittedtoworkoriftherestrictionscannotbeaccommodatedbythedepartment,thesupervisormustcontacttheUFWorkers’CompensationCoordinatorat352-392-4940immediately.
7. The supervisor must complete the Accident Investigation Report and submit it toEnvironmentalHealthandSafetyandtheUFWorkers’CompensationOfficewithin24hoursoftheaccident.EnvironmentalHealthandSafetyshouldbenotifiedat352-392-1591ofanyworkplacehazardsimmediately.
ContacttheUFWorkers’CompensationOffice:• Ifyouareunabletoattendascheduledmedicalappointment.• For assistancewith recording your time and/or leave for doctor appointments, leaves of
absencewhether paid or unpaid, and/orwhen you are receivingworkers’ compensationsalaryindemnificationbenefits.
• If you have concerns related to your claim, the medical care you are receiving, or thebenefitsyouarereceiving.
• If your work unit does not provide you with modified duty work. The UF Workers’CompensationCoordinatorwilldiscussthemodifieddutyprogramandwhetheryoumaybeeligibletoreceiveworkers’compensationbenefits.
Questions?ContactUFWCat:(352)392-4940and/orviae-mailat:[email protected](TDD).AfterHoursWork-RelatedInjuries
Workers’compensationmedicalcarecoverageappliestoallemployeeswhoareauthorizedtoperformtheirassignedjobduties–nomatterwhattimeofdayorwhatdayoftheweekitis.TheintakeunitatAmeriSysisinoperation24hoursaday/7daysaweekandshouldbecontactedpromptlytoreportafterhourswork-relatedinjuries.AmeriSyswillbeabletodirecttheemployeetoafacilityintheirlocalgeographicarea.Source:HumanResourceServicesVersionDate:03/02/2016Note:TheCollegeoftheArts(CoTA)HumanResourcesOffice(352-273-3054)shouldalsobenotifiedofSoTDemployeenon-lifethreateningandlifethreateninginjury.
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A.09SevereWeather
SevereThunderstorm/TornadoWarnings• HaveaPublicAlert™certifiedNOAAweatherradiowithbatteryback-uptoreceivewarnings.• Ifaseverethunderstormortornadowarningisissuedforyourlocation,movetointeriorareas
awayfromwindows,doorsandoutsidewalls.• Vehicles,trailersandmodularbuildingsmaynotprovidegoodprotection.Gotoanearby
building.• Ifoutside,seekrefugeinanearbybuilding.• ReportdamagestotheUniversityofFloridaPoliceDepartment(352)392-1111.Linkstowatches,warningsandadvisoriesissuedbytheNationalWeatherService–Jacksonville:http://ufl.to/wxForprogrammingaNOAAWeatherRadioforuseinsideAlachuaCounty,usethefollowinginformation:• AlachuaCountySAMECode=012001• Tuneto162.475MHz(Channel4onmostunits)Watchvs.Warning• Watchmeansconditionsarefavorableforseverethunderstormortornadodevelopment.Be
awareandmonitorweatherinformation.• Warningmeansaseverethunderstormortornadohasbeensightedorindicatedbyradar.
Takeprotectiveactions.Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/12
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A.10SuspiciousPackagesandMailOpenedPackageIfyouhaveopenedapackagecontainingathreat,powder,orunknownsubstanceorhavehandledanunopenedpackagewithasubstancespillingoutofitorbleedingthrough:• Placeitdowngentlyatthelocationwhereyouopenedortouchedit.Trytokeepthesubstance
frombecomingairborne.• Donotmovethepackagefromitscurrentlocation.• IfpowderspillsfromcontainerDONOTattempttocleanup.• Leavetheroomandclosethewindowsanddoorsbehindyou.Movetoanareathatwill
minimizeexposingothers.• Washhandswithsoapandwater.• ContacttheUniversityPoliceDepartmentimmediatelyat(352)392-1111.Off-campus
locationsdial911.• Donotallowotherstoenterthearea.• Remaincalm.Exposuredoesnotmeanthatyouwillbecomesick.Emergencyrespondersand
PublicHealthofficialswillprovidespecificinformationandinstructions.• Dependingonyoursituation,respondingemergencypersonnelmayaskyoutoshowerand
changeclothes.Itisimportanttoplacecontaminatedclothinginasealableplasticbagforanalysisandevidence.
UnopenedPackageIfthesuspiciouspackageisunopenedwithnoleakage,spillageorbleeding:• Stop.Donothandle.• Isolateitimmediately.• Donotopen,smellortaste.• ContacttheUniversityPoliceDepartmentimmediatelyat(352)392-1111.Off-campus
locationsdial911.Watchfor:•Noreturnaddress.•Restrictivemarkings.•Sealedwithtape.•Misspelledwords.Badlytypedorwritten.•Unknownpowderorsuspicioussubstance.•Possiblymailedfromaforeigncountry.Excessivepostage.•Oilystains,discolorations,crystallizationonwrapper.•Excessivetape.•Strangeodor.•Incorrecttitleoraddressedtotitleonly.•Rigidorbulky.•Lopsidedoruneven.•Protrudingwires.Source:UniversityofFloridaPoliceDepartmentandUFEnvironmentalHealth&SafetyVersionDate:06/07/2012
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Source:UnitedStatesPostalService(USPSPoster#84)
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A.11UtilityOutage/DisruptionReportemergencyutilityfailurestoUniversityPoliceDepartment(352)392-1111PowerFailure(Non-EmergencyFailures)• Staycalm.• Helpothersindarkenedareasmovetosafelocationswithemergencylighting.• Contactappropriateworkmanagementcenter.WaterLeak(Non-EmergencyFailures)• Shutdownandprotectcriticalequipment,ifsafetodoso.• Contactappropriateworkmanagementcenter.NaturalGas,FumesorVapors• ContactUniversityPoliceDepartment(352)392-1111.• Providethelocationoftheodorandanydetailsavailabletothedispatcher.• Ifinstructedtodosobythedispatcher,evacuatethearea.WorkManagementCenters:
o PPDWorkManagement:(352)392-1121www.ppd.ufl.edu/workmanagementcenter.htm
o IFASFacilitiesOperations:(352)392-1984
http://www.fpo.ifas.ufl.edu/workorder.html
o Housing&ResidenceEducation:(352)392-2161https://iservicedesk.housing.ufl.edu/
Source:UFEnvironmentalHealth&SafetyVersionDate:06/07/12
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AppendixB–TropicalWeatherPlan
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I. IntroductionandPurpose
TheUniversityofFlorida(UF)CampusisvulnerabletoimpactsfromtropicalstormsA.andhurricanes.Theobjectiveoftheappendixistoestablishprocedurestoprotectstudents,staffandfaculty,minimizestorm-relateddamagetoUFpropertyandfacilitaterecoveryincludingadequatedocumentationforinsuranceandFEMAreimbursement.
ItisimportantforallUFunitstobepreparedfortheimpactsoftropicalweather.B.Thisplanservesasatooltoassistdepartmentsinrespondingtoandrecoveringfrompotentialandactualimpacts.
II. SituationandAssumptions
TropicalweatherwillimpactUFrequiringunitstotakeprotectiveactionsForecastsA.willprovideadvancenoticeofpotentialtropicalweather.
Primaryconcernwillbelife-safetyissuesfollowedbyprotectionofUFpropertyandB.environment.
EachdepartmentisresponsibleforexecutingtheirownpreparednessandrecoveryC.actionsincludingmonitoringinformationprovidedbytheUniversity.
ThisplanmaybeactivatedforextratropicalstormsandotherhighwindeventsifD.adequatewarningtimeisavailable.
III. ConceptofOperations
WeatherMonitoringE.
1. HurricaneSeasonoccursJune1stthroughNovember30thofeachyear.Departmentswillmonitortheweatherthroughouthurricaneseasonforthepossibilityofanylocalimpacts.
2. Tropicalweatherinformationisavailablefromnumeroussourcesrangingfromlocalmediatotheinternetweathersources.Belowaresuggestedwebsitestomonitorduringhurricaneseason:
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WeatherStatementsF.
1. Fordecision-makingpurposes,UFwillfollowtheofficialadvisoriesandforecastsissuedbytheNationalHurricaneCenterandtheNationalWeatherService-Jacksonville.(ReferencewebsitesinSectionIII.A.2above)
2. Tropicaldepression,tropicalstormandhurricaneforecastsareissuedbytheNationalHurricaneCentereverysixhoursforanactivestorm.Normally,forecastsareavailableat5am,11am,5pmand11pmEDT(or4am,10am4pmand10pmEST).Theforecastpackagesprojectthepathandintensityofthestormforafive-dayperiod.Ifrequired,watchesandwarningsforcoastalareasonlyareincludedintheforecasts.Intermediatepublicadvisoriesmaybeissuedeverythreehourswhencoastalwatchesorwarningareineffect,andeverytwohourswhencoastalwatchesorwarningsareineffectandland-basedradarshaveidentifiedareliablestormcenter.
3. LocalweatherwatchesandwarningscoveringtheUFCampusareissuedbytheNationalWeatherService-Jacksonville.TheforecastofficewillgenerateTropicalStormandHurricanewatchesandwarningsadvisoriesifAlachuaCountyisforecasttobeimpacted.Additionally,aHurricaneLocalStatementwillbeissuedatleasteverysixhourswhenatropicalstormorhurricanewatchorwarningisineffectfortheNWS-JacksonvilleCountyWarningArea.
ProtectiveActionDecisionsG.
1. Whentropicalweatherthreatensthearea,itmaybenecessaryforUFtosuspendsomeoralloperationsinordertoprotectlivesandproperty.ClosuredecisionswillbemadeaccordingtotheUFComprehensiveEmergencyManagementPlan.
TropicalWeatherWebsites• NationalHurricaneCenter:
o http://www.hurricanes.gov• NWS-Jacksonville:
o http://www.srh.noaa.gov/jax/index.shtml• UFEmergencyManagementHurricaneTracking:
o https://emergency.ufl.edu/emergency-information/hurricane-tracking/
TropicalCycloneClassifications• TropicalDepression–38mphorlesssustainedwindspeed• TropicalStorm–39mphto73mphsustainedwindspeed• Hurricane–74pmhorgreatersustainedwindspeed
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2. UnitswillmonitorinformationprovidedbytheUniversityregardingpotentialoractualclosuresandbepreparedtosuspenddepartmentaloperations.Somedepartmentswillberequiredtocontinuecertainessentialfunctions.
3. TheofficialsourceforUFemergencyinformationistheUniversity’shomepage–www.ufl.edu.ClosureandopeninginformationalongwithotherimportantstatementswillbepostedonthewebsiteandsentthroughvariousUFAlertmethods.InformationwillalsobeprovidedtothelocalmediaregardingUF’sstatus.
4. Off-sitefacilities,outsideofAlachuaCounty,willfollowinformationprovidedbytheirdepartment/divisionregardingoperationalstatus.Normally,off-sitefacilitieswillheedtheclosurescheduleoflocalgovernmentswherethefacilityislocated.
IV. AssignmentofResponsibilities
Pre-StormH.
1. UnitswillreviewtheirDepartmentalTropicalWeatherResponseandRecoveryplanalongwithanyrelateddepartmentspecificemergencyplans.
2. Anyspecificassignmentsshouldbeoutlinedbyposition.
3. Departmentswillalertpersonnelwithessentialfunctionsandspecificrolestoensuretheirabilitytofulfillobligations.
4. DepartmentswillmakenecessarypreparationsforthepossibilityofUFsuspendingnormaloperations.
5. Departmentswillfuelstatevehicles.(Duringhurricaneseason,itisrecommendeddepartmentsmaintainasaminimumhalf-fulltanksinvehiclesduringnormalconditions.)
UFSuspensionofNormalOperations(Closure)I.
1. Unitswillcompletetheappropriatechecklistforsecuringadministrative/officeareasand/orlaboratory/researchareas.(ChecklistsareincludedasAttachmentsAandBofthisdocument.)
2. Unitswillcompleteageneralsurveyaroundeachbuildingandrooftopwhereaccessible.Looseitemsshouldbebroughtinsideorsecured.Departmentsinsharedfacilitiesshouldcoordinateactions.
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3. UnitsshouldfollowguidancefromtheirITproviderregardingcomputeranddatasystemsincludingback-upandstorageofdata.
4. Unitswillparkfueledvehiclesinasecurelocation.Interiorsectionsofparkinggaragesorinparkinglotsawayfromtreesareappropriatelocations.Normally,thistaskshouldbecompletedbythevehicle’sprimaryuser.VehicleactionsshouldbeloggedonAttachmentCofthisdocumentandpostedinthedepartment/unitarea.
DuringStormJ.
1. Duringastorm,whenUFnormaloperationsaresuspended,onlythoseperformingessentialfunctions,on-campusresidentsorthoseinUFsheltersshouldbeonCampus.Duringperiodsofhighwinds,everyoneshouldshelterinsecurelocationsandnottravel.
2. Faculty,staff,studentsandtheirfamiliesmaychoosetostayinhurricanesheltersopenatUF.(UniversityHousingresidentsshouldfollowtheinstructionsofUFDepartmentofHousingandResidenceEducationregardingshelteringprocedures.)
3. UnitswithemployeesconductingessentialfunctionsduringthestormwillcompletethecontactinformationformandemailtotheUniversityofFloridaPoliceDepartment(UFPD).(FormisincludedasAttachmentDofthisdocument.)
Post-StormK.
1. Ifneeded,followdamageassessmentprocessoutlinedinsectionIII.C.1ofthe[insertdepartment]EmergencyPlan.
2. Takesafe,protectiveactionsthatmitigateorreducehazardsinbuildingsandareas.(Example-placingbarricadetapearoundadangerousareainabuildingtopreventpeoplefromenteringthearea.)Facultyandstaffshouldnottakeanyactionswhichplacethemselvesorothersindanger.
3. MonitorandfollowguidancefromtheUniversityandlocalofficialsregardinganyspecialpoliciesandproceduresthatmaybeinplacefollowingastorm.
4. Attheworkunitlevel,accountforthewell-beingofallfacultyandstaffonce UFhasresumednormaloperations.
5. Ifadepartmentisunabletofulfillitsfunctionsasaresultofdamagedfacilitiesorequipment,thedepartmentmayneedtoactivateitsContinuityofOperations(COOP)plan.(ReferenceAppendixC)
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V. Logistics
Thematerialslistedbelowarecontainedasattachmentstothisdocumentandareintendedtoaidinitsexecution.
LaboratoryandResearchAreasChecklist–DocumentoutlinestasksthatshouldbeL.completedasappropriatewhenUFsuspendsoperationsduetotropicalweather.(ReferenceAttachmentA)
AdministrativeandOfficeAreasChecklist–DocumentoutlinestasksthatshouldbeM.completedasappropriatewhenUFsuspendsoperationsduetotropicalweather.(ReferenceAttachmentB)
TropicalWeatherVehicleAssignments–FormforloggingwherevehicleshavebeenN.parkedandkeylocatedinpreparationfortropicalweather.(ReferenceAttachmentC)
EssentialContactsduringSuspendedOperations-DocumentshouldbecompletedO.andemailedtoUFPDifemployeesremainonCampusduringtropicalweatherwhenUFhassuspendedoperations.(ReferenceAttachmentD)
InitialDamageAssessmentForm–FormshouldbecompletedifbuildingwasP.damagedduringastormevent.(ReferenceAttachmentE)
InformationPosting–FormshouldbecompletedandpostedindepartmentalworkQ.areaforeachbuilding.(ReferenceAttachmentF)
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Attachments
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AttachmentA–LaboratoryandResearchAreasClosureChecklist:PreparationsforTropicalWeather/HurricanesDepartmentsareresponsiblefortakingprotectiveactionsintheirownlaboratories.Thischecklistisdesignedtoidentifysuggestedtasksandassignmentofresponsibilitiesforpreparinglaboratoryareas.Notallitemsareappropriateforallareas.Departmentsandresearchersshouldaddactionsspecifictotheirindividuallaboratoriesifneeded.ThechecklistshouldbecompletedasapartofAppendixB–TropicalWeatherPlan.Whenimpactsfromtropicalweatherarepossible,considernecessarypreparationstosuspendongoingexperimentsinvolvingbiologicalmaterials,radioactiveagentsandhazardouschemicals.WhenUFsuspendsnormaloperations,postponeoperationsinthelaboratory,secureequipmentandcompletethechecklist.Note,personnelshouldnotstayinthelaboratoryduringastormifUFhassuspendednormaloperations.Additionalmitigationstepscanbetakenyear-roundtoreduceimpactsfromtropicalweatherandotherincidents,including:• Keepchemical,radiologicalandbiohazardousmaterialsinyourinventorytoaminimum.• Disposeofhazardouswastesandoldchemicalsroutinelytominimizeaccumulationof
hazardousmaterialsinyourfacility.• Laboratorieswithexteriorwindowsshouldidentifyasecureareaforstorageofwaterreactive
chemicals,radioactivematerialsandbiohazardousagents.Ideally,materialswithsignificant,potentialhazardshouldbemovedtointeriorrooms.(e.g.–solventscontainingreactivemetals,gloveboxescontainingairreactives)
• Ifdryicewillbeneededpre-orpost-incident,documentvendorinformation,paymentmethodanddeliveryorpick-upoptions.Note,dry-iceshouldnotbetransportedinaclosedvehicleforsafetyoftheoccupants.
• Maintainasupplyofplastic,waterproofcontainerstostorereactivechemicals,labnotes,researchdocumentation,electronicdataandotherimportantmaterials.
• Planinadvancehowtoensuretheprotectionofvaluableresearchequipment,samplesanddata.
• Contactappropriateworkmanagementcenter(PPD,IFASFacilities)ifplanningtouseportablegeneratortodetermineappropriateandsafeuse,connectionandfueling.Note,portablegeneratorsarenormallynotprovidedbyworkmanagementcenters.
• Maintainastockofcriticalsuppliestopreventdisruptions.• Updateanddistributeemergencyandcontactinformationtolaboratorypersonnel.Regularly
maintainemergencycalllistonthenoticeboardatthelaboratorydoor.
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R Action/Task LocationStaffResponsible
NotesPrimary Alternate
Turndownrefrigeratorsandfreezerstothelowestpracticalsettingsandplugintoemergencypowerwhereavailable.Redoutletstypicallydesignateemergencypower.
CostumeShopSceneShop
TracyFloydZakHerring
StaceyGallowayTonyBerry
SoTDisnotawareofhavingbldg.emergencyoutlets
N/A
Placerecordingmaximum/minimumthermometersinrefrigeratorsandfreezerscontainingtemperaturecriticalsuppliesandsamples.
N/APlugincubatorsintoemergencypoweroutletsifyoumustmaintainculturesinvitro.
Coverandsecureorsealvulnerableequipmentwithplastic.
EquipmentinallShops&Theatres
All
Removeorsecureequipmentfromoutdoorandrooftoplocations. LoadingDock ZakHerring TonyBerry
N/A
Ensurearrangementshavebeenmadeforthecareandfeedingoflaboratoryanimals.FollowrecommendedactionsofUFAnimalCareServices.
Inareassubjecttoflooding,relocateorelevateequipment,chemicals,wastesandotherimportantitemsfromthefloortopreventdamage.
SceneShop,LoadingDock,AllTheatres
ZakHerring TonyBerry
Secureradioactiveisotopes,biohazardousagents,recombinantmaterialsandhazardouschemicalstopreventbreakageandrelease.
CostumeShopSceneShop
TracyFloydZakHerring
StaceyGallowayTonyBerry
ContaminatedSharpsContainers
N/AFilldewarsandcryogenreservoirsforsamplestorageand/orcriticalequipment.
N/AOver-packreactivechemicalsinplastic,waterproofcontainers.
N/A
Removeregulatorsandcapgascylinders,exceptforCO2neededtomaintaincellcultures.Ensureallcylindersaresecure.
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R Action/Task LocationStaffResponsible
NotesPrimary Alternate
N/AAutoclaveorinactivateinfectiousorrDNAwaste.
Duetothepossibilityofpoweroutages,storevolatile,toxicmaterialsintightlysealed,break-resistantcontainersratherthanfumehoodsoropenroom.
ScenicShopCraftRoom
ZakHerringTracyFloyd
TonyBerryStaceyGalloway
Protectvaluablefiles,researchsamplesandnotebooksinplaceormovetoasaferlocation.
AllShops All
N/AProtectnotebooksandsecuresamples/dataasnecessaryforcolleaguesunabletoreachthelab.
Updateemergencycontactinformationincludingnotificationlistonlabdoor.Addandexpandtemporarycontactinformationifstayingatadifferentlocationduringstorm.
AllShops ToddBedell ZakHerring
Closeandlatch(orsecurewithtapeifneeded)filingcabinetsandcupboards.
AllShops All
Back-upelectronicdataandstoreinmultiplelocations. AllShops All
FollowITproviderinstructionsforcomputerequipmentpreparations. All
Closeandlockalldoorsandwindowsbeforeleaving.
All
Ifappropriate,completeAttachmentC–VehicleAssignmentsforTropicalWeather.
LoadingDock ZakHerring ToddBedell
Ifappropriate,completeAttachmentB–OfficeandAdministrativeAreasChecklist.
JeniHiggins CaitlinNagy
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AttachmentB–AdministrativeandOfficeAreasClosureChecklist:PreparationsforTropicalWeather/HurricanesDepartmentsareresponsiblefortakingprotectiveactionsintheirownofficeandadministrativeareas.Thischecklistisdesignedtoidentifysuggestedtasksandassignmentofresponsibilitiesforpreparingworkareas.Notallitemsareappropriateforallareas.Departmentsshouldaddactionsspecifictotheirindividualworkareasifneeded.ThechecklistshouldbecompletedaspartofAppendixB-TropicalWeatherPlan.
Whenimpactsfromtropicalweatherarepossible,considernecessarypreparationstoprotectequipment,recordsanddata.WhenUFsuspendsnormaloperations,preparetocloseofficeandadministrativeareasandcompletethechecklist.Note,personnelshouldnotstayinworkareas,unlessinvolvedwithessentialoperations,duringastormifUFhassuspendednormaloperations.Additionalmitigationstepscanbetakenyear-roundtoreduceimpactsfromtropicalweatherandotherincidents,including:
• Planinadvancehowtoensuretheprotectionoffiles,recordsandvaluableequipment.• Obtainandstoreneededsupplies,suchasplasticsheetingtocoverequipmentandfiles.• Discusspreparatoryactionswithpersonnelandassignresponsibilities.• Updateanddistributeemergencyandcontactinformationtopersonnel.
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R Action/Task LocationStaffResponsible
NotesPrimary Alternate
Coverandsecurevulnerableequipmentwithplastic.
AllOffices&Desks All
Whenpossible,moveequipmentandothervaluableitemsintointeriorareasofthebuildingawayfromwindows.Tagmovedequipmentwithdepartmentcontactinformationforeasyidentificationandretrieval.
Atrium&Mezzanine
AustinGresham ToddBedell
Inareassubjecttoflooding,relocateequipmentandothervaluableitemstoahigherfloororelevate.Tagmovedequipmentwithdepartmentcontactinformationforeasyidentificationandretrieval.
RehearsalStudios
AustinGresham ToddBedell
N/A Removeorsecureequipmentfrom
outdoorandrooftoplocations.OnShopCheckList
Clearrefrigeratorsandfreezersofitemsthatcouldspoilifpowerislost,butleaveappliancepluggedin.
BreakfastRm JeniHiggins CaitlinNagy
Placeimportantrecordsandfilesincabinetsandcoverwithplastic.
Offices&Desks All
Closeandlatch(orsecurewithtapeifneeded)fillingcabinetsandcupboards.
Offices&Desks All
Back-upelectronicdataandstoreinmultiplelocations.
Offices&Desks All
FollowITproviderinstructionsforcomputerequipmentpreparations.
Offices&Desks All
Cleardesktops,tablesandexposedhorizontalsurfacesofmaterialssubjecttodamage.
Offices&Desks All
Placetelephoneindeskdrawerifthecordislongenough.Donotunplugtelephones.
Offices&Desks All
Takepersonalpossessionshome.UFisnotresponsibleforpersonalitemsdamaged.
Offices&Desks All
Securewindowsandcloseblinds.
Atrium,ConferenceRm,Offices,
JeniHiggins CaitlinNagy
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R Action/Task LocationStaffResponsible
NotesPrimary Alternate
Mezzanine
ChangevoicemailtoindicateUFclosure.
Offices&Desks All
Closeandlockalldoors,includingofficedoors,beforeleaving.
AllInterior&ExteriorDoors
All
N/A Ifappropriate,complete
AttachmentC–VehicleAssignmentsforTropicalWeather
OnShopCheckList
Ifappropriate,completeAttachmentA–LaboratoryandResearchAreasChecklist
ToddBedell ZakHerring
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AttachmentC–TropicalWeatherVehicleAssignmentsWhencompletedcopy,distributeandstoreinaknownlocation
ReferenceAppendixB(TropicalWeatherPlan),SectionIV.B.4-Departmentswillparkfueledvehiclesinasecurelocation.Interiorsectionsofparkinggaragesorinparkinglotsawayfromtreesareappropriatelocations.Normally,thistaskshouldbecompletedbythevehicle’sprimaryuser.
R Vehicle
#VehicleParking
LocationVehicleKeyLocation ResponsiblePerson
5074 LoadingDock ZakHerring’sOffice ZakHerring
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AttachmentD–EssentialContactsDuringSuspendedOperations
CompleteforpersonnelstayingonCampusduringsuspendedoperationsandemailthisform/informationtoUniversityPoliceDepartmentatUPDDispatch@admin.ufl.edu.
NoSoTDPersonnelwillstayonCampusduringsuspendedoperations
ReferenceAppendixB(TropicalWeatherPlan)-DepartmentswithemployeesconductingessentialfunctionsduringthestormwillcompletethecontactinformationformandemailtotheUniversityofFloridaPoliceDepartment(UFPD).Date_____________________________
Sentby___________________________
Department________________________
Building#/Name ContactName/
UFIDPhoneNumber(s)duringevent
RequiredActivity
NoSoTDPersonnelwillstayonCampusduringsuspendedoperations
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AttachmentE–InitialDamageAssessmentForm
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AttachmentF–InformationPostingPleasecompleteanddisplayinformation(orequivalent)wherenoticesarepostedinyourarea
UFBuildingName:NadineMcGuirePavilion StreetAddress:1800McCartyDrive
UFBuildingNumber:687
BuildingEmergencyCoordinator(BEC)forTheSchoolofTheatre+Danceinthisbuilding:
Primary Alternate
Name ToddBedell ZakHerring
WorkTelephone 352-273-0527 352-273-0524
Email [email protected] [email protected]
OfficeLocation Rm208,ElectricsShop RmG016,ScenicShop
Other
EmergencyTelephoneNumbers
Department NormalBusinessHours Evenings/WeekendsFire/Police/Medical 911 911
UniversityPoliceDepartment 352-392-1111 352-392-1111EnvironmentalHealth&Safety 352-392-1591 352-392-1111
PestControl(UF) 352-392-3410/392-1591 352-392-1111BiologicalSpill(UF) 352-392-1591 352-392-1111ChemicalSpill(UF) 352-392-8400/392-1591 352-392-1111RadiationSpill(UF) 352-392-7359/392-1591 352-392-1111
Needlestick-BioPathHotline 866-477-6824 866-477-6824UFWorkers’Compensation 352-392-4940
FloridaPoisonInformationCenter 800-222-1222 800-222-1222
WorkManagementCentersPhysicalPlantDepartmentWorkManagement 352-392-1121
Housing&ResidenceEducation 352-392-2161
IFASFacilitiesOperation 352-392-1984
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AttachmentG–Acronyms
AAALAC:AssociationforAssessmentandAccreditationofLaboratoryAnimalCareInternational
CEMP:ComprehensiveEmergencyManagementPlan
CSHEMA:CampusSafetyandEnvironmentalHealthAssociation
COOP:ContinuityofOperations
EOC:EmergencyOperationsCenter
ICS:IncidentCommandSystem
IT:InformationTechnology
NIMS:NationalIncidentManagementSystem
TBD:Tobedeveloped
UF:UniversityofFlorida
UPD:UniversityPoliceDepartment
SoTD:SchoolofTheatre+Dance
CoTA:CollegeoftheArts
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AttachmentH–Definitions
ContinuityofOperations(COOP):Maintainingorresumingdepartmentcriticaloperationsdespiteadisruptionoremergency.
ComprehensiveEmergencyManagementPlan(CEMP).TheCEMPisintendedtoestablishpolicies,procedures,andanorganizationalstructurefortheresponsetoemergenciesthatareofsufficientmagnitudetocauseasignificantdisruptionofthefunctioningofallorportionsoftheUniversity.
EmergencyOperationsCenter(EOC).TheEOCservesasthecentralized,well-supportedlocationinwhichtheEmergencyOperationsTeamandtheExecutiveManagementTeammaygatherandassumetheirrespectiveroles.
NationalIncidentManagementSystem(NIMS).NIMSisamodularemergencymanagementsystemdesignedforallhazardsandlevelsofemergencyresponse.ThesystemisusedbytheDepartmentofHomelandSecurityandthroughouttheUnitedStatesasthebasisforemergencyresponsemanagement.
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AttachmentI–ResourceListA. UniversityofFloridaComprehensiveEmergencyManagementPlan
• https://emergency.ufl.edu/emergency-management-plans
B. UniversityofFloridaSafetyProgramsandPolicies:
• EmergencyEvacuationProceduresforPeoplewithDisabilities:www.ehs.ufl.edu/programs/ada/emergency/
• CommunityAwarenessBrochuresfromtheUniversityPoliceDepartment:www.police.ufl.edu/community-services/community-awareness-brochures/
C. EmergencyManagementResources
• UniversityofFloridaEmergencyManagement:https://emergency.ufl.edu/• AlachuaCountyDivisionofEmergencyManagement:
www.alachuacounty.us/Depts/PublicSafety/em/Pages/EmergencyManagement.aspx• FloridaDivisionofEmergencyManagement:http://www.floridadisaster.org/• NationalIncidentManagementSystem(NIMS):https://www.fema.gov/national-incident-
management-system
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AttachmentJ–EmployeeswithEmergencyRoles
NameTitle(Emergency
Role)EmailAddress Work# Home# Cell#
JerryDickey Director [email protected] 352-273-0501
ToddBedellBuildingEmergencyCoordinator-Primary
[email protected] 352-273-0527 352-562-1427
ZakHerringBuildingEmergencyCoordinator-Alternate
[email protected] 352-273-0524 352-213-1810
JennyGoelz Health&SafetyCommitteeChair
[email protected] 352-273-0340 217-840-9232
AustinGresham
FacilitiesCoordinator [email protected] 352-273-0526 352-258-9945
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AttachmentK–VendorsandPartnersIntheeventofanemergency,theSchoolofTheatre+Dancewillreferencethefollowingtablestodetermineappropriatestakeholderstocontactregardingtheemergency,includingvendorsthatmayprovideresourcestotheDepartmentduringanemergency:
Vendor/Supplier ServiceProvidedEmergencyContact
AlternateSource
Notes
GrantFundingOrganizations
AssociatedProjects EmergencyContact Notes
Partners AssociatedProjects EmergencyContact NotesLindaClarson SpringAwakening
Contactinfoavailablethroughtheemergency
contactlist
BuntBackline SpringAwakening
SuzannaMars PhotographerOnsiteforallfinaldressrehearsals
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AttachmentL–SoTDEmployeeAccountabilityChecklist Faculty Staff StudentEmployees Altmeyer,Tim(awayFall16) Bedell,Todd Design&Production Austin,Kevin Berry,Tony Alderson,Tiana Bukovec,Yanci(awayFall16) Floyd,Tracy Azoulay,Josh Ciupe,Mihai Gresham,Austin Bowron,Coral DaCosta,Mohamed Higgins,Jeni Castell,Tim Dickey,Jerry Kozak,Chris Hodge,Joseph Frosch,Joan Nagy,Catlin Leslie,Andrew Galloway,Stacey Pelegrina,Manuel Martin,Amanda Garland,Tiza Moore,Amanda Goelz,Jenny Sage,Carl Herring,Zak Singleton,Duncan Johnson,Elizabeth LaurenSmith Kaye,Stan Spurlock,Colton Marshall,Kevin Yanni,Will Mata,Tony Visiting/AdjunctFaculty Performance Mitchell,Charlie Brenner,Melissa Abele,Grace Morgan,Matt Farnum,Meredith Bratko,Matt Pinkney,Mikell Hamilton,Nichole(Fall16) ErnestBriggs Remshardt,Ralf Francis,Cameron(Fall16) Bublitz,Nicholas Rose,Ric Garcia-Rose,Isa CaldwellBrittany Sarra,Kathy Martinez-Hamilton,Michael Collins,Jason Stines,Steven Montilla,Melissa Drushal,Jeff Williams,Judith Pendergrast,Carol(Fall16) Haeuser,Katherine WilliamsJr,Trent Pozek,Emily Hallof,Elise Young,David Sonke,Jill Hayter,Amanda Johnson,Kristina Accompanists Kalaveshi,Saranda Carroll,Nansi Krek,Michael Hargrove,Brian Lesh,Jake Royal,Thomas Misaghi,Afsheen Soumah,Aboubacar OlmosPalma,Thiago Robinson,Christie Stancil,Chelsi Williams,Johnathan Yancey,Everett Administrative Davoli,Colleen Desrosiers,Courtney Key:P=Present/accountedfor N=Notonsitetoday U=Unabletolocate/contact
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AttachmentM–StageManagerHold&EmergencyEvacuationAnnouncementsTechnicalDifficulty-ShortHoldLadiesandGentlemen,yourattentionplease.(Repeat)Duetounforeseentechnicaldifficultieswewillbebrieflyholdingtheperformance.Pleaseremaininyourseatsandwewillcontinueshortly.Thankyouforyourpatience.TechnicalDifficulty–BriefIntermissionLadiesandGentlemen,yourattentionplease.(Repeat)Duetounforeseentechnicaldifficultieswewillbeholdingtheperformanceforapproximately10minutes.Wewillannouncewhentheperformancewillresume.Thankyouforyourpatience.MedicalEmergency–RemaininSeatsLadiesandGentlemen,yourattentionplease.(Repeat)Oneofourguestsisexperiencingamedicalemergency.Healthprofessionalsarehandlingthesituationandrequestthatyouremaininyourseatsunlessotherwisedirectedbyanusher.Theperformancewillresumeassoonasthemedicalneedsofourguestaremet.Thankyouforyourcooperation.MedicalEmergency–BriefIntermissionLadiesandGentlemen,yourattentionplease.(Repeat)Oneofourguestsisexperiencingamedicalemergency.Healthprofessionalsarehandlingthesituationandrequestthatweinterrupttheperformance.Ifyouneedtoleavethetheatre,pleasecooperatewiththeushers,whoarekeepingtheaislesclear.Wewillannouncewhentheperformancewillresume.Thankyouforyourcooperation.FireAlarmEvacuation(Onlynecessaryifalarmannouncementfails)LadiesandGentlemen,yourattentionplease.(Repeat)Wouldtheusherspleaseriseandprepareforbuildingevacuation.Abuildingalarmisinprogress.Wemustinterrupttheperformanceandaskthatyouexitthebuilding.Pleasefollowyourusherandexitinacalmandorderlymanner.Universitypersonnelwillprovidemoreinformationshortly.Thankyou.EvacuationLadiesandGentlemen,yourattentionplease.(Repeat)Wouldtheusherspleaseriseandprepareforbuildingevacuation.Wemustinterrupttheperformanceandaskthatyouexitthebuilding.Pleasefollowyourusherandexitinacalmandorderlymanner.Universitypersonnelwillprovidemoreinformationshortly.Thankyou.TropicalWeatherClosureLadiesandGentlemen,yourattentionplease.(Repeat)Wouldtheusherspleaseriseandprepareforbuildingclosure.Universitypersonnelhaveaskedustosuspendthisperformanceduetoa[Hurricane][TropicalStorm][Warning]fortheGainesvilleArea.Pleasegatheryourbelongingsandexitthebuildinginacalmandorderlymanner.Thankyou.AnnouncementsadaptedwithpermissionfromTheUniversityofIllinois,KrannertCenterforthePerformingArts
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AttachmentN–SoTDIncidentReport