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USING GOOGLE SHEETS + GOOGLE SITES
TO CREATE A LIBRARY DATA DASHBOARD
LLAMA Webinar
Emily Guhde
Assessment Librarian
Georgetown University Library
September 7, 2016
NICE TO MEET YOU.
� Spring 2015 – Kick-off Library Assessment Program at Georgetown University Library
�Data everywhere, but could be cleaner
�Goal – Figure out what we are measuring, gathering, and reporting, and get it all organized
GEORGETOWN UNIVERSITY LIBRARY DATA DASHBOARD
IN TODAY’S WEBINAR . . .
�How Google Sheets + Sites works
�Overview of steps to build a data dash with Google Sheets + Google Sites
�Library examples (with live updates!)
�Step-by-step Google Sites creation
�Step-by-Step Google Sites access sharing
�Questions
HOW IT WORKS
BACK END � FRONT ENDGOOGLE SHEETS GOOGLE SITES
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
GOOGLE SHEETS: SPREADSHEETS THAT LIVE IN THE CLOUD
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_Law
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
Library_data_Bioethics
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
Library_data_BioethicsLibrary_data_Law_revised
GOOGLE SHEETS: SPREADSHEETS WITH SYNCHRONOUS EDITING
libdata.09022016 libdata.09022016.2
Library_data_final Library_data_FINAL
Library_data_blank Library_data_LawLibrary_data_Med
Library_data_BioethicsLibrary_data_Law_revisedLibrary_data.gsheet
GOOGLE SHEETS: SPREADSHEETS WITH AN EXIT STRATEGY
GOOGLE SHEETS: SPREADSHEETS WITH AN EXIT STRATEGY
BACK END � FRONT ENDGOOGLE SHEETS GOOGLE SITES
GOOGLE SITES: BASIC WEBSITE TO SHOW OFF YOUR DATA
GOOGLE SITES: BASIC WEBSITE WITH ACCESS CONTROLS
GOOGLE SITES: BASIC WEBSITE WITH CUSTOM BRANDING
BACK END � FRONT ENDGOOGLE SHEETS GOOGLE SITES
FREE ~ BUILD OVER TIME ~ DATA VIZ + DATA ORG
FREE ~ BUILD OVER TIME ~ DATA VIZ + DATA ORG
FREE ~ BUILD OVER TIME ~ DATA VIZ + DATA ORG
LET’S GET REAL
NO BIG DATA AUTO-FEEDS ~ NO WOW-WORTHY FORMATTING ~ NO INTERACTIVITY
NO BIG DATA AUTO-FEEDS ~ NO WOW-WORTHY FORMATTING ~ NO INTERACTIVITY
NO BIG DATA AUTO-FEEDS ~ NO WOW-WORTHY FORMATTING ~ NO INTERACTIVITY
THE STEPS
STEP 1: BUILD YOUR GOOGLE SHEET
�Add data to Google Sheets
�Structure data set
�Create data visualizations
�Document sources
�Hide/show tabs
STEP 2: DESIGN YOUR GOOGLE SITE
�Pick a theme in Google Sites
�Work with your web developer
�Consider your audience
�Add pages (usually one page = one spreadsheet*)
*One spreadsheet can have multiple tabs
STEP 3: CONNECT SHEET TO SITE
�Insert a spreadsheet
�Adjust the frame size
�Modify display options (titles, sheet names, etc.)
�Add more data (if you want)
STEP 4: SHARE AND LIMIT ACCESS
�Share the underlying Sheet, and the Site
�Add individuals, Google Groups, or share publicly
�Let others edit, or just view
BUT WAIT, THERE’S MORE . . .
EXAMPLES
EXAMPLES
�Summer Reading Club - data gathering and aggregating across libraries or branches
�Library Departments - departmental data reporting and documentation
�Annual Data Reports - sharing peer library comparisons
LET’S TAKE IT FOR A SPIN . . .
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