using spreadsheets in excel using spreadsheets in excel

Using Spreadsheets in Excel

Using Spreadsheets

in EXCEL

Uses of EXCEL

Within Excel you can:

• enter data.

• perform calculations using formulas.

• create charts to illustrate data.

• use functions to generate statistics.

Spreadsheets allow you to inputinput, managemanage and evaluateevaluate data.

The Excel Toolbars

New file

Open file

Print preview

PrintSave

Spell Check

CutCopy

Format Painter

Paste

Insert Hyperlink

Undo

Sort Alphabetically

Redo

Auto Sum

Function

Zoom

Help

Draw Toolbar

Chart Wizard

Font Font Size Bold Underline

Italic Alignment

Merge Cells

Cell Numbering ColorIndent

Cell Border

Decimal PointPercent TextBackground

Currency

Comma

Cell Identification

•When ACTIVEACTIVE, the cell has a thick black border.•Only active cells can be edited.

Cells are named with their corresponding letterletter & numbernumber.

Naming a RANGERANGE of Cells

You would write the expression like

this: B2:D7

Groups of cells are referenced by:

The top left corner & bottom right corner of the selection.

D7

B2

Referencing Cell Ranges

How would you write the expression for this group of

cells

?B2:F2

•Don’t put everything on a single sheet.

•Using multiple sheets helps organize your workbook.

•The white tab indicates the active sheet.

Organizing your Workbook

Renaming & Ordering Sheets

By right-right-clickingclicking on any

tab, you can format the namesnames and orderorder of the

sheets, as well as insert and delete sheets.

Let’s Practice!

1 Right-click on the Sheet 1 tab and select Rename.

2 Type Year Summary and press the [Enter] key.

3 Rename Sheet 2, typing: Q4 Homework

5 Right-click on the Year Summary sheet tab and select Move or Copy…

4 Rename Sheet 3, typing: Q4 Summary

6 Select the (move to end) option.

Your workbook should look like this:

Type the Headings

1 Click on the Year Summary sheet tab.

2 In cells A1:I1, type: Last, First, SSN, Q1, Q2, Q3, Q4, Final Average and Final Grade

3 In cell C11, type Class Average

Input the Data1 In A2:A10, type:

EvansGarciaCataliniBrantleyTierneyJonesSeaborneSummersHandleman

2 In B2:B10, type:RobertJamesDayaEllieGavinDorothyLisaKathleenSkippy

Input the Data3 In C2:C10, type:

459809125548712349152845367522098786716228068127659820231452839837493585330260064

4 In D2:D10, type:828890878895809279

Input the Data5 In E2:E10, type:

7992899489100798980

6 In F2:F10, type:8090939088100748584

Your spreadsheet should look like this:

Using Formulas in Excel

• A formula is used to calculate a value.

• Formulas are created by combining:

- Numbers.

- Cell References.

- Arithmetic Operators.

- Functions.

Arithmetic Operators

Addition

Subtraction

Multiplication

Division

+

-

*

/

Entering a Formula(an overview)

1 Click the cell in which you want the result to appear.

When the formula is complete, press the [Enter] key.

3

Type = and then the rest of the formula.2

The Formula Bar

•As you type inside a cell, what you type will also be displayed in the Formula Bar located just underneath the toolbar.

•To edit the contents of a cell, select that cell and make changes in the Formula Bar.

Using FUNCTIONS in Formulas

(an overview)• Functions can simplify your formulas.

• To write a function, type:=FUNCTION NAME(cell range)

• Compare the formulas below:

=SUM(A1:A9)=A1+A2+A3+A4+A5+A6+A7+A8+A9

=AVERAGE(A1:A9)=(A1+A2+A3+A4+A5+A6+A7+A8+A9)/9

Copying the contents of cells

1 Place the cursor over the bottom right corner of the cell, until the cursor turns into a crosshair.

To copy a formula or text:

Click and drag your mouse across or down to select the cells in which the formula will be pasted. Release the mouse.

2

Do the Calculations1 Select Cell D11 and type

=average(D2:D10) then press [Enter].

2 Select Cell D11 and place your cursor over it’s bottom right corner.

When the cursor changes to a crosshair, click & drag across to Cell G11 to copy the formula.

3 Select Cell H2 and type =average(D2:G2) then press [Enter].

4 Select Cell H2 and copy the formula down to Cell H10.

Your spreadsheet should look like this:

Formatting SSN’s

Highlight the cell range C2:C101

Select Format >> Cells2

Under Type, select Social Security Number.

4

Under Category, select Special.3

Click OK.5

Formatting Averages

Highlight the cell range D11:G111

Select Format >> Cells2

Use the down arrow to set the Decimal Places to 1.

4

Under Category, select Number.3

Click OK.5

Repeat steps 1-5 for cells H2:H10.6

The Little Extras

2 Select Cell C11 and bold that text as

well.

1 Select Cells A1:I1 and click the Bold icon on the Formatting toolbar.

3 Select A1:I1 again.Click the arrow next to the Border icon.Select the double border.

Resizing Columns

1 Select Column A by clicking on the column label, and drag across to Column I.Select Format>> Column>> AutoFit Selection

2

Resizing Columns

To manually resize columns:

Place the cursor directly over the gridline.

1

Click and drag left or right.

2

Your spreadsheet should look like this:

Records

Fields

Organizing the Data

Alphabetizing the Data

Select Data >> Sort…2

Highlight range A2:F10.1

Under Sort by, select Last.3

Select the Ascending option.

4

Click OK.5

Working with Multiple Sheets

1Highlight the cell range A2:A10.

2Select Edit >> Copy.

3 Click on the Q4 Homework sheet tab.

4 Click on Cell A3.

5Select Edit >> Paste.

6 Click on the Q4 Summary sheet tab, and repeat Steps 4 & 5.

Saving your Work

1Select File >> Save.

2 Navigate to the Excel folder on your Zip.

3 In the File Name box, type: Excel

4 Click the Save button.