version 1 august 2014 - alabama department of public health · version 1 august 2014 . enter your...

Version 1 August 2014

Enter your username and password, then click “Login”

1. The Pending Records section always appears at the top of your home page. 2. Click Select next to the decedent’s record to begin working on a death certificate.

Click on the red Cause of Death tab to go to the Medical Certification Section.

The decedent’s name and date of death move over to this page at the time the record is created by the medical facility. Both items can be corrected here if needed.

The time of death should be entered by the medical facility.

If the Cause of Death is Pending, check this box.

When the “Pending” box is checked, the Manner of Death is filled in and all other Manner/Autopsy questions are grayed out.

When the decedent is a male, the pregnancy question is answered automatically.

When the cause is pending the injury information will be grayed out.

Save the record.

Click “Sign Record” after saving.

When the cause of death is “Pending,” verification is required. You will be sent to this page automatically after the first signature attempt.

1. Select “Edit Status.”

2. Select “Verified As Is.” 3. Select “Update.”

1. Record has been verified.

2. Select “Death Record to return to the decedent’s record.

3. Return to the Cause of Death screen.

Your information populated when you logged into EDRS.

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When the death certificate has been signed, the home page is updated.

Other Significant Conditions is limited to 120 characters. Click “Add” or “Remove” to make changes to the Other Significant Conditions.

The pregnancy question must be answered for a female decedent age 50 or younger.

1. For Lines A, B, C, and D, as you enter a cause of death, entries that begin with what you typed will appear in a drop down box. You do not have to use the sample entries.

2. Lines A, B, C, and D are limited to 77 characters. 3. Enter the interval for Lines A, B, C, and D, or select “Unknown.” 4. Please do not type the cause of death in all capital letters, unless it is an accepted

abbreviation for which there is only one meaning, such as HTN, DM, or COPD.

By indicating Accident, Homicide, or Suicide, or by answering “yes” to the Trauma question, the Injury information will open and must be completed.

Save the record.

Your information populated when you logged into EDRS.

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1. When the death record has been signed by the funeral home and physician, it moves automatically to “Status of Recent Signed and Submitted Death Record Certificates.”

2. When the death record is filed, there will be an “X” in the column, “Certificate Filed.” 3. If you find incorrect information on a record, the record can be unlocked and released

back to you, as long as the record has not been filed. 4. Call the Center For Health Statistics EDRS Help Desk at 334-206-2754 to have a record

unlocked. 5. When it is unlocked, the record will move back to the top of your home page.

X

1. If there is an “X” in the column, “Under CHS Review,” the record cannot be filed and an issue must be resolved.

2. If additional action is required on your part, you will be contacted by phone or email. 3. If the record must be released back to you for correction, the record will be unlocked and

moved back to the top of your home page. 4. Examples of corrections that might be needed are a) the date of death entered by the

funeral home does not match the date of death entered by the medical facility, or 2) one or more lines of the cause of death are too long and will not fit on the death certificate.

X

The Status page shows all activity on a death record.

Notes can be added to a record and saved for future reference. The Notes do not appear on the death certificate.

1. Type Notes here.

2. Save the Notes. Once saved, the Notes move here.

The Search function provides several ways to look for a decedent’s record. You can only search for records which you certified.

For assistance with the Electronic Death Registration System, please call:

334-206-2754