vuw recording service review
Post on 30-Mar-2016
214 Views
Preview:
DESCRIPTION
TRANSCRIPT
INFORMATION TECHNOLOGY SERVICES
VUW RECORDING SERVICE
REQUIREMENT COMPLIANCE STUDY
Prepared By: Jonny Flutey
Released:13/09/10
Version 2.0
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 2 of 11
CONTACT DETAILS
Project Role Name Unit /
Organisation
Phone Email
Relationship
Services Manager
Jonathan
Flutey
ITS 04 463 5488 Jonathan.flu tey@vuw.ac.nz
CRC – Educational
Technologies
Roger Ward ITS 04 463 9476 Roger.Ward@vuw.ac.nz
DOCUMENT CHANGE RECORD
Version # Date Author Notes
1.0 01/ 09/ 10 Jonny Flutey Draft Document
2.0 13/ 09/ 10 Jonny Flutey Final Draft
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 3 of 11
TABLE OF CONTENTS
1 PURPOSE AND SCOPE ............................................................................................................. 4
1.1 Document Purpose ...................................................................................................................... 4 1.2 Current State ............................................................................................................................... 4 1.3 Future Vision ............................................................................................................................... 4 1.4 Business Drivers .......................................................................................................................... 5 1.5 Approach followed ....................................................................................................................... 5 1.6 Next Steps ................................................................................................................................... 5
2 REQUIREMENT COMPLIANCE .................................................................................................. 6
2.1 High Level Service Requirements ................................................................................................. 6 2.2 Requirements Feedback .............................................................................................................. 6
3 APPENDIX C ............................................................................................................................ 11
3.1 Document Approvals .................................................................................................................. 11
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 4 of 11
1 PURPOSE AND SCOPE
1.1 Document Purpose
The purpose of this document is to define the high level requirements and functional compliance
levels for an enterprise content record ing and rich med ia delivery service at Victoria University of
Wellington (VUW). This document is targeted towards market lead ing solution providers to aid
them in provid ing VUW with an overview on functionality, benefits and pricing for implementing
their product within our environment.
Functionality defined within this document is considered key to designing a sustainable and
accessible service for the delivery of teaching and learning, research and corporate level recorded
content at VUW.
1.2 Current State
VUW currently have a service available for staff and students to record content and replay this
content as a live or delayed stream to internal and external customers.
Content record ing is available within 15 fixed locations (maximum nine concurrent record ings) and
two flexible locations utilising portable hardware. Record ings are scheduled via the VUW
Information Technology Services (ITS) AV Services team. The current solution allows for presenter
video, aud io and PC screen capture.
Record ings are made available as live or delayed streams which play within the solutions
proprietary browser based player. Record ings are made accessible via URL’s that can be published
internally or externally.
Content can be manually exported to alternate formats by logging work requests for ITS to
instigate. Recorded content can be ed ited by the solution. This function is curr ently performed by
the ITS AV Services team. The current solution also provides an aud io only podcast delivery
component.
1.3 Future Vision
ITS would like to offer a cost effective scalable record ing solu tion that creates and supports a
culture of rich med ia content capture, retention and delivery for academics, students and general
staff at Victoria University of Wellington.
To do this ITS need to expand their current service offering to deliver record ing capabilities across
all university teaching spaces and meeting rooms. Recorded content should be made automatically
available via network/ internet streaming and downloadable pod / vodcasts .
Sessions will be able to be recorded on an ad -hoc manner if the presenter decided to start a
record ing before or during a presentation. Record ings could also be scheduled by both the session
organiser or by the ITS AV Services team if required . The presenter should be able to easily control
his record ing during the session and have the ability to stop, sta rt or pause the record ing from an
easy to access interface.
ITS see this service as being a tiered solution made of the following service levels:
Tier One: Recorded content comprising presenter video, aud io and presentation d isplay
sources. This could be an appliance or application delivered service.
Tier Two: Recorded content comprising aud io and presentation d isplay sources. This will
be an application level service.
Tier Three: Ad -hoc content recorded on portable or non-standard devices imported into
service e.g. Flip, iPhone, d igital aud io recorder, HDD Handycam.
VUW require the following record ing service availability :
Tier one solution available in 15 fixed locations utilising appliance level record ing
Tier two solution (PC and Audio only) available in 230 add itional locations
Tier three is flexible depend ing on the record ing device.
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 5 of 11
1.4 Business Drivers
The key business d rivers for redefining our existing solution and reviewing current market
capabilities are:
To design and provide a strategically focused content record ing service for VUW that is:
Scalable
cost effective
flexible
accessible
intuitive and easy to use.
To increase the awareness and utilisation of the ITS record ing service.
To ensure critical content can be captured at any stage in any location to provide a
historical record of University content, events or conferences.
1.5 Approach followed
This document will describe the high level requirements that should be met in order to provide the
appropriate solution for a record ing and rich med ia delivery service at Victoria University.
The document will be provided to market lead ing enterprise record ing solution providers to gauge
compliance against VUW’s high level requirements.
Solution providers will be asked to provide detailed solution information and estimated pricing on
delivering a service to the levels stated within the document.
1.6 Next Steps
Solution providers will return the requirements document with section 2.2 ‘Requirements
Feedback’ completed includ ing compliance levels and any relevant notes.
Solution providers are also expected to provide an estimated cost for delivery for a record ing
service up to the level detailed in section 1.3 ‘Future Vision’.
Solution providers are also asked to provide any supporting information, technical documentation
or recorded examples of their products.
Once completed, documents, examples and links can be returned to –
Jonathan Flutey – Relationship Services Manager
Email: jonathan.flutey@vuw.ac.nz
Address: Victoria University of Wellington,
ITS – Cotton 126,
PO box 600,
Wellington, 6104,
New Zealand
Phone: +64 4 463 5488
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 6 of 11
2 REQUIREMENT COMPLIANCE
2.1 High Level Service Requirements
This section provides the high level requirements of the proposed vision of a record ing and rich med ia delivery service at VUW. Solution providers are asked to
complete table 2.2: ‘Requirements Feedback’ stating Full, Partial or Non compliance to requirements. Notes can be added to ind ividual requirements to further
explain solution compliance or to suggest alternative outcomes.
Our requirements have been measured by three levels of importance to denote their priority and shou ld be interpreted as follows:
Priority Explanation
Must Indicates an essential requirement
Should Indicates a preferred requirement
Could Indicates an area of added value
2.2 Requirements Feedback
# High Level Requirements Priority Compliance Notes
1 Ability to stream content live via a local network and the
internet. Must
2 Ability to stream pre-recorded content via a local network
and the internet. Must
3
Ability to download aud io content via a local network
and the internet in a standard format such as mp3.
Must
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 7 of 11
4
Ability to download video + aud io OR presentation +
aud io content via a local network and the internet in a
standard format such as mpg4, avi or wmv.
Must
5 Ability to export content to alternative formats such as
flash. Should
6 Ability to embed content into standard web page (non
application web environment). Must
7 Ability to stream content within Blackboard Learn 9.1 or
above. Must
8 Ability to make record ings available via RSS feeds. Should
9
Ability to make a recorded session available for a pre
determined time frame (e.g. only accessible between
1/ 1/ 10–1/ 5/ 10).
Could
10
Ability to record presenter video, presenter aud io and
presentation sources (e.g. local PC, document camera,
AUX) via an appliance level device.
Should
11
Ability for appliance level device to interface with AV
control system and control programming standards (e.g.
AMX touch panels) – only if requirem ent 9 can be
deliv ered.
Must
12
Ability to record presenter video, presenter aud io and
local PC presentation via a locally installed software
package.
Must
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 8 of 11
13
Ability to record presenter aud io and local PC
presentation via a locally installed software package on a
Windows XP or 7 computer.
Must
14
Ability to record presenter aud io and local MAC
presentation via a locally installed software package on a
MAC OSX 10.5 or above computer.
Must
15
Ability to record presenter aud io and local Linux
presentation via a locally installed software package on a
Linux computer.
Could
16
Ability to record presenter video, presenter aud io and
presentation source in remote or flexible location using
appliance or software level portable device.
Should
17
Ability to ingest content from mobile record ing devices
such as Flip, iPhone, d igital aud io recorder, HDD
Handycam.
Should
18 Ability to migrate WMV+JPG formatted content from
existing solution. Must
19 Record ing sessions can be pre-scheduled by local IT
support team. Should
20 Record ing sessions can be pre-scheduled by presenter Should
21
Record ing sessions can be started at any stage in an ad -
hoc manner with the ability for presenter to easily input
session name, course name and presenter name.
Must
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 9 of 11
22
Ad-hoc recorded sessions can have specific attributes (e.g.
Room number, date/ time, duration) allocated to them at
the time of record ing to ease categorisation and search
ability.
Must
23
Interface to instigate an ad -hoc record ing session with an
appliance level device or the local software record ing
application is the same or very similar – only if
requirem ent 9 can be deliv ered .
Must
24
Record ing sessions can be paused and restarted manually
by the presenter with an appliance level device or the
local software record ing application.
Must
25
Record ing sessions can be stopped manually by the
presenter with an appliance level device or the local
software record ing application.
Must
26 Ability to record animations or videos replayed on local
PC screen. Should
27 Ability to record screen annotations (e.g. PowerPoint
highlighting tools, tablets, sympodium tools) on local PC. Should
28 Ability to create record ing catalogues to aid in the
categorization of recorded content for content owners. Must
29 Ability to apply custom metadata standards to content. Should
30
Ability to archive record ings to an alternative location
automatically after a set time frame (e.g make content
inaccessible and move to ‘Archive’ storage solution
automatically).
Could
Information Technology Services 23/09/2010 8:51:37 p.m.
Recording Service
Page 10 of 11
31 Ability to apply security or access levels to pre-recorded
sessions to restrict access to content. Must
32 Ability to monitor and report on solution utilisation e.g.
number of record ings and number of views. Must
33 Ability for content owner to perform basic ed iting on
recorded content e.g. top and tailing. Must
34 Ability for content owners or administrators to perform
advanced ed iting on recorded content. Must
top related