wave 3 scope and high level timeline plan version 1_jh 22 nd june 2012 lean service
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Wave 3 Scope and High Level Timeline PlanVersion 1_JH22nd June 2012
Lean Service
Wave 3 Scope: Issue 10.2 Approved by Steering Committee 19/6/12
Previously
• 9 Sub waves in wave 3 but more FTE than business plan forecast
Issue 10.2
What has Changed (Main Changes)
Impact
SD International Teams Re-organisation
- 174 FTE
SD Creation of EIB&P has reduced Field team sizes
-130 FTE
SD Capacity management teams moving to EIB&P team
-244 FTE
SD Inclusion of First EBE Wave +397 FTE
SM Movement of WS Data Team to Wave 3 plus other minor movements between waves (Net)
+ 58 FTE
SI Inclusion of Non UK IT tech Support and consultancy teams
+ 35 FTE
SD Growth in Network and Voice service teams
+34 FTE
11
Steering Committee Approved
Plan
10th sub wavenot used
PROPOSED WAVE 3 PLAN :
Olympics 27th July – 12th August
Paralympics 29th August -
9th Sept
24-Jul
23-Jul
30-Jul
06-Aug
13-Aug
20-Aug
27-Aug
03-Sep
10-Sep
17-Sep
24-Sep
01-Oct
08-Oct
15-Oct
22-Oct
29-Oct
05-Nov
12-Nov
19-Nov
26-Nov
03-Dec
10-Dec
17-Dec
24-Dec
31-Dec
07-Jan
14-Jan
21-Jan
28-Jan
04-Feb
11-Feb
18-Feb
25-Feb
04-Mar
11-Mar
18-Mar
25-Mar
01-Apr
Wave Mandate Mobilisation Planning Mobilisation Wave execution Benefits Realisation PIR
Week No. 1 2 3 1 2 3 4 5 6 7 8 9 1 2 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1 2 3 4 1
Initial Contracting between
Lean
Sponsor ,
MD & Director(s)
Finalise in scope detail
per sub-wave
Central
Team Mobilisatio
n workshops
Manager
Boot Camp
Change
Agent Boot Camp
UK Scho
ol Half Term
Kick-Off
As Is -
understa
nd current
condition
As Is -
understa
nd current
condition
Redesign
Week 1
Redesign
Week 2
Implementation (11
Weeks)
Implementation (11
Weeks)
Christmas
Week
Implementation (11
Weeks)
Bank holid
ay Tuesday 1st
Jan
Implementation (11
Weeks)
Implementation (11
Weeks)
Implementation (11
Weeks)
Implementation (11
Weeks)
Implementation (11
Weeks)
Implementation (11
Weeks)
Implementation (11
Weeks)
Implementation (11
Weeks)
Sponsor On-Boarding Workshops
Lean Service Wave 3 Timeline Pan Proposal
Issue 1
Original SC Wave 3 Dates
Mandate 24/7/12 – 13/8/12
Mobilisation Planning 15/8/12 – 11/10/12
Mobilisation 12/10/12 – 2/11/12
Execution 05/11/12 – 22/2/13
Benefits Realisation 25/2/13 – 29/3/13
PIR 01/4/13 – 5/4/13
Points to Note:
• the plan can be managed avoiding key Olympics/Paralympics dates• Wave 2 completes 21st September giving resources moving from W2 to W3 a
2 week break before W3 mobilisation commences• Mobilisation phase completed as early as possible making UK October school
half term a non-critical week• Christmas week (two bank holidays) has been discounted from the plan; wave
execution completes one week later than original SC dates but with no impact to the benefits realisation completion date.
• The ‘mobilisation phase for non UK teams may be different if key events are required outside of the UK – planning work is underway to understand the international requirements.
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