welcome to the world of recording

2021 MCRA Summer Conference• Welcome to the World of Recording• Elaine Martig, Big Stone County

• Katie Mega, Hennepin County

• Charlene Friedlein, Hennepin County

• Sherry Asmus, Faribault County & MOMS contact

AGENDA• Introduction

• MCRA Board • New Recorders

• Toolkit and Resources• Minnesota Land Types

• Abstract and Torrens• Recording 101• Technology & Compliance Funds, Budgets

• Q/A

MN County Recorders

Association Executive Board

Members

• Sharon Budin, President, Le Sueur County

• Pam LeBlanc, 1st Vice-President, Anoka County

• Karen Long, 2nd Vice-President, Isanti County

• Rita Lodermeier, 3rd Vice-President, Stearns County

• David Harvey, Secretary, Hennepin County

• Lesa Hullopeter, Treasurer, Steele County

• Martin McCormick, Past President, Hennepin County

New Minnesota Recorders

from 2020 to present

• Mary Betz Houston County• Lori Schwendemann Lac qui Parle County• Mary Hamm Marshall County• Jackie Struffert Mille Lacs County• Jenny Sanders Morrison County• Karen Brown Murray County• Mandy Landkamer Nicollet County• Stacy Erickson Norman County• Lynn Larson Otter Tail County• Martha Monsrud Roseau County

Resourcesto add to

your toolbox

Minnesota Association of County Officers

Minnesota Association of County Officers “MACO” was first formed in 1960 and called itself “Better County Government, Inc.”

Today the MACO membership includes auditors, auditor-treasurers and recorders from all 87 counties.

“MACO is a professional association of county officials dedicated to assisting its members improve services to their constituencies.”

MACO

MINNESOTA ASSOCIATION

OF COUNTY OFFICERS

• Minnesota County Recorders Association MCRARecorders Committees - Minnesota Association of County Officers (mncounty.org)

• Minnesota Association of County, Auditors, Treasurers and Finance Officers MACATFO

• MACO Forums

Questions – contact info@mncounty.org

Join us at an upcoming session to learn more how you can get involved with MCRA. • Tuesday at 8:45 – Bylaws and Committees – Current

structures, definitions and what’s next. • Wednesday at 2:00 – Now what? Get involved!

• Minnesota Official Marriage System• MOMS Admin Site

• Minn. Stat. 517 - Civil Marriage• Minn. Stat. 13 - Government Data

• Created, designed and managed by Minnesota counties

• Used by genealogists, general public, banks and other financial institutions, title industry, attorneys and government agencies

Kimberly S. Savageau, Co-chair Joan Boesen, Co-chairkimberly.savageau@co.clay.mn.us boesen.joan@co.Olmsted.mn.us

Moms coordinator: Kristie PartainMOMS.coordinator@outlook.com

MINNESOTA STATUTES, STATE LAW • MN State Law

• Common law• State District Courts• Minnesota Court of Appeals• Minnesota Supreme Court

• Statutory law Office of the Revisor of Statutes• Minnesota Legislature

• Statutes Archive 1851 – 2019• 2020 MN Statutes

• Chapters 357 – 359 Court and filing fees; attestations• Chapter 357 Fees• Chapter 358 Seals, Oaths, Acknowledgements• Chapter 359 Notaries Public• Chapters 500 – 515B Property and property interests

• 2021 Regular Session - MN Laws• MN Laws Archive (1849 - 2021) • Administrative

• Minnesota state agencies

MINNESOTA TITLE

STANDARDS

Minnesota Title Standards Online (mnbar.org)

• Created by the Title Standards Committee of the Real Property Law Section of the Minnesota State Bard Association

• Updated annually• Widely regarded as “the authority” for title

examinations in Minnesota• White Pages

• Supplement to the Minnesota Title Standards• Guide for real estate attorneys• Includes case law

• Guidelines for Legal Descriptions and Survey Matters

• Not title standards but a set of tools to resolve issues when reviewing a legal description or survey

Resources

Property Records Industry Association PRIA

National Association of Counties

Association of Minnesota Counties

MN Department of Revenue

MN Secretary of State

MN Department of Health

MN Counties Computer Cooperative

Hennepin County Navigator (policy manual) accessContact david.harvey@hennepin.us or charlene.friedlein@hennepin.us

Minnesota Land Types

Abstract •Recording system --- see

Minn. Stat. chapter 507

Torrens•Registered land system – see

Minn. Stat. chapters 508

Abstract• Primary land record system in the United States• Originated in colonial times

• County recorder maintains and indexes all documents recorded

• Library of documents. An abstract of title is the index regarding a specific parcel in the library

Torrens• Named after Sir Robert Torrens• Born in 1814, died in 1884

• Australian statesman introduced a simplified system of transferring land, known as the Torrens Title System.

• South Australia land registry system June 1858• Returned to England in 1863

• Member of British House of Commons 1868 -1874 This Photo by Unknown Author is licensed under CC BY-NC

Recording 101

Acknowledgment VS Jurat Real Property

Drafted By Common Reject Reason

Statutes

Acknowledgment Requirements (Minn. Stat. §

358.65)

Jurat Requirements (Minn. Stat. §

358.65)

Drafted By (Minn. Stat. § 507.091)

Common reject reasons• Legal description• Notary• Imaging issues• Examiner of Title approval• No recorded interest (Torrens)• Tax statement/drafted by• Reference document number• Fees• Marital Status• Missing Exhibits

Technology and

Compliance Funds

• Minn. Stat. 357.18 County Recorder• Minn. Stat. 508.82 Registrar of Titles Fees• Supplemental fund

Technology Fund

• Minn. Stat. 357.182 County Fees and Recording Standards• Paper documents = 10 days • Electronic submissions = Five days

• Join us at Thursday’s session “Funding Opportunities” to learn more

Compliance

Budgets

It is your responsibility to develop and manage your department’s budget. Each county is unique and the budgeting process will look different depending on your county structure.

Questions ??

Your district

The MACO forum

Your predecessor.

Join us at an upcoming session on Thursday, June 17 8:35 – 9:45

Funding opportunities: Compliance, Technology, Post-Covid