welcome to tocal field days 2018 · the forklift driver will be available from tuesday through to...
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Welcome to Tocal Field Days 2018
It gives me pleasure to invite you to participate in the
35th Tocal Field Days.
Our special feature for our 2018 event is ‘Fish’
A couple of important notes;
• The 5 x 5 sites near Nash Park stage have
been increased to 6m (frontage) x 5m (depth) to
better accommodate marquee sizes. As a result the
price of these sites will increase – however for
exhibitors returning to these sites the 5 x 5 price will
apply to allow a one year grace period
• If you would like to claim your advertising
spot in the Guide Book please do so when you book
your site. If you are a new advertiser please put your
preference in early
If you would like more information on any aspect of
the application process please do not hesitate to
contact our office so we can assist you. We look
forward to welcoming you on May 4, 5 and 6 in 2018.
Wendy Franklin
Manager
Tocal Field Days are proud to be working with other agricultural field days asactive members of the Association of Agricultural Field Days of Australasia(AAFDA).
DATES TO REMEMBER
EXHIBITORS
November 10, 2017 – Deadline for
existing exhibitors to claim their site
November 13, 2017 - Applications
open for all remaining sites
PAYMENT
All applications will be invoiced with
payment due on receipt. Please note: no
site is deemed booked until at least a
deposit is paid.
CONTACT DETAILS
• Tocal Field Days
815 Tocal Road
PATERSON NSW 2421
• Fax; 02 4939 8807
• Email; fielddays@tocal.com
Wendy Franklin, Manager 02 4939 8820
Carol Cairney, Exhibitor Support 02 4939 8827
MARKETING OPPORTUNITY
Exhibitors can order bulk quantities of tickets to distribute to
their customer base and will only be charged for the tickets
that actually come in through the gate.
• There is no charge for us to issue the tickets to you
• You can order in multiples of 50 with 50 being the
minimum
• We will invoice you post event for the tickets that were
scanned through the gate at a cost of $15 per ticket
(which is our early bird visitor rate)
LIVESTOCK These sites are heavily treed, if you are bringing a structure bigger than3 x 3 a pre-event site visit is recommended
PreferredSite
CostTOTAL DUE
In Livestock Area / Skills Arena L8 – L33 – Sizes from 3 x 3 to 10 x 10Up to 10 x 10 site - Societies & Associations * See guidelines $210 $
Up to 10 x 10 site For exhibitors displaying and selling * See guidelines$399
$
Cattle yards (3.3 x 6.6) Goat yards (2.5 x 2.5) Sheep yards (2.5 x 2.5) $30 $
Horse Yards (3.1 x 3.1) – note you cannot bring your own horse yards$30
$
Livestock exhibitor requiring sawdust Yes No
Early bird payments paid in full by December 1 can deduct 10% from the cost of their first site only.Additional sites and other items are not discounted
SITE COST$
site cost after deducting 10%discount if applicable $
OTHER ITEMS (e.g. yards) $
SUB TOTAL$
3. Additional Items
Power _____ No. of 10amp outlets @ $70 each ____ No. 5amp outlets @ $70 each $
Overnight Power Req. Yes / No
(Will only be available whendeemed essential)
Details…………………………………
…………………………………………
One outlet = 1 x 10amps or 1 x15amps (240 volts) @ $70 each
Examples:
• 1 Pie warmer = 1 x 15amps = one outlet = $70
• 1TV + 1 computer + 1 clock radio = 1x10amp outlet = $70
• 1 TV + 1 computer + 1 radio + 1 urn = 2 x 10amp outlets = $140
Appliance/s Amps drawn
Water Circle Day/s Required Thu / Fri / Sat / Sun Time Required am / pm $0
What is water required for? Weighting of tank Livestock Plants Fish
Forklift Unload Date …………… time ………… no. of lifts ……… Load Date ……………… time ………… no. of lifts ….... $0
The forklift driver will be available from Tuesday through to Thursday and then Sunday afternoon and Monday. Please give an indication above of day & timeand we will contact you when we are putting the roster together. Bookings are limited to 30 minutes, if you need the forklift for longer than 30 minutes asecond booking is required. Please indicate clearly if booking two time slots.
Bond (For exhibitors erecting structures requiring footings. If site is cleared by May 9 2018 bond will be refunded) $500
Website Link (www. ) $40
1 Day Exhibitor Pass - Allows 1 person to enter for 1 day. You get 6 one day passes with every site you book (except caterers) $8
Exhibitor Car Pass to park in exhibitor car parks. You already get 1 with every site you book (except caterers) $10
Exhibitor Vehicles On Site (not including exhibits of vehicles)
• The vehicle is wholly contained within the boundary of your own site YES NO
• The vehicle DOES NOT MOVE until AFTER THE EVENT HAS CLOSED YES NO
• You provide vehicle registration number to the TFD Association YES NO
• Keeping your vehicle at your site is necessary to your exhibition YES NO
• You have made all your staff aware of these conditions YES NO
If you agree to the above conditions and a vehicle on site is absolutely essential to your exhibit we may at our discretion issue apermit for this. A fee of $50 is payable. In any case only one vehicle per application. Car Rego No.……………………..
$50
Visitor Car Parking FREE
4. Advertising in the 2018 Guide Book
Do you want to advertise in the 2018 Guide Book Yes No Double page spread $2820
If previous advertiser, do you want the same position as last year? Yes No Outside back page $2000
* 40,000 copies are printed Inside front cover $1920
* 30,000 distributed prior to the event Full page $1820
* hard copies to our mailing visitor database and to postcodes throughout the Hunter Valley Half page – vertical $1080
* emailed to our electronic database Half page - horizontal $1080
* 10,000 copies distributed at the gate during the event ¼ page – vertical $555
¼ page – horizontal $555
TOTAL PAYMENT INCLUDES GST
Will you be providing print ready advert? Yes* No - TFD to do design work from information supplied*Supplied material must be Press Ready, PDF version1.4, minimum of 200dpi. All PDFs must be CMYK, supplied to the correct dimensions, noprinters marks.*Full-page and Double-page spreads require 5mm bleed around artwork
NOTE – Exhibitors hooking into power that they have not booked and paid for will becharged an additional on the spot fee of $100 plus the per outlet charge of $70
ENTRY PASSES will not be sent unless we have your registration details. In the interests of public safety any exhibitor drivingon site when the event is opened to the public will have their car passes permanently revoked
Advertising OpportunityTocal Field Days will publish the official Guide Book 2 weeks before the event starts.
40,000 copies are produced of which 30,000 are distributed prior to the event with the remainder available at the entry gate.
The Guide Book has a different format this year giving exhibitors the opportunity to advertise on a page of their choosing. There is also one double page spread available.
The Tocal Field Days Guide Book will also be available on-line fromApril 20, 2018
ContactWendy Franklin, Tocal Field Days Manager
Phone: 02 4939 8820
Email: fielddays@tocal.com
Dates to rememberPublished: April 20, 2018
Booking Deadline: March 23, 2018
Advertising Rates & Sizes
Double Page Spread250mm x 374mm (HxW)
$2820
Full Page250mm x 180mm (HxW)
$1820 Outside Back Cover - $2000 Inside Front Cover - $1920
1/2 Vertical232mm x 89mm (HxW)
$1080
1/2 Horizontal115mm x 180mm (HxW)
$1080
1/4 Vertical115mm x 89mm (HxW)
$555
1/4 Horizontal56.5mm x 180mm (HxW)
$555
*Donated prizes should have Broad appeal that would be attractive to most visitors Be valued at no less than $500 Can be delivered or mailed after the event should the winner not be on site
2018SponsorshipOpportunities
$5000 andabove
Major sponsors receive• A complimentary outdoor site up to 10m x 10m.• Half page editorial in the Guide Book• Your company logo on the front page of all the official promotional material
including The Guide Book and our website• A link on our website to your business website for 12 months• Pass pack to the value of $250
$500 and above
There is a 1/3 page ‘Visitor Survey’ in the Guide Book and 500 hard copies of thesurvey card distributed at the event. The card and the advert has a photo of theprize, the logo of the sponsor and their site number
Your logo will also appear on our supporters page in the Guide Book
$500 and above
There is a ½ page entry coupon in the Guide Book. This coupon has a photo of theprize, the logo of the sponsor and their site number.
Your logo will also appear on our supporters page in the Guide Book
Tocal Field Days appreciates the support from companies who can provideequipment (ranging from shade shelters to forklifts) for use prior to, or during theevent. Contra arrangements will be made with individual suppliers
If you would like to sponsor any aspect of the event please let us know by phoning Wendy on4939 8820 or emailing fielddays@tocal.com
In the event of two companies or more offering a survey/gate prize we will make a draw from the hat
DEADLINE: Friday 27 January 2018
GatePrize*
SurveyPrize*
MajorSponsor
EquipmentLoan
2018 BEST EXHIBIT AWARDS
Farming or agricultural exhibit, commercialor otherwise and in keeping with the FieldDays theme
Prize: $300 off your 2019 site fees
Commercial exhibitor selling products orservices with an interesting and attention-grabbing display
Prize: $300 off your 2019 site fees
Exhibitor whose product is of broad appealto visitors and whose display is striking andeye-catching
Prize: $300 off your 2019 site fees
Non-commercial exhibits providinginformation, advice and guidance andwhose display and staff is exceptional
Prize: $300 off your 2019 site fees
Animals shown in top condition with welfareneeds met, with an inviting and engagingdisplay with friendly and approachable staff
Prize: $300 off your 2019 site fees
All winners will also receive:
• Your business named in our newsletter that goes out on the Friday night.• Promotion on the Tocal Field Days website with company name and website listing for 12 months
Judging:
All exhibits at the event are eligible to enter and are judged – no entry forms are required
Judging will take place on Friday and will be completed by 12 Noon
The panel will be comprised of representatives from the farming/rural sector and/or Tocal Agricultural Centre.
The winners will be notified by 5 pm Friday.
The Awards will be presented on Nash Park stage at a time to be advised
AGRICULTURAL
COMMERCIAL
GENERAL INTEREST
EDUCATION & INFORMATION
LIVESTOCK
TOCAL ROAD
TOCAL ROAD
STREET E
CENTRE R
OAD
CENTRE ROAD
STREET C
STREET D
STREET D
STREET E
STREET C
STREET B
STREET A
BEEF CATTLE ROAD
Canteen
DiningHall
Crawford Court
LAB
AlexanderCourt
DisabledTicket Booth
DISABLEDCARPARK C
EXHIBITORSCARPARK A
CLOSED
Seating
Seating
Piglet Races
TennisCourts
LAND, PLANTS &ENVIRONMENT
HELICOPTER RIDES
COACH SETDOWN AREA
PATERSONCAR PARK
SOUTH
STUDENT ONLYCARPARK
EXHIBITOR CARPARK B
WALKWAY
SCHOOL BUSPARKING(FRIDAY)
EAT STREET AND BAR
Net
s
FENCINGDEMONSTRATION
AREA
CHILDREN’SPARK
RIDES ANDAMUSEMENTS
PONY ANDCAMEL RIDES
NASHPARK
Wash Bay
Water Tank
LoadingRamp
FireHydrant
Seating
Stage1
Stable
THUNDERBOLTSCORNER
Pool
Seating
FireHydrant
PRIVATE
PRIVATE
PRIVATE
LIFESTYLE MARQUEE
PRIVATE
TOCAL ONSHOW
LIVESTOCK EXHIBITOR CARPARK
Kid’s Craft Activities
AmateurBeekeepers
MA
INTE
NA
NC
E S
HE
DS
Food Marquee
SITEOFFICE
POLICE
FIRE
FIRSTAID
CHILDREN’SENTERTAINERS &
PURPLE COW WHEEL
DogObedience
S52S51
S50 S49
S34 S35
S16
S31
S17
S30
S18
S29
S19
S28S20
S27
S21
S26
S22
S25
S23
S24
S48
S36
S47 S46
S37 S38 S39 S40S42 S43
S15 S14 S13 S12 S11 S10 S9 S8 S7 S6 S5 S4 S3 S2
232425
2627
28 2991A
91
92
93949596
979899
100101
102
103104
105106
107108 109 110 111 112 113
114115116117118119120121122
123124
125
126127
128129
130 131 132 133 134 135136 137 138139 140 141 142 143 144 145 146
149150151152153154155156157158159160161162163164165166167
168169
170
171172
173174
175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193
194194C195
198199200201202203204205206207208209210211212213
214215
216
217
218
219
220
221
222
223
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
253
254
255
256
257
257A
258B
258A
258
259
260
261
262
263
264
265
266
267
268
269
270
271
272
273
274
275
276
277
278
279
280
281
282
283
284
285
286
287
288
289
290A
290
291
292
293
294
295
296
297
298299
300
301
302
303
304305
T12T11
T3 T4 T5 T6
T8
T2
H5H4
H3H2
H1
T7
T9
T10
T16
399
400
403
T1
L8L9 L10 L11 L12
L13L14
L15L16
L17
L18 L19L20
L21L22
L23L24L25L26
L27
L28L29
L30
L31
398
404
405
406
407
408
409
411 412 413 414
415416
417
418
419420
421
422423
424425
426
CP9
CP10
194D
297A
G28G29
G1AG1G2
G3AG3
G4
G5
G6
G7 G8 G9
G10A G11A
G10 G11
G12
G13
G14
G15G16G17G18G19G20G21G22G23
C2
C3 C4
C5 C6
C7C8
C9C10C16C17
C11 C12
C13C14C15
C19C20C21C22 C23C24
C25C26C27C28 C29C30C31
C32
C33
C34
C35
C36C37
148147
197 196
W1W2
W3
W4
W5
CC6T13
T15
W7
W8
W9
W10
CC1 CC2
CC3 CC4
CC5435
436
500
427
306
400a396
397428429430431432433434
402
T14
CommercialCraft
Craft AlexanderCourt
LIFESTYLEMARQUEE
Land Plants &EnvironmentCommunity
Dept. of Primary Industries featuring
Tocal College
Local LandServices
GATE 7
GATE 4
GATE 2
GATE 5
GATE 1
ENTRY
VISITORENTRANCE
EXHIBITORENTRANCE
EXHIBITORCHECKPOINT
DISABLEDENTRANCE
PIGLET RACES &ANIMAL NURSERY
CATCH THE BUS TOTHE HOMESTEAD
BAKE OR BURNCOMPETITION
FREE KID’SCRAFT
ACTIVITIES
WeatherStation
THE WEDGE
GOOD FOODAND WINE
UTE MUSTER(SUNDAY)
Land, Plants & Environment
Lifestyle
Craft
Good Food & Wine Food/Drink
Toilets
ATM
Information
Disabled Toilets/Access
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