windows tutorial 2 organizing your files

COMPREHENSIVE

Windows Tutorial 2

Organizing Your Files

XPXPXPObjectives• Develop file management strategies• Plan the organization of your files and folders• Explore files and folders• Find files quickly• Create folders• Select files and folders

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XPXPXPObjectives• Name, copy, move, and delete files• Work with new files• Sort, group, and stack files• Set the appearance of a folder window• Compress and extract files• Copy files to removable media

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XPXPXPGetting Prepared to Manage Your Files

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XPXPXPExploring Files and Folders

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XPXPXPUsing the Search Box to Find Files• The Search box appears next to the Address bar

in any folder window

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XPXPXPManaging Files and Folders• Keep folder names short and familiar• Develop standards for naming folders• Create subfolders to organize files

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XPXPXPCreating a Folder in a Folder Window• In the Folders list, click the drive or folder in which you want

to create a folder• Click Organize on the toolbar, and then click New Folder• Type a name for the folder, and then press the Enter key

or• Right-click a folder in the Folders list or right-click a blank

area in the folder window, point to New, and then click Folder

• Type a name for the folder, and then press the Enter key

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XPXPXPMoving a File or Folder in a Folder Window• Right-click and drag the file or folder you want to

move to the destination folder• Click Move Here on the shortcut menuor

• Right-click the file or folder you want to move, and then click Cut on the shortcut menu

• Navigate to and right-click the destination folder, and then click Paste on the shortcut menu

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XPXPXPCopying a File or Folder in a Folder Window• Right-click and drag the file or folder you want to

move to the destination folder• Click Copy Here on the shortcut menuor

• Right-click the file or folder you want to copy, and then click Copy on the shortcut menu

• Navigate to and right-click the destination folder, and then click the Paste on the shortcut menu

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XPXPXPManaging Files and Folders

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XPXPXPGuidelines for Naming Files• Use common names• Don’t change the file extension• Find a comfortable balance between too

short and too long

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XPXPXPWorking with New Files• Creating a File– Start a program and then save the file in a folder on

your computer

• Saving a File– When you save a new file, you use the Save As dialog

box to specify a filename and a location for the file

• Opening a File– If you want to open a file in a running program, you

use the Open dialog box, which is a folder window with additional controls for opening a file

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XPXPXPRefining Your Organization• As you create files using programs, save them in an

appropriate folder and use filenames that help you identify the file contents

• Sorting files and folders means to list them in a particular order

• You can filter the contents of a folder to display only files and folders with certain characteristics

• When you stack files, you arrange all of the files in the list into piles, called stacks

• A group displays a sequential list of all the files in a folder, grouped according to a file detail

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XPXPXPRefining Your Organization

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XPXPXPRefining Your Organization

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XPXPXPRefining Your Organization

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XPXPXPCustomizing a Folder Window

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XPXPXPCustomizing a Folder Window

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XPXPXPCustomizing a Folder Window• Click the Organize button on the toolbar, click

Folder and Search Options, and then click the View tab

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XPXPXPWorking with Compressed Folders• If you transfer files from one location to another (such

as from hard disk to removable disk or vice versa, or from one computer to another via e-mail) you can store the files in a compressed (zipped) folder

• Compressed (zipped) folders take up less disk space• You can create a compressed folder using the Send To

Compressed (zipped) Folder command on the shortcut menu of one or more selected files or folders

• You can compress additional files or folders by dragging them into the compressed folder

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XPXPXPWorking with Compressed Folders

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XPXPXPWorking with Compressed Folders• Open a compressed folder by double-clicking it• When you extract files, Windows Vista

uncompresses and copies files to the location you specify, preserving the files in their original folder structure

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XPXPXPWorking with Compressed Folders

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