working out the

Working out the

Team I – Neurology, Psychiatry, IND - UCSFJuly 22, 2014

Anneliese Taylor – UCSF Library

April 7, 2008 Peer-reviewed Journal manuscripts Public access in PMC No later than 12 months

after publication Funded in whole or in

part by an NIH grant

The Policy

2013 Enforcement Changes

• Non-competing continuation awards• Start date of July 1, 2013 or later• Processing delayed if any non-compliant papers• My NCBI for reporting papers

Common Issues

• Which publications should be included?• Can a paper be omitted if it’s non-compliant?• How to get a manuscript started?

Methods A – D

http://1.usa.gov/1rHtTlW

Methods A & B

Publisher provides final published paper to PMC• A examples: Annals of General Psychiatry, Frontiers in

Neurology, J Psychiatry & Neuroscience, Neurology

Steps:

1. Let publisher know the paper falls under the Policy

2. Add publication to My Bibliography

3. Associate awards to paper

Methods C & D - NIHMS

1. Final manuscript is deposited in NIHMS (https://nihms.nih.gov/) either by the author (Method C) or publisher (method D)

2. Reviewing author approves PDF receipt. NIHMSID is assigned.

3. NIH formats the manuscript for PMC. Allow 4-6 weeks.

4. Reviewing author approves “web-formatted” paper in NIHMS.

5. PMCID is assigned. Allow 48 hours. Paper is compliant.

Method C examples Method D examples

APPI AACR

JAMA Elsevier

Oxford University Press Karger

LWW

Nature

NEJM

Springer

NIHMS email: initial deposit

NIHMS email: web version

NIHMS - nihms.nih.gov

NIHMS login screen

Common Issues, cont.

• Can I upload the publisher’s PDF into NIHMS? That would be so much simpler!

• I have an NIHMSID, but My Bibliography tells me my paper is non-compliant. What gives?

• The golden rule of…

Time NIH gives you to get a PMCID

Accessing My NCBI

From https://www.ncbi.nlm.nih.gov/myncbi/, select “NIH Login” (PIs) and log in with your eRA Commons account. Delegates log in to My NCBI account.

My NCBI - My Bibliography

Adding Publications

1. Via PubMed search

2. Linked to funding

3. Manually input (“Add Citation” button)

My Bibliography & NIH PA Policy

Award View, PA Compliance Sort

Generate a Compliance Report

The Payoff - PMC

Best Practices

Inform trainees and authors about the policy. Notify publisher for each article that the policy applies to Save a copy of the final manuscript for deposit into

NIHMS. Create a saved search in PubMed to be notified when

papers are published. (name, grant number) Set up a schedule to check My Bibliography and NIHMS

for your publications. Follow up on all NIHMS emails.

Citing Papers

“Anyone submitting an application, proposal or report to the NIH must include the PMC reference number (PMCID) when citing applicable papers that they author or that arise from their NIH-funded research.”

Applicable Papers

1. Non-competing continuation awards

a) Use My NCBI to report papers

b) Report your papers via the RPPR, or generate a PDF report for the publications section of the PHS 2590.

2. Applications, proposals, or elsewhere

a) Include the PubMed Central reference number (PMCID) at the end of citations.

Citation Example - PMCID

Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA, Pogosova-Agadjanyan EL, Slovak ML, Willman CL, Heimfeld S, Boldt DH, Radich JP. Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. 2012 April 1; 109(7): 3080–3083. PMCID: PMC1852221

Citation Examples – No PMCID

For Submission Methods A and B, use "PMC Journal - In Process":Example: Sala-Torra O, Gundacker HM, Stirewalt DL, Ladne PA, Pogosova-Agadjanyan EL, Slovak ML, Willman CL, Heimfeld S, Boldt DH, Radich JP. Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. [a publication date within 3 months of when the application, proposal or report was submitted to NIH]. PMCID: PMC Journal - In Process

For Submission Methods C and D, use the NIHMSID:Example: Cerrato A, Parisi M, Santa Anna S, Missirlis F, Guru S, Agarwal S, Sturgill D, Talbot T, Spiegel A, Collins F, Chandrasekharappa S, Marx S, Oliver B. Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol. In press. NIHMSID: NIHMS44135

Citing Non-Applicable Papers

1. Non-competing continuation awards Use My NCBI to indicate paper as N/A.

2. Everywhere else Provide full citation. No other designation required.

Assigning a Delegate

Helpful Links

• Linking eRA Commons and My NCBI accounts: http://bit.ly/1loi4je

• My Bib FAQ: http://1.usa.gov/1qHVF3k• Submission Methods http://1.usa.gov/1rHtTlW • Generate an award compliance report: http://

1.usa.gov/1nBsUQM • PMID/NIHMSID/PMCID converter

http://1.usa.gov/1kjwg8K/ • Determine applicability & cite papers http://

1.usa.gov/1ta4SzO • NIHMS statuses http://t.co/d3jq8PgOjy

• Anneliese Taylor, UCSF Library: nihpublicaccess@ucsf.edu, 476-8415

• Monica Hazlewood, RMS, Team I Manager:monica.hazlewood@ucsf.edu, 502-0889

• Stephanie Low, RMS, Team I Associate Research Services Coordinator:stephanie.low@ucsf.edu, 290-4658

Questions?