amy tootle, p.e. - state construction engineer doug martin, p.e. - construction systems engineer
TRANSCRIPT
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FDOT’s Path to e-Construction
Amy Tootle, P.E. - State Construction Engineer
Doug Martin, P.E. - Construction Systems Engineer
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Leaping into the 21st Century – Why Now?
1. Antiquated way of doing business2. Keep up with our partners3. Work $marter not harder4. Transformational leadership5. Generational change6. Successful organizations continually improve7. Design is already electronic
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Documents and forms are printed, signed, scanned and emailed or mailed
Multiple copies are made for multiple recipients
Turnaround for approvals and contract change execution is sometimes very slow
Special runners are sometimes employed to hand deliver contractual documents
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Antiquated Way of Doing Business
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Keeping Up With Our Partners
Consultants/contractors are utilizing advanced technology Mobile Devices Electronic As-Builts/Review of Plans (Blue Beam, Adobe, etc) 3D Models > Automated Machine Guidance (AMG)
Improved collaboration and data sharing amongst stakeholders
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Generational Change
Bo
om
ers
•Question Authority•Idealistic•Individuality•Work Ethic
Generation X
•Comfortable with Technology•Self Reliant•Accept Diversity
Generatio
n Y
•Tech Savvy•Highly Educated•Team Players•Embrace Diversity
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Work $marter, Not Harder• Florida’s Work Program is one of the largest in the country
Total Funding & Budget for 2014/15 – 2018/19 = $41.8B 47% for Construction
535 Active Construction Contracts $11.5B
• State Highway System = 43,424 Lane miles 287,977,300 Daily Vehicle Miles Traveled (DVMT)
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Transformational Leadership
Step UpBold, Innovative, and Inspirational
Bold: Ideas to make the department better, faster, smarter
Innovative: Ideas to fruition by defining specific objectives to accomplish
Inspirational: Get others excited about ideas
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Transformational Leadership
Step Up
CPR Consistent: Decisions are made which are consistent with department policy Predictable: Decisions are predictable, given the circumstances Repeatable: Decisions are repeatable by others in similar situations
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Continuous Improvement
If it Ain’t Broke, Don’t Fix It (Not acceptable!)
Actively listen to industry and staff in the “trenches” Their needs Technology being used
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Design is Already Electronic
Projects Let Electronically Since 2005
3D Design Models Few Design Projects Revising Specifications for Construction Implementation undetermined
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e-Construction Implementation
Vision
Systems Thinking Overall picture Interconnected relationships There are no final answers Every solution creates new problems
Educate the Districts & Stakeholders
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e-Construction Implementation – The Parts
Collaborative Sharing Site Phased Implementation – March 2014
Mobile Devices Phased Implementation - Fall 2015
Digital Signatures Ongoing Implementation
Form Automation Ongoing Implementation
Electronic As-Built Plans July 2015
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Collaborative Sharing Site
October 2013 – Management approval
July 2014 – Procured consultant (Project Solve)
August 2014 – First Project Activated (I-4 Ultimate)
September 2014 – Team devising standard workflows
March 2015 – Phased Implementation13
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Collaboration Process
Collaborative Sharing Site
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FDOT
Project Share Site Stakeholders
EDMS
FDOT Firewall
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Project Solve SP
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Collaborative Sharing Site
Expense Budgeting into Work Program
$125 per month/contract $800K/year
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May 2014 – Begin E&O Windows based pilot
November 2014 – End Windows based pilot
Summer 2015 – Construction pilot
Fall 2015 – Phased implementation for construction
Mobile Devices
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Construction Specific Pilot Project
Interface with project specific SharePoint site
Access to eBooks (specifications, standards, manuals)
Video/meeting capability
As-Built Plans
Email/calendar access
Mobile Devices
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Mobile Devices
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Legislative Budget Request 2015/2016
$630K First Year 300 devices/accessories/data plans Training Custom software
$180K annually for data plans
$150K / 3 years for device replacement
Mobile Devices
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Digital Signatures July 2, 2013 – Initial purchase of 390 digital
certificate vouchers
July 29,2013 - Issued Memo of Understanding
July 2014 – Awaiting approval for use of digital signatures on monthly estimates
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Digital Signatures
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Digital SignaturesLaws• Florida Statute 668 – Electronic Commerce
• Florida Statute 471.025 – Regulation of Professions and Occupations (Engineering)
Rules• Florida Administrative Code 61G15-23.003 –
Procedures for Signing and Sealing Electronically Transmitted Plans, Specifications, Reports or Other Documents.
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Digital Signatures
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Digital Signatures
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Digital Signatures
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Digital SignaturesExpense
390 Certificates
$100 per certificate / 2 years $19,500/year
Paid by OIS
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Form Automation
Adding digital signature blocks
Forms to be pre-populated with project specific data
Transmittal forms revised to require electronic file #’s
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Electronic As-Built Plans Fall 2013 – Decision to go electronic with As-Built Plans Spring 2014 – Decision to use pdf software for As-Built Plans July 2014 – Evaluation of pdf software July 2015 – Implement electronic As-Built Plans
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Electronic As-Built Plans
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Electronic As-Built Plans
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Electronic As-Built Plans
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Electronic As-Built PlansExpense
401 Licenses statewide $120 per license
$48,000
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Summary
Initial Investment: $1.5M
Annual Recurring Expense: $834K - $1M
Reduction in Scanning Costs: $125K
Savings each year: ~ $22M
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Contact Information
Amy C. Tootle, P.E. – [email protected]
Doug Martin, P.E. – [email protected]
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