an overall decrease in the solid waste disposal … minutes/m2019...city council city ofhillsboro,...

City CouncilCity of Hillsboro, Texas

Minutes of Regular MeetingMarch 5, 2019

Present:

Eric Fleming, Councilmember Frank Johnson, City ManagerAndy Smith, Mayor Pro Tern Tony Cain, Asst. City ManagerDana Robinson, Councilmember Jerry Barker, Comm. Dev. DirectorFrances Zarate, Councilmember John Graham, Supt. of ParksDavid Skelton, Councilmember Lauralee Vallon, City AttorneyScott Johnson, Councilmember Karen S. Warren, City Secretary

Mayor Edith Omberg was absent.

Mayor Pro Tem Andy Smith called the meeting to order at 6: 01 p. m.

Councilmember David Skelton arrived at 6: 07 p.m. ( after the vote on the minutes, approval of

bills and agenda item# 7- second reading of an ordinance.)

The Invocation was given by Rev. Peter Zarate of Risen Church, Hillsboro.

Mayor Pro Tern Smith led the Pledge of Allegiance.

Hear Statements from Persons Wishing to Address the Council.No one addressed Council at this time.

Consent Agenda

Deliberate and Act on the Approval of the Minutes for the Regular Meeting on February 19,2019.

Deliberate and Act on the Approval of Bills.

On motion by Councilmember Robinson and second by Councilmember Fleming the consentagenda was approved.

On roll call the following votes were cast:Ayes: Fleming, Smith, Robinson, Zarate, JohnsonNays: None Absent: Skelton

Regular Agenda

Hold a Public Hearing, Second Reading of an Ordinance, Deliberate and Act on AmendingOrdinance No. 02002- 12- 3, Comprehensive Fee Schedule, Adopted on December 17, 2002 as

Amended, by Amending Department 32, Sanitation Services.City Manager Frank Johnson explained that City Council approved the agreement with RepublicServices of Itasca for Waste Management Service at the February 19, 2019 City Council Meetingby authorizing R2019-02- 06. This item was a companion item to the agreement with RepublicServices for Waste Materials Management. The agreement included a change in rates that needed

n to be incorporated into the Rate Ordinance. The monthly Brush Surcharge for residentialcustomers will be eliminated and a recycling processing charge will be added, which will result inan overall decrease in the Solid Waste Disposal charge for residential customers of approximately

1. 33. It was noted that water rates have increased due to the recent bond issue for the water

Hillsboro City Council— Regular MeetingMarch 5, 2019 of 4

tower project. The overall impact is that residential customers who use 4, 000 gallons of water a

month or less will see a small savings on their monthly bill. Residential customers who use 4, 000gallons a month or more will see anywhere from a slight increase to a larger increase dependingon how much water they use each month. The following information was provided to CityCouncil in the Council packets prior to the meeting. The below rate schedule was " Exhibit A" tothe ordinance which include administrative costs added by the City. ( Rate schedule will go into

effect April 1, 2019.)

Exhibit A" to Ordinance 02019- 03- 04

RESIDENTIAL RATES:

Residential / Curbside Service:

Residential Trash Collection& Disposal 12. 08

Residential Recycle Collection 3. 00

Residential Recycle Processing 2. 36

TOTAL Residential Rate 17. 44 per home/ month

Residential/ Backdoor Service:

Residential Trash Collection & Disposal 15. 86

Residential Recycle Collection 3. 00

Residential Recycle Processing 2. 36

TOTAL Residential Backdoor Rate 21. 22 per home/ month

Small Commercial Curbside Service:

Comm Curbside Trash Coll. & Disposal 24. 28

Comm Curbside Recycle Collection 3. 00

Comm Curbside Recycle Processing 2. 36

TOTAL Comm Curbside Rate 29. 65 per business/ month

Special Curbside Residential Pickup for Brush & Bulk Items:

Residential customers may make individual arrangements with Republic Services forcollection of bulk or brush items that are not normally picked up on regular routes. The

charge for this service shall depend on the type and amount of refuse. The minimum charge

shall be$ 40. 00 per collection for up to 6 cubic yards.

COMMERCIAL RATES:

SIZE 1X week 2X week 3X week 4X week 5X week 6X week Extra Lift

2 yard 82. 00 146. 72 209. 32 272. 49 336. 66 401. 37 76. 63

3 yard 94. 94 170. 48 245. 99 319. 36 394. 18 468. 26 87. 59

4 yard 110. 05 196. 37 280. 54 366. 84 450. 98 537. 3 98. 55

6 yard 140. 25 248. 16 353. 89 461. 78 567. 5 675. 42 109. 51

8 yard 168. 31 295. 64 425. 11 552. 4 681. 9 809. 21 120. 44

6 yard 230. 8 408. 36 582. 36 759. 9 933. 89 1111. 45 176. 06

Comp

IAdditional Fees: Lock Bar: $ 6. 29/ month Extra Yardage: $ 30. 25/ yard

U

Hillsboro City Council- Regular MeetingMarch 5, 2019 of 4

INDUSTRIAL RATES:

SIZE Type Delivery Rental Haul Rate

20 yard Open Top 96. 21 3. 21 400. 21

30 yard Open Top 96. 21 3. 21 513. 90

40 yard Open Top 96. 21 3. 21 603. 38

30 yard Compactor Negotiable Negotiable 544. 50

35 yard Compactor Negotiable Negotiable 635. 25

40/ 42 yard Compactor Negotiable Negotiable 723. 58

With no further questions or comments from the Councilmembers, the Mayor Pro Tern opened

the Public Hearing at 6: 05 p.m. and no one spoke for or against the proposed ordinance. The

Public Hearing was closed at 6: 06 p.m. and the Mayor declared the final reading of the ordinancecompleted. The first reading on the ordinance was held at the February 19, 2019 Council meeting.On motion by Councilmember Robinson and second by Councilmember Johnson the ordinancewas approved.

On roll call the following votes were cast:Ayes: Fleming, Smith, Robinson, Zarate, JohnsonNays: None Absent: Skelton

Ordinance No. 02019- 03- 04

Deliberate and Act on a Resolution Approving an Agreement By and Between the City ofHillsboro and the Hillsboro Sports Association and Authorizing the City Manager toNegotiate and Execute All Necessary Documents.Supt. of Parks John Graham said told Council that Council passed Resolution No. R2018- 03- 09 at

the March 6, 2018 Regular City Council Meeting and approved entering into an agreement withthe Hillsboro Sports Association for the 2018 season providing the Association would contribute

1, 300 per month for a part-time employee, up to three months through the 2018 season.The arrangement has benefited both the HSA and the City and it was the recommendation of theParks Board and Staff that the agreement be continued through the 2019 season. The city hires theemployee through the Top Notch Employment Agency and the job lasts through the baseballseason.

On motion by Councilmember Johnson and second by Councilmember Fleming the resolutionwas approved.

On roll call the following votes were cast:Ayes: Fleming, Smith, Robinson, Zarate, Skelton, JohnsonNays: None Absent: None

Resolution No. R2019- 03- 07

Hear and Deliberate on City Manager' s Report on:a) Street Improvements — The Street Department around two weeks ago started saw cutting

on the worst sections of Old Brandon Road with the plan to use hot mix asphalt and do

large spot- repairs.

b) Main Street — It was noted that TxDOT was working on the handicapped areas of theion intersections in the Main Street area of downtown. Staff was asked by Council to present

options regarding the stop light not working on the intersection of Church and FranklinStreets.


c) Community Appearance — The Fire Department continues to identify houses that can beused for training purposes. These homes are demolished and the debris is pushed into

piles and scooped into roll- offs. Steady progress is being made to pick up the roll- offs.d) Local History and Genealogy Library and Building for Antique Fire Engines —

Architect Norman Alston will be at Historic City Hall on Thursday of this week to inspectthe building and make measurements for design drawings. He is working within themilestones discussed in the contract schedule.

e) Discuss Possible Dates For a City Council Workshop— There will be a City CouncilWorkshop on April 2, 2019 at 6: 15 p. m. - after the Regular City Council Meeting whichstarts at 6: 00 p. m.

Hold a Closed Session Under the Provisions of Section 551. 072 of Government CodeDeliberations Regarding Real Property) and Section 551. 087 of Government Code

Deliberations Regarding Economic Development) Concerning Project 4/ 10.Mayor Pro Tern Smith announced the City Council would begin its Executive Session at 6: 28p.m. with all Councilmembers present except Mayor Edith Omberg.

Reconvene in Open Session.

The Council reconvened at 6: 51 p.m. with all Councilmembers present except Mayor EdithOmberg.

Deliberate and Act on Matters Discussed in the Executive Session, if Any.Councilmember Eric Fleming made a motion to authorize the City Manager and City Attorney toproceed with preparation of an agreement associated with Project 4/ 10 and authorize the CityManager to negotiate and execute all necessary documents. Second by CouncilmemberRobinson.

On roll call the following votes were cast:Ayes: Fleming, Smith, Robinson, Zarate, Skelton, JohnsonNays: None Absent: None

There being no further business, the meeting was adjourned at approximately 6: 52 p.m.

Edith Turner Omberg, Mayor /ATTEST:

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Karen S. Warren, City Secretary
