Ann Arbor Downtown Development Authority Meeting Agenda Wednesday March 7 2018 1200noon

DDA Offices 150 S Fifth Avenue Ann Arbor MI 48104

1 Roll CallBob Guenzel Marie Klopf Howard Lazarus Jessica A S Letaw Joan Lowenstein DarrenMcKinnon John Mouat Rishi Narayan Keith Orr John Splitt Phil Weiss

2 Approval of the Board Meeting Agenda

3 Audience Participation (4 people maximum 4 minutes each)1234

4 Reports from City Boards and Commissionsmiddot Ray Detter Downtown Area Citizens Advisory Council

5 DDA Members Communications

6 Executive Director Communications

7 Approval of Minutes February meeting minutes Pages 3-17

8 Subcommittee ReportsA Capital Improvements Committee ndash J Mouatmiddot Huron Street Improvements project ndash presentationmiddot Resolution to Urge Support for Key Huron Transportation Improvement Elements Pg 18middot FirstAshleyWilliam project - statusmiddot FifthDetroit project ndash construction statusmiddot Next meeting Wednesday March 21 at 11am at the Downtown Library (note different

location)

B Operations Committee ndash J Splitt K Orrmiddot Ann Ashley expansion project - presentationmiddot Resolution to Purchase and Install On-Street Parking Pay Stations Page 20middot Resolution to Approve Parking Agreement Amendment Two Pages 21-29middot Monthly Parking Report Pages 30-33middot Parking Operations ndash status of projectsmiddot Resolution to Participate in a Bike Share Partnership Pages 34-40middot Resolution To Provide Funding for the gopass Supplemental Transit Service and the

getDowntown program for FY 2019 Pages 41-57

1

middot Next Committee meeting Wednesday March 28 at 11am

C Finance Committee ndash M Klopfmiddot Resolution to Put Forward the DDArsquos FY19 Budget Pages 58-65

Upcoming bonds for DDA projectsmiddot Next Committee meeting Thursday March 29 at 100 pm

D PartnershipsEconomic Development Committee ndash J Lowenstein Next Committee meeting Wednesday March 14 at 9am

E Executive Committee ndashP Weiss M Klopf D McKinnon J Lowenstein R Narayanmiddot Next Committee meeting Wednesday April 4 at 11am

9 New Business

10 Other Audience Participation (4 minutes each)

11 Adjournment

2

Ann Arbor Downtown Development Authority Meeting Minutes Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104 Time Mr Weiss called the meeting to order at 1203 pm

1 ROLL CALL Present Bob Guenzel Marie Klopf Howard Lazarus Jessica A S Letaw Joan Lowenstein

Darren McKinnon John Mouat Rishi Narayan Keith Orr John Splitt Phil Weiss

Absent None

Staff Susan Pollay Executive Director Joseph Morehouse Deputy Director Jada Hahlbrock Manager of Parking Services Liz Rolla DDA Project Manager Lauren Groves DDA Intern

Audience Ray Detter Downtown Citizens Advisory Council Chris Simmons GetDowntown Michael McKiness RPS Jack Simms

2 APPROVAL OF BOARD MEETING AGENDA Mr Orr moved and Mr Splitt seconded to approve the meeting agenda

A vote on the motion to approve the agenda showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

3 AUDIENCE PARTICIPATION None

4 REPORTS FROM CITY BOARDS AND COMMISSIONS Downtown Area Citizens Advisory Council Mr Detter said the CAC once again expressed support for DDA parking rate recommendations and DDA 5thDetroit streetscape and traffic improvements and two-way traffic restoration on Ashley and First He noted that there are many changes contemplated for downtown and near downtown neighborhoods and all must be developed with a clear vision of how they will provide an inter-connected future for the central area of our city

He said that the group discussed meetings many had had with representatives of the Graduate Hotel who wish to add a rooftop bar and restaurant There were positives to this proposal but also concerns that about creating a precedent

3

5 DDA MEMBERS COMMUNICATIONS Mr Weiss welcomed Ms Letaw to the board Ms Letaw introduced herself and expressed her appreciation to DDA staff for taking time to provide information and answer questions Mr Weiss said Sava Farah recently announced her resignation from the board due to time constraints but all had been grateful for her service He read aloud the following resolution

Resolution Thanking Sava Lelcaj-Farah

Whereas Sava Lelcaj-Farah contributed time energy and passion to the Ann Arbor Downtown Development Authority since 2016

Whereas Sava Lelcaj-Farah brought important insights into DDA discussions including an experienced awareness of the importance of good streetscape design and the unique needs and challenges of small businesses

Whereas Through her efforts and involvement Sava Lelcaj-Farah helped to increase the positive visibility of the DDA in the downtown business community and in the community at large and Whereas Sava Lelcaj-Farahlsquos warm presence and keen intelligence has been appreciated by all who have had the pleasure of working with her at the DDA RESOLVED The Ann Arbor Downtown Development Authority extends its great thanks and best wishes to Sava Lelcaj-Farah for her contributions to the downtown and indeed to the community as a whole through her work on the Ann Arbor Downtown Development Authority board A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved There were no other DDA board comments 6 EXECUTIVE DIRECTOR COMMUNICATIONS None 7 APPROVAL OF MINUTES Ms Klopf moved to approve January meeting minutes which was supported by Ms Letaw A vote on the motion to approve the agenda showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss

4

Nays None The motion was approved

8 A SUBCOMMITTEE REPORTS - FINANCE COMMITTEE Ms Klopf moved the following resolution which was seconded by Mr Splitt

RESOLUTION TO APPROVE 2018 - 2022 PARKING RATE CHANGES

Whereas The DDA has worked diligently to operate maintain and repair public parking facilities to meet its mission to encourage downtown vibrancy and private investment since 1992

Whereas Parking revenues are the primary source of funding for DDA parking system operations and maintenance in addition to 20 of gross revenues transferred to the City

Whereas At its January meeting both the Operations and Finance Committees recognized the need to modify parking rates and put forward a proposed set of parking rate changes that would begin on April 1 2018 and end on July 1 2022

Whereas Rate changes recommended by the Operations and Finance Committees utilize parking demand management principles including the following

Annual changes to make increases more predictable Increase the differential cost between on-street and structure hourly parking as a way to encourage parking in the garages thus making on-street parking more available for customers Decrease the differential cost between structure hourly parking and structure monthly parking permits to encourage a reduction in the number of people on the permit wait list Standardize monthly parking permit prices across the parking system

Whereas The DDA received feedback from the public about these proposed parking rate changes at a public hearing through emails through news stories and through individual contacts

Whereas The Operations and Finance Committees considered this feedback and after much discussion at their January meetings affirmed the attached recommendations to the DDA for a set of rate changes

RESOLVED The DDA approves the parking rate increases put forward by the Operations and Finance Committees as shown on the attachment

Ms Klopf noted that revenues pay for most parking costs plus 20 of revenues are given to the city Rates were being increased for several reasons 1) cost increases despite efforts to contain expenses 2) system enhancements and 3) expanding Ann Ashley Mr Splitt thanked members of the public who had provided feedback on the draft plan saying it was helpful in DDA deliberations

5

One recommended idea was to escalate meter bag fees over time to encourage developers to release meters this was discussed but ultimately was not being put forward Other ideas that were being recommended for approval were 1) increase the Sunday meter bag installation rate to match actual cost 2) create an electric vehicle rate at metered spaces and 3) increase the cost when off-peak permits overstay the time limits Questions were asked and answered

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

Financial Statements Ms Klopf said that the Committee reviewed the December expense register second quarter financial statements that monthrsquos Funds-Committed report and the midyear Parking Income Comparison to prior year

Disaster Recovery Plan Ms Klopf said that the committee supported updated strategies to help the DDA recover from a server failure including recovering email and computer files

DDA Credit Card Policy Ms Klopf said that the Committee reviewed and approved proposed policies and procedures to manage DDA credit cards used by DDA staff

5th amp Detroit Cost Sharing Ms Klopf said the Committee reviewed the cost-sharing agreement for the DDA portion of the project which would be presented later in the meeting by the CIC

FY2019 Budget A preliminary FY19 budget was discussed Ms Klopf said that the Committee will complete its work next month and will present the budget for DDA approval at its March meeting

The next Finance Committee meeting is scheduled for Thursday March 1 at 100 pm

8 B SUBCOMMITTEE REPORTS ndash OPERATIONS COMMITTEE

Monthly Parking amp Transportation Report Mr Splitt asked for questions there were none

RPS Contract Mr Splitt noted that the contract with Republic Parking will automatically renew unless the DDA opts not to Taking into account the staffrsquos recommendation of support the Committee recommended allowing this renewal to take place

General Operations Michael McKiness has been hired as RPSrsquos new Ann Arbor General Manager Mr McKiness introduced himself Mr Splitt extended a warm welcome from the DDA

Car Share Mr Orr said that Zipcar amp Maven contracts had expired in renewing them the Committee resolved to charge the Premium Monthly Permit rate which will change over time

6

Ann Ashley Mr Orr reported on a free parking promotion created by staff to encourage the use of Ann Ashley on Saturdays during Market hours during the 5thDetroit improvement project (March-Nov) with the goal to encourage greater use on Saturdays in the future The next Operations Committee meeting will be held Wednesday February 28 at 1100 am 8 C SUBCOMMITTEE REPORTS- CAPITAL IMPROVEMENTS COMMITTEE Mr Mouat moved and Mr McKinnon seconded the following resolution

RESOLUTION TO APPROVE A 5TH amp DETROIT CONSTRUCTION COST SHARING AGREEMENT WITH

THE CITY Whereas The DDArsquos Development Plan highlighted identity infrastructure and transportation as key strategies and also recognized that an enjoyable pedestrian experience is one of downtownrsquos principal attractions as well as a necessary element in its social and economic life Whereas On January 6th 2016 The DDA Board approved a total project budget for the 5th amp Detroit Street Project of $29M and on July 5th 2017 approved increasing the budget to $34M Whereas the total project budget includes cost for design burying overhead communication lines sidewalk reconstruction furnishings and new streetlights Whereas In partnership with the City The DDA led the design phase and on June 2017 the DDA Board approved a schematic Design for the 5th amp Detroit Street Project Whereas The City of Ann Arbor led the construction bid process and received competitive bids on January 11 2018 and Fonson Company Inc of Brighton MI was the lowest responsible bidder at $376701790 Whereas The City of Ann Arbor will oversee the primary construction portion of the project with a total budget of $46M including contingency inspection and material testing with approximately $22M of the cost attributable to the DDArsquos work Whereas to begin construction the City and DDA have drafted the attached cost-sharing agreement Whereas the agreement has been reviewed and approved as to form by the DDA Attorney Whereas the DDA Capital Improvements Committee reviewed the cost-sharing agreement and recommends approval Resolved The DDA Board authorizes the Executive Director and Board Chair to sign the cost-sharing agreement with the City

7

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

middot Next Committee meeting Wednesday March 28 at 11am

C Finance Committee ndash M Klopfmiddot Resolution to Put Forward the DDArsquos FY19 Budget Pages 58-65

Upcoming bonds for DDA projectsmiddot Next Committee meeting Thursday March 29 at 100 pm

D PartnershipsEconomic Development Committee ndash J Lowenstein Next Committee meeting Wednesday March 14 at 9am

E Executive Committee ndashP Weiss M Klopf D McKinnon J Lowenstein R Narayanmiddot Next Committee meeting Wednesday April 4 at 11am

9 New Business

10 Other Audience Participation (4 minutes each)

11 Adjournment

2

Ann Arbor Downtown Development Authority Meeting Minutes Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104 Time Mr Weiss called the meeting to order at 1203 pm

1 ROLL CALL Present Bob Guenzel Marie Klopf Howard Lazarus Jessica A S Letaw Joan Lowenstein

Darren McKinnon John Mouat Rishi Narayan Keith Orr John Splitt Phil Weiss

Absent None

Staff Susan Pollay Executive Director Joseph Morehouse Deputy Director Jada Hahlbrock Manager of Parking Services Liz Rolla DDA Project Manager Lauren Groves DDA Intern

Audience Ray Detter Downtown Citizens Advisory Council Chris Simmons GetDowntown Michael McKiness RPS Jack Simms

2 APPROVAL OF BOARD MEETING AGENDA Mr Orr moved and Mr Splitt seconded to approve the meeting agenda

A vote on the motion to approve the agenda showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

3 AUDIENCE PARTICIPATION None

4 REPORTS FROM CITY BOARDS AND COMMISSIONS Downtown Area Citizens Advisory Council Mr Detter said the CAC once again expressed support for DDA parking rate recommendations and DDA 5thDetroit streetscape and traffic improvements and two-way traffic restoration on Ashley and First He noted that there are many changes contemplated for downtown and near downtown neighborhoods and all must be developed with a clear vision of how they will provide an inter-connected future for the central area of our city

He said that the group discussed meetings many had had with representatives of the Graduate Hotel who wish to add a rooftop bar and restaurant There were positives to this proposal but also concerns that about creating a precedent

3

5 DDA MEMBERS COMMUNICATIONS Mr Weiss welcomed Ms Letaw to the board Ms Letaw introduced herself and expressed her appreciation to DDA staff for taking time to provide information and answer questions Mr Weiss said Sava Farah recently announced her resignation from the board due to time constraints but all had been grateful for her service He read aloud the following resolution

Resolution Thanking Sava Lelcaj-Farah

Whereas Sava Lelcaj-Farah contributed time energy and passion to the Ann Arbor Downtown Development Authority since 2016

Whereas Sava Lelcaj-Farah brought important insights into DDA discussions including an experienced awareness of the importance of good streetscape design and the unique needs and challenges of small businesses

Whereas Through her efforts and involvement Sava Lelcaj-Farah helped to increase the positive visibility of the DDA in the downtown business community and in the community at large and Whereas Sava Lelcaj-Farahlsquos warm presence and keen intelligence has been appreciated by all who have had the pleasure of working with her at the DDA RESOLVED The Ann Arbor Downtown Development Authority extends its great thanks and best wishes to Sava Lelcaj-Farah for her contributions to the downtown and indeed to the community as a whole through her work on the Ann Arbor Downtown Development Authority board A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved There were no other DDA board comments 6 EXECUTIVE DIRECTOR COMMUNICATIONS None 7 APPROVAL OF MINUTES Ms Klopf moved to approve January meeting minutes which was supported by Ms Letaw A vote on the motion to approve the agenda showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss

4

Nays None The motion was approved

8 A SUBCOMMITTEE REPORTS - FINANCE COMMITTEE Ms Klopf moved the following resolution which was seconded by Mr Splitt

RESOLUTION TO APPROVE 2018 - 2022 PARKING RATE CHANGES

Whereas The DDA has worked diligently to operate maintain and repair public parking facilities to meet its mission to encourage downtown vibrancy and private investment since 1992

Whereas Parking revenues are the primary source of funding for DDA parking system operations and maintenance in addition to 20 of gross revenues transferred to the City

Whereas At its January meeting both the Operations and Finance Committees recognized the need to modify parking rates and put forward a proposed set of parking rate changes that would begin on April 1 2018 and end on July 1 2022

Whereas Rate changes recommended by the Operations and Finance Committees utilize parking demand management principles including the following

Annual changes to make increases more predictable Increase the differential cost between on-street and structure hourly parking as a way to encourage parking in the garages thus making on-street parking more available for customers Decrease the differential cost between structure hourly parking and structure monthly parking permits to encourage a reduction in the number of people on the permit wait list Standardize monthly parking permit prices across the parking system

Whereas The DDA received feedback from the public about these proposed parking rate changes at a public hearing through emails through news stories and through individual contacts

Whereas The Operations and Finance Committees considered this feedback and after much discussion at their January meetings affirmed the attached recommendations to the DDA for a set of rate changes

RESOLVED The DDA approves the parking rate increases put forward by the Operations and Finance Committees as shown on the attachment

Ms Klopf noted that revenues pay for most parking costs plus 20 of revenues are given to the city Rates were being increased for several reasons 1) cost increases despite efforts to contain expenses 2) system enhancements and 3) expanding Ann Ashley Mr Splitt thanked members of the public who had provided feedback on the draft plan saying it was helpful in DDA deliberations

5

One recommended idea was to escalate meter bag fees over time to encourage developers to release meters this was discussed but ultimately was not being put forward Other ideas that were being recommended for approval were 1) increase the Sunday meter bag installation rate to match actual cost 2) create an electric vehicle rate at metered spaces and 3) increase the cost when off-peak permits overstay the time limits Questions were asked and answered

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

Financial Statements Ms Klopf said that the Committee reviewed the December expense register second quarter financial statements that monthrsquos Funds-Committed report and the midyear Parking Income Comparison to prior year

Disaster Recovery Plan Ms Klopf said that the committee supported updated strategies to help the DDA recover from a server failure including recovering email and computer files

DDA Credit Card Policy Ms Klopf said that the Committee reviewed and approved proposed policies and procedures to manage DDA credit cards used by DDA staff

5th amp Detroit Cost Sharing Ms Klopf said the Committee reviewed the cost-sharing agreement for the DDA portion of the project which would be presented later in the meeting by the CIC

FY2019 Budget A preliminary FY19 budget was discussed Ms Klopf said that the Committee will complete its work next month and will present the budget for DDA approval at its March meeting

The next Finance Committee meeting is scheduled for Thursday March 1 at 100 pm

8 B SUBCOMMITTEE REPORTS ndash OPERATIONS COMMITTEE

Monthly Parking amp Transportation Report Mr Splitt asked for questions there were none

RPS Contract Mr Splitt noted that the contract with Republic Parking will automatically renew unless the DDA opts not to Taking into account the staffrsquos recommendation of support the Committee recommended allowing this renewal to take place

General Operations Michael McKiness has been hired as RPSrsquos new Ann Arbor General Manager Mr McKiness introduced himself Mr Splitt extended a warm welcome from the DDA

Car Share Mr Orr said that Zipcar amp Maven contracts had expired in renewing them the Committee resolved to charge the Premium Monthly Permit rate which will change over time

6

Ann Ashley Mr Orr reported on a free parking promotion created by staff to encourage the use of Ann Ashley on Saturdays during Market hours during the 5thDetroit improvement project (March-Nov) with the goal to encourage greater use on Saturdays in the future The next Operations Committee meeting will be held Wednesday February 28 at 1100 am 8 C SUBCOMMITTEE REPORTS- CAPITAL IMPROVEMENTS COMMITTEE Mr Mouat moved and Mr McKinnon seconded the following resolution

RESOLUTION TO APPROVE A 5TH amp DETROIT CONSTRUCTION COST SHARING AGREEMENT WITH

THE CITY Whereas The DDArsquos Development Plan highlighted identity infrastructure and transportation as key strategies and also recognized that an enjoyable pedestrian experience is one of downtownrsquos principal attractions as well as a necessary element in its social and economic life Whereas On January 6th 2016 The DDA Board approved a total project budget for the 5th amp Detroit Street Project of $29M and on July 5th 2017 approved increasing the budget to $34M Whereas the total project budget includes cost for design burying overhead communication lines sidewalk reconstruction furnishings and new streetlights Whereas In partnership with the City The DDA led the design phase and on June 2017 the DDA Board approved a schematic Design for the 5th amp Detroit Street Project Whereas The City of Ann Arbor led the construction bid process and received competitive bids on January 11 2018 and Fonson Company Inc of Brighton MI was the lowest responsible bidder at $376701790 Whereas The City of Ann Arbor will oversee the primary construction portion of the project with a total budget of $46M including contingency inspection and material testing with approximately $22M of the cost attributable to the DDArsquos work Whereas to begin construction the City and DDA have drafted the attached cost-sharing agreement Whereas the agreement has been reviewed and approved as to form by the DDA Attorney Whereas the DDA Capital Improvements Committee reviewed the cost-sharing agreement and recommends approval Resolved The DDA Board authorizes the Executive Director and Board Chair to sign the cost-sharing agreement with the City

7

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Ann Arbor Downtown Development Authority Meeting Minutes Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104 Time Mr Weiss called the meeting to order at 1203 pm

1 ROLL CALL Present Bob Guenzel Marie Klopf Howard Lazarus Jessica A S Letaw Joan Lowenstein

Darren McKinnon John Mouat Rishi Narayan Keith Orr John Splitt Phil Weiss

Absent None

Staff Susan Pollay Executive Director Joseph Morehouse Deputy Director Jada Hahlbrock Manager of Parking Services Liz Rolla DDA Project Manager Lauren Groves DDA Intern

Audience Ray Detter Downtown Citizens Advisory Council Chris Simmons GetDowntown Michael McKiness RPS Jack Simms

2 APPROVAL OF BOARD MEETING AGENDA Mr Orr moved and Mr Splitt seconded to approve the meeting agenda

A vote on the motion to approve the agenda showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

3 AUDIENCE PARTICIPATION None

4 REPORTS FROM CITY BOARDS AND COMMISSIONS Downtown Area Citizens Advisory Council Mr Detter said the CAC once again expressed support for DDA parking rate recommendations and DDA 5thDetroit streetscape and traffic improvements and two-way traffic restoration on Ashley and First He noted that there are many changes contemplated for downtown and near downtown neighborhoods and all must be developed with a clear vision of how they will provide an inter-connected future for the central area of our city

He said that the group discussed meetings many had had with representatives of the Graduate Hotel who wish to add a rooftop bar and restaurant There were positives to this proposal but also concerns that about creating a precedent

3

5 DDA MEMBERS COMMUNICATIONS Mr Weiss welcomed Ms Letaw to the board Ms Letaw introduced herself and expressed her appreciation to DDA staff for taking time to provide information and answer questions Mr Weiss said Sava Farah recently announced her resignation from the board due to time constraints but all had been grateful for her service He read aloud the following resolution

Resolution Thanking Sava Lelcaj-Farah

Whereas Sava Lelcaj-Farah contributed time energy and passion to the Ann Arbor Downtown Development Authority since 2016

Whereas Sava Lelcaj-Farah brought important insights into DDA discussions including an experienced awareness of the importance of good streetscape design and the unique needs and challenges of small businesses

Whereas Through her efforts and involvement Sava Lelcaj-Farah helped to increase the positive visibility of the DDA in the downtown business community and in the community at large and Whereas Sava Lelcaj-Farahlsquos warm presence and keen intelligence has been appreciated by all who have had the pleasure of working with her at the DDA RESOLVED The Ann Arbor Downtown Development Authority extends its great thanks and best wishes to Sava Lelcaj-Farah for her contributions to the downtown and indeed to the community as a whole through her work on the Ann Arbor Downtown Development Authority board A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved There were no other DDA board comments 6 EXECUTIVE DIRECTOR COMMUNICATIONS None 7 APPROVAL OF MINUTES Ms Klopf moved to approve January meeting minutes which was supported by Ms Letaw A vote on the motion to approve the agenda showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss

4

Nays None The motion was approved

8 A SUBCOMMITTEE REPORTS - FINANCE COMMITTEE Ms Klopf moved the following resolution which was seconded by Mr Splitt

RESOLUTION TO APPROVE 2018 - 2022 PARKING RATE CHANGES

Whereas The DDA has worked diligently to operate maintain and repair public parking facilities to meet its mission to encourage downtown vibrancy and private investment since 1992

Whereas Parking revenues are the primary source of funding for DDA parking system operations and maintenance in addition to 20 of gross revenues transferred to the City

Whereas At its January meeting both the Operations and Finance Committees recognized the need to modify parking rates and put forward a proposed set of parking rate changes that would begin on April 1 2018 and end on July 1 2022

Whereas Rate changes recommended by the Operations and Finance Committees utilize parking demand management principles including the following

Annual changes to make increases more predictable Increase the differential cost between on-street and structure hourly parking as a way to encourage parking in the garages thus making on-street parking more available for customers Decrease the differential cost between structure hourly parking and structure monthly parking permits to encourage a reduction in the number of people on the permit wait list Standardize monthly parking permit prices across the parking system

Whereas The DDA received feedback from the public about these proposed parking rate changes at a public hearing through emails through news stories and through individual contacts

Whereas The Operations and Finance Committees considered this feedback and after much discussion at their January meetings affirmed the attached recommendations to the DDA for a set of rate changes

RESOLVED The DDA approves the parking rate increases put forward by the Operations and Finance Committees as shown on the attachment

Ms Klopf noted that revenues pay for most parking costs plus 20 of revenues are given to the city Rates were being increased for several reasons 1) cost increases despite efforts to contain expenses 2) system enhancements and 3) expanding Ann Ashley Mr Splitt thanked members of the public who had provided feedback on the draft plan saying it was helpful in DDA deliberations

5

One recommended idea was to escalate meter bag fees over time to encourage developers to release meters this was discussed but ultimately was not being put forward Other ideas that were being recommended for approval were 1) increase the Sunday meter bag installation rate to match actual cost 2) create an electric vehicle rate at metered spaces and 3) increase the cost when off-peak permits overstay the time limits Questions were asked and answered

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

Financial Statements Ms Klopf said that the Committee reviewed the December expense register second quarter financial statements that monthrsquos Funds-Committed report and the midyear Parking Income Comparison to prior year

Disaster Recovery Plan Ms Klopf said that the committee supported updated strategies to help the DDA recover from a server failure including recovering email and computer files

DDA Credit Card Policy Ms Klopf said that the Committee reviewed and approved proposed policies and procedures to manage DDA credit cards used by DDA staff

5th amp Detroit Cost Sharing Ms Klopf said the Committee reviewed the cost-sharing agreement for the DDA portion of the project which would be presented later in the meeting by the CIC

FY2019 Budget A preliminary FY19 budget was discussed Ms Klopf said that the Committee will complete its work next month and will present the budget for DDA approval at its March meeting

The next Finance Committee meeting is scheduled for Thursday March 1 at 100 pm

8 B SUBCOMMITTEE REPORTS ndash OPERATIONS COMMITTEE

Monthly Parking amp Transportation Report Mr Splitt asked for questions there were none

RPS Contract Mr Splitt noted that the contract with Republic Parking will automatically renew unless the DDA opts not to Taking into account the staffrsquos recommendation of support the Committee recommended allowing this renewal to take place

General Operations Michael McKiness has been hired as RPSrsquos new Ann Arbor General Manager Mr McKiness introduced himself Mr Splitt extended a warm welcome from the DDA

Car Share Mr Orr said that Zipcar amp Maven contracts had expired in renewing them the Committee resolved to charge the Premium Monthly Permit rate which will change over time

6

Ann Ashley Mr Orr reported on a free parking promotion created by staff to encourage the use of Ann Ashley on Saturdays during Market hours during the 5thDetroit improvement project (March-Nov) with the goal to encourage greater use on Saturdays in the future The next Operations Committee meeting will be held Wednesday February 28 at 1100 am 8 C SUBCOMMITTEE REPORTS- CAPITAL IMPROVEMENTS COMMITTEE Mr Mouat moved and Mr McKinnon seconded the following resolution

RESOLUTION TO APPROVE A 5TH amp DETROIT CONSTRUCTION COST SHARING AGREEMENT WITH

THE CITY Whereas The DDArsquos Development Plan highlighted identity infrastructure and transportation as key strategies and also recognized that an enjoyable pedestrian experience is one of downtownrsquos principal attractions as well as a necessary element in its social and economic life Whereas On January 6th 2016 The DDA Board approved a total project budget for the 5th amp Detroit Street Project of $29M and on July 5th 2017 approved increasing the budget to $34M Whereas the total project budget includes cost for design burying overhead communication lines sidewalk reconstruction furnishings and new streetlights Whereas In partnership with the City The DDA led the design phase and on June 2017 the DDA Board approved a schematic Design for the 5th amp Detroit Street Project Whereas The City of Ann Arbor led the construction bid process and received competitive bids on January 11 2018 and Fonson Company Inc of Brighton MI was the lowest responsible bidder at $376701790 Whereas The City of Ann Arbor will oversee the primary construction portion of the project with a total budget of $46M including contingency inspection and material testing with approximately $22M of the cost attributable to the DDArsquos work Whereas to begin construction the City and DDA have drafted the attached cost-sharing agreement Whereas the agreement has been reviewed and approved as to form by the DDA Attorney Whereas the DDA Capital Improvements Committee reviewed the cost-sharing agreement and recommends approval Resolved The DDA Board authorizes the Executive Director and Board Chair to sign the cost-sharing agreement with the City

7

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

5 DDA MEMBERS COMMUNICATIONS Mr Weiss welcomed Ms Letaw to the board Ms Letaw introduced herself and expressed her appreciation to DDA staff for taking time to provide information and answer questions Mr Weiss said Sava Farah recently announced her resignation from the board due to time constraints but all had been grateful for her service He read aloud the following resolution

Resolution Thanking Sava Lelcaj-Farah

Whereas Sava Lelcaj-Farah contributed time energy and passion to the Ann Arbor Downtown Development Authority since 2016

Whereas Sava Lelcaj-Farah brought important insights into DDA discussions including an experienced awareness of the importance of good streetscape design and the unique needs and challenges of small businesses

Whereas Through her efforts and involvement Sava Lelcaj-Farah helped to increase the positive visibility of the DDA in the downtown business community and in the community at large and Whereas Sava Lelcaj-Farahlsquos warm presence and keen intelligence has been appreciated by all who have had the pleasure of working with her at the DDA RESOLVED The Ann Arbor Downtown Development Authority extends its great thanks and best wishes to Sava Lelcaj-Farah for her contributions to the downtown and indeed to the community as a whole through her work on the Ann Arbor Downtown Development Authority board A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved There were no other DDA board comments 6 EXECUTIVE DIRECTOR COMMUNICATIONS None 7 APPROVAL OF MINUTES Ms Klopf moved to approve January meeting minutes which was supported by Ms Letaw A vote on the motion to approve the agenda showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss

4

Nays None The motion was approved

8 A SUBCOMMITTEE REPORTS - FINANCE COMMITTEE Ms Klopf moved the following resolution which was seconded by Mr Splitt

RESOLUTION TO APPROVE 2018 - 2022 PARKING RATE CHANGES

Whereas The DDA has worked diligently to operate maintain and repair public parking facilities to meet its mission to encourage downtown vibrancy and private investment since 1992

Whereas Parking revenues are the primary source of funding for DDA parking system operations and maintenance in addition to 20 of gross revenues transferred to the City

Whereas At its January meeting both the Operations and Finance Committees recognized the need to modify parking rates and put forward a proposed set of parking rate changes that would begin on April 1 2018 and end on July 1 2022

Whereas Rate changes recommended by the Operations and Finance Committees utilize parking demand management principles including the following

Annual changes to make increases more predictable Increase the differential cost between on-street and structure hourly parking as a way to encourage parking in the garages thus making on-street parking more available for customers Decrease the differential cost between structure hourly parking and structure monthly parking permits to encourage a reduction in the number of people on the permit wait list Standardize monthly parking permit prices across the parking system

Whereas The DDA received feedback from the public about these proposed parking rate changes at a public hearing through emails through news stories and through individual contacts

Whereas The Operations and Finance Committees considered this feedback and after much discussion at their January meetings affirmed the attached recommendations to the DDA for a set of rate changes

RESOLVED The DDA approves the parking rate increases put forward by the Operations and Finance Committees as shown on the attachment

Ms Klopf noted that revenues pay for most parking costs plus 20 of revenues are given to the city Rates were being increased for several reasons 1) cost increases despite efforts to contain expenses 2) system enhancements and 3) expanding Ann Ashley Mr Splitt thanked members of the public who had provided feedback on the draft plan saying it was helpful in DDA deliberations

5

One recommended idea was to escalate meter bag fees over time to encourage developers to release meters this was discussed but ultimately was not being put forward Other ideas that were being recommended for approval were 1) increase the Sunday meter bag installation rate to match actual cost 2) create an electric vehicle rate at metered spaces and 3) increase the cost when off-peak permits overstay the time limits Questions were asked and answered

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

Financial Statements Ms Klopf said that the Committee reviewed the December expense register second quarter financial statements that monthrsquos Funds-Committed report and the midyear Parking Income Comparison to prior year

Disaster Recovery Plan Ms Klopf said that the committee supported updated strategies to help the DDA recover from a server failure including recovering email and computer files

DDA Credit Card Policy Ms Klopf said that the Committee reviewed and approved proposed policies and procedures to manage DDA credit cards used by DDA staff

5th amp Detroit Cost Sharing Ms Klopf said the Committee reviewed the cost-sharing agreement for the DDA portion of the project which would be presented later in the meeting by the CIC

FY2019 Budget A preliminary FY19 budget was discussed Ms Klopf said that the Committee will complete its work next month and will present the budget for DDA approval at its March meeting

The next Finance Committee meeting is scheduled for Thursday March 1 at 100 pm

8 B SUBCOMMITTEE REPORTS ndash OPERATIONS COMMITTEE

Monthly Parking amp Transportation Report Mr Splitt asked for questions there were none

RPS Contract Mr Splitt noted that the contract with Republic Parking will automatically renew unless the DDA opts not to Taking into account the staffrsquos recommendation of support the Committee recommended allowing this renewal to take place

General Operations Michael McKiness has been hired as RPSrsquos new Ann Arbor General Manager Mr McKiness introduced himself Mr Splitt extended a warm welcome from the DDA

Car Share Mr Orr said that Zipcar amp Maven contracts had expired in renewing them the Committee resolved to charge the Premium Monthly Permit rate which will change over time

6

Ann Ashley Mr Orr reported on a free parking promotion created by staff to encourage the use of Ann Ashley on Saturdays during Market hours during the 5thDetroit improvement project (March-Nov) with the goal to encourage greater use on Saturdays in the future The next Operations Committee meeting will be held Wednesday February 28 at 1100 am 8 C SUBCOMMITTEE REPORTS- CAPITAL IMPROVEMENTS COMMITTEE Mr Mouat moved and Mr McKinnon seconded the following resolution

RESOLUTION TO APPROVE A 5TH amp DETROIT CONSTRUCTION COST SHARING AGREEMENT WITH

THE CITY Whereas The DDArsquos Development Plan highlighted identity infrastructure and transportation as key strategies and also recognized that an enjoyable pedestrian experience is one of downtownrsquos principal attractions as well as a necessary element in its social and economic life Whereas On January 6th 2016 The DDA Board approved a total project budget for the 5th amp Detroit Street Project of $29M and on July 5th 2017 approved increasing the budget to $34M Whereas the total project budget includes cost for design burying overhead communication lines sidewalk reconstruction furnishings and new streetlights Whereas In partnership with the City The DDA led the design phase and on June 2017 the DDA Board approved a schematic Design for the 5th amp Detroit Street Project Whereas The City of Ann Arbor led the construction bid process and received competitive bids on January 11 2018 and Fonson Company Inc of Brighton MI was the lowest responsible bidder at $376701790 Whereas The City of Ann Arbor will oversee the primary construction portion of the project with a total budget of $46M including contingency inspection and material testing with approximately $22M of the cost attributable to the DDArsquos work Whereas to begin construction the City and DDA have drafted the attached cost-sharing agreement Whereas the agreement has been reviewed and approved as to form by the DDA Attorney Whereas the DDA Capital Improvements Committee reviewed the cost-sharing agreement and recommends approval Resolved The DDA Board authorizes the Executive Director and Board Chair to sign the cost-sharing agreement with the City

7

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

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FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Nays None The motion was approved

8 A SUBCOMMITTEE REPORTS - FINANCE COMMITTEE Ms Klopf moved the following resolution which was seconded by Mr Splitt

RESOLUTION TO APPROVE 2018 - 2022 PARKING RATE CHANGES

Whereas The DDA has worked diligently to operate maintain and repair public parking facilities to meet its mission to encourage downtown vibrancy and private investment since 1992

Whereas Parking revenues are the primary source of funding for DDA parking system operations and maintenance in addition to 20 of gross revenues transferred to the City

Whereas At its January meeting both the Operations and Finance Committees recognized the need to modify parking rates and put forward a proposed set of parking rate changes that would begin on April 1 2018 and end on July 1 2022

Whereas Rate changes recommended by the Operations and Finance Committees utilize parking demand management principles including the following

Annual changes to make increases more predictable Increase the differential cost between on-street and structure hourly parking as a way to encourage parking in the garages thus making on-street parking more available for customers Decrease the differential cost between structure hourly parking and structure monthly parking permits to encourage a reduction in the number of people on the permit wait list Standardize monthly parking permit prices across the parking system

Whereas The DDA received feedback from the public about these proposed parking rate changes at a public hearing through emails through news stories and through individual contacts

Whereas The Operations and Finance Committees considered this feedback and after much discussion at their January meetings affirmed the attached recommendations to the DDA for a set of rate changes

RESOLVED The DDA approves the parking rate increases put forward by the Operations and Finance Committees as shown on the attachment

Ms Klopf noted that revenues pay for most parking costs plus 20 of revenues are given to the city Rates were being increased for several reasons 1) cost increases despite efforts to contain expenses 2) system enhancements and 3) expanding Ann Ashley Mr Splitt thanked members of the public who had provided feedback on the draft plan saying it was helpful in DDA deliberations

5

One recommended idea was to escalate meter bag fees over time to encourage developers to release meters this was discussed but ultimately was not being put forward Other ideas that were being recommended for approval were 1) increase the Sunday meter bag installation rate to match actual cost 2) create an electric vehicle rate at metered spaces and 3) increase the cost when off-peak permits overstay the time limits Questions were asked and answered

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

Financial Statements Ms Klopf said that the Committee reviewed the December expense register second quarter financial statements that monthrsquos Funds-Committed report and the midyear Parking Income Comparison to prior year

Disaster Recovery Plan Ms Klopf said that the committee supported updated strategies to help the DDA recover from a server failure including recovering email and computer files

DDA Credit Card Policy Ms Klopf said that the Committee reviewed and approved proposed policies and procedures to manage DDA credit cards used by DDA staff

5th amp Detroit Cost Sharing Ms Klopf said the Committee reviewed the cost-sharing agreement for the DDA portion of the project which would be presented later in the meeting by the CIC

FY2019 Budget A preliminary FY19 budget was discussed Ms Klopf said that the Committee will complete its work next month and will present the budget for DDA approval at its March meeting

The next Finance Committee meeting is scheduled for Thursday March 1 at 100 pm

8 B SUBCOMMITTEE REPORTS ndash OPERATIONS COMMITTEE

Monthly Parking amp Transportation Report Mr Splitt asked for questions there were none

RPS Contract Mr Splitt noted that the contract with Republic Parking will automatically renew unless the DDA opts not to Taking into account the staffrsquos recommendation of support the Committee recommended allowing this renewal to take place

General Operations Michael McKiness has been hired as RPSrsquos new Ann Arbor General Manager Mr McKiness introduced himself Mr Splitt extended a warm welcome from the DDA

Car Share Mr Orr said that Zipcar amp Maven contracts had expired in renewing them the Committee resolved to charge the Premium Monthly Permit rate which will change over time

6

Ann Ashley Mr Orr reported on a free parking promotion created by staff to encourage the use of Ann Ashley on Saturdays during Market hours during the 5thDetroit improvement project (March-Nov) with the goal to encourage greater use on Saturdays in the future The next Operations Committee meeting will be held Wednesday February 28 at 1100 am 8 C SUBCOMMITTEE REPORTS- CAPITAL IMPROVEMENTS COMMITTEE Mr Mouat moved and Mr McKinnon seconded the following resolution

RESOLUTION TO APPROVE A 5TH amp DETROIT CONSTRUCTION COST SHARING AGREEMENT WITH

THE CITY Whereas The DDArsquos Development Plan highlighted identity infrastructure and transportation as key strategies and also recognized that an enjoyable pedestrian experience is one of downtownrsquos principal attractions as well as a necessary element in its social and economic life Whereas On January 6th 2016 The DDA Board approved a total project budget for the 5th amp Detroit Street Project of $29M and on July 5th 2017 approved increasing the budget to $34M Whereas the total project budget includes cost for design burying overhead communication lines sidewalk reconstruction furnishings and new streetlights Whereas In partnership with the City The DDA led the design phase and on June 2017 the DDA Board approved a schematic Design for the 5th amp Detroit Street Project Whereas The City of Ann Arbor led the construction bid process and received competitive bids on January 11 2018 and Fonson Company Inc of Brighton MI was the lowest responsible bidder at $376701790 Whereas The City of Ann Arbor will oversee the primary construction portion of the project with a total budget of $46M including contingency inspection and material testing with approximately $22M of the cost attributable to the DDArsquos work Whereas to begin construction the City and DDA have drafted the attached cost-sharing agreement Whereas the agreement has been reviewed and approved as to form by the DDA Attorney Whereas the DDA Capital Improvements Committee reviewed the cost-sharing agreement and recommends approval Resolved The DDA Board authorizes the Executive Director and Board Chair to sign the cost-sharing agreement with the City

7

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

One recommended idea was to escalate meter bag fees over time to encourage developers to release meters this was discussed but ultimately was not being put forward Other ideas that were being recommended for approval were 1) increase the Sunday meter bag installation rate to match actual cost 2) create an electric vehicle rate at metered spaces and 3) increase the cost when off-peak permits overstay the time limits Questions were asked and answered

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

Financial Statements Ms Klopf said that the Committee reviewed the December expense register second quarter financial statements that monthrsquos Funds-Committed report and the midyear Parking Income Comparison to prior year

Disaster Recovery Plan Ms Klopf said that the committee supported updated strategies to help the DDA recover from a server failure including recovering email and computer files

DDA Credit Card Policy Ms Klopf said that the Committee reviewed and approved proposed policies and procedures to manage DDA credit cards used by DDA staff

5th amp Detroit Cost Sharing Ms Klopf said the Committee reviewed the cost-sharing agreement for the DDA portion of the project which would be presented later in the meeting by the CIC

FY2019 Budget A preliminary FY19 budget was discussed Ms Klopf said that the Committee will complete its work next month and will present the budget for DDA approval at its March meeting

The next Finance Committee meeting is scheduled for Thursday March 1 at 100 pm

8 B SUBCOMMITTEE REPORTS ndash OPERATIONS COMMITTEE

Monthly Parking amp Transportation Report Mr Splitt asked for questions there were none

RPS Contract Mr Splitt noted that the contract with Republic Parking will automatically renew unless the DDA opts not to Taking into account the staffrsquos recommendation of support the Committee recommended allowing this renewal to take place

General Operations Michael McKiness has been hired as RPSrsquos new Ann Arbor General Manager Mr McKiness introduced himself Mr Splitt extended a warm welcome from the DDA

Car Share Mr Orr said that Zipcar amp Maven contracts had expired in renewing them the Committee resolved to charge the Premium Monthly Permit rate which will change over time

6

Ann Ashley Mr Orr reported on a free parking promotion created by staff to encourage the use of Ann Ashley on Saturdays during Market hours during the 5thDetroit improvement project (March-Nov) with the goal to encourage greater use on Saturdays in the future The next Operations Committee meeting will be held Wednesday February 28 at 1100 am 8 C SUBCOMMITTEE REPORTS- CAPITAL IMPROVEMENTS COMMITTEE Mr Mouat moved and Mr McKinnon seconded the following resolution

RESOLUTION TO APPROVE A 5TH amp DETROIT CONSTRUCTION COST SHARING AGREEMENT WITH

THE CITY Whereas The DDArsquos Development Plan highlighted identity infrastructure and transportation as key strategies and also recognized that an enjoyable pedestrian experience is one of downtownrsquos principal attractions as well as a necessary element in its social and economic life Whereas On January 6th 2016 The DDA Board approved a total project budget for the 5th amp Detroit Street Project of $29M and on July 5th 2017 approved increasing the budget to $34M Whereas the total project budget includes cost for design burying overhead communication lines sidewalk reconstruction furnishings and new streetlights Whereas In partnership with the City The DDA led the design phase and on June 2017 the DDA Board approved a schematic Design for the 5th amp Detroit Street Project Whereas The City of Ann Arbor led the construction bid process and received competitive bids on January 11 2018 and Fonson Company Inc of Brighton MI was the lowest responsible bidder at $376701790 Whereas The City of Ann Arbor will oversee the primary construction portion of the project with a total budget of $46M including contingency inspection and material testing with approximately $22M of the cost attributable to the DDArsquos work Whereas to begin construction the City and DDA have drafted the attached cost-sharing agreement Whereas the agreement has been reviewed and approved as to form by the DDA Attorney Whereas the DDA Capital Improvements Committee reviewed the cost-sharing agreement and recommends approval Resolved The DDA Board authorizes the Executive Director and Board Chair to sign the cost-sharing agreement with the City

7

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Ann Ashley Mr Orr reported on a free parking promotion created by staff to encourage the use of Ann Ashley on Saturdays during Market hours during the 5thDetroit improvement project (March-Nov) with the goal to encourage greater use on Saturdays in the future The next Operations Committee meeting will be held Wednesday February 28 at 1100 am 8 C SUBCOMMITTEE REPORTS- CAPITAL IMPROVEMENTS COMMITTEE Mr Mouat moved and Mr McKinnon seconded the following resolution

RESOLUTION TO APPROVE A 5TH amp DETROIT CONSTRUCTION COST SHARING AGREEMENT WITH

THE CITY Whereas The DDArsquos Development Plan highlighted identity infrastructure and transportation as key strategies and also recognized that an enjoyable pedestrian experience is one of downtownrsquos principal attractions as well as a necessary element in its social and economic life Whereas On January 6th 2016 The DDA Board approved a total project budget for the 5th amp Detroit Street Project of $29M and on July 5th 2017 approved increasing the budget to $34M Whereas the total project budget includes cost for design burying overhead communication lines sidewalk reconstruction furnishings and new streetlights Whereas In partnership with the City The DDA led the design phase and on June 2017 the DDA Board approved a schematic Design for the 5th amp Detroit Street Project Whereas The City of Ann Arbor led the construction bid process and received competitive bids on January 11 2018 and Fonson Company Inc of Brighton MI was the lowest responsible bidder at $376701790 Whereas The City of Ann Arbor will oversee the primary construction portion of the project with a total budget of $46M including contingency inspection and material testing with approximately $22M of the cost attributable to the DDArsquos work Whereas to begin construction the City and DDA have drafted the attached cost-sharing agreement Whereas the agreement has been reviewed and approved as to form by the DDA Attorney Whereas the DDA Capital Improvements Committee reviewed the cost-sharing agreement and recommends approval Resolved The DDA Board authorizes the Executive Director and Board Chair to sign the cost-sharing agreement with the City

7

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Mr Mouat said that the agreement is the reverse of what was used with the SU project this time the City will oversee construction and the DDA will reimburse them for our portion of the work He noted that the project will include items outside the Fonson contract such as burying overhead communication lines which the DDA will oversee directly

A vote on the motion to approve the resolution showed Ayes Guenzel Klopf Lazarus Letaw Lowenstein McKinnon Mouat Narayan Orr Splitt Weiss Nays None The motion was approved

First Ashley and William Mr Mouat said Ian Lockwood Toole Design gave an inspiring presentation about the impact street projects can have toward meeting community goals He shared examples where two-way traffic restorations and protected bike lanes have had significant benefit to safety comfort business and human-scaled development

Huron Mr Mouat said that DDA staff have met MDOT and the City Forester to discuss design elements that the CIC felt could be most impactful like off-peak parking and large trees Work on this project will continue at the next meeting

The next Capital Improvements Committee meeting will be Wednesday February 21 at 11am

8 D SUBCOMMITTEE REPORTS - PARTNERSHIPS COMMITTEE Ms Lowenstein said that the meeting was an opportunity for Partner Updates This included a report from the Library Director on their examination of their downtown building Mr Weiss said that he looked forward to ongoing updates on this Mary StasiakAAATA reported on the new Ypsilanti Township express bus service and said a renewal of the 2014 millage will be on the ballot in 2018 City Council member Krapohl reported on the Council work sessions for the year And DDA staff outlined the proposed parking rate change and the status of DDA projects

The next Partnerships Committee meeting will take place February 14 at 900 am

9 E SUBCOMMITTEE REPORTS ndash EXECUTIVE COMMITTEE Mr Weiss said that the Committee welcomed Ms Letaw and reviewed the board meeting agenda

The next Executive Committee meeting will be March 7 at 1100 am

8 NEW BUSINESS None

9 OTHER AUDIENCE PARTICIPATION None

8

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

10 ADJOURNMENT There being no other business Mr Guenzel supported and Mr McKinnon supported a motion to adjourn Mr Weiss declared the meeting adjourned at 1233pm

Respectfully submitted Susan Pollay Executive Director

9

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

Executive Committee Meeting Wednesday February 7 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1102 am

Present Phil Weiss Marie Klopf Darren McKinnon Joan Lowenstein Susan Pollay (ex officio)

Absent Rishi Narayan (ex officio)

Others Jessica Letaw Committee actions and discussions Agenda Review The Committee members welcomed Ms Letaw to the DDA board and introduced themselves The Committee reviewed the February DDA monthly meeting agenda Ms Pollay noted that the Resolution to Approve Parking Rate Changes would be co-sponsored by both the Finance and Operations Committees and suggested that the Committee Chairs from both committees be given an opportunity to provide information about the resolution She reported that there had not been any additional emails from the public about the proposed rate changes since the public hearing last month Ms Pollay noted that she didnrsquot have any matter to address in her Directorrsquos Communications There being no other business the meeting adjourned at 1125 am Susan Pollay Executive Director

10

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY CAPITAL IMPROVEMENTS COMMITTEE MEETING MINUTES

Wednesday February 21 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Howard Lazarus Jessica Letaw John Mouat Keith Orr John Splitt Phil Weiss

Absent Marie Klopf Joan Lowenstein Darren McKinnon Rishi Narayan

Staff Susan Pollay Amber Miller Maura Thomson Liz Rolla

Other Oliver Kylie and Bob DoyleSGJJR

Public Ray DetterCAC Francis TodoroSSDA Jonah Copi Jack Simms Welcome amp Introductions Ms Miller stated that the purpose to the meeting would be to gain committee member input as the team prepared for a series of public engagement activities in March to elicit feedback guiding the development of designs for the DDArsquos upcoming street improvement projects March Public Meetings and Outreach Mr Doyle restated the project goals for the FirstAshleyWilliam and Huron Street projects He outlined upcoming activities planned to gain public input This will include a weeklong design charette process for FirstAshleyWilliam Streets which will include a public meetings open design studios and stakeholder interviews Presentations meetings and design studios will be held at the DDA office and Downtown Library and all are welcome to attend During that week there will also be a number of pop-up workshops and focus group meetings The DDA website will continue to be updated with project content It was suggested that the March 21 Capital Improvements Committee meeting be held at the Downtown Library as part of this week of public meetings There was Committee consensus in support of this idea A draft list of stakeholders for the FirstAshleyWilliamHuron project areas was shared and committee members were asked to provide feedback including additions Huron Street In anticipation of upcoming public meetings Mr Doyle provided early design alternatives and asked committee members for feedback including sharing concerns about any of the alternatives being set forward There were no concerns Questions were asked and answered Ms Miller asked if the Committee felt that the alternatives met the project goals There was Committee consensus in support

11

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Ms Miller reported that the team had met with the City Forester and MDOT recently to elicit their feedback on these early design alternatives including using larger trees in the streetscape design and parking on-street at all times except during rush hours MDOT conveyed that they will be reviewing proposed design alternatives based on a traffic growth projection 6xrsquos greater than assumed by WATS which will impact the project such as limiting the extent of time on-street parking may be permitted MDOT will also require City Council to indicate their support for non-rush hour parking it was agreed that the CIC will put forward a DDA resolution urging City Councilrsquos support for this and other key elements with the goal of supporting the value of making the street more pedestrian-friendly It was noted that DDA staff will be presenting an update about this project at the March Transportation Commission meeting and it was recommended that the Commission also be asked to approve a resolution urging City Council support Project Updates 5thDetroit Ms Miller said that focus group meeting will be held to provide in-depth construction phasing information to stakeholders in the FifthDetroit Street area and to provide contact information so the City and DDA can be contacted about concerns and questions once construction begins likely as soon as weather will allow Sidewalk repairs Ms Pollay asked that a future Committee agenda include an opportunity for Committee members to weigh in on whether to replace much of the brick in the walking area of sidewalks along N Main and Washington Streets as a way to reduce maintenance issues The DDA had approved the design for these sidewalks several decades ago so she welcomed input on whether it made sense to significantly modify the design to make more of the sidewalk concrete versus brick Budget FY19 Ms Miler shared the portions of the proposed FY19 budget that included funds for capital improvements projects and asked Committee members to let her know if there were any questions It is anticipated that the DDArsquos proposed FY19 budget will be voted on by the full board at its March 7th meeting Public Comment None Next Meeting The Committee will meet on Wednesday March 21 2018 at 1100 am at the Downtown Library The meeting adjourned at 100 pm Susan Pollay Executive Director

12

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY SPECIAL MEETING OF THE OPERATIONS COMMITTEE TO REVIEW INITIAL ANN ASHLEY

EXPANSION DESIGN Friday February 23 2018

Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Jessica Letaw Joan Lowenstein John Mouat Phil Weiss John Splitt

Absent Bob Guenzel Marie Klopf Howard Lazarus Darren McKinnon Rishi Narayan Keith Orr

Staff Susan Pollay Jada Hahlbrock

Others Mike Ortlieb Josh RozeboomWGI Dan Mooney Blake HatternEdge Design Carl LuckenbachLuckenbach|Ziegelman Architects (on speaker phone)

Public Nour Habhab Anna Horning Audrey HuizengaSkyline High School Mr Ortlieb outlined goals of the Ann Ashley expansion project In addition to adding approximately 375 spaces this will include sustainability strategies such as changing the interior lights to LED installing anchors for future rooftop solar panels and managing storm water Another important challenge for the project will be to expand the garage while not contributing to the building appearing more massive He said that some of the concepts to be presented would modify the ground floor portion of the garage to improve the pedestrian experience and to accommodate the upcoming restoration of two-way traffic on Ashley Street There would also be an effort to mitigate the existing mass of the building Mr Mooney presented a series of ideas to modify the garage ground floor to improve its impact on pedestrians This included removing the 16rsquo decorative add-on on the Miller Street side of the garage which contains a total of 16 parking spaces over 4 floors and replacing it with a multi-story commercial space (2 floors and 2 mezzanines) with approximately 3000 sq ft in total He recommended building out the front portion of the commercial space on Ashley Street under the overhang up to the sheer wall thus allowing the portion between the sheer wall and the alley to remain available for parking while awaiting a future build out This would gain approximately 7500 sq ft plus a mezzanine with 35-50 additional space Both the Ashley and Miller Street commercial space build outs would help activate the sidewalk and would help buffer pedestrians from the parking structure on the ground floor Questions were asked and answered Other ideas included improving the pedestrian access into the garage from Miller which now requires pedestrians to walk down several stairs and turning the Miller elevator so it faced Miller instead of the interior of the garage Making improvements to this plaza area near the garage would be aimed at making the garage more attractive to users to the north including Kerrytown It was also recommended that while adding to the existing elevator shaft a second

13

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

elevator should be added to the Ann Street entrance to the garage It was also suggested that some kind of artistic lights be added under the Ann Street overhang It was recommended that vines be planted along the Ashley Street frontage along with trees to help disguise the building further The car entrance on Ashley may be expanded to accommodate entrances from both directions on Ashley in the future when two-way traffic has been restored Signage on the east and west sides of the garage would be improved To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Although the garage floors are on a slant this screen would be installed with a straight edge on the top and bottom so as not to draw the eye upward DDA comments included suggested some kind of vertical element to the Ashley St side to break up the expanse of louvers and concern that these louvers would block natural light which would require supplementing interior lighting the design team said that they would investigate both sets of ideas The team said that they had investigated potential construction methods Although less expensive precast concrete would not be recommended as assembly would require that the entire garage be closed for some periods of time due to safety concerns Cast in place concrete would cost more but it would enable most of the garage to remain open during construction More work needs to be done to develop cost estimates for the project but at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered It was asked that the design team share this presentation at the March DDA meeting so the board could be asked if it wished to increase the project budget from $18M The project schedule would also be shared current expectation is following the Cityrsquos schedule the project would be considered by the Planning Commission on June 19th followed by City Council in JulyAugust Public Comment- None The meeting adjourned at 250 pm Susan Pollay Executive Director

14

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY OPERATIONS COMMITTEE MEETING MINUTES

Wednesday February 28 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 1100 am

Present Bob Guenzel Jessica Letaw Joan Lowenstein Darren McKinnon John Mouat John Splitt Phil Weiss

Absent Marie Klopf Howard Lazarus Rishi Narayan Keith Orr

Staff Susan Pollay Joe Morehouse Jada Hahlbrock Maura Thomson

Others Chris SimmonsgetDowntown Michael McKinessRepublic Parking

Public Jonah Copi Ray Detter Parking Projects Mr Morehouse proposed purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the added machines will complete the on-street parking system installation Questions were answered There was committee support CityDDA Parking Agreement Amendment Number Two Ms Pollay noted that at its 2016 retreat there was consensus to seek CityDDA Parking Agreement changes These included permanently changing revenues going to the City from 17 to 20 future coordination between parking rate and parking fine increases City Council consideration of DDA recommended changes to Contribution in Lieu arrangements and downtown parking requirements and miscellaneous contract updates These changes were put forward as Parking Agreement Amendment Two and approved by City Council The committee indicated support to bring this to the DDA for approval at its March meeting FY19 Budget Mr Morehouse reviewed the proposed FY19 budget highlighting the parking and transportation components Included are funds being designated for a RPS office build out staff were asked to provide a report including details such as the locations and purposes for the various RPS offices or maintenance facilities the total amount of square footage challenges affecting RPSrsquos operations such as a limited number of toilets or other reasons a build out was being pursued The report is to list potential locations where additional space could be created with one suggested location being Ann Ashley under the overhang between the sheer wall and alley Proposed Bike Share Agreement Mr Simmons noted that the current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country DDA is being asked to join AAATA UM and the City in a partnership to continue the Ann Arbor bike share program under the management of AAATA under an agreement with a term of July 1 2018 through June 30 2019 During this year the DDA would be asked to provide $50000 the goal was to find a new program operator who would generate increased program fares and sponsorships There was committee support to bring this to the full board

15

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Monthly Parking Report Ms Hahlbrock reviewed the details of the document She noted the status of the fencing project the status of the solar carport and the new equipment installation at 4th amp William Questions were asked and answered RPSrsquos excellent snow management thus far this winter was noted given the large amount of snowfall Ann Ashley Expansion Beyond adding spaces Ms Pollay said project goals include incorporating sustainability strategies such as LED lights installing anchors for future rooftop solar panels and managing storm water She said that another important goal is to expand the garage yet not make contribute to making the garage appear more massive Initial design ideas had been presented the week before and included pedestrian-friendly concepts such as commercial space build outs on Miller and Ashley St sides improving the pedestrian access from Miller and adding a second elevator at Ann St adding lighting to the overhang and adding vines along the Ashley frontage To reduce the overall mass of the building it was recommended that an architectural screen or ldquoveilrdquo be installed consisting of semi-transparent louvers which would disguise much of the facade yet still allow in light Committee members who had attended this presentation gave feedback about the initial design Ms Pollay noted that the initial cost estimate has been increased at this time it is estimated that including soft costs the base cost would be $17M enhancements such as added electricity EVs and LEDs would be $16M and architectural improvements may be $29M for a total of $215M Questions were asked and answered She reported that a presentation will be made at the March DDA meeting so the board can indicate if it wishes to increase the project budget from $18M The project schedule will also be shared which currently includes consideration by the Planning Commission in June and City Council in JulyAugust getDowntown Annual Request Mr Simmons noted that the getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass He reported on a number of project highlights and statistics including participation in the Commuter Challenge and Conquer the Cold which are opportunities for downtown employees to explore making mode shifts He set forward the getDowntown request for FY19 which shows a slight reduction in overall cost The Committee indicated support to bring the request forward to the board Public Comment None Next Committee Meeting The next meeting will take place Wednesday March 28 at 11 am The meeting adjourned at 110 pm Susan Pollay Executive Director

16

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY FINANCE COMMITTEE MEETING MINUTES

Thursday March 1 2018 Place DDA Office 150 S Fifth Avenue Suite 301 Ann Arbor 48104

Time 100 pm

Present Marie Klopf Jessica Letaw Joan Lowenstein Darren McKinnon John Splitt Phil Weiss

Absent Bob Guenzel Howard Lazarus John Mouat Rishi Narayan Keith Orr

Staff Susan Pollay Joseph Morehouse Jada Hahlbrock Maura Thomson Amber Miller

Other Tom Crawford City

Public None Financial Statements The January expense register was reviewed and questions were answered Parking Priorities Mr Morehouse proposed parking spending priorities within the approved FY18 budget This included purchasing 76 replacement and 74 new E-Park machines The earliest EPark machines have reached the end of their life cycle and must be replaced and the additional machines will complete the on-street parking system installation Questions were answered and there was committee support FY19 Budget Mr Morehouse reviewed in detail the proposed budget He noted that the DDA is underway with several large projects so the FY19 budget shows expenses exceeding revenues by $84M which will draw down fund balances Mr Morehouse also noted that the budget assumes a bond will be issued in FY19 for the HuronFirstAshleyWilliam street improvement projects and another for the Ann Ashley expansion To help the Committee in its work Mr Morehouse provided an updated ten year plan Questions were asked and answered A request was made to shift some amount of ldquodiscretionaryrdquo funds to ldquograntsrdquo in anticipation of a future Treeline request after discussion the committee consensus was not to make this change however there was an interest to learn more about the Treeline business plan which should be available shortly There was support to put forward the budget for approval IDA Value of Downtowns Project Ms Pollay said that the International Downtown Association has been commissioned to produce an analysis Ann Arbor would be one of a dozen downtowns participating in the project and the study cost is $15K She said important insights will be gleaned using key data points focused on the downtown economy vibrancy identity and resilience Committee members indicated support for the project Public Comment None Next Meeting The next Committee meeting will take place Thursday March 29 2018 at 100 pm The meeting adjourned at 230 pm Susan Pollay Executive Director

17

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

RESOLUTION TO URGE SUPPORT FOR KEY HURON TRANSPORTATION IMPROVEMENT ELEMENTS

Whereas The DDArsquos Development Plan highlights identity infrastructure and transportation as overarching strategy areas which include improving safety and economic vitality through pedestrian improvements

Whereas In July 2016 the DDA began work on Huron Street improvements and in November 2017 finalized the project boundaries as Third Street to Division Street

Whereas Public input has called attention to concerns including fast moving traffic and an uncomfortable and unprotected experience walking along and crossing the corridor

Whereas Transportation options have been studied to address these concerns further informed by best practice solutions crash and speed analysis and discussions with City and MDOT staff

Whereas Recommended transportation elements have been formulated to include bull Non-rush hour parking to provide a substantial buffer for pedestrians on Huron Street

sidewalksbull A permissiveprotected left turn phasing for the westbound left turn at the Huron and Fifth

Avenue intersection to reduce conflicts between left turning vehicles and pedestrians crossing the street

bull Restricted right turns on red along the corridor to prevent vehicles encroaching into the crosswalk before turning

bull A fully signalized intersection at Third and Chapin to provide clarity for pedestrians and motorists using the intersection addressing concerns from vulnerable users at the YMCA and Lurie Terrace and implementing near term Treeline Trail elements

bull Overall signal timing adjustments to ensure adequate pedestrian walk time and visibility

Whereas Huron Street is owned by the Michigan Department of Transportation (MDOT) which has asked for a resolution of support from the Ann Arbor City Council in order to consider approving these changes

Whereas MDOT will need additional time to review these elements ahead of the development of the final Huron Street design which is why this matter is being considered at this time

Whereas The DDA Capital Improvements Committee recommends that these transportation elements be supported

Resolved The DDA Board supports these recommendations and urges the City Transportation Commission and Ann Arbor City Council to convey strong local support for these changes to MDOT

18

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Resolved The DDA staff will continue to meet with the community city staff and key stakeholders to assemble a streetscape design with these elements included

Res Advance key Huron Design Elements 030718doc March 7 2018

19

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

RESOLUTION TO PURCHASE AND INSTALL PARKING PAY STATIONS

Whereas In their 2016 study NelsonNygaard set forward a recommendation that traditional parking meters be replaced with new multi-space pay stations

Whereas Parking pay stations offer important benefits including improving patron convenience as they allow payment with credit cards cash and mobile apps and they will enable the DDA to gather usage data

Whereas The earliest EPark machines have reached the end of their life cycle and must be replaced and an additional purchase of machines will complete the metered parking system installation for a total purchase of 150 machines

Whereas The DDA wishes to purchase and use the same brand of equipment as previously deployed for ease of customer use and because that brand of equipment was selected after a competitive bid in the summer of 2016

Whereas The selected bidder is offering the equipment for the previously bid price

Whereas The project cost for this installation is estimated to be $13M including the cost to purchase approximately 150 metered parking pay stations ($1104850) 348 space markers ($115000) as well as a contingency ($45000)

Whereas The Operations Committee recommends approval of this project

RESOLVED The DDA approves the purchase and installation of parking pay stations and related equipment within a project budget of $13M These funds will be taken from the DDArsquos FY18 065 Parking Maintenance Fund

RESOLVED The DDA authorizes a contract with Traffic amp Safety Systems Inc for the purchase of these machines

RES E-Park Expansion 2018 March 7 2018

20

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

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Rout

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FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

RESOLUTION TO APPROVE PARKING AGREEMENT AMENDMENT TWO Whereas In 1992 the DDA entered into an agreement with the City to operate and maintain the public parking system for the benefit of the public and this agreement was renewed in 2002 amended in 2005 and a new Parking Agreement approved in 2011 Whereas In 2017 this Parking Agreement was amended to provide a two-year increase in the percentage of parking revenues received by the City in FY2018 and FY 2019 from 17 to 20 Whereas A series of recommended parking agreement amendments were developed by the DDA at its 2016 retreat including

middot Permanently changing the revenue percentage going to the City from 17 to 20 middot Create an automatic process by which new parking fine increases would be considered

by City Council as well as a framework for what the new fine amount might be middot Improving the process for Traffic Control Order (TCO) approvals middot City amendment to City Code Chapter 108 to expand the definition of ldquoparking meterrdquo

to include new multi-space payment machines apps and other new technologies middot City Council consideration of the DDArsquos requests for changes to the Special Parking

Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts

middot Miscellaneous contract updates Whereas City Council approved these changes as Parking Agreement Amendment Two at its February 20 2018 meeting Whereas The Operations Committee has reviewed the proposed parking contract amendment and recommends approval by the DDA Resolved The DDA approves Parking Agreement Amendment Two Resolved The DDA Executive Director is authorized to negotiate and execute this parking contract amendment on behalf of the DDA following consultation with the DDA Attorney RES Parking Agreement Amendment Two 030718doc March 7 2018

21

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF ANN ARBOR

AND THE CITY OF ANN ARBOR

PARKING AGREEMENT AMENDMENT NUMBER TWO

The City of Ann Arbor a Michigan municipal corporation with offices at 301 E Huron St Ann Arbor Michigan 48107-8647 (ldquoCityrdquo) and the Downtown Development Authority of the City of Ann Arbor a public corporation organized and existing pursuant to the authority of Act 197 Public Acts of Michigan 1975 (MCL 1251651 et seq) with offices at 150 S Fifth Avenue Suite 301 Ann Arbor Michigan 48104 (ldquoDDArdquo) agree to amend the Parking Agreement executed by the parties and effective July 1 2011 and subsequently amended effective July 1 2017 as follows

1) Article 2 Operational Powers and Responsibilities Within DDA ParkingArea subsections a and m are amended and new subsections p and q areadded to read as follows with the remainder of the Article unaltered andrestated in its entity below

a Subject to Article 8 applicable law and City permitting regulationswithin the DDA Parking Area the DDA shall have sole authority todetermine the addition or removal of meters loading zones or othercurbside parking uses subject to administrative approval of the Citywhich shall not be unreasonably withheld In the instances where theDDA contemplates making such a request staff of the DDA and Cityshall meet not less than thirty (30) days talk in advance of a submittal toreview any potential traffic impacts including traffic safety andoperation DDA requests to the City in this subsection be submitted tothe City Administrator andshall be submitted in such a form as to mayinclude such information as a reference existing City traffic codes andshall include distance markers and other pertinent information to assistCity staff review The City shall provide its review and approval or denialof proposed DDA actions within fifteen (15) business days from thereceipt of DDArsquos delivery to the City of the Cityrsquos completed ActionRequest Form in a form attached hereto as Exhibit C and any requiredsupplemental documentation necessary to complete the requestedreview In extraordinary circumstances the foregoing review period maybe extended for no more than a single successive fifteen (15) businessday periods by written notice from the City to DDA which notice shallinclude the reason for the extension after which a decision shall bemade forthwith If no decision is made the request shall be deemedapproved Should the City determine that more than two successiveextensions are necessary for review of an Action Request Form all

22

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

subsequent extension notices shall be signed by the City Administrator Notwithstanding anything in this Agreement to the contrary DDArsquos authority to add meters outside of the DDA District within the DDA Parking Area in areas that are eligible for residential parking permits shall be subject to the Cityrsquos prior written consent in accordance with current guidelines for residential parking districts

b Where the City acting on its own or through its agents must undertakeany public infrastructure maintenance orand improvements within theDDA Parking Area including repairs or improvements to the streets orutility mains the DDA will temporarily remove or prohibit on-streetparking at no cost to the City as needed to accomplish the maintenanceor improvements

c Where the City has approved use of the public right-of-way for apurpose other than community benefit that results in the temporaryremoval of on-street parking the party applying to use the public right-of-way will be required as a condition of the permit to pay directly to theDDA or its management firm (if applicable) the current meter bag fee

d Where the City requires use of the public right-of-way for a purposebenefitting the City or has approved the use of the right-of-way for acommunity benefit the City will not pay DDA for the loss of revenue orthe cost of removing the on-street parking City agrees to providereasonable notice of such use under this subsection When needed theDDA will provide the City or the applicable community organization asufficient number of meter bags for use in the temporarily occupiedpublic right-of-way

e The City shall work collaboratively with the DDA to develop and presentfor adoption by City Council a City policy regarding the permanentremoval of on-street metered parking spaces The purpose of this policywill be to identify whether a community benefit to the elimination of oneor more metered parking spaces specific area(s) of the City exists andthe basis for such a determination If no community benefit can beidentified it is understood and agreed by the parties that a replacementcost allocation methodology will need to be adopted concurrent with theapproval of the City policy which shall be used to make improvementsto the public parking or transportation system

f Should installed signs be necessary to delineate parking uses the Cityshall be responsible for the manufacture and installation of said signageand the DDA shall reimburse the City for its actual costs (eg labor andmaterials) to provide this service if changes authorized by the DDAtrigger the need for it Where the City provides signage as requested bythe DDA it will do so within fifteen (15) business days following the

23

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

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ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

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- Pa

ulin

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24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

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30 -

Jack

son

Rout

e 3

- Hur

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iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

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23 -

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Rout

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Rout

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r-hellip

Rout

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rest

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FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

execution of a traffic control order (ldquoTCOrdquo) for a request The foregoing response period may be extended for successive fifteen (15) business days periods by written notice from the City to DDA which notice shall include a reason for the extension Should the City determine that more than two successive extensions are necessary for review of an Action Request Form all subsequent extension notices shall be signed by the City Administrator Alternatively the DDA after notice to and approval by the City may contract at its sole expense the services of a MDOT prequalified private sign contractor for this purpose but will ensure that any new signs meet MDOT standard specifications and the Michigan Manual on Uniform Traffic Control Devices for content materials and installation and the City is provided with detailed information about each sign for its record keeping purposes If this alternative is selected the City will assess the DDA with a cost for sign inspection If the City is required to inventory assess or update signs to meet current Federal State or local laws or regulations the DDA will pay its proportionate annual share of this cost for public parking signage in the DDA Parking Area

g If the DDA determines after inspection and review of identifiedconditions by appropriate City officials and qualified contractors that aFacility in whole or in part is no longer safe for parking operations thenDDA may suspend or terminate parking operations at such Facility or aportion thereof on notice to the City DDA shall provide the PublicServices Area Administrator written notice of its decision as well as thereasons and supporting documentation therefore within twenty-fourhours of its determination Should the DDA recommend the demolitionof any City-owned parking structure and after independent review ofsuch recommendation by the City such recommendation is acceptedand demolition is authorized by the City the DDA will assume thedemolition expense required to remove all or a portion of the parkingfacility to assure public safety and will ensure that the ground surface iscompacted and restored in accordance with current City standards Inthis instance the City will determine the repurposing of the surface lotafter demolition

h The City reserves the right now and into the future to establish parkinglots on street spaces or structures to provide parking for its employeesThese new parking facilities could be used for parking open to the publicsubject to the terms of this agreement

i Except as otherwise provided in this Agreement the DDA shall managemaintain and collect all parking revenues (other than fines) resultingfrom operation the Municipal Parking System provided however theCity shall retain responsibility for managing the Residential ParkingPermit Program and receiving the revenues from said program

24

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

j Within the normal course of the provision of services to the public asthe City shall use reasonable efforts to provide public servicesnecessary for the operation of the Municipal Parking System includingbut not necessarily limited to on-street snow and ice control potholerepairs crack filing pavement replacement and pavement markingshall provide to the DDA reports within fifteen (15) business days of theend of each calendar quarter

k Subject to Article 8 applicable law and City permitting regulations andafter consultation with the City Administrator City Council anddowntown stakeholders which may from time to time be identified byeither the City or the DDA the DDA shall determine the rates and hoursof parking in the Municipal Parking System and file such rates and hourswith the City Clerk and otherwise publish such rates in the same manneras City ordinances which rates and hours shall take effect thirty (30)days after said filing

l Intentionally omitted

m The City shall be responsible for enforcement of parking regulations inthe Municipal Parking System and shall collect all fines resulting fromsuch enforcement which fines shall be set after consultation with theDDA The DDA and City will coordinate the hours of parkingenforcement and operations at the on-street parking meters At theDDArsquos request the City will alter or extend the hours of parkingenforcement within the limits determined by its employment contractsavailable staffing or other applicable contractual or mutual aidagreements It is acknowledged by the parties that no all parkingavailable for public use is part of the Municipal Parking System TheDDA agrees to work collaboratively with the AAPD to optimize parkingenforcement throughout the DDA Parking Area The DDA shall havethe right to allocate portions of Facilities to third party for long termparking usage and mutually agreed upon non-parking-related usageThe DDA shall provide an annual report to the City of any allocationidentifying the specific Facility and the size nature and term of theallocation With the goal of encouraging greater compliance the Citywill coordinate its parking fine adjustments with the DDA hourly parkingrate changes DDA will notify the City Administrator of parking ratechanges and a recommendation for the modified parking fine amountfor expired meter and over-the-limit fines which shall generally at aminimum be equal to two times the cost of parking for eight hours at aparking meter This recommendation will be presented to City Councilfor its consideration within thirty (30) days In addition the City willinvestigate implementation of parking enforcement policies of ldquoFirstTime Forgivenessrdquo and escalating fine amounts for multiple finesreceived within a set period of time The DDA will help communicate

25

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

these policy changes

n The DDA at its own expense shall operate maintain pay related debtservice and keep the Municipal Parking System in good repair and thetotal expense of routine maintenance and repair in connection therewithshall be borne and paid by the DDA The DDA is authorized to makesuch further repairs alterations additions and enhancements of theFacilities as are deemed reasonable and necessary by the DDA tooperate the Facilities for the purposes set forth in this Agreement

o The City shall not lease any portion of individual Facilities to third partieswhere such lease (either alone or cumulatively with other leases in suchFacility) would reduce the number of usable parking spaces in suchFacility by more than one percent (1) or five (5) parking spaceswhichever is less without first (i) providing DDA with thirty (30) days priorwritten notice (ii) consulting with DDA about the location and terms ofuse of such leased spaces to reduce the impact of such use on DDArsquosuse of the Facility and (iii) upon DDArsquos written request delivered nomore than fifteen (15) days after notice of the proposed lease executinga side letter between City and DDA the sole purpose of which is to makeDDA whole for the loss of Gross Parking Revenue associated with thereduced parking spaces The City shall in consultation with DDA andits designee perform all necessary tasks to prepare the Facility for third-party use The City shall reimburse the DDA for any out-of-pocket costsassociated with the third party use Notwithstanding the above theCityrsquos right to continue to provide parking for its employees as may berequired by its collective bargaining agreements is retained and the Cityshall not be responsible for reimbursement of the DDA for any costsassociated with the exercise of this right The City shall endeavorthrough collective bargaining and other measures to reduce theprovision of free or subsidized employee parking provided in structureslots or parking meter locations operated by the DDA In addition theterm ldquothird partyrdquo under this agreement shall not apply to ldquojuror parkingrdquorequired to be provided under CityCounty contractual obligation

p The Ann Arbor City Code Chapter 108 will be amended to define theterm ldquoparking meterrdquo to address changes in payment technology The term rdquoparking meterrdquo shall include multi-space payment machines or payment using an app or other new technology equivalents

q Within a reasonable period following approval of this Amendment theDDArsquos recommendations for proposed changes to the Special Parking Districts Policy for Contribution in Lieu of Required Parking and parking requirements for downtown zoning districts shall be presented to City Council for action after consultation with City Planning Services and

26

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

review by the Planning Commission

2) Article 4 Financial Obligations of the DDA subsection a is amended to readas follows with the remainder of the Article unaltered and restated in itsentity below

a The DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter twenty percent (20) of Gross Parking Revenuereceived by the DDA during the prior quarterfor the fiscal years FY2018and FY2019 Thereafter for the remainder of the term of the Agreementthe DDA will pay the City within thirty-one (31) days of the end of eachcalendar quarter seventeen percent (17) of Gross Parking Revenuereceived by the DDA during the prior quarter

b Through Fiscal Year 2015-16 should the DDArsquos combined fund balance(excluding the Housing Fund) (ldquoDDA Fund Balancerdquo) fall below ONEMILLION DOLLARS ($1000000) as shown by the DDArsquos annualaudited reports then DDA may reduce amounts payable to the Cityunder Section 4(a) by amounts equal to the difference between the DDAFund Balance and ONE MILLION DOLLARS ($1000000) (ldquoWithheldPaymentsrdquo)provided however that Withheld Payments shall notexceed (i) ONE MILLION DOLLARS ($1000000) in any given fiscalyear or (ii) TWO MILLION DOLLARS ($2000000) in the aggregateThe DDA agrees that prior to June 30 2016 its discretionary grants andprojects will not exceed the cost proposed in the DDA Ten Year Planpresented to the DDA Board at its meeting of May 20 2011 unlessotherwise approved by City Council If at any time during the Term ofthis Agreement the DDA Fund Balance exceeds FOUR MILLIONDOLLARS ($4000000) as shown by the DDArsquos annual audited reportsthe DDA shall pay to the City an amount equal to the aggregateWithheld Payments provided however that DDA may delay any portionof such payments that would reduce the DDA Fund Balance belowFOUR MILLION DOLLARS ($4000000) until such time as the makingof such payment would not reduce the DDA Fund Balance below FOURMILLION DOLLARS ($4000000)

c The DDA shall not be charged parking operations-related taxes fees orany other amount by the City except as specifically provided in thisAgreement Subject to Section 2(g) the City further agrees that duringthe term of this Agreement that it will not assess any parking operations-related fees or surcharges on users of the Facilities that are in additionto the parking rates as provided for in this Agreement

d The DDA shall not use tax increment financing revenue collected fromtaxing authorities to make any payments to the City described hereinThe DDA agrees that all such payments shall be made exclusively from

27

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

parking revenues in the DDA parking fund

e The DDA shall take no action that it reasonably believes will have amaterial detrimental effect upon parking enforcement revenue collectedby the City In the event that the DDA wishes to take such an actionthen DDA and the City will negotiate in good faith in an effort toaccommodate DDArsquos contemplated action while reducing to as close tozero as is practical the overall detrimental revenue effect on the City

f Each payment pursuant to Section 4(a) shall be accompanied by anaccounting of Gross Parking Revenue and documentation reasonablyrequested by the City which documentation shall be sufficient to justifythe calculation of amounts paid The DDA shall provide the City withwritten financial reports relating its operation of the Municipal ParkingSystem on a monthly basis as part of its monthly meeting minutes anda certified annual audit report

g Notwithstanding anything in this Agreement to the contrary in the eventthe City fails to provide DDA with reports required under this Agreementand if the City fails to provide such reports to DDA within thirty (30) daysafter written notice thereof by the DDA then DDA shall be authorized towithhold five percent (5) of amounts owed hereunder until such reportsare delivered

3) Article 7 Management Contract is amended to read as follows thefollowing

a The DDA may subcontract management of the Facilities provided thatno agreement between DDA and any such subcontractor shall restrictthe ability of the City to receive the services of such subcontractor Atany time during this agreement at a new contract is deemed necessarythe DDA will develop a request for proposals and a proposedmanagement contract for the retention by the DDA of a manager for theFacilities Information concerning the RFP will be widely circulated toregional and national operators of parking facilities throughappropriate newspapers and professional publications Prospectivecontractors will be evaluated upon prior and current experiencereputation and plans for customer service Prospective contractors willbe asked to provide proposed annual operating budgets monthlyquarterly and annual maintenance schedules and budgets for capitalrepair and improvements The proposals shall detail hours of operationand staffing The DDA will ensure that contractorrsquos employees are paidat least a living wage as defined under the City of Ann Arbor LivingWage Ordinance The DDA shall confirm that the contractor meets allother City requirements as set forward by the City for its own vendorssuch as not being in default to the City The DDA shall be responsible

28

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

for selection of and negotiation of terms of employment of the parking management firm The parking management firm shall hire and supervise its own employees The DDA shall file a copy of the selected parking management firmrsquo contract together with any amendments thereto with the City Any insurance coverage required of the parking management firm by the terms of its contract shall also be endorsed to include the City of Ann Arbor its officers and employees as additional insured

4) Article 8 Public Input subsection a is amended to read as follows

a The DDA shall regularly seek advisory input on its parking operationsthrough such means as its monthly DDA meetings and DDA committeemeetings quarterly customer service surveys volunteer citizeninspections and feedback from the downtown associations andDowntown Area Citizens Advisory Council (CAC)

All terms conditions and provisions of the original agreement between the parties unless specifically amended above are to apply to this amendment and are made a part of this amendment as though expressly rewritten incorporated and included herein This amendment to the agreement between the parties shall be binding on the heirs successors and assigns of the parties

Dated this ________________ 2018

For Downtown Development Authority of the City of Ann Arbor

For City of Ann Arbor

By____________________________

Its DDA Chair

By ___________________________ Susan Pollay Executive Director

By_________________________________ Christopher Taylor Mayor

___________________________________ Jacqueline Beaudry City Clerk

Approved as to form and content

______________________________ Stephen K Postema City Attorney

Approved as to substance

______________________________ Howard S Lazarus City Administrator

29

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Parking amp Transportation Report February 2018

Parking Operations Special Events in February Main Street Area Association Ice Carving Event February 2-4 Joe Biden at Michigan Theater February 5

Special Event Meter Bag Fee Waivers in February Main Street Area Association Ice Carving Event February 2-4 $120

Personnel There were no changes in personnel during the month

Meters Use of the epark Ann Arbor mobile app continues to grow In January there were 42176 transactions totaling $10191822 in revenue

General Operations Republic Parking staff has increased the frequency of patrols at the 4th amp Washington structure in hopes of deterring loitering in the stairwell and basement AAPD has also stepped up their patrols of the area

Republic Parking staff used a pre-pay system for the February A2SO event This was in response to a complaint about length of time to exit after such events The pre-pay went well and Republic Parking will consider using this system for future A2SO events

Staff are working to prepare for the rate change on April 1st This includes coordination with equipmentsoftware vendors notifications and updates to website signage and contracts

CityDDA Parking Enforcement Committee The Committee met on February 15th Topics of discussion included Art Fair additional epark installations and the impact of snow on operations

The next Committee meeting will be Thursday March 15th and will include representatives from the Art Fairs

0

20000

40000

60000

80000

100000

120000

Jun-17 Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18

epark Ann Arbor Mobile App

Transactions Revenue

30

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

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ute

6 - E

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Rout

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ain-

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Rout

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iller

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30 -

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Rout

e 3

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iver

Rout

e 22

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FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Tally Hall Condominium Meeting Meeting was held on February 6th The 2018 budget was reviewed and approved Maintenance and repair issues were reviewed Upcoming rate changes were discussed The next meeting will be on May 1st

First amp Washington Condominium Meeting A meeting was held on February 6th Expenses and budget were reviewed Elevator service contracts were discussed Upcoming changes to parking rates and the limited permit were discussed The structure opened in late 2013 and a condominium board has yet to be formally established It was reported that the bank account has been created The hope is that the association will formally be established by May 2018

Parking System Maintenance RPS Maintenance staff reported the following snow totals December 31rdquo January 13rdquo and February 195rdquo for a total of 635rdquo Snow was removed quickly to keep the parking facilities open throughout the primary snow season

A new fire alarm panel was installed at 4th amp Washington

The City Fire Marshall did inspections at First amp Washington and Ann Ashley

Parking Equipment 4th amp William Equipment The new revenue control equipment at 4th amp William was installed the week of February 12th Republic Parking staff worked diligently both to prepare and assist with installation and keep the structure operational Work continues as outstanding issues are resolved and as all systems are verified to be working correctly

Elevators RPS Maintenance staff is working with Schindler to complete an upgrade of the main elevator at Ann Ashley State inspection is scheduled for 226

There were 3 elevator calls for service in the last month They were located at 2- 4th amp Washington1- 4th amp William Alley

Equipment The Lane Operational Efficiency number for January was 9998 Out of 46 active entryexit lanes 37 had no downtime in January

The work to connect to the City fiber network at Forest and Maynard is complete

DDA staff investigated the installation of ldquoLicense Plate Recognitionrdquo (LPR) equipment in the parking facilities to capture parking patron license plate data in an attempt to collect a data base of where downtown visitors are coming from by their zip codes What we learned was that the State of Michigan does not allow the license plate data base to be used for such a purpose The other idea was to try and get parking patron zip codes from credit card usage Since the parking operator is only allowed to store the last four digits of the credit cards it was learned that there is no way to get the zip codes from that data either

Parking Construction Ann Ashley Expansion 31

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

DDA staff continues to meet with project engineers and architects to discuss the project scope and schedule Project staff met with DDA Board members on February 23rd to share preliminary architectural concepts for their input 4th amp Catherine Solar Pilot Project NOVA consultants continue their work on initial structure and solar panel designs Project is on schedule for installation in late March or April Structure Fencing DDA and RPS staff reviewed bids and has selected Future Fence for the next phase of work in FY18 Work is expected to take place at 4th amp William and 4th amp Washington and will include fencing on levels below the rooftop Work is expected to begin in March

Transportation

Gopass Summary Gopass Outreach

Gopass Coordinator Bulletin sent to 529 recipients on 22218 2016-2017 - Renewal orders received to date 402 companies 2016-2017 - New orders received to date 35 companies 2017-2018 - Renewal orders received to date 388 companies 2017-2018 - New orders received to date 29 companies

New gopass companies for Feb 2018

bull Zcorp Technology Inc bull Satchels BBQ bull Environment Michigan bull Gamma Piercing

2015-2016 ndash Gopass sales 6061 passes ordered by 438 organizations (82015-22016) 2016-2017 - Gopass sales 5763 passes ordered by 438 organizations (82016-22017) 2017-2018 - Gopass sales 5577 passes ordered by 416 organizations (82017-22018) Quarterly ridership will be reported in April Bike Parking Current rentals good till 33118

bull Bike Locker Rentals as of 22018 8 rentals of 12 available lockers (66) bull Maynard Bike House Rentals as of 22018 13 rentals of 28 spaces (46) bull Ann Ashley Bike House Rentals as of 22018 40 rentals of 27 spaces (148)

Bike LockerBike House renewals will start the last week of February Kelly and Jada did a walk-around on 22218 to find space to place bike lockers that are currently in storage Other Activities

bull Conquer the Cold Commuter Challenge ended 131 The Challenge had 692 registrants with 538 logging a trip during the campaign This is a drop of 7 in registration over last year and an 11 drop in registrants participating Our total number of trips logged was 12240 or a 4 reduction from last year Interestingly participation from downtown employees was up almost 5 and bus commutes were up slightly more than 5 over last year Logged vanpool trips were less than half of

32

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

what they were last year which correlates with the 19 drop in participants from University departments Car miles saved as logged were up nearly 37 over last year Survey results indicated a high percentage of repeat participants which could have contributed to the participation decline Most participants indicated that they received the information for the campaign through a direct email which means that their email was already in the marketing system This information is contributing to our campaign planning for May

bull The sponsorship prospectus for the May Commuter Challenge is now available Board members

seeking to sponsor the campaign should contact the getDowntown office Additional planning activities are focusing on a better structure of locations for Bike to Work Day increased outreach to potential campaign partners and a focus on having individuals complement the activities of their captains by encouraging more participants to grab a neighbor or co-worker and commute together

bull In cooperation with DDA staff City staff and University staff work has begun on revisions to the

Arborbike program The intent is to create a more financially stable bikeshare system for Ann Arbor while also taking advantage of the many shifts in the bikeshare industry over the last four years This is highly likely to result in a delay of the launch of the program this year The partners hope to have more information on this shift available to the public in the very near future

33

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

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FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

RESOLUTION TO PROVIDE FUNDS AND PARTICIPATE IN A BIKE SHARE PARTNERSHIP

Whereas The DDA participates in a number of downtown transportation initiatives in support of its mission Whereas Bike share provides important transportation benefits to downtown including connectivity tofrom transit and encouraging a park-once solution Whereas The current bike share program has been in place in downtown Ann Arbor and University of Michigan campus since 2014 and has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country Whereas The DDA was asked to join with AAATA University of Michigan and City of Ann Arbor in a partnership to continue the Ann Arbor bike share program but under the management of AAATA using an agreement with a term of July 1 2018 through June 30 2019 which may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement Whereas AAATA the City the University and the DDA have been asked to provide the following funding for program operation for FY19

AAATA $50000 (in-kind) City $50000 University of Michigan $100000 DDA $50000

Whereas An important goal for the year will be to jointly select a new program operator and should this operator generate program fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery Whereas The DDA Operations Committee has considered this question and recommends approval of $50000 and the DDA participation in this bike share partnership in FY19 RESOLVED The DDA approves $50000 for FY19 for bike share in partnership with AAATA the City of Ann Arbor and University of Michigan RES Bike Share Partnership 030718 March 7 2018

34

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

MEMORANDUM OF AGREEMENT

THIS AGREEMENT is entered into as of ___________________ between the ANN ARBOR AREA TRANSPORTATION AUTHORITY (ldquoAAATArdquo) with offices at 2700 South Industrial Highway Ann Arbor Michigan the CITY OF ANN ARBOR (ldquoCityrdquo) with offices at 301 E Huron Street Ann Arbor Michigan the UNIVERSITY OF MICHIGAN (ldquoUniversityrdquo) with offices at 500 S State Street Ann Arbor Michigan and the ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY (ldquoDDArdquo) with offices at 150 South Fifth Avenue Suite 301 Ann Arbor Michigan The parties agree that one of the continuing areas of need for the community is a solution for first-milelast mile connectivity from transit to final destinations especially on the large campus environments around downtown Bikeshare is a method that has been employed to meet this need since 2014 This solution also connects parts of the community that are not easily served by transit fall in areas that have a particular barrier to other forms of transportation or prevents people from having to move their vehicles for multiple trips during the day The current bikeshare system has functioned appropriately but has not met the communityrsquos desire to move closer to being a self-sustaining program as many others are around the country In furtherance of the partiesrsquo joint goal of maintaining a bikeshare system (ldquoProgramrdquo) that is available to area residents faculty staff and students and the desire to continue the Program under the management of AAATA as a means of addressing the stated goal the parties agree to the following terms and conditions 1 The Chief Executive Officer of the AAATA the City Administrator the Executive Director of

Logistics Transportation and Parking of the University of Michigan and the Executive Director of the DDA each shall designate an individual or individuals to serve on the Bikeshare Program Committee (ldquoProgram Committeerdquo) The functions of the Committee shall be to a) develop a budget for the Program which is acceptable to all the parties to this Agreement b) monitor expenditure of Program funds and c) provide advice to AAATA on the operation of the Program

The term of this Agreement shall be July 1 2018 through June 30 2019 The agreement may be renewed on an annual basis through 2024 with the written assent of all the partners no less than 30 days prior to the expiration of the agreement

2 During the term of the Program the AAATA the City the University and the DDA shall tender

the following total amounts for the operating costs of program to the AAATA for the first year

Funding Period 2018

AAATA $ 50000 (in-kind) City $ 50000 University $ 100000 DDA $ 50000

35

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

This is funding based on the current budgetary information for the Arborbike project and is subject to alteration by the Program Committee Should the operator (ldquoProgram Staffrdquo) proceed to generate Program revenues including fares and sponsorship that allow for a greater recovery of costs the financial contributions from the AAATA City University and DDA shall be reduced proportionally to that cost recovery These operating costs will be used to administer and market the services of the Program and to administer and market Program events It is the intention of the parties that the Program Staff will be charged with increasing Program marketing and sponsorship such that the financial contributions of the parties will be reduced The capital components of the program except for routine and necessary maintenance are not included in this financial plan It is the intent of the parties to re-examine both operations and the necessary components of the Program prior to the final expiration of this agreement to determine appropriate capital expenditures in the future Decisions on any capital expenditures shall be documented in a separate schedule to this agreement at a later date Application of the Program funds shall be pursuant to a budget as approved by the Program Committee Any line item shift up to 15 of a change in the total budget does not need to be approved by the Program Committee The Program Committee shall be informed of changes below this limit as soon as possible following a shift in a line item(s) The Program Committee shall establish such other administrative and financial controls and procedures as it deems reasonable and appropriate The AAATA shall provide reports regarding the application of funds to the other parties no less than quarterly All financial records related to the Program in the possession or under the control of the AAATA shall be available at all reasonable times for inspection by the parties to this agreement

3 The current equipment being used in the program has a useful life timeline under Federal Transit Administration oversight of the capital funding used at launch of 10 years This applies starting at the time the equipment was first placed in use which was September 2014 Therefore the capital components of the system will be required to be used through September 2024 The parties will agree on any new funding contributions necessary to the program as a component of annual budget approvals for the program

4 The AAATA shall employ all program administration oversight and contract administration staff as its financial contribution to the partnership AAATA agrees to be the grant management agency for all current grant agreements or any future grant applications and to be the named responsible party on any necessary federal or state agreements In detail the in-kind contribution of AAATA may consist of any of the following

bull Salaries and benefits of AAATA personnel assigned to grants and operations oversight of selected vendors

36

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

bull Provision of facilities for equipment storage meeting space or office space as necessary bull Marketing support for the system bull Accounting support regulatory support and other consulting necessary to meet Federal

Transit Administration requirements andor bull Operational support to assist with the transition of equipment and materials

All direction and supervision of Program Staff shall be by the AAATA No action by the Program Staff shall be binding upon or necessarily constitute an expression of the policy of the City University or DDA or their respective officials employees agent successors or assigns It is the agreement of the parties that the operations of the system will be conducted by a vendor selected through a competitive procurement process The Program Committee will serve as the evaluation committee on that procurement and it will be the agreement of the Program Committee on the selection that will allow AAATA to proceed to any contracts with selected vendor(s) This procurement will include language that addresses many of the issues with the current system including

bull The marketing and promotion of the bikeshare program bull The solicitation of sponsorship and advertising for the system including any potential

naming rights bull The reduction of public support based on the intent to move the program to financial

self-sufficiency andor bull Provisions for the use of currently purchased equipment through the end of its useful

life while allowing for the transition or expansion of the system to incorporate new bikeshare technologies

The contracted operations of the Program shall include all necessary language for oversight on the part of the AAATA The operations information of the program will be presented to the Program Committee on a quarterly basis to ensure that performance objectives are being met by the contracted operator

This Agreement is subject to termination by any party upon at least thirty (30) daysrsquo notice prior to the end of the then-current contract year Any party may withdraw from this agreement upon providing 30 daysrsquo notice to the other parties and the other parties upon receipt of such notice shall determine whether the agreement will continue and if so how the program will be administered and financed The annual contribution of the withdrawing party will remain with the program but the withdrawing party is no longer obligated beyond that contract year

5 Compliance The Parties understand that they each have separate policies in place for advertising sponsorships and other product placements that are seen by the public Given that the rolling stock for the program may travel widely throughout the community including on and through the University campus the Parties agree that sponsorship or advertising requests will be brought to the Parties for final approval

37

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

6 Indemnification The Parties agree to indemnify and hold each other harmless from all claims

of any sort including but not limited to claims for personal injury or property damages and claims by the State of Michigan for noncompliance with its grants to AAATA which arise from any negligent act or omission or intentional wrongdoing by any party in relation to its obligations through the end of this MOA AAATA agrees to indemnify and hold the other parties harmless for any and all claims of any sort arising out of a breach of this MOA by AAATA Nothing herein constitutes a waiver of governmental immunity or any other lawful defense by AAATA or any other party to this agreement

7 Insurance AAATA will provide such insurance as may be required by FTA and MDOT relating to the obligations of ArborBike through under this MOA through the length of this agreement

ENTERED INTO effective the day and year first above written

ANN ARBOR AREA TRANSPORTATION AUTHORITY

____________________________________________ By Matt Carpenter Chief Executive Officer

CITY OF ANN ARBOR

___________________________________________ By Howard Lazarus City Administrator

Approved as to form

___________________________________________ Stephen K Postema City Attorney

38

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

UNIVERSITY OF MICHIGAN

___________________________________________ By Stephen Dolen Executive Director of Logistics Transportation and Parking

Approved in support

___________________________________________ Andrew Berki Office of Campus Sustainability Manager ANN ARBOR DOWNTOWN DEVELOPMENT AUTHORITY

____________________________________________ By Susan Pollay Executive Director

39

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

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ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

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64 -

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hellipRo

ute

63 -

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Rout

e 67

- Pl

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ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Schedule A ndash 2018 Estimated Budget Revenue Expense

Sponsorship and Fares PersonnelOwner in-kind contribution 50000$ Admin (TheRideAAATA) 50000$ Partner Contributions 200000$ Operations (contracted)

Program Mgmt 50000$ Technicians 40000$

Marketing 40000$ Overhead Costs 6000$ Operations

DirectPostage 500$ Sponsorship PrintingDecals 2500$ Insurance 5000$ Permitting Fees 1500$ Fuel Repair amp Maintenance 6000$ Bike and Station Parts 10000$ Shop and Field Tools 1000$

SubcontractCustomer Service (Verizon) 3000$ Station Connectivity Fee (Verizon) 4500$ Software Annual Fee (Bcycle) 19000$ Merchant ServiceCC Processing Fee 6000$

WinterizationKiosk Covers amp Winterization Kits 500$ Station Removal amp Reinstallation 2500$ Station Storage 2000$

Subtotal Operations 110000$ Subtotal Contracting 140000$

Total 250000$ Total 250000$

40

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

RESOLUTION TO PROVIDE FUNDING FOR THE GOPASS SUPPLEMENTAL TRANSIT SERVICE AND THE GETDOWNTOWN PROGRAM FOR FY 2019

Whereas The getDowntown program was co-created by the DDA in 1999 and remains a partnership between the DDA AATA and the City of Ann Arbor to provide transportation assistance to downtown employers including the distribution of the DDArsquos goPass Whereas In support of its mission the DDA has provided funding for goPasses and the getDowntown Program since 2001 Whereas The DDA Operations Committee recommends approval of the funding request for FY19 for the getDowntown program goPass and other transportation programs as follows Program or Service

for Downtown Workers

FY 2018 Request

FY 2019 Request

Request PurposeDetails

getDowntown $95000 $55000 TDM marketing to encourage employees to use a variety of options to get to work This includes 2 annual campaigns where employees are encouraged to shift modes Last yearrsquos amount included funds for a survey and website update

GoPass $584461

$613100

Transit incentive for employees that increases bus use and frees up parking spaces for other users The increase reflects continued ridership increases The amount is less the estimated $80K to be received from employer fees (up to $100employer + $15passyear)

Route 4 amp 5 support

$76600

$78132 Routes with highest ridership for downtown employees Important link to Ypsilanti talent pool

NightRide goPass discount

$12000

$12000 Extremely important service for evening employees who depend on transit to get to work and must return home after fixed route service ends at 11pm

ExpressRide goPass discount

$11250 $11306 Encourages downtown employees to use transit rather than driving to work alone

TOTAL $779311 $769598

12 overall decrease from FY18 request

Whereas The DDA is charged only for actual usage of the goPass and the amounts shown above are maximumnot-to-exceed amounts RESOLVED The DDA approves funding for the transportation services and programs listed above with funds coming from the DDArsquos Fiscal Year 2019 (063) Parking Funds Res gopass ndash FY19 March 7 2019

41

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Partnering for Transit Growth

getDowntown Program Update

February 28 2018DDA Operations Committee

42

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

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rdRo

ute

6 - E

llsw

orth

Rout

e 28

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24 -

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ain-

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Rout

e 32

- M

iller

-Map

leRo

ute

30 -

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e 3

- Hur

on R

iver

Rout

e 22

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ntia

c-hellip

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e 27

- W

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ute

23 -

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e 31

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e 29

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Rout

e 65

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e 42

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yler

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ttle

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e 26

- Sc

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Huro

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Rout

e 47

- Ha

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Rout

e 43

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ute

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e 60

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e 67

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68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

DDA Principles

bull Parking is not the end in itselfndash the goal is vibrancy amp prosperity

bull A menu of options gives people choices

bull Using a Demand Management approach extends usage

bull Parking is part of a transportation system

2

43

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Program History

bull Started in 1999 as a co-creation of DDA and TheRidebull Today as a partnership of the DDA the City and

TheRide the program continues to provide transportation assistance to downtown employers including the distribution of the DDArsquos gopass

bull The outcome goals are focused on the increase in use across the entire transportation system available to downtown

3

44

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

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FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

bull getDowntown is a program designed to encourage the use of all parts of the transportation system

bull Walkingbull Bikingbull Telecommuting (avoided trips)bull Shared rides (carpool and vanpool)bull Busing

bull While part of the AAATA since 2012 program design is to remain multimodal and downtown employee-focused

bull Next slides focus on the opportunitieschallenges within each part of the system

4

45

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Walking and Biking

bull Ongoing downtown streetscape and roadway improvements continue to improve the environment for walking and biking within as well as tofrom downtown

bull Future Questionsbull Are more bike house-style amenities planned into future parking

structure updatesbull Are there opportunities for more effective bike parking facilities to

be planned into downtown developmentbull Issue of long term support for bikeshare infrastructure needs to be

resolved5

46

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Telecommuting and the Gig Economy

bull National increase in contract employees leading to many remote work opportunities

bull See results of those shifts with businesses serving needs of those employees like Workantile and Cahoots

bull Both a benefit and a challenge as work commuting patterns change and spaces are used differently

bull Future question for this program and the DDA is in how to effectively encourage connections for this type of employee to the transportation system that allows for nonmotorized or shared trips6

47

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Shared Rides

7

48

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

hten

awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

ulin

eRo

ute

24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

- W

hellipRo

ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

ute

25 -

Ann

Arbo

r-hellip

Rout

e 65

- U

Mhellip

Rout

e 42

- Fo

rest

-hellipRo

ute

45 -

Grov

eRo

ute

62 -

UM

-Sta

teRo

ute

44 -

Ecor

se-T

yler

Rout

e 66

- Ca

rpen

ter-

hellipRo

ute

33 -

EMU

Shu

ttle

Rout

e 26

- Sc

io C

hurc

hRo

ute

46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

t-Whellip

Rout

e 43

- E

Mic

higa

nhellipRo

ute

21 -

Amtr

ak-hellip

Rout

e 60

- U

M-D

exte

rRo

ute

64 -

Gedd

es-E

hellipRo

ute

63 -

UM

-Pon

tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Public Transit Improvements Complete

bull With the launch of Route 81 (Ypsilanti Township Express) all services called for in the Five Year Improvement Plan by AAATA have been delivered

bull Later weekday and weekend hoursbull More frequent servicebull New routes to allow better neighborhood connectivity to the

system

bull Opportunity is to then create higher usage in all downtown-centered routes

8

49

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

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ute

5 - P

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rdRo

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6 - E

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orth

Rout

e 28

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24 -

S M

ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

- Hur

on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

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ute

23 -

Plym

outh

Rout

e 31

- De

xter

Rout

e 29

- Li

bert

yRo

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25 -

Ann

Arbo

r-hellip

Rout

e 65

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e 42

- Fo

rest

-hellipRo

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45 -

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62 -

UM

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se-T

yler

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e 66

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rpen

ter-

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ute

33 -

EMU

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ttle

Rout

e 26

- Sc

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hurc

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46 -

Huro

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Rout

e 47

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Rout

e 43

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e 60

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es-E

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ute

63 -

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tiac

Rout

e 67

- Pl

att-

hellipRo

ute

68 -

Harr

is-Fo

rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D 950

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

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ain-

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e 32

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iller

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e 3

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iver

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e 22

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rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

020000400006000080000

100000120000140000160000180000

Rout

e 4

- Was

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awRo

ute

5 - P

acka

rdRo

ute

6 - E

llsw

orth

Rout

e 28

- Pa

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24 -

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ain-

East

Rout

e 32

- M

iller

-Map

leRo

ute

30 -

Jack

son

Rout

e 3

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on R

iver

Rout

e 22

- Po

ntia

c-hellip

Rout

e 27

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ute

23 -

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outh

Rout

e 31

- De

xter

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e 29

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25 -

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r-hellip

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e 65

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e 42

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rest

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ute

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se-T

yler

Rout

e 66

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rpen

ter-

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ute

33 -

EMU

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ttle

Rout

e 26

- Sc

io C

hurc

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46 -

Huro

n-hellip

Rout

e 47

- Ha

rrie

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Rout

e 43

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rd

FY 17 Ridership ndash gopass

FY 17 Ridership

Roughly 1080 commutersday diverted from parking

10

Approximately 10 of AAATA ridership

51

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

0 100000 200000 300000 400000 500000 600000 700000 800000

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18 (projected)

Annual Ridership ndash gopass

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 (projected)

Avg 4 growth

1152

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

400000

450000

500000

550000

600000

650000

700000

750000

800000

850000

900000

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

Projection for gopass usage at 4 average

FY 17 FY 18 FY 19 FY 20 FY 21 FY 22

1253

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Outreach from FY 18

bull Commuter Challenge and Conquer the Coldbull Commuter Challenge had 2474 participants from 280

organizations logging 37764 tripsbull Conquer the Cold had 538 participants logging 12240

trips

bull Looking to increase connection with programbull New websitebull New small group and individual consulting opportunitiesbull New emphasis on making connections to your friends

neighbors and co-workers

1354

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D 1455

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

getDowntown Proposed Funding Request FY 2019

15

Program or Service FY 2018 FY 2019 Purpose

getDowntown $95000 $55000 TDM Marketing to provide outreach to employees to shift modes including media and support for the 2 annual campaigns This amount is reduced for the completion of the rebuilt website and program survey but anticipates increased small scale events and program support for construction mitigation

GoPass $584461 $613100 Transit incentive for employees that increases bus use and frees up parking spaces for other users This is a 43 increase from FY 18 This amount is less the estimated $80000 to be received from participation fees (up to $100employer + $15pass)

Routes 4 amp 5 $76600 $78132 Routes with highest ridership of downtown employees Allows for route derivations to serve downtown directly

NightRide gopass discount $12000 $12060 Extremely important service for evening workers who depend on transit to get to work

ExpressRide gopass discount $11250 11306 Encourages downtown workers to use transit rather than driving alone

Total $769598 12 decrease from FY 18 request

56

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

A P A R T N E R S H I P O F A N D

Looking Ahead Next Steps

bull Greater marketing emphasis on making the connection with friends co-workers and neighbors to take a different commuting mode

bull With re-launch of bikeshare (Arborbike 20) create connections for downtown employees to use as a mid-day option for bikeable trips

bull An increase in small group opportunities for employers to connect with the program for problem solving or specialty events

bull Maintaining connectivity of the brand through accessible information providing connections to the right resources and being approachable

1657

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

RESOLUTION TO PUT FORWARD THE DDA BUDGET FOR FISCAL YEAR 2019

Whereas The DDA has developed a Ten-Year Financial Plan including projected income and expenses for debt service capital improvements projects and parking operations Whereas The DDA Finance Committee has developed a budget for the 2019 fiscal year for the DDA based on the DDArsquos most recent Ten-Year Plan Whereas The Finance Committee recommends approval of this DDA budget by the DDA RESOLVED The DDA accepts the recommendation of its Finance Committee and puts these budgets forward to the City for approval Res budget approval 19 doc March 7 2018

58

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Revenues By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019CHARGES FOR SERVICES 21442292 21409960 21097850 21097850 21170806INVESTMENT INCOME 179860 24872 135600 135600 51500MISCELLANEOUS REVENUE 291431 156825 125000 125000 160000OPERATING TRANSFERS IN 3915884 4839000 3899078 3949078 2121368PRIOR YEAR SURPLUS 0 0 4010281 3960281 8421380TAXES 5363412 6290258 6477772 6477772 6736432

Total 31192879 32720915 35745581 35745581 38661486

Revenues By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 300238 301334 402500 402500 775724DOWNTOWN DEVELOPMENT AUTHORITY (0003) 5417126 6305986 7778107 7778107 9966427DDA PARKING MAINTENANCE (0033) 3670946 4548513 4354661 4354661 3974235DDA PARKING FUND (0063) 21804569 21565082 23210313 23210313 23945100

Total 31192879 32720915 35745581 35745581 38661486

DOWNTOWN DEVELOPMENT AUTHORITY

59

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

Expenses By CategoryActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019PERSONNEL SERVICES 347168 423082 613842 613842 628200PAYROLL FRINGES 204328 218276 300766 300766 381856OTHER SERVICES 7296841 7994842 10597333 10597333 9568575MATERIALS amp SUPPLIES 41076 21690 39935 39935 44995OTHER CHARGES 6370879 6771709 7989595 7989595 7754759PASS THROUGHS 10715575 11563276 9846348 9846348 9315043CAPITAL OUTLAY 3521176 3701247 6356202 6356202 10965718EMPLOYEE ALLOWANCES 0 1560 1560 1560 2340

Total 28497043 30695682 35745581 35745581 38661486

Expenses By FundActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DDA HOUSING FUND (0001) 200512 787 402500 402500 775723DOWNTOWN DEVELOPMENT AUTHORITY (0003) 3848149 4959387 7778107 7778107 9966428DDA PARKING MAINTENANCE (0033) 3391634 3272032 4354661 4354662 3974235DDA PARKING FUND (0063) 21056748 22463476 23210312 23210312 23945100

Total 28497043 30695682 35745580 35745581 38661486

FTE CountActual Actual Budget Forecasted Request

Category FY 2016 FY 2017 FY 2018 FY 2018 FY 2019DOWNTOWN DEVELOPMENT AUTHORITY 400 400 600 600 600

Total 400 400 600 600 600

DOWNTOWN DEVELOPMENT AUTHORITY

60

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

FY 2019 DD

A Proposed Budget Sum

mary

FundC

ombined All Funds

003001

063065

FY 2019FY 2019

FY 2019FY 2019

FY 2019All Funds

Income

TIFH

ousingParking

Parking Maint

Adjustments

Com

binedD

DA Taxes

$6736432$6736432

Parking Revenues

Structures$15534732

$15534732Surface Lots

$1145092$1145092

Meters

$3966219$3966219

Meter Bags

$524763$524763

Total Parking$21170806

$21170806Transfers from

Other Funds

$321368$1800000

($2121368)$0

Interest Income

$20000$1500

$10000$20000

$51500M

iscellaneous Income

$0$160000

$160000

Total Income

$6756432$322868

$21340806$1820000

($2121368)$28118738

ExpensesSalaries

$314100$314100

$628200Fringe Benefits

$205418$205418

$410836Adm

inistrative Expenses$230018

$2750$191345

$424113Total Adm

inistration$749536

$2750$710863

$1463149

Professional Services$401000

$433000$340000

$1174000Insurance

$27000$80000

$107000

Parking ExpensesD

irect Parking Expenses R

epublic Expenses$7994451

$7994451 Parking Facilty R

ent$95000

$95000 C

ity Payments

$4215161$4215161

Utilities

$566308$566308

Parking Maintenance

$393160$393160

Total Parking Expenses$12870921

$393160$13264081

Holiday Lights amp Sidew

alk Repairs

$520000$520000

Transfers and Grants

Interfund Transfers$321368

$1800000($2121368)

General G

rantsC

ourt Police Building$508608

$508608Trolley

$12167$12167

Spring Cleanup

$7800$7800

Alt Transportation$769568

$769568D

iscretionary$42000

$772973$30000

$844973PartnershipBrow

nfield Grants

318 W Liberty

$0$0

618 S Main

$200000$200000

116-120 W H

uron$65752

$65752Total Transfers and G

rants$1145528

$772973$2611735

($2121368)$2408868

Contracted Services

Capital C

osts$2599000

$3241075$5840075

Bond Payments amp Interest

$4524364$7238581

$11762945

Total Expenses$9966428

$775723$23945100

$3974235($2121368)

$36540118

Excess of Revenues O

ver Expenses($3209996)

($452856)($2604294)

($2154235)($8421380)

Estimated Fund Balance at 63018

$4414040$452973

$3634235$3553105

$12054353

Estimated Fund Balance at 63019

$1204044$118

$1029941$1398870

$3632973

61

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

FY 2019 Proposed DDA Budgets

Fund 003 TIFFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

TIF Tax Levies41000 DDA Taxes $6290258 $6508630 $6477772 $6704494 $6736432 City Ordinance Cap (35 Annual Inc Limit)

Miscellaneous Revenue43000 Interest on Investments $15728 $63971 $3750 $35000 $2000044000 Miscellaneous $175000

Total Miscellaneous Revenue $15728 $238971 $3750 $35000 $20000

Total Income $6305986 $6747601 $6481522 $6739494 $6756432

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Pay $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Retirement $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 Veba Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53110 Telephones $6055 $2987 $7000 $7500 $750053130 Printing $4651 $12313 $15000 $15525 $1552553140 Advertising $173 $178 $7500 $7763 $776353150 Conf amp Training $4212 $7573 $40000 $41400 $4140053160 Office Supplies $4297 $2037 $6000 $6210 $621053165 Software Maintenance Agreements $22353 $11243 $30000 $31050 $3105053170 Miscellaneous $16464 $13360 $25000 $25875 $2587553180 Government Functions $3745 $1608 $4000 $4140 $414053190 Postage $124 $129 $1000 $1035 $103553200 Bank Charges $23520 $12637 $25000 $25875 $2587553210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Expenses $36538 $22216 $47000 $48645 $48645

Total Administration $128534 $86793 $220000 $230018 $230018

Professional Services54100 Attorney Fees amp Legal $6619 $125 $30000 $31500 $3150054200 Architect and Engineering

South University $123993 $54268 $300005th amp Detroit $59729 $67139 $200000 $30000State $40000DDA Project Manager $37365 $17476 $90000 $90000 $90000Discretionary $66661 $50 $100000 $100000 $70000

54300 Consulting FeesAudit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5088 $3227 $11000 $12000 $12000Discretionary $6859 $4250 $100000 $100000 $100000Computer Contractor $250 $650

54400 Studies $19139 $55000 $60000 $60000 Traffic Counts Streetscape amp Mkt Analysis Total Professional Services $329953 $149985 $663000 $401000 $401000

Insurance55200 MMRMA Insurance (Liability) $10432 $9649 $26000 $27000 $27000

Total Insurance $10432 $9649 $26000 $27000 $27000

General Maintenance57100 General Repairs $400000 $400000 $400000 Combined Sidewalk Trees and Benches

Sidewalk Repairs $78339 $761 Trees and Tree Maintenance $5970 $245 Benches $3129 $455 Signal Box Art $25000

57200 Equipment Repairs $74900 $60000 $145000 $120000 $120000 Holiday Lights amp Wayfinding Signage $187338 $61461 $545000 $520000 $520000

Grants amp Tranfers58100 To Other Funds $300000 $155250 $310500 $321000 $321368 City ordinance - Housing Fund

58200 General GrantsCourtPolice Facility Pmts $508608 $254304 $508608 $508608 $508608The Ark $100000Ann Arbor Art Center $50000Spring Cleanup $7303 $7800 $7800 $7800Michigan Theater $100000 $100000Discretionary $359 $10434 $40000 $42000 $42000

Subtotal General Grants $766270 $264738 $656408 $558408 $558408

58300 PartnershipBrownfield Grants318 W Liberty (Partnerships) $47666 $15602 $47666 $47666 $0618 S Main (Brownfield) $225000 $225000 $200000 $200000116-120 W Huron (Partnerships) $100000 $145000 $145000 $65752 $65752

Subtotal PartnershipBrownfield Grants $372666 $160602 $417666 $313418 $265752

Total Grants $1138936 $425340 $1074074 $871826 $824160Total Transfers amp Grants $1438936 $580590 $1384574 $1192826 $1145528

Capital Costs59200 Capital Construction

Sidewalk Milage $27746 $27500 $29000 $29000South University $498479 $1127457 $1000000 $10000 $700005th amp Detroit $1613125 $2500000

Total Capital Costs $526224 $1127457 $2640625 $39000 $2599000

Bond Payments59300 Bond Principle and Interest $1951904 $353349 $1480696 $1728561 $2774364 AA Addition Bonding59400 Transfer to Bond Fund $55618 $23528 $350000 $550000 $1750000 030 Bond HAamp1stWilliam St

Total Bond Costs $2007522 $376877 $1830696 $2278561 $4524364

Total Expenses $4959387 $2581779 $7778107 $5173004 $9966428

Excess of Revenues Over Expenses $1346599 $4165822 ($1296585) $1566490 ($3209995)

ActualEstimated Beginning Fund Balance $3824027 $5710625 $4414040 $4414040

Estimated YE Fund Balance $5170626 $4414040 $5980530 $1204045(Reserved and Unreserved)

62

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

FY 2019Proposed DDA Budgets

Fund 001 Housing

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

43000 Contribution from TIF Fund $300000 $155250 $310500 $321000 $321368 City Ordinance - Housing45000 Interest on Investments $1334 $300 $600 $600 $1500

Total Income $301334 $155550 $311100 $321600 $322868

Expenses

53200 Bank Fees $787 $1250 $2500 $2750 $2750

Other Grants Discretionary $0 $400000 $300000 $772973 Increased Amount to Allow Board Flexibilitiy

Total Expenses $787 $1250 $402500 $302750 $775723

Excess of Revenues over Expenses $300548 $154300 ($91400) $18850 ($452856)

ActualEstimated Beginning Fund Balanc $243825 $544373 $452973 $452973

Estimated YE Fund Balance $544373 $452973 $471823 $118(Reserved and Unreserved)

1999 - Avalon $136500 LISC $50000 2000 - LISC $50000 Courthouse Square $150000

2001 - LISC $200000 Dawn Farms $135000 AA Chamber of Commerce $50002002- Courthouse Square $100000 AA Chamber of Commerce $5000 Washtenaw Housing Alliance $227252003- Ashley Mews $75000 Housing Coordinator $10000TIF Repairs amp Holiday Lights2006-Community Needs Study $15K2007 - Dawn Farm $450002008 - Avalon $153950 426 S First Street 2008 - Avalon $60000 819 S Third Street2008 - Avalon $35263 Energy Grant 520 amp 522 S Division2009 - Avalon $90000 201 W William2010 - Avalon $607K - 66 unit rehab2010 - Homeless Shelter $20K Beds2013 - AAHC Baker Common Roof $260K2013 - Dawn Farm 343 Beakes amp 324 Summit $1500002014 - AAHC Baker Common Vouchers $300K2014 - Village Green Affordable Housing $4000002014 - AAHC $200K2015 - AAHC $200K2015 - Housing Needs Assesment $375002015 - Delonis Center Security Cameras $270002016 - AAHC $200K

63

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

FY 2019Proposed DDA Budgets

Fund 063 Parking

FY 2018 Adopted Forcasted ProposedFY 2017 6 Month 2018 2019 2019

Income DDA Actuals Actuals DDA Budget DDA Budget DDA Budget CommentsParking Revenues

42100 WashingtonFirst $728147 $372854 $731739 $753692 $774344 DDA Proposed Rate Increase42110 Maynard $2771511 $1437820 $2726685 $2808485 $2729911 DDA Proposed Rate Increase42120 WashingtonFourth $968063 $507936 $990647 $1020367 $993397 DDA Proposed Rate Increase42130 Forest Ave $1808936 $912890 $1904242 $1961370 $1933657 DDA Proposed Rate Increase42140 WilliamFourth $2620556 $1354931 $2748672 $2831134 $2943494 DDA Proposed Rate Increase42150 Liberty Square $2170943 $1039011 $1883005 $1939494 $1909947 DDA Proposed Rate Increase42160 AnnAshley $2167660 $1092244 $2191759 $2257511 $2315690 DDA Proposed Rate Increase42170 Library Lane $1759553 $926226 $1732664 $1784643 $1934292 DDA Proposed Rate Increase42180 S Ashley Street $665758 $321441 $681363 $701803 $725027 DDA Proposed Rate Increase42190 HuronAshleyFirst $900514 $370182 $969207 $998283 $0 DDA Proposed Rate Increase42200 HuronFifth $135300 $54872 $135310 $139369 $0 DDA Proposed Rate Increase42210 1st amp William $175861 $87164 $175697 $180968 $194407 DDA Proposed Rate Increase42212 415 W Washington $191764 $95176 $211860 $218216 $225658 DDA Proposed Rate Increase42220 Parking Meters $3906342 $2271443 $3600000 $3708000 $3966219 DDA Proposed Rate Increase42230 Meter Bags $439052 $308281 $415000 $427450 $524763 DDA Proposed Rate Increase

Total Parking Revenues $21409960 $11152471 $21097850 $21730785 $21170806

Miscellaneous Income43000 Interest on Investments ($1703) $82416 $50000 $60000 $1000044000 Miscellaneous $156825 $72798 $125000 $130000 $160000 U of M Forest Reimb47000 Meter Removal Fee $0 $0 $0 $0 $0

Total Miscellaneous Income $155122 $155214 $175000 $190000 $170000

Total Income $21565082 $11307685 $21272850 $21920785 $21340806

ExpensesSalaries

51100 Permanent Salaries $202239 $104242 $260000 $269100 $269100 6 Positions51200 Temporary Salaries $9302 $9755 $18540 $19189 $45000

Total Salaries $211541 $113997 $278540 $288289 $314100

Fringe Benefits52100 Medical Insurance $27170 $16911 $38000 $39330 $4733452110 Dental Insurance $2319 $1343 $3500 $3623 $362352120 Optical Insurance $248 $148 $400 $414 $41452130 Life Insurance Cost $558 $296 $725 $750 $75052140 Health Reimb Acct $415 $1245 $450 $466 $124552200 Social Security $15161 $7958 $21308 $22054 $2205452210 Pension Costs $39672 $28626 $65000 $67275 $6727552230 Unemployment Compensation $328 $0 $729 $755 $75552240 Deferred Comp Match $771 $287 $1560 $1615 $161552250 Workers Comp $478 $681 $750 $776 $77652260 Short-Term Disability $598 $498 $500 $518 $84152280 VEBA Trust Expense $21420 $11913 $42750 $44246 $4424652290 Retiree Health Care $9768 $5064 $14000 $14490 $14490

Total Fringe Benefits $118906 $74969 $189672 $196311 $205418

Administrative Expenses53100 Telephones $11827 $5931 $12000 $12250 $1225053130 Printing $4448 $2391 $7210 $7400 $740053140 Advertising $723 $23 $5150 $5300 $530053150 Conferences amp Training $4550 $0 $10150 $11000 $1100056160 Office Supplies $4347 $2024 $7210 $7000 $700053165 Software Maintenance Agreements $42938 $11243 $25750 $60000 $45000 Increased costs for City Fiber Network 53170 Miscellaneous ($153) $766 $5150 $5000 $500053180 Government Functions $3395 $1390 $6180 $6000 $600053190 Postage $120 $129 $725 $750 $75053200 Bank Charges $27468 $14220 $26000 $27000 $2800053210 Office Equipment $6401 $513 $12500 $15000 $1500053220 Office Rent amp Utilities $36538 $22216 $47000 $48645 $48645

Total Administrative Expenses $142602 $60846 $165025 $205345 $191345

Professional Services54100 Legal $6369 $2375 $16000 $17000 $1700054200 Engineering Consulting

Carl Walker $204 $100000 $100000 $100000DDA Project Manager $28 $14 $15000 $15000 $15000 Discretionary $85000 $85000 $85000

54300 Consulting Fees $168191Audit $4250 $2800 $7000 $7500 $7500Accounts Payable Assistant $5118 $3227 $11000 $12000 $12000Downtown Parking $16362 $8181 $6000 $6000 $16500Computer Contractor $2125 $1250 $5000Discretionary $7745 $2250 $60000 $75000 $75000

54400 StudiesWalker Parking Operations $64504 $0Dixon Computer Study $24534 $0Nelson Nygaard $18295 $13941 Discretionary $773 $798 $100000 $100000 $100000

Total Professional Services $150103 $35040 $568191 $417500 $433000

Insurance4200 City Insurance Charges (Property) $137374 $77053 $70000 $72500 $80000

Total Insurance $137374 $77053 $70000 $72500 $80000

Direct Parking Expenses56100 Wages $3549533 $1923592 $3541550 $3647797 $3423212 Less 1st amp Huron 5th amp Huron Operations56200 Fringe Benefits $1044350 $588556 $1130800 $1164724 $1299742 12 Increase in Health Insurance56300 Management Fees $200000 $62500 $200000 $200000 $175000 New Contract with Republic56400 Administrative Expense $513964 $223931 $603214 $621310 $60567456500 Maintenance Expense $987922 $484403 $1177201 $1212517 $120012156600 Maintenance Contracts $170887 $102209 $257936 $265674 $31248956700 Equipment $38076 $10100 $109916 $113213 $16321356800 Credit Card and Coin Counting $519646 $338845 $600000 $650000 $725000 New E-Park Machines56805 Passport Transaction Fees $1132 $29953 $90000 New E-Park Machines56810 Parking Facility Rent $486127 $218092 $506049 $521230 $95000 Loss of 1st amp Huron amp 5th amp Huron56820 Parking Facility -Property Taxes $91206 $31018 $98133 $101077 $0 Loss of 1st amp Huron amp 5th amp Huron56832 City Payment $3541547 $1104205 $4098733 $4221696 $4215161

Total Direct Parking Expenses $11144390 $5117404 $12323532 $12719238 $12304612

Utilities56910 Natural Gas $25318 $5230 $32500 $35000 $3453156920 Water $32552 $17422 $35000 $39000 $3847756930 Electricity $430845 $160656 $480000 $500000 $493300

Total Utilities $488715 $183308 $547500 $574000 $566308

Grants amp Transfers58200 Grants

Alternative Transportation $748473 $169566 $806000 $838240 $769568AAATA Pedestrian Walkway $0 $0 $125000Art Fair Trolley $10000 $10000 $11699 $12167 $12167Discretionary $20000 $70000 $30000 $30000

58100 Transfers $4539000 $1819289 $3638578 $3638578 $1800000Total Grants amp Transfers $5297473 $2018855 $4651277 $4518985 $2611735

Bond Payments and Interest59300 Bond Payments $4475707 $657615 $4391975 $4430636 $4419311 10 - Year Plan + Sequestration59350 Interest Expense $296665 $24722 $24599 $0 $059400 Transfer to Bond Fund $2819270

Total Bond Pmts amp Interest $4772372 $682337 $4416574 $4430636 $7238581

Total Expenses $22463476 $8363809 $23210311 $23422804 $23945100

Excess of Revenues over Expenses ($898394) $2943877 ($1937461) ($1502019) ($2604294)

ActualEstimated Beginning Unreserved Fund Balance $4127730 $3229336 $3634235 $3634235

Reserved Fund Balance $2342360 $2342360 $0

Estimated YE Fund Balance $5571696 $3634235 $2132215 $1029941(Reserved and Unreserved)

64

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

FY 2019Proposed DDA Budgets

Fund 065 Parking Maintenance ReserveFY 2018 Adopted Forcasted Proposed

FY 2017 6 Month 2018 2019 2019DDA Actuals Actuals DDA Budget DDA Budget DDA Budget Comments

Income

Operating Transfers45000 Tranfer from Parking Fund $4539000 $1819289 $3638578 $3638578 $1800000 Adjusted due to AA Addition43000 Interest $9513 $21730 $50000 $52500 $20000

Total Income $4548513 $1841019 $3688578 $3691078 $1820000

Expenses

Facility Repairs53130 Printing $8054200 Architect and Engineering Fees $190624 $70221 $185000 $170000 $17000054300 Consultant Fees $0 $185000 $170000 $17000057100 Parking Facility Repairs $271331 $275000 $285000 $28500057200 Equipment Repairs $79654 $51772 $104000 $108160 $108160 Elevator Repairs

Total Facility Repairs $541689 $121993 $749000 $733160 $733160

Capital Costs59100 Capital Equipment $984768 $0 $1204000 $912636 $100000 E-Park finish 4th amp Will Equip

E-Park UpGrades $75385E-Park Annual Maint $72240Bike Rake $9785Elevator Upgrade 4th amp William $44468Elevator Upgrade AA $34268E-Park Locks $184766Downpayment on TIBA Equp $146575

59200 Capital Construction $1745576 $2401661 $2027203 Carl Walker EstimatesCY 2018 Parking System Repairs $583357 $1400000 Carl Walker EstimatesElevator Rebuild $285000 4th amp WashingtonFencing $172996 $500000General Maintenance $76075RPS Office Buildout $400000Ann amp Ashley Addition Bond Contrib $4800004th amp William SE $121030

Total Capital Costs $2730344 $1444869 $3605661 $2939839 $3241075

Total Expenses $3272032 $1566861 $4354661 $3672999 $3974235

Excess of Revenues over Expenses $1276481 $274158 ($666083) $18079 ($2154235)

ActualEstimated Beginning Fund Bala $2942707 $4219188 $3553105 $3553105

Estimated YE Fund Balance $4219188 $3553105 $3571184 $1398870(Reserved and Unreserved)

65

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps

DISCOVERY WORKSHOP Time March 19 ndash 22 2018 Locations DDA OfficeAnn Arbor District LibraryCity Hall Public Meeting Schedule Monday March 19

600 ndash 800 PM Evening Presentation DDA Office 150 S Fifth Ave Suite 301

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and the weekrsquos anticipated activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

Tuesday March 20

100 ndash 500 PM Open Design Studio DDA Office

150 S Fifth Ave Suite 301 The public is welcome to stop by the Open Design Studio anytime

between 100-500pm to review the projects provide feedback and talk with the design team

Wednesday March 21

900 ndash 1100 AM Open Design Studio Ann Arbor District Library 343 S Fifth Ave The public is welcome to stop by the Open Design Studio anytime

between 900-1100am to review the projects provide feedback and talk with the design team

1100 ndash 100 PM DDA Capital Improvement Committee

Ann Arbor District Library 343 S Fifth Ave

This is an open meeting The public is welcome to attend and there will be a public comment period at the end of the meeting

700 ndash 900 PM DDA Transportation Commission Council Chambers City Hall 301 E Huron 2nd Floor

This is an open meeting The primary focus will be on the Huron Street project an overview of First amp Ashley and William will be included The public is welcome to attend and there will be a public comment period at the end of the meeting

Thursday March 22

600 ndash 800 PM Evening Presentation Ann Arbor District Library 343 S Fifth Ave

This open-house meeting will include a +- 45-minute presentation with an overview of the project scope and a summary of the weekrsquos activities followed by discussion There will be focused opportunities to provide feedback and talk with the design team

66

• FY 19 Budget City Form v2pdf
• • City Form
  • • RES gopass FY2019 - supplemental information v2pdf
    • • Partnering for Transit GrowthgetDowntown Program Update
      • DDA Principles
      • Program History
      • Slide Number 4
      • Walking and Biking
      • Telecommuting and the Gig Economy
      • Shared Rides
      • Public Transit Improvements Complete
      • Slide Number 9
      • Slide Number 10
      • Slide Number 11
      • Slide Number 12
      • Outreach from FY 18
      • Slide Number 14
      • getDowntown Proposed Funding Request FY 2019
      • Looking Ahead Next Steps