annex 1 eu advisory mission for civilian security sector ... · eu advisory mission for civilian...

1 / 69

EUROPEAN EXTERNAL ACTION SERVICE

Annex 1

EU Advisory Mission for Civilian Security Sector Reform Ukraine

(EUAM Ukraine)

2-2014 Call for Contributions

Organisation: EUAM Ukraine

Job

Location: Kyiv

Availability: As indicated below

Staff

Regime: As indicated below

Job Titles/

Vacancy

notice

Ref. Name of the post Location Available on

Seconded

UA59 Executive Assistant to DHoM Kyiv ASAP

UA60 Chief of Planning Department Kyiv ASAP

UA61 Chief of Reporting Section Kyiv February 2015

UA62 Reporting Officer Kyiv February 2015

UA63 Strategic Evaluation Analyst Kyiv ASAP UA65 Political Advisor Kyiv ASAP UA66 Gender Advisor Kyiv ASAP UA67 Head of Strategic SSR Advisory Unit Kyiv ASAP

UA68 Head of Administration of Justice Advisory Unit Kyiv ASAP

UA69 Strategic Judiciary Reform Adviser Kyiv February 2015

UA70 Strategic Prosecutorial Reform Adviser Kyiv February 2015

UA71 Strategic Border Guard Service Adviser Kyiv ASAP UA72 Strategic Customs and Revenue Collection Adviser Kyiv ASAP UA73 Head of Coordination and Cooperation Component Kyiv ASAP UA74 Coordination and Cooperation Officer Kyiv ASAP UA75 Head of Good Governance Advisory Unit Kyiv ASAP UA76 Strategic Public Oversight Reform Adviser Kyiv February 2015

UA 77 Strategic Administration Reform Adviser Kyiv ASAP UA78 Strategic Financial Reform Adviser Kyiv ASAP UA79 Strategic Logistics and Procurement Adviser Kyiv ASAP UA31 Strategic Public Order Adviser Kyiv ASAP

UA80-81 Strategic Criminal Investigations Adviser (2

positions) Kyiv ASAP

UA82-89 Regional Outreach Officer (8 positions) Kyiv ASAP UA90 Parliamentary Liaison / Civil Society Adviser Kyiv ASAP

UA91-92 Vetting Adviser (2 positions) Kyiv ASAP UA93 Change Management Adviser Kyiv ASAP

UA37 and

UA 94 Domestic Security Strategic Adviser (2 positions) Kyiv ASAP

2 / 69

Seconded/Contracted

UA95 Public Relations Officer / Spokesperson Kyiv ASAP

UA64 Media Information Analysis Officer Kyiv February 2015

UA96 Deputy Senior Mission Security Officer Kyiv/

Countrywide ASAP

UA97 Mission Security Officer Kyiv/

Countrywide ASAP

UA98 Mission Security Officer Field Security Instructor Kyiv/

Countrywide ASAP

UA99 HR Officer - Training Officer

(Rotation/Training/Travel) Kyiv ASAP

UA55 Chief of CIS Kyiv ASAP

UA100 CIS Officer IT Kyiv ASAP

UA101 Logistics Officer Kyiv ASAP

Deadline for

applications: Friday 9 January 2015 at 17:00 hours Brussels time

E-mail

address to

send the Job

Application

Form:

[email protected]

Information:

For more information relating to selection and recruitment, please contact the Civilian

Planning and Conduct Capability (CPCC):

Mr Filippo Mangione

[email protected]

Seconded Personnel – For seconded positions, only personnel nominations received through official

channels from Member/contributing third States will be considered. Member/contributing third States will

bear all personnel-related costs for seconded personnel, including salaries, medical coverage, travel expenses

to and from the Mission area (including home leave) and allowances other than those paid according to

document 7291/09 (10 March 2009) and 9084/13 (30 April 2013) Personnel seconded from contributing

third States is not entitled to receive allowances paid according to document 7291/09 (10 March 2009) and

9084/13 (30 April 2013).

Contracted Personnel – The Mission may recruit international staff on a contractual basis as required,

through an employment contract. The employment contract with the Mission establishes the conditions of

employment, rights and obligations, remuneration, allowances, travel and removal expenses and the

applicable high risk insurance policy.

Tour of Duty/Contract Period – Subject to the adoption of the Council Decision approving the appropriate

Budgetary Impact Statement (BIS), the duration of the deployment should be of 12 months.

Co-location of Strategic Advisors – posts relating to Strategic Advice to the Ukrainian authorities are likely

to involve co-location with those authorities with the normal daily place of work of the post holder being

within the premises of those they are advising. Personnel nominated should be made aware of this and that

whilst generally working conditions within the premises of Ukrainian authorities are good, the Mission has

little influence over them.

The Civilian Operational Commander requests that Member/contributing third States propose candidates for

the following international expert positions for EUAM Ukraine, according to the requirements and profiles

described below:

3 / 69

A. Essential requirements

Member/contributing third States are requested to ensure that the following essential requirements are strictly

met and accepted in respect of civilian international experts to the Mission.

Citizenship – Citizenship of a Member State of the European Union (EU) or full rights as a citizen of a

contributing third State.

Integrity – The participants must maintain the highest standards of personal integrity, impartiality and self-

discipline within the Mission. Participants are not allowed to provide or discuss any information or document

as a result of access to classified and/or sensitive information relating to the Mission or respective tasks and

activities. The participants shall carry out their duties and act in the interest of the Mission.

Negotiation Skills – The participants must have excellent negotiating skills and the ability to work

professionally in a stressful and diverse environment.

Flexibility and adaptability – Be able to work in arduous conditions with a limited network of support and

with unpredictable working hours and a considerable workload. Ability to work professionally as a member

of a team, in task forces and working groups with mixed composition (e.g. civilian police, judicial, civilian

and military staff). Be able to cope with extended separation from family and usual environment.

Availability – To undertake any other administrative tasks related with the competencies, responsibilities

and functions of the respective position within the Mission, as required by the Head of the Mission.

Physical and mental health – Physically fit and in good health without any physical or mental problems or

substance dependency which may impair operational performance in the Mission. To ensure duty of care in a

non-benign environment, selected personnel should, in principle, be under the normal age of retirement in

Member/contributing third States.

Ability to communicate effectively in English – Mission Members must be fully fluent in written and

spoken English. Report writing skills are especially needed.

Computer Skills – Skills in Word processing, spread sheet and e-mail systems are essential. Knowledge of

other IT tools will be an asset.

Training – eHest (https://webgate.ec.europa.eu/eeas/ehest/login/signup.php) or equivalent is required.

Serious deficiencies in any of these essential requirements may result in repatriation/termination of the

secondment/contract.

B. Recommended requirements

Knowledge of the EU Institutions – To have knowledge of the EU Institutions and international standards,

particularly related to the Common Foreign and Security Policy, including the Common Security and

Defence Policy.

Knowledge of Ukraine – To have a good knowledge of the history, culture, social and political situation of

the region; to have knowledge of the police, judiciary and governmental structures (distinct advantage).

Knowledge and experience of SSR: to be acquainted with Security Sector Reform concepts and practices,

especially in eastern and south Eastern Europe, Central Asia and the Caucasus (distinct advantage).

Training and experience – To have attended a Civilian Crisis Management Course or have participated in a

CSDP Mission (desirable)

4 / 69

C. Essential documents for selected candidates

Passport – The participants must obtain a passport from the respective national authorities. However,

seconding Member/contributing third States should preferably provide their personnel with a

service/diplomatic passport.

Visas – Member/contributing third States and Mission members must ensure that visas are obtained for entry

into the Mission area prior to departure from their home country. It is also essential to obtain any transit

visas, which may be required for passage through countries en route to the Mission.

Personnel Security Clearance required – The selected candidate will have to be in possession of the

necessary level of Personnel Security Clearance (PSC) as specified in the respective job description. For

seconded experts, the original certificate of the national security clearance or a proof of the initiation of the

process must accompany them upon deployment. For seconded experts, access to EUCI will be limited to

RESTRICTED until the issuance of their national security clearance.For contracted experts, the process will

be initiated by the Mission upon deployment.

Certificate/Booklet of vaccination – To be in possession of a valid certificate/booklet of vaccination

showing all vaccinations and immunizations received. Member/contributing third States have ultimate

responsibility for ensuring their Experts have adequate vaccinations consistent with the agreed "Medical

Support Principles" (ARES 2011/290250). Experts should be vaccinated according to the required

immunizations for the Mission area.

Medical certificate – All selected personnel should undergo an extensive medical examination and be

certified medically fit for Mission duty by a competent authority from the Member/contributing third State.

A copy of this certification must accompany deployed seconded/contracted personnel.

Driving license – Be in possession of a valid – including Mission area – civilian driving license for motor

vehicles (Category B or equivalent). Able to drive any 4-wheel drive vehicle. Category C driving license is

desirable.

D. Additional information on the selection process

The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325. The

Civilian Operations Commander encourages Member/contributing third States to take this into account when

offering contributions.

Application form – Applications will be considered only when using the standard Application Form

(Annex 2) to be returned in Word-format, and indicating which position(s) the candidate is applying for.

Selection process – The candidates considered to be most suitable will be shortlisted and, if needed,

interviewed in Brussels, at the Headquarters of the Mission or by phone, before the final selection is made. If

seconded candidates are required to travel to Brussels location for interviews, the Member/contributing third

State will bear any related costs.

Information on the outcome – Member/contributing third States and candidates (for contracted personnel)

will be informed about the outcome of the selection process after its completion.

E. Additional information

During the start-up phase of the mission, the deployment is based on a strictly non-family policy.

5 / 69

Seconded positions:

Reporting line: The Executive Assistant will report to the Head of Mission and to the Deputy Head of

Mission.

Main Tasks

Under the direct guidance of the Deputy Head of Mission (DHoM) and Chief of Staff (CoS):

Assists the DHoM, CoS and Head of Operations (HOps) in his daily work;

Takes minutes at meetings and conferences, as well as prepares draft reports, documents, speeches,

etc. for the DHoM;

Serves as a principal point of contact for DHoM, co-ordinates and follows up with EUAM senior

staff, EEAS, other CSDP Field Operations, other international organizations and diplomatic missions

on matters concerning DHoM’s activities;

Identifies, assigns and/or takes appropriate action on incoming requests from external agencies and the

Mission’s staff and presents them to DHoM for consideration; upon receiving instructions from

DHoM, ensures that timely and appropriate action is made in close coordination with CoS and Hops,

such as initiating meetings for DHoM, compiling inputs and preparing draft responses, as well as

overseeing that agreed follow-up actions are carried out within the deadlines set by HoM;

Reviews documents, reports and letters prepared for signature by DHoM in order to ensure quality and

accuracy in substance, drafts speeches for DHoM;

Organizes and monitors the system of week-end duties;

Requests, coordinates and prepares briefing materials for DHoM, CoS and HOps prior to meeting with

the EUAM staff and external interlocutors; attends internal and external meetings on behalf of DHoM

to obtain the information necessary for fostering DHoM’s, CoS’ and HOps’ activities;

Co-ordinates visits to the Mission, acts as a focal protocol officer of EUAM;

Assists the Chief of Staff in the daily management of the HoM’s Office;

Performs other duties as requested by HoM/DHoM, CoS or HOps.

Qualifications and Experience

Successful completion of a full course of university studies attested by a diploma, where the normal

duration of university education in the country awarded is three (3) years or more or equivalent Police

or/and Military education.

At least five (5) years of relevant and proven professional experience after having completed his/her

studies, preferably in a relevant field of work;

Professional experience from a crisis management or peace-keeping mission; Strong communications

skills; and, must be able to express ideas and concepts clearly and concisely in written and oral form;

Excellent drafting, time and resource management, interpersonal and good computing skills;

knowledge of administrative rules and regulations relevant to the European Commission and EEAS-

administered missions;

Ability to work independently and harmoniously with colleagues and as part of a team;

Works methodically, accurately and with attention to details as well as to tight deadlines; and, is used

to work on a multitude of activities at the same time with limited supervision;

Language Skills

Fluent written and spoken English language skills are a requirement;

Knowledge of the Ukrainian and/orRussian language will be an asset.

Position Name:

Executive Assistant to DHoM

Employment Regime:

Seconded

Ref. Number:

UA59

Location:

Kyiv

Availability:

ASAP

Department/Component/Unit:

Head of Mission Office

Level of Security Clearance:

EU RESTRICTED or

equivalent

Open to contributing third

States: Yes

6 / 69

Position Name:

Chief of Planning Department

Employment Regime:

Seconded

Ref. Number:

UA60

Location:

Kyiv

Availability:

ASAP


Chief of Staff Office/Planning

Department

Level of Security

Clearance: EU

RESTRICTED or

equivalent


States: Yes

Reporting Line: The Chief of Planning Department reports to the Chief of Staff.

Main Tasks

To supervise, coordinate and manage the Planning Department thus being the primary advisor to the

Head of Mission within the remit of his/her functional competences and responsibilities;

To help ensuring that Mission operational activities are executed according to the HoM’s directions.

To this effect, he/she is responsible to develop and review on regular basis the Mission

Implementation Plan (MIP) under supervision of the Chief of Staff and the Head of Operations and in

coordination with other relevant organizational units of the mission;

To ensure that mission operational activities are executed according to the MIP. To this effect, he/she

is responsible to monitor, evaluate and report on the state of play of mandate implementation,

including through benchmarking, analysis and evaluation;

To ensure that mission personnel is regularly updated on the progress of MIP implementation;

To report to the mission management on the outputs and outcomes of Planning Department activities,

and to contribute to mission external reporting as required;

To ensure that planning Standard Operating Procedures are properly developed, implemented and

periodically reviewed;

To be responsible, in close cooperation with the Chief of Staff, the Head of Operations and the Head

of Mission Support, identifying, collecting and disseminating of lessons and best practices within their

respective fields of responsibility;

To design. develop and contribute to the induction training of mission personnel and mission internal

trainings as required in co-operation with Mission Support;

To manage the staff under his supervision;

To perform any other tasks assigned by the Chief of Staff.


Successful completion of a full course of university studies attested by a degree in Political Science,

Security, Military Affairs, International Relations, Diplomacy, Law, Social Sciences or Public

Administration or a closely related field of study, where the normal duration of university education in

the country awarded is four (4) years or more or equivalent Police or/and Military education.

At least ten (10) years of relevant and proven professional experience after having completed his/her

studies, including at least five (5) years at management level.

Knowledge of the political, cultural and security situation of the mission area or other areas within the

same geopolitical region is desirable as well as the EU accession agenda.

Experience in strategic analyses, planning, evaluating and reporting as well as a sound understanding

of strategic and operational considerations.

Ability to work proactively whilst adhering to the goals of the team he/she leads, and to report

efficiently both orally and in writing, while taking into account possible new guidance as situations

evolve.

Excellent interpersonal and communication skills. Highly resilient under physical and mental pressure.

Ability to engage with senior officials and mentor and motivate staff, to review and edit the work of

others.to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;

Experience in dealing with the coordination and planning of public institutions at top management

levels.

Excellent organizational and co-ordination skills.

Ability to establish priorities, to plan and to exercise control over the conduct of activities.

7 / 69

Good understanding of the European Institutions and the EU Crises Management.

Sound understanding of the aims, purposes and functioning of EU CFSP and CSDP and knowledge of

the European Institutions and of the EU Crisis Management mechanisms.

International experience, particularly in crisis or post-conflict areas with multinational and/or

international organizations, ideally in an operational management capacity. Experience in international

missions would be a strong asset.

Language Skills


Written and spoken Ukrainian and/or Russian language skills are not a requirement but would be an

asset.

8 / 69

Position Name:

Chief of Reporting Section

Employment Regime:

Seconded

Ref. Number:

UA61

Location:

Kyiv

Availability:

February 2015


Chief of Staff Office/Reporting

Section


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Chief of Reporting Section reports to the Chief of Staff

Main Tasks

Support and provide analytical advice to Mission senior management for Mission decision-making in

the implementation of its goals;

Develop management and organisational measures with the objective of systematically improving the

productivity, efficiency and efficacy of the Mission in relation to reporting;

Ensure, in close cooperation with the Chief of Staff, that Section’s output is timely, quality-checked,

focused and value added vis-à-vis Mission decision-making and goals;

In close coordination with senior management prioritise Section’s tasks;

Implement reporting system according to a regular reporting schedule and supervise all reports to be

submitted to the chain of command;

Supervise information data handling, ensuring rapid retrieval of documents and information, including

access to classified material;

Coordinate regular meetings and exchange with Political Advisors, Security Office, Press and Public

Information Office, other key analytical functions, as well as with Operations Department for

optimised coordination and synergy;

Contribute to drafting the Mission’s reports for EU institutions in Brussels and Member State capitals,

working to tight deadlines and guidelines;

To deliver regular presentations and briefings to Mission staff, the diplomatic community in Kyiv and

external visitors up to Ministerial level;

Liaise with external partners in order to enhance information collection and analysis;

Undertake any other task as required by the HoM and the Chief of Staff.





At least seven (7) years of relevant and proven professional experience after having completed his/her

studies, including at least four (4) years at management level.

Proven analytical capacity, political awareness and judgement;

Previous experience in crisis management Missions, including in the area of SSR (including policing,

rule of law), or in the political/diplomacy field;

Excellent interpersonal, communication and drafting skills, self-driven and ability to work in a

methodical manner;

Excellent analytical capability and profound knowledge of information collection and analytical

methods;

Sound understanding of the aims, purposes and functioning of EU CFSP and CSDP would be an asset;

A broad understanding of the multi-dimensional aspects of conflict management and/or knowledge

and experience of working in the AoR would be an asset.

Language Skills

Professional fluency written and spoken English language skills are a requirement;


asset.

9 / 69

Position Name:

Reporting Officer

Employment Regime:

Seconded

Ref. Number:

UA62

Location:

Kyiv

Availability:

February 2015


Chief of Staff Office/Reporting

Section


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Reporting Officer reports to the Chief of Reporting Section

Main Tasks

To gather and analyse information from across the Mission Area of Responsibility (AoR), from

Mission members reports, other relevant stakeholders and open sources, in order to maintain up-to-

date knowledge of the situation;

To draft the Mission’s reports for EU institutions in Brussels and Member State capitals, working to

tight deadlines and guidelines;

To deliver regular presentations and briefings to Mission staff, the diplomatic community in Kyiv and

external visitors up to Ministerial level;

To identify informational needs and contribute to the planning of information gathering;

To manage large amounts of information: checking, compiling and analysing reports received;

To maintain working relationships with Mission members and across the EU Delegation's departments

to ensure effective information flow;

To contribute to lessons identification;

To perform any other tasks assigned by the line manager.






studies.

Proven analytical capacity, political awareness and judgement;

Excellent in summarizing complex information and developments;

Sound understanding of SSR would be desirable;

Excellent interpersonal, communication and drafting skills, self-driven and ability to work in a

methodical manner;

High level of computer literacy;

Knowledge and experience of working in the AoR would be an asset;

Sound understanding of the aims, purposes and functioning of EU CFSP and CSDP would be an asset;

A broad understanding of the multi-dimensional aspects of conflict management and/or knowledge of

the region would be an asset.

Language Skills



asset.

10 / 69

Position Name:

Strategic Evaluation Analyst

Employment Regime:

Seconded

Ref. Number:

UA63

Location:

Kyiv

Availability:

ASAP


Chief of Staff Office


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Strategic Evaluation Analyst reports to the Head of Mission, coordinated by the Chief

of Staff

Main Tasks

To analyse that Mission operational activities are implemented according to Head of Mission's

directions and the Mission's mandate and with the view of maximum impact on Ukrainian CSSR;

To undertake ad hoc analysis at the instruction of the HoM for the purpose of better understanding of

elements of the impact of the Mission activities on the Ukrainian CSS.

To analyse and report on mandate implementation, including through benchmarking and analysis in

close collaboration with the Head of Planning Department;

To ensure that Mission personnel is periodically updated on the progress and process of Mission

implementation;

To support and provide analytical advice to Mission senior management for Mission decision making

and target setting in the implementation of its goals;

To advise senior management on developing management and organizational measures with the

objective of systematically improving the productivity, efficiency and efficacy of the Mission;

To contribute to the Mission's external reporting;

To contribute to identifying, evaluating and reporting lessons and best practices;

To contribute to the induction training of mission personnel and mission internal trainings as required;

Undertake any other tasks assigned by the Head of Mission.


Successful completion of a full course of post-graduate university studies, preferably PhD level,

attested by a degree in Political Sciences, International Relations, Diplomacy, Social Sciences, Public

Administration, where the normal duration of university education in the country awarded is four (4)

years or more or equivalent Police or/and Military education.


studies.

Experience in strategic analyses, evaluation (including impact evaluation) and reporting as well as a

sound understanding of strategic and operational considerations;

Excellent analytical and drafting skills;

Work experience and in-depth knowledge of the political, cultural and security situation of the mission

area or other areas within the same geopolitical region;

Sound understanding of the aims, purposes and functioning of EU CFSP and CSDP and knowledge of

the European Institutions and of the EU Crisis Management mechanisms;

Sound understanding of the guiding documents of EU CSDP;

Excellent interpersonal and communication skills.

International experience, particularly in crisis or post-conflict areas;

Successful completion of crisis management related courses for senior staff.

Language Skills


Written and spoken Ukrainian and/or Russian language skills are a requirement.

11 / 69

Position Name:

Political Advisor

Employment Regime:

Seconded

Ref. Number:

UA65

Location:

Kyiv

Availability:

ASAP


Chief of Staff Office/Political

Department


EU RESTRICTED or

equivalent

Open to contributing third States:

Yes

Reporting Line: The Political Advisor reports to the Head of Political Department

Main Tasks

Under the supervision of the Head of Political Department, to monitor the political developments in

Ukraine and the region and provide analysis and advice in view of their possible impact on mandate

implementation and keep the Mission management constantly updated;

Under the coordination of the Head of Political Department to liaise with relevant political actors,

parliamentarians, local authorities, civil society, EU actors, Third States and international

organisations;

To advise the HoM and other Mission members on issues in order to ensure coherence between

mission activities and the wider political context.

To prepare briefings and notes to ensure timely information for the HoM and other Mission members;

To assist the Head of Regional Outreach where appropriate

To contribute to regular Mission reporting and to other reports, papers and briefings in relation to the

implementation of the Mission mandate;

To assist in conducting and coordinating official visits according to protocol rules;

To conduct briefings for Mission staff and other individuals or groups;




Successful completion of a full course of university studies attested by a degree in Political Sciences,

International Relations, Diplomacy, Law, Social Sciences or Public Administration or a closely related

field of study, where the normal duration of university education in the country awarded is four (4)

years or more or equivalent Police or/and Military education.


studies.

Knowledge and experience in the field of security sector reform in liaison with security and justice

actors;

Sound understanding of the aims, purposes and functioning of EU CFSP and CSDP;

International experience, particularly in crisis areas with multinational and/or international

organizations, ideally in a political advisory capacity;

Excellent interpersonal and communications skills;

Excellent drafting skills.

Language Skills



12 / 69

Position Name:

Gender Advisor

Employment Regime:

Seconded

Ref. Number:

UA66

Location:

Kyiv

Availability:

ASAP


Operations/Strategic Advisory

Component/Human Rights and

Gender Advisory Unit


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Gender Advisor reports to the Head of Strategic Advisory Component.

Main Tasks

To provide advice to the leadership of the relevant Ukrainian authorities on gender awareness in

support of the development of Ukrainian civilian security sector reform policy and in accordance with

Mission policy and guidelines;

To influence attitudes and increase awareness of UNSCR 1325, EPAC, Council of Europe, and EU

standards in respect of gender by the relevant Ukrainian authorities in making informed and evidence-

based decisions in support of the Ukrainian civilian security sector reform;

To support the relevant Ukrainian authorities and associated Ukrainian civil society bodies to plan and

prepare for participation in international and national, multi-agency and internal ministry events that

focus on gender reform and policy development, as well as ensure that their agreed outputs are fully

implemented;

To constantly assess progress, identify actual and potential risks to attainment of the EUAM Advisory

Units tasks or activities, and delays in the Mission Implementation Plan, and properly inform the Head

of Component;

To contribute to the drafting and updating of the Mission Implementation Plan, identifying mission

operational requirements in response to environmental changes, as well as modifying mission

operational activities in support of the tasks and objectives;

To regularly contribute to internal benchmarking reports, analyzing the coherence and sustainability

of mission operational activities over time, and provide recommendations on improvement of mission

performance;

To contribute to Mission external reporting;

To contribute to the introduction of mission personnel, directly supervising the preparation and

conduct of dedicated induction programs for personnel;

To contribute to lesson identification;

To perform any other task assigned by the line manager.

Qualification and Experience

Successful completion of a full course of university studies attested by a degree in Gender Studies,

Social Sciences, Development Studies, International Relations, Law, where the normal duration of

university education in the country awarded is three (3) years or more or equivalent Police or/and

Military education.


studies, preferably working with gender issues in an international security sector reform context.

Has experience of managing the interface between civilian and uniformed personnel;

Experience of Human Resources management and career management and development.

Experience of change management would be a significant advantage;

Excellent interpersonal skills and the ability to communicate the strategic vision of the HoM, to

establish priorities, to plan and to exercise control;

Experience in an international organization operating in a conflict or immediate post conflict situation

and with geographically deployed teams would be beneficial;

Knowledge of the situation in the mission area or other areas within the same geopolitical region is

desirable;

Ability to work proactively whilst adhering to the goals of the team he/she is a part of and to report


evolve;

13 / 69

Ability to mentor and motivate staff, to review and edit the work of others.


Ability to engage with senior officials, to work in a multi-cultural, multi-ethnic environment with

sensitivity and respect for diversity;

Sound understanding of the aims, purposes and functioning of EU CSFP and CSDP.

Language Skills



14 / 69

Position Name:

Head of Strategic SSR Advisory Unit

Employment Regime:

Seconded

Ref. Number:

UA67

Location:

Kyiv

Availability:

ASAP



Component/Strategic SSR Advisory

Unit

Level of Security

Clearance: EU

RESTRICTED or

equivalent


States: Yes

Reporting Line: The Head of Strategic SSR Advisory Unit reports to the Head of Operations, under the

supervision of the Head of the Strategic Advisory Component.

Main Tasks

To lead, manage and provide guidance and direction to the Mission’s Strategic Security Sector Reform

(SSR) Advisers, focusing on Parliamentary, civil society, vetting and change management aspects

To provide SSR-related advice to Institutional bodies, among others the National Security and

Defence Council (NSDC) on a daily basis as the overarching national policy coordination body for

national security and related coordination;

With the support of the Mission Planning and Evaluation officers, to ensure the coherent planning, and

implementation of activities within the Strategic SSR Advisory Unit in support of the objectives and

tasks of the Strategic Advice Line of Operations;

To ensure that mechanisms are in place to constantly assess progress, to identify actual and potential

risks to attainment of the Units tasks or activities or delays against the Mission Implementation Plan

and to develop and apply mitigating measures and solutions in a timely manner, escalating issues to

the Line Coordinator as required;

To continually monitor and report progress of the Unit against its tasks and planned activities;

To ensure concurrence between the activities of the Strategic SSR Advisory Unit and its stated tasks

and objectives and to ensure their orientation and operational coherence towards the end state;






years or more.


studies, including at least five (5) years at management level.

Possess operational and strategic experience with any of the SSR related bodies: Government Civil

Service, Diplomatic Service, Law Enforcement, democratic oversight or regulatory structures

(independent inspectorate, parliamentary oversight committee or ombudsman).

Occupied a role as a first level Advisor to, or member of, a national cross governmental security sector

coordination body for a period of at least two years;

Experience of advising on Security Sector Reform at the national level within the CIS, including

experience in designing national security sector related reforms, in planning their implementation,

related outreach, consultation and change management is essential;

A previous experience in change management and/or vetting procedures would be an asset;

Experience in leading and coordinating international efforts to inform host nation development of

national level security sector visions, concepts, implementation monitoring and management

frameworks;

Qualified project/programme manager with knowledge and experience of leading multi-thematic and

multi-layered security, rule of law or stabilisation related programme and project management;

International experience in the senior management in an international organisation operating in a

conflict or immediate post conflict situation and with geographically deployed teams (offices or

mobile teams) is essential;

15 / 69


same geopolitical region is desirable.

Experience in strategic analyses, planning and reporting as well as a sound understanding of strategic

and operational considerations.



evolve.

Ability to mentor and motivate staff, to review and edit the work of others. Ability to engage with

senior officials, to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for

diversity;



Ability to engage and provide guidance to local staff under his supervision;

Sound understanding of the aims, purposes and functioning of EU CFSP and CSDP.

Language Skills:


Written and spoken Ukrainian and/or Russian language skills are not a requirement, but would be an

asset.

16 / 69

Position Name:

Head of Administration of Justice

Advisory Unit

Employment Regime:

Seconded

Ref. Number:

UA68

Location:

Kyiv

Availability:

ASAP



Component/Administration of Justice

Advisory Unit


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Head of Administration of Justice Advisory Unit reports to the Head of Operations,

under the supervision of the Head of the Strategic Advisory Component.

Main Tasks

To manage and coordinate the activities of the Administration of Justice Advisory Unit and its

Strategic Advisors to the Ministry of Justice, Judiciary, Public Prosecutor’s Office, National Anti-

Corruption Bureau;

To provide civilian SSR related, national, strategic advice to the different civilian security sector

actors in line with national Ukrainian SSR related policy and the direction set by the HoM;

To inform and otherwise contribute towards the Mission’s policy towards and advisory input to

Ukrainian SSR at the cross governmental level, and in particular to advice on the reintroduction of the

Rule of Law in the former conflict areas;

To support the Justice sector actors in its planning of, preparations for, participation in and follow up

from international and national level multi-agency and internal governmental SSR policy development

and planning events;

To provide the leadership of the different justice sector actors with knowledge of EU and international

models and to assist the leadership of the justice sector to evaluate those models in the context of

shaping its own reforms;

To advise the justice sector actors on adapting to developments in the decentralization of the

governmental and administrative system.


implementation of activities within the Administration of Justice Advisory Unit in support of the

objectives and tasks of the Strategic Advice Line of Operations;


risks to attainment of the Units tasks or activities or delays against the Mission Implementation Plan

and to develop and apply mitigating measures and solutions in a timely manner, escalating issues to

the Line Coordinator as required;


To ensure concurrence between the activities of the Administration of Justice Advisory Unit and its

stated tasks and objectives and to ensure their orientation and operational coherence towards the end

state;



Successful completion of a full course of university studies attested by a degree in Law or Public


years or more;


studies, including at least five (5) years at management level, preferably as a prosecutor, lawyer or

legal advisor;

Has ideally occupied a role as a member or a first level Advisor to, a national cross governmental

security sector coordination body for a period of at least two (2) years;

Experience of advising on Security Sector Reform at the national level, preferably within the CIS,

including experience in designing national security sector related reforms, in planning their

17 / 69

implementation, related outreach, consultation and change management as well as some experience

with decentralization processes or in a decentralized system would be an advantage;

Be able to demonstrate political and diplomatic acumen;



International experience in the senior management in an international organization operating in a

conflict or immediate post conflict situation and with geographically deployed teams would be

beneficial;

Knowledge of the political, cultural and security situation in the mission area or other areas within the



and operational considerations;



evolve.

Excellent managerial skills. Ability to mentor and motivate staff, to review and edit the work of

others.





Experience in dealing with the coordination of public institutions at top management levels.

Language Skills

Fluent written and spoken English language skills are a requirement.


asset.

18 / 69

Position Name:

Strategic Judiciary Reform Adviser

Employment Regime:

Seconded

Ref. Number:

UA69

Location:

Kyiv

Availability:

February 2015

Department/Component/ Unit:



Advisory Unit


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Strategic Judiciary Reform Adviser reports to the Head of the Administration of

Justice Advisory Unit.

Main Tasks

To provide strategic reform related advice to the national level of the judiciary of Ukraine in support

of the Ukrainian government reform policy and in accordance with Mission policy and guidelines.

This advice will include advice on policy relating to such matters as judicial ethos, structural and

operational organization of the judiciary, independency, self-governance, resource management and

the vetting process of judges;

To enhance the awareness of national level judiciary of EU and other international standards, models

and approaches related to the judiciary and to assist them in identifying choices, making informed

decisions, analyzing implications and planning accordingly in the context of shaping Ukrainian

judicial reforms and their implementation;

To provide awareness and advice to the national level judiciary leadership relating to the establishment

of robust and effective internal communication, human resources and disciplinary procedures.

To inform and otherwise contribute towards the Mission’s policy towards, and advisory input to,

Ukrainian SSR at the cross governmental level;

To support the Ukrainian judiciary to plan and prepare for participation in and follow up from

international and national level multi-agency and internal SSR policy development and planning

events;

To contribute to the drafting and progressive upgrading of the Mission Implementation Plan by

supporting the identification of mission operational requirements as the situation evolves as well as the

design of mission operational activities in support of tasks and objectives;

To constantly assess progress, to identify actual and potential risks to attainment of the Administration

of Justice Units tasks or activities, or delays against the Mission Implementation Plan, and to raise

issues to the Head of Unit;

To regularly report internally against benchmarking, also assessing the consistency and sustainability

of mission operational activities across time and to provide recommendations for the improvement of

mission performance;


To take into account overall Security Sector Reform issues in order to ensure coherence between the

Unit’s activities and wider SSR aspects;

To contribute to the induction of mission personnel, directly supervising the preparation and conduct

of dedicated induction programs for personnel;






years or more;


studies, preferably as a judge, lawyer or legal advisor;

Has ideally occupied a role as a member of a national cross governmental, inter-agency civilian

security sector coordination body for a period of at least two years;

Extensive experience of change management within the judiciary;

Has experience of managing the interface between the judiciary and the general public;

19 / 69

Experience of Human Resources management and career management and development;

Experience of advising on Security Sector Reform at the national level, preferably within the CIS and

or in an international justice related mission, including experience in designing national security sector

related reforms, in planning their implementation, related outreach, consultation and change

management would be a significant advantage;

Experience of advising on managing judiciary/public relations and community outreach;










evolve;






desirable.

Language Skills



asset.

20 / 69

Position Name:

Strategic Prosecutorial Reform

Adviser

Employment Regime:

Seconded

Ref. Number:

UA70

Location:

Kyiv

Availability:

February 2015




Advisory Unit


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Strategic Prosecutorial Reform Adviser reports to the Head of the Administration of

Justice Advisory Unit

Main Tasks

To provide strategic reform related advice to the national level of the Public Prosecutor’s;

Office of Ukraine in support of the Ukrainian government reform policy and in accordance with

Mission policy and guidelines. This will include advice on policy relating to such matters as

prosecutorial ethos, structural and operational organization of the Public Prosecutor’s Office,

independency and self-governance, resource management and the vetting process of prosecutors;

To enhance the awareness of national level Public Prosecutor’s Office of EU and other international

standards, models and approaches related to the Public Prosecutor’s Office and to assist them in

identifying choices, making informed decisions, analyzing implications and planning accordingly in

the context of shaping Ukrainian prosecutorial reforms and their implementation;

To provide awareness and advice to the national level Ukrainian prosecutorial leadership relating to

the establishment of robust and effective internal communication, human resources and discipline

procedures;



To support the Ukrainian Public Prosecutor’s Office to plan and prepare for participation in and follow

up from international and national level multi-agency and internal SSR policy development and

planning events;




To constantly assess progress, to identify actual and potential risks to attainment of the Administration

of Justice Advisory Unit tasks or activities, or delays against the Mission Implementation Plan, and to

raise issues to the Head of Unit;


of mission operational activities across time and to provide recommendations for the improvement of






of dedicated induction programs for personnel;






years or more;


studies, preferably as a prosecutor, lawyer or legal advisor;

Has ideally occupied a role as a member of a national cross governmental, inter-agency security sector


21 / 69

Extensive experience of change management within the Public Prosecutor’s Office;

Has experience of managing the interface between the Public Prosecutor’s Office and the general

public;


Experience of advising on Security Sector Reform at the national level, preferably within the CIS and

or in an international justice related mission, including experience in designing national security sector

related reforms, in planning their implementation, related outreach, consultation and change

management would be a significant advantage;

Experience of managing Public Prosecutor’s Office /public relations and community outreach;




International experience in an international organization operating in a conflict or immediate post

conflict situation and with geographically deployed teams would be beneficial;





evolve;






desirable.

Language Skills

Fluent written and spoken English language skills are a requirement:


asset.

22 / 69

Position Name:

Strategic Border Guard Service

Adviser

Employment Regime:

Seconded

Ref. Number:

UA71

Location:

Kyiv

Availability:

ASAP



Component/Strategic Border Guard

Service Advisory Unit


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Strategic Border Guard Service Adviser reports to the Head Strategic Border Guard

Service Advisory Unit

Main Tasks

To provide strategic border policing and immigration reform related advice to the senior leadership of

Ukrainian Border Guard in accordance with stated objectives and tasks, Mission policy and guidelines

and Ukrainian national security sector reform policy;

To coordinate all activities closely with all other EU and international actors working in support of the

Ukrainian border agencies, in particular EUBAM Moldova/Ukraine;

In partnership and cooperation with EUBAM Moldova/Ukraine, to increase awareness and

understanding amongst responsible Ukrainian officials of various models of special border policing

and immigration control in the EU; to assist them in shaping, developing and implementing border

policing policy, structures, command and control, accountability and approaches and to support them

in identifying reform choices, making informed decisions, analysing implications and planning

accordingly in the context of shaping Ukrainian police reforms and their implementation;

To promote, encourage and advise the commanders and decision makers responsible for the Border

Guard to identify and take rapid changes in order to help address the lack of public confidence in law

enforcement agencies generally;

To advise the leadership of the Border Guard on harmonisation of reforms with broader security sector

reforms, to facilitate and build closer mutual support, joint planning and coordinated and joint law

enforcement operations;

To advise the Ukrainian authorities and other Mission staff regarding the development,

implementation and exercising of effective operational procedures to facilitate effective and timely

coordination and cooperation between the Border Guard and other branches of the emergency services

and law enforcement;


Ministry of Internal Affairs reforms, and in particular to the reintroduction of a Border Guard Service

in the former conflict areas;

To support the relevant national commanders and decision makers to plan and prepare for participation

in and follow up from international and national level multi-agency and internal ministry reform

policy development and planning events;





of mission operational activities across time, and to provide recommendations for the improvement of




of dedicated induction programmes for personnel;



23 / 69




field of study, where the normal duration of university education in the country awarded is three (3)

years or more or equivalent Police or/and Military education;


studies;

Presently hold, or have held, the equivalent rank of Lieutenant Colonel/Chief Superintendent (OF 4) or

above in an operational role;

Has experience of operational command of Border Police units;



Experience of change management, related outreach and consultation would be an significant

advantage;

Experience of managing police/public relations and community outreach;




International experience in an international organisation operating in a conflict or immediate post




evolve;


others;






desirable;

Solid knowledge of Integrated Border Management and Migration Control would be an asset.

Language Skills



24 / 69

Position Name:

Strategic Customs and Revenue Collection

Adviser

Employment Regime:

Seconded

Ref. Number:

UA72

Location:

Kyiv

Availability:

ASAP

Component/Department/Unit:


Component/Strategic Border Guard Service

Advisory Unit


EU RESTRICTED or

equivalent

Open to contributing

third States: Yes

Reporting Line: The Strategic Customs and Revenue Collection Adviser reports to the Head Strategic

Border Guard Service Advisory Unit

Main Tasks

To provide strategic customs reform and revenue collection related advice to the senior leadership of

Ukrainian State Customs and Revenue Collection Service in accordance with stated objectives and

tasks, Mission policy and guidelines and Ukrainian national security sector reform policy;

To coordinate all activities closely with all other EU and international actors working in support of the

Ukrainian Customs and Revenue Collection Service, in particular EUBAM Moldova/Ukraine;

In partnership and cooperation with EUBAM Moldova/Ukraine, to increase awareness and

understanding amongst responsible Ukrainian officials of various models of customs and revenue

control in the EU; to assist them in shaping, developing and implementing a customs policy,

structures, command and control, accountability and approaches and to support them in identifying

reform choices, making informed decisions, analysing implications and planning accordingly in the

context of shaping Ukrainian security sector reforms and their implementation;

To promote, encourage and advise the commanders and decision makers responsible for the State

Customs and Revenue Collection Service to identify and take rapid changes in order to help address

the lack of public confidence in law enforcement agencies generally;

To advise the leadership of the State Customs and Revenue Collection Service on harmonisation of

reforms with broader security sector reforms, to facilitate and build closer mutual support, joint

planning and coordinated and joint law enforcement operations;

To advise the Ukrainian authorities and other Mission staff regarding the development,

implementation and exercising of effective operational procedures to facilitate effective and timely

coordination and cooperation between the State Customs and Revenue Collection Service and other

branches of the emergency services and law enforcement;


Ministry of Internal Affairs reforms’ interface with Customs ;

To support the relevant national commanders and decision makers to plan and prepare for participation

in and follow up from international and national level multi-agency and where applicable internal

ministry reform policy development and planning events;




To constantly assess progress, to identify actual and potential risks to attainment of the tasks or

activities of the mission’s Operational Department, or delays against the Mission Implementation Plan,

and to raise issues to the Head of Unit;









25 / 69







studies, preferably an experience of operational command of Customs Service units;




advantage;









evolve;

Excellent managerial skills. Ability to mentor and motivate staff, to review and edit the work of others






desirable.

Language Skills



asset.

26 / 69

Position Name:

Head of Coordination and

Cooperation Component

Employment Regime:

Seconded

Ref. Number:

UA73

Location:

Kyiv

Availability:

ASAP


Operations/Coordination and



EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Head of the Coordination and Cooperation Component reports to the Head of

Operations.

Main Tasks

To ensure that all Coordination and Cooperation Component personnel and activities are consistently

and coherently planned and supported according to HOps directions;

To coordinate the management and execution of the Component Lines of Operations against

benchmarks and to make recommendations to the HOps for improvements and policy choices

throughout mandate implementation;

To ensure that the personnel within the Component are coordinated when preparing for HOps decision-

making and when analyzing the internal reporting of mission activities;

To assist the HOps to coordinate all contributions from Operations to the mission's internal and external

periodic reporting;

To assist the HOps in ensuring that liaison and coordination is consistently maintained between EUAM

Operations, the EU, non-EU and local stakeholders;

To assist the HOps in ensuring that Standard Operating Procedures (SOPs) for the Component are

properly developed, implemented and periodically reviewed;


implementation of activities within the Coordination and Cooperation Line of Operations to achieve the

tasks and objectives set for it;


risks to attainment of the Coordination and Cooperation Line of Operations objectives, tasks or

activities or delays against the Mission Implementation Plan and to develop and apply mitigating

measures and solutions in a timely manner, escalating issues to the Head of Operations as required;

To continuously map and assess the current activities of bi-lateral and multi-lateral assistance to the

Ukrainian security sector;

To continuously map and assess the activities of Ukrainian NGOs and civil society related to Ukrainian

SSR;

To ensure that robust and resilient mechanisms are in place to ensure that all the activities of the

Mission are closely coordinated with all EU and international actors, in particular the EU Delegation in

Kyiv and the OSCE SMM with a view to ensuring mutual awareness, avoiding duplication and ensuring

a comprehensive approach in the field of security sector reform;

To support and/or organise international coordination fora;

To contribute in identifying lessons learned and best practises in his/her respective field of competence;

To contribute to the induction of mission personnel, directly supervising the preparation and conduct of

dedicated induction programmes for personnel;

To ensure operational coherence and consistency of approach across the activities of the Unit;




To regularly report internally against benchmarking, also assessing the consistency and sustainability of

mission operational activities across time and to provide recommendations for the improvement of





27 / 69

To monitor the relations between the Mission’s SSR Advisors and their Ukrainian counterparts. Address

issues in a timely and diplomatic manner;

To contribute to the induction of mission personnel, directly supervising the preparation and conduct of

dedicated induction programs for personnel;

To ensure that Operational Standard Operating Procedures (SOPs) are properly developed, implemented

and periodically reviewed;

To ensure that the MHQ Staff are periodically updated on mission implementation progress;


To perform any other tasks assigned by his/her Line Manager.





years or more;

At least ten (10) years of relevant and proven professional experience after having completed his/her

studies, including at least five (5) years at management level;

Possess operational and strategic experience with the following: government civil service agency,

diplomatic service, NGO connected to SSR or related democratic oversight or regulatory structures

(independent inspectorate, parliamentary oversight committee or ombudsman);

Experience of outreach, consultation and change management in an international environment;

Frequent experience of planning, managing and chairing international donor coordination discussions,

meetings and conferences;

Experience communicating visions and concepts to partners and stakeholders, ideally within an

international security sector context;


Qualified project manager with knowledge and experience of leading multi-thematic and multi-layered

security, rule of law or stabilisation related programme and project management;

Proven ability to address these subjects with high level representatives of the international community;




conflict or immediate post conflict situation and with geographically deployed teams (offices or mobile

teams) is essential;





evolve;

Excellent managerial skills. Ability to mentor and motivate staff, to review and edit the work of others.





Familiarity with diplomatic protocol;



Language Skills



asset.

28 / 69

Position Name:

Coordination and Cooperation

Officer

Employment Regime:

Seconded

Ref. Number:

UA74

Location:

Kyiv

Availability:

ASAP


Operations/Coordination and



EU RESTRICTED or equivalent


States: Yes

Reporting Line: The Coordination and Cooperation Officer reports to the Head of Coordination and

Cooperation Component.

Main Tasks

To facilitate and coordinate, in a coherent and effective manner without hindering the work of the

Mission, all interaction between the Mission on the one hand and bi-lateral and multi-lateral actors and

national NGOs and civil society involved with Ukrainian SSR on the other with a view to ensuring

comprehensive mutual awareness, coordination and cooperation;

To ensure that robust and resilient mechanisms are in place to ensure that all the activities of the

Mission are closely coordinated with all EU and international actors, in particular the EU Delegation

in Kyiv and the OSCE SMM with a view to ensuring mutual awareness, avoiding duplication and

ensuring a comprehensive approach in the field of security sector reform;


risks to attainment of the Coordination and Cooperation Line of Operations objectives, tasks or

activities or delays against the Mission Implementation Plan and to develop and apply mitigating

measures and solutions in a timely manner, escalating issues to the Head of Coordination and

Cooperation Component as required;

To continually monitor and report progress in Coordination and Cooperation related mission

implementation;

To continuously map and assess the current activities of bi-lateral and multi-lateral assistance to the

Ukrainian security sector;

To continuously map and assess the activities of Ukrainian NGOs and civil society related to

Ukrainian SSR ;


implementation of activities within the Coordination and Cooperation Line of Operations to achieve

the tasks and objectives set for it;

To support and/or organise international coordination fora;

To provide advice on the improvement of coordination initiatives;

To assist the Head of Coordination and Cooperation Component to facilitate contacts and coordination

between Head of Operations, the Strategic Advice Line of Operations, the HoM and relevant EU and

international stakeholders;

To assess the needs for possible improvements of regional and international co-operation in the field

of SSR;

To contribute in identifying lessons learned and best practises in his/her respective field of

competence;

To monitor the relations between relevant Mission personnel and their counterparts. Address issues in

a timely and diplomatic manner;

To perform any other tasks assigned by the Head of Coordination and Cooperation Component.





years or more;


studies;

29 / 69

Possess operational and strategic experience with any of the following: government civil service

agency, diplomatic service, NGO connected to SSR or related democratic oversight or regulatory

structures (independent inspectorate, parliamentary oversight committee or ombudsman);

Experience of outreach, consultation and change management in an international environment;

Frequent experience of planning, managing and chairing international donor coordination discussions,

meetings and conferences;

Experience communicating visions and concepts to partners and stakeholders, ideally within an

international security sector context;


Proven ability to address these subjects with high level representatives of the international community;






Ability to work proactively whilst adhering to the goals of the team and to report efficiently both

orally and in writing, while taking into account possible new guidance as situations evolve.








Language Skills



asset.

30 / 69

Position Name:

Head of Good Governance Advisory Unit

Employment Regime:

Seconded

Ref. Number:

UA75

Location:

Kyiv

Availability:

ASAP



Component/Good Governance Advisory

Unit


EU RESTRICTED or

equivalent


third States: Yes

Reporting Line: The Head of Good Governance Advisory Unit reports to the Head of Operations, under the

supervision of the Head of Strategic Advisory Component.

Main Tasks

To lead and manage the activities of the Good Governance Advisory Unit, which includes advisors on

financial and administration reform, logistics and procurement, and public oversight;


To ensure concurrence between the activities of the Good Governance Advisory Unit and its stated

tasks and objectives and to ensure their orientation and operational coherence;

To inform and otherwise contribute to the Mission’s policy and advisory input in the area of good

governance of reform of Ukrainian SSR at the cross governmental level;

To monitor and provide analysis for EUAM management on political developments and the political

economy context in Ukraine and their implications for EUAM’s mission;

Undertake analysis of Ukrainian governance performance against their reform benchmarks and

disseminate relevant information to EUAM;

To assist the Ukrainian authorities in identifying good governance requirements relevant to their

reform programme and to advise on strategies to address these, including design, development and

implementation;

Advise on developing early warning systems to detect weaknesses in project implementation and to

assist in developing corrective interventions;

To assist in ensuring that Ukrainian governance activities are consistently and coherently planned and

coordinated;

To monitor and report the achievement of reform results and outputs and objectives against the reform

agenda;

To coordinate with other elements of the Strategic Advisors component to ensure that good

governance is factored in to their respective areas of advice;

To provide input to the mission's external periodic reporting;

To ensure that liaison and coordination are consistently maintained with EU, non-EU and local

stakeholders in the area of good governance;

To contribute to the identification and reporting of lessons and best practices within his/her field of

responsibility;

To ensure that other EUAM staff members are periodically updated on good governance activities

pertaining to the Ukrainian civilian security sector reform program;

To support the Strategic Advisors component in relation to reform activities;

To perform any other tasks assigned by his/her Line Manager.





years or more;


studies, including at least five (5) years at management level;

Possess extensive operational and strategic experience with any of the SSR related bodies:

Government Civil Service, Diplomatic Service, Law Enforcement, democratic oversight or regulatory

structures (independent inspectorate, parliamentary oversight committee or ombudsman);

31 / 69

Occupied a role as a first level Advisor to, or member of, a national cross governmental security sector


Experience of advising on Security Sector Reform at the national level within the CIS, including

experience in designing national security sector related reforms, in planning their implementation,

related outreach, consultation and change management is essential;



frameworks;

Qualified project/programme manager with knowledge and experience of leading multi-thematic and

multi-layered security, rule of law or stabilisation related programme and project management;





and operational considerations.



evolve.

Ability to mentor and motivate staff, to review and edit the work of others. Ability to engage with

senior officials, to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for

diversity;






Language Skills



asset.

32 / 69

Position Name:

Strategic Public Oversight Reform Adviser

Employment Regime:

Seconded

Ref. Number:

UA76

Location:

Kyiv

Availability:

February 2015




Unit


EU RESTRICTED or

equivalent


third States:

Yes

Reporting Line: The Strategic Public Oversight Reform Adviser reports to the Head of Good Governance

Advisory Unit.

Main Tasks

To provide advice to the national level senior leadership of Ukraine connected to SSR on citizen

oversight and accountability to the public, in support of the development of Ukrainian government and

ministerial reform policy and change management in accordance with Mission policy and guidelines;

To influence attitudes and increase awareness of EPAC, Council of Europe, and EU standards in

respect of citizen oversight of investigations of criminal conduct by police officers; to assist the

Ukrainian national criminal investigation directorate in making informed and evidence-based

decisions, analyzing implications and planning in support of the Ukrainian police reforms and their

implementation;

To promote EU best practice, and encourage and advise the Ukrainian Ministry of Internal Affairs and

other Government bodies to restore public confidence in the police and rule of law through a series of

timely and radical changes to the existing culture of investigation;

To support the Ministry of Internal Affairs, other Government bodies and associated Ukrainian civil

society bodies to plan and prepare for participation in international and national, multi-agency and

internal ministry events that focus on reform and policy development, as well as ensure that their

agreed outputs are fully implemented;

To constantly assess progress, identify actual and potential risks to attainment of the Good

Governance Advisory Units tasks or activities, and delays in the Mission Implementation Plan, and

properly inform the Head of Unit;

To contribute to the drafting and updating of the Mission Implementation Plan, identifying mission

operational requirements in response to environmental changes, as well as modifying mission

operational activities in support of the tasks and objectives;

To regularly contribute to internal benchmarking reports, analyzing the coherence and sustainability

of mission operational activities over time, and provide recommendations on improvement of mission

performance;












studies, preferably in police accountability and oversight mechanisms in an international context;



Experience of change management would be a significant advantage;



33 / 69







evolve;


others;

Excellent interpersonal and communication skills. Highly resilient under physical and mental pressure;



Sound understanding of the aims, purposes and functioning of EU CSFP and CSDP;


desirable.

Language Skills



asset.

34 / 69

Position Name:

Strategic Administration Reform

Adviser

Employment Regime:

Seconded

Ref. Number:

UA77

Location:

Kyiv

Availability:

ASAP




Unit


EU RESTRICTED or

equivalent


third States: Yes

Reporting Line: The Strategic Administration Reform Adviser reports to the Head of Good Governance

Advisory Unit.

Main Tasks

To provide Administration related advice to the national level authorities of Ukraine in support of the

development of Ukrainian government and ministerial security sector reform policy and in accordance

with Mission policy and guidelines;

To enhance the awareness of national level attitudes and approaches regards public administration,

including analysis, plan-, design-, program- and implementation strategies applying EU standards,

models and approaches and to assist the Ukrainian national administration directorate in identifying

choices, making informed decisions, analyzing implications and planning accordingly in the context of

shaping the Ukrainian security sector reforms and their implementation;

To promote, encourage and advise the Ukrainian senior administration personnel, in cooperation with

other institutional CSSR Advisers, to make rapid changes in the existing culture of public

administration with a special view to decentralization of administration related responsibility and

accountability, including Human Resources Management, Budget, Finance and Accounting, in order

to support Ukrainian security sector reforms;

To support the national senior administration personnel to plan and prepare for participation in and

follow up from international and national level multi-agency and internal ministry reform policy

development and planning events;

To constantly assess progress, to identify actual and potential risk to attainment of the Good

Governance Advisory Units tasks or activities or delays against the Mission Implementation Plan, and

to raise issues to the Head of Unit;



design of mission operational activities in support of the tasks and objectives;

To regularly report internally against the benchmarking, also assessing the consistency and

sustainability of mission operational activities across time and to provide recommendations for the

improvement of mission performance;







Successful completion of a full course of university studies attested by a degree in Administration,

Social Sciences, Economy, Law, Political Science, International Relations or Diplomacy or a closely

related field of study, where the normal duration of university education in the country awarded is

three (3) years or more;


studies;


Experience of Human Resources and career management and development;

Experience in Budget and Finance management would be an asset;

35 / 69

Experience of change management related outreach and consultation would be a significant

advantage;









evolve;


others;






desirable.

Language Skills



asset.

36 / 69

Position Name:

Strategic Financial Reform Adviser

Employment Regime:

Seconded

Ref. Number:

UA78

Location:

Kyiv

Availability:

ASAP




Unit


EU RESTRICTED or

equivalent


States:

Yes

Reporting Line: The Strategic Financial Reform Adviser reports to the Head of Good Governance Advisory

Unit.

Main Tasks

Apply sound principles of public finance management to assist the Ukraine authorities design and

manage an effective financial system to support civilian security sector reform;

Develop a comprehensive understanding of the current level and structure of security expenditures,

recent trends, and future spending requirements;

Assess the extent to which strategies that are used are coherent and the government institutions guide

public expenditure allocations;

Review the processes for determining funding levels, expenditure allocations, budget execution and

post-execution functions and assess the extent they follow sound public finance management

principles;

Map how the civilian security sector institutions embed and are conducive to sound public finance

management principles;

Assist the Ukraine government to use the review findings to strengthen reform related decision with

regard to institution mandates, staffing and policy management decisions;

Engage in discussions with the National Security and Defence Council, President’s Office, Prime

Minister’s Office, Parliament or any other appropriate Ukrainian body, International Institutions

including other EU bodies in relation to funding streams for civilian security sector reform;

To contribute to lessons identification for the Mission;

To perform any other tasks assigned by their line manager;


Successful completion of a full course of university studies attested by a degree in Law or Economics,

where the normal duration of university education in the country awarded is four (4) years or more;

Professional accountancy qualification with a current practice certificate;


studies;

Possess operational and strategic experience with a government civil service or other relevant body in

assistance of Security Sector Reform (Police, Gendarmerie, Intelligence Service, Armed Forces and/or

related democratic oversight) or regulatory structures (independent inspectorate, parliamentary

oversight committee or ombudsman) or national government with responsibility for financial or

budget management;

Experience of advising on public finance management at the national level preferably within the

civilian security sector, including experience in designing national security sector related reforms, in

planning their implementation, related outreach, consultation and change management;




frameworks for effective public finance management;

Proven ability to address these subjects to national, governmental level decision makers;


same geopolitical region is desirable as well as the EU accession agenda;

Ability to work proactively whilst adhering to the goals of the and to report efficiently both orally and

in writing, while taking into account possible new guidance as situations evolve;

37 / 69




Sound understanding of the aims, purposes and functioning of EU CSDP;

Experience in dealing with the coordination of public institutions at top management levels.

Language Skills



asset.

38 / 69

Position Name:

Strategic Logistics and Procurement

Adviser

Employment Regime:

Seconded

Ref. Number:

UA79

Location:

Kyiv

Availability:

ASAP




Unit


EU RESTRICTED or

equivalent


States:

Yes

Reporting Line: The Strategic Logistics and Procurement Adviser reports to the Head of Good Governance

Advisory Unit

Main Tasks

To provide Logistic and Procurement related advice to the national level senior personnel of Ukraine

in support of the development of Ukrainian government and ministerial reform policy and in

accordance with Mission policy and guidelines;

To enhance the awareness of national level attitudes and approaches towards logistic and procurement

related issues, applying EU standards, models and approaches and to assist the Ukrainian national

logistics and procurement directorate in identifying choices, making informed decisions, analyzing

implications and planning accordingly in the context of shaping the Ukrainian SSR and their

implementation;

To promote, encourage and advise the Ukrainian senior logistics and procurement personnel, in

cooperation with the strategic anti-corruption advisers, to make rapid changes in the existing culture of

logistics and procurement, with a special view to decentralization of logistics and procurement related

responsibility and accountability, including Fleet, Facility, Warehouse and IT/Comms Management, in

order to support Ukrainian civilian security sector reforms;

To promote, encourage and advise the Ukrainian senior logistics and procurement personnel in the

development of a professional and transparent procurement policy and respective regulations as well

as further development of a computerized inventory system, including long-term planning, with a

special view to decentralization of related responsibility and accountability in order to support the

Ukrainian civilian security sector reforms;

To support the national senior logistics and procurement personnel to plan and prepare for

participation in and follow up from international and national level multi-agency and internal ministry

anti-corruption reform policy development and planning events;

To constantly assess progress, to identify actual and potential risk to attainment of the Mission

Advisory Units tasks or activities or delays against the Mission Implementation Plan, and to raise














Successful completion of a full course of university studies attested by a degree in Administration,

Procurement, Economy, Social Sciences, Law, Political Science, International Relations or Diplomacy

or a closely related field of study, where the normal duration of university education in the country

awarded is three (3) years or more;

39 / 69


studies;

Experience of managing the interface between civilian and uniformed personnel;

Experience in Procurement and Logistics management;

Experience of Human Resources and career management and development would be an asset;

Experience of change management, related outreach and consultation would be a significant

advantage;





evolve;


others;

Excellent interpersonal and communication skills. Highly resilient under physical and mental pressure;





desirable.

Language Skills



asset.

40 / 69

Position Name:

Strategic Public Order Adviser

Employment Regime:

Seconded

Ref. Number:

UA31

Location:

Kyiv

Availability:

ASAP



Component/Strategic MoIA Advisory

Unit


EU RESTRICTED or

equivalent


States:

Yes

Reporting Line: The Strategic Public Order Adviser reports to the Head Strategic MoIA Advisory Unit.

Main Tasks

To provide public order policing (crowd management and riot control) advice to the MoIA and

national level uniformed police commanders of Ukraine in support of the development of Ukrainian

government and ministerial reform policy and in accordance with Mission policy and guidelines;

To enhance the national MoIA and police command awareness, related EU public order policing

standards and models and use of force;

To assist the Ukrainian police commanders responsible at the national level for shaping, developing

and implementing public order policing policy in identifying reform choices, making informed

decisions, analysing implications and planning accordingly in the context of shaping Ukrainian police

reforms and their implementation;

To promote, encourage and advise the police commanders responsible for public order policing to

make rapid changes in the existing approaches of crowd management, riot control policing in order to

help address the serious lack of public confidence in police and therefore the rule of law generally;


Ministry of Internal Affairs reforms;

To support the relevant national police commanders to plan and prepare for participation in and follow

up from international and national level multi-agency and internal ministry reform policy development

and planning events;




To constantly assess progress, to identify actual and potential risks to attainment of the MoIA

Advisory Units tasks or activities, or delays against the Mission Implementation Plan, and to raise
















studies;

Presently hold, or have held, the rank of Lieutenant Colonel/Chief Superintendent or above in an

operational role;




41 / 69

advantage;







evolve.


others.






desirable;


conflict situation and with geographically deployed teams would be beneficial.

Language Skills



asset.

42 / 69

Position Name:

Strategic Criminal Investigation Adviser

Employment Regime:

Seconded

Ref. Number:

UA80 – UA81 (2 positions)

Location:

Kyiv

Availability:

ASAP



Component/Strategic MoIA Advisory Unit

Level of Security

Clearance: EU

RESTRICTED or

equivalent


States: Yes

Reporting Line: The Strategic Criminal Investigation Adviser reports to the Head of Strategic MoIA

Advisory Unit.

Main Tasks

To provide Criminal Investigation related advice to the national level senior police commanders of

Ukraine in support of the development of Ukrainian government and ministerial reform policy and in

accordance with Mission policy and guidelines;

To enhance the awareness of national level attitudes and approaches towards criminal investigation,

applying EU policing standards, models and approaches and to assist the Ukrainian national criminal

investigation directorate in identifying choices, making informed decisions, analyzing implications

and planning accordingly in the context of shaping the Ukrainian police reforms and their

implementation;

To promote, encourage and advise the Ukrainian senior criminal investigation commanders to make

rapid changes in the existing culture of investigation in order to help address the serious lack of public

confidence in the police, and therefore the rule of law, generally;


Ministry of Internal Affairs reforms;

To support the national senior criminal investigation commanders to plan and prepare for participation

in and follow up from international and national level multi-agency and internal ministry reform

policy development and planning events;

To constantly assess progress, to identify actual and potential risk to attainment of the MoIA Advisory

Units tasks or activities or delays against the Mission Implementation Plan, and to raise issues to the

Head of Unit;












Qualification and Experience:






studies;

Presently hold or have held the rank of Major or Superintendent or equivalent or above in an

operational level;


43 / 69

Experience of Human Resources management and career management and development.

Experience of change management, related outreach and consultation would be a significant

advantage;







evolve;


others.






desirable;



Language Skills



asset.

44 / 69

Position Name:

Regional Outreach Officer

Employment Regime:

Seconded

Ref. Number:

UA82-89 (8 positions)

Location:

Kyiv

Availability:

ASAP


Operations/Regional Outreach

Component


EU RESTRICTED or

equivalent


States:

Yes

Reporting Line: The Outreach Officers reports to the Head of Regional Outreach Component.

Main Tasks

To conduct regional outreach activities in accordance with the Directions given of the Head of

Regional Outreach with the purpose of providing the Strategic Advice Line of Operation with relevant

situational awareness; to support the Coordination and Cooperation Line of Operations as appropriate

To fully coordinated and cooperate with Mission Security;

To ensure that all regional outreach activities are programmed and supported;

To, at all times, retain the flexibility and adaptability to redeploy to, from or within a deployment area

at very little or no notice to meet stated objectives or tasks;

To ensure that all outreach activity is planned and conducted in full compliance with SOPs;

To ensure timely reporting of regional outreach activities as well as any information that may be of

relevance to the Mission mandate, end state, objectives or tasks;

To contribute to internal and external mission reporting;

To provide input to the revision and amendment of relevant SOPs to enhance safety, effectiveness and

efficiency;

To advise the Head of Regional Outreach on matters relating to regional outreach and on related future

planning options to maximise support to the Strategic Advice Line of Operations;

To inform and otherwise contribute towards the Mission’s policy towards, and advisory input to SSR;




To constantly assess progress, to identify actual and potential risks to regional the attainment of

outreach activity objectives and tasks, or delays against the Mission Implementation Plan, and to raise

issues to the Head of Regional Outreach;




To ensure that his/her supervised personnel contribute to enhancing the Mission’s performance and in

identifying and reporting lessons and best practices within their respective fields of responsibility;









studies, of which at least one (1) year in the field as a member of geographically dispersed field team,

unit or office with multi-national, multi-cultural staff;

Experience of outreach and conduct of negotiations and consultations would be an significant

advantage;

Experience of field based operational planning processes and execution;

Experience as a head of field operations in an unpredictable crisis environment would be an

advantage;

Ability to develop, implement and oversee operations room and field operating procedures;

45 / 69




International experience in an international organisation operating in the field a conflict or immediate

post conflict situation;



evolve;


others;






desirable.

Language Skills



asset.

46 / 69

Position Name:

Parliamentary Liaison/Civil Society

Adviser

Employment Regime:

Seconded

Ref. Number:

UA90

Location:

Kyiv

Availability:

ASAP



Component/Strategic SSR Advice Unit


EU RESTRICTED or

equivalent


States:

Yes

Reporting Line: The Parliamentary Liaison/Civil Society Adviser reports to the Head of Strategic SSR

Advice Unit.

Main Tasks

To monitor the developments in the National Assembly and provide analysis and advice in view of their

possible impact on mandate implementation and keep the Mission management constantly updated;

To monitor the parliamentary committees responsible for security sector related matters and provide

analysis and advice in view of their possible impact on mandate implementation and keep the Mission

management constantly updated;

To coordinate SSR related expert support and advice to the parliamentary committees responsible for

security sector related matters;

To monitor civil society activities working on security sector related matters and provide analysis and

advice in view of their possible impact on mandate implementation and keep the Mission management

constantly updated;

To advise the HoM on issues in order to ensure coherence between mission activities and the wider

political context;

To prepare briefings and notes to ensure timely information for the HoM and other Mission members;

To contribute to regular Mission reporting and to other reports, papers and briefings in relation to the

implementation of the Mission mandate;

To contribute in identifying lessons learned and best practises in his/her field of competence;


To conduct briefings for Mission staff and other individuals or groups;

To assist in vetting draft press releases, public statements and articles;







years or more;


studies;

Knowledge and experience in the field of security sector reform in liaison with security and justice

actors;



organizations, ideally in a political advisory capacity;

Excellent interpersonal and communications skills;

Excellent drafting skills;

Knowledge of the political, cultural and security situation of the mission area and other areas within the

same geopolitical region and some experience with decentralization processes is desirable.

Language Skills


47 / 69


48 / 69

Position Name:

Vetting Adviser

Employment Regime:

Seconded

Ref. Number:

UA91 – UA92 (2 positions)

Location:

Kyiv

Availability:

ASAP





EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Vetting Adviser reports to the Head of Strategic SSR Advice Unit.

Main Tasks

To provide strategic reform related advice to the leadership of the relevant Ukrainian authorities at the

national level in shaping, developing and implementing identified reform choices in vetting

procedures, as a key contribution to the lustration process and future recruitments within the security

sector reform;

To promote, encourage and advise the leadership of the relevant Ukrainian authorities at the national

level on transparent models and standards for vetting procedures;

To support the Ukrainian authorities in developing transparency in the vetting process and procedures

for appealing decisions;

To advise the Ukrainian vetting authorities in ensuring compliance with legislation, Human Rights and

European standards;

To conduct analysis of applied vetting procedures and report to the Head of Strategic SSR Advice

Unit;

To inform and otherwise contribute towards the Mission’s policy towards, and advisory input to the

relevant Ukrainian authorities;




To constantly assess progress, to identify actual and potential risks to attainment of the Strategic SSR

Advice Unit tasks or activities, or delays against the Mission Implementation Plan, and to raise issues

to the Head of Unit;





To contribute to the induction of mission personnel;









studies;


Experience of Human Resources management, vetting of personnel and career management and

development;


advantage;

49 / 69

Possess operational and strategic experience with, or in assistance of Security Sector agencies under

Ministry of Internal Affairs and/or Ministry of Justice (Police, Gendarmerie, Intelligence, General-

Prosecutor’s Office and/or related democratic oversight or regulatory structures (independent

inspectorate, parliamentary oversight committee or ombudsman);



Proven ability to address these subjects to national, governmental level decision makers;



International experience in an international organizations operating in a conflict or immediate post





Language Skills



asset.

50 / 69

Position Name:

Change Management Adviser

Employment Regime:

Seconded

Ref. Number:

UA93

Location:

Kyiv

Availability:

ASAP





EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Change Management Adviser reports to the Head of Strategic SSR Advice Unit.

Main Tasks

To advise the relevant Ukrainian authorities on change management requirements of their civilian

security sector reform programmes;

To assist the relevant Ukrainian authorities in identifying all of the change management elements

relevant to their reform programme, including (but not limited to) culture change, structural change,

process mapping and re-engineering, training, communication and rollout;

To assist in ensuring that Ukrainian change management activities are consistently and coherently

planned and coordinated;

To assist the relevant Ukrainian authorities in developing a change plan that will drive the optimum

implementation of the plan;

To coordinate with other elements of the Strategic Advisors component to ensure that change

management is factored in to their respective areas of advice;

To provide input to the mission's external periodic reporting;

To ensure that liaison and coordination are consistently maintained with EU, non-EU and local

stakeholders in the area of change management;

To ensure that any required instructions to assist the Ukrainian authorities are developed, implemented

and periodically reviewed;

To contribute to the identification and reporting of lessons and best practices within his/her field of

responsibility;

To ensure that the Mission is periodically updated on change management activities pertaining to the

MoIA reform program;

To support all Strategic Advisers in relation to reform activities;




Security, Military Affairs, International Relations, Diplomacy, Law, Social Sciences or Public

Administration or a closely related field of study, where the normal duration of university education in

the country awarded is three (3) years or more;


studies;

Possess operational and strategic experience with Government civil service or other bodies related to

the reform of Civilian Security Sector agencies (Police, Gendarmerie, Intelligence, Armed Forces

and/or related democratic oversight or regulatory structures (independent inspectorate, parliamentary

oversight committee or ombudsman);

Experience of advising on change management at the national level preferably within the CIS,

including experience in change management of national security sector related reforms, in planning

their implementation, related outreach, consultation and change management;


Qualified programme/project management with knowledge and experience of leading multi-thematic

and multi-layered security, rule of law or stabilisation related programme, project and change

management;

Proven ability to address these subjects to national, governmental or executive level decision makers;

Excellent interpersonal skills and the ability to communicate the strategic vision of the HoM;

51 / 69






Experience in change management analyses, planning and reporting as well as a sound understanding

of strategic and operational considerations.

Ability to work proactively whilst adhering to goals of the team and to report efficiently both orally

and in writing, while taking into account possible new guidance as situations evolve;

Excellent managerial skills.






Experience in dealing with change management of large institutions, either public or private, at top

management levels.

Language Skills



asset.

52 / 69

Position Name:

Domestic Security Strategic Adviser

Employment Regime:

Seconded

Ref. Number:

UA37 and UA94 (2 positions)

Location:

Kyiv

Availability:

ASAP



Component/Strategic SSU Advisory Unit


EU RESTRICTED or

equivalent


States: Yes

Reporting Line: The Domestic Security Strategic Adviser reports to the Head of Strategic Advisory

Component.

Main Tasks

To provide strategic reform related advice to the National Security Service of Ukraine in support of

Ukrainian government and ministerial reform policy and in accordance with Mission policy and

guidelines. This advice will include advice on policy relating to such matters as management

structures, division of competences, examples of National Intelligence Models, coordination and

management, professional ethos, resource management and training;

To enhance the awareness of senior management of the Security Service of relevant EU governance

standards;

To assist the Ukrainian authorities in assessing and tailoring Security Service and Intelligence

management models; to assist them in identifying choices, making informed decisions, analysing

implications and planning accordingly in the context of shaping Ukrainian security and law

enforcement reforms and their implementation in consideration of EU human rights, freedoms data

protection and accountability standards and best practice;

To provide awareness and advice to the national level Security Service leadership relating to the

establishment of robust and effective internal investigations and discipline;

To support Mission staff in advising relevant Ukrainian Security Sector agencies, including law

enforcement agencies, in promoting, developing and incorporating analytical criminal intelligence

structures and processes within the design of strategic SSR;

To inform and otherwise contribute towards the Mission’s policy and advisory input into harmonised


To support the national Security Service to plan and prepare for participation in, and follow up to,

international and national level multi-agency and internal SSR policy development and planning

events;




To constantly assess progress, to identify actual and potential risks to attainment of the MoIA

Advisory Units tasks or activities, or delays against the Mission Implementation Plan, and to raise

issues to the Head of Strategic Advisory Component;















53 / 69

years or more;


studies, preferably in a special policing command position;

Presently hold, or have held, the rank of Lieutenant Colonel/Chief Superintendent or above in an

operational role;

Experience of operational command of Border Police units;




advantage;







evolve;


others;






desirable;



Language Skills



asset.

54 / 69

Seconded/contracted positions

Reporting line: The Public Relations Officer / Spokesperson reports to the Head of Public Information

Department / Senior Spokesperson.

Main tasks

To substitute the Head of Public Information Department / Senior Spokesperson in his absence;

To manage, engage, interact, monitor and feed print and audio-visual contents to the mission’s web

and social media tools;

To organize and implement public information campaigns, EUAM, EU and topic related events,

mission promotional materials, town hall meetings and conferences;

To engage with the local PR community;


To advise, mentor and support designated Ukrainian counterparts on strategic public relations and

communication;

To contribute to regular mission reporting and to other reports, papers and briefings in relation to the

implementation of the mission mandate;



Successful completion of a full course of university studies attested by a degree in communication /

social media marketing, where the normal duration of university education in the country awarded is

three (3) years or more;

After having fulfilled the above requirements, a minimum of three (3) years relevant and proven

professional experience, ideally in an international environment;

Knowledge and experience in the field of security sector;

Good understanding of and experience in the European Institutions and CSDP;


organizations, ideally in a media related capacity;

Excellent understanding of the media and social media environment;

Excellent interpersonal and communication skills;


Knowledge of the political, cultural and security situation of the mission area and other areas within

the same geopolitical region is desirable.

Language Skills


Written and spoken Ukrainian and/or Russian language skills are not necessary, but would be an

asset.

Position Name:

Public Relations Officer /

Spokesperson

Employment Regime:

Seconded/Contracted

Post Category:

Mission Support –

Management Level

Ref. Number:

UA95

Location:

Kyiv

Availability:

ASAP


Chief of Staff Office/Public

Information Department


EU RESTRICTED or

equivalent


States: Yes

55 / 69

Reporting Line: The Media Information Analysis Officer reports to Head of Public Information Department

/ Senior Spokesperson.

Main Tasks

To collect and analyse on daily basis all relevant media, public relations and social media contents;

To disseminate the information among the EUAM staff, in particular the Senior Management and the

advisors;

To proactively prepare under the guidance of the CPPI, lines to take, replies/rebuttals and relevant

crisis communication information for all EUAM communication platforms;

To organize and implement public polls and surveys on requested security sector relevant topics, the

EUAM public image and carry out the necessary analysis as well as prepare relevant reports and

public information contents;

To advise, mentor and support designated Ukrainian counterparts on strategic public relations and

communication;

To contribute to regular mission reporting and to other reports, papers and briefings in relation to the

implementation of the mission mandate;



Successful completion of a full course of university studies attested by a degree in communication

and/or social media marketing, where the normal duration of university education in the country

awarded is three (3) years or more or equivalent Police or/and Military education;


studies;

Knowledge and experience in the field of security sector;

Good understanding of and experience in the European Institutions and CSDP;


organizations, ideally in a media related capacity;

Excellent understanding of the media and social media environment;

Excellent interpersonal and communication skills;


Knowledge of the political, cultural and security situation of the mission area and other areas within

the same geopolitical region is desirable.

Language Skills



Position Name:

Media Information Analysis Officer

Employment Regime:

Seconded/Contracted

Post Category for Contracted:

Mission Support –

Management Level

Ref. Number:

UA64

Location:

Kyiv

Availability:

February 2015


Chief of Staff Office/Public

Information Department


EU RESTRICTED or

equivalent


States: Yes

56 / 69

Position Name:

Deputy Senior Mission Security

Officer

Employment Regime:

Seconded/Contracted

Post Category:

Expert Level

Ref. Number:

UA96

Location:

Kyiv/Countrywide

Availability:

ASAP


Mission Security


EU SECRET


States:

No

Reporting Line

In line with the EU's Policy on the Security of EU staff deployed outside the EU in an operational capacity

under Title V of the TEU (Field Security Policy) the Deputy Senior Mission Security Officer (DSMSO) is

under the authority of the Senior Mission Security Officer (SMSO).

Main Tasks

Assists the SMSO in the management and supervision of the Security Office and replaces him/her

during his/her absence;

Assists the SMSO in the establishment, implementation, update and review of the security and safety

requirements, recommendations and instructions in accordance with the Field Security Handbook;

Assists the SMSO in assessing the threat level and in drafting, and updating the Mission security plan

and all supporting security and safety instructions and procedures;

Ensures that plans for relocation/evacuation are current and able to be implemented at short notice;

Ensures that all security and communications equipment are kept up-to-date and in a state of operational

readiness;

Conducts regular security drills, communication tests and evacuation exercises;

Provides briefings on matters affecting security and safety of mission members and ensures that they are

properly prepared for emergencies;

Liaises and co-operates closely with other international organizations and national law enforcement

agencies working in the field of security or other relevant authorities;

Provides comprehensive reports on all incidents affecting the mission and mission members, and

initiates necessary follow up action with appropriate authorities;

Ensures the protection of EU classified information;

Elaborates precise and accurate reports concerning information received which impacts upon the

mission and mission members, initiating appropriate analyses and assessments of all pertinent

information;

Provides assistance and appropriate response to mission members in respect to security measures,

ensuring that all necessary actions are taken, particularly in emergency cases;

Works in close cooperation with the Department of Mission Support in matters related to procurement

of necessary security related equipment and services;

Assist the SMSO in the supervision of journey management planning for all field visits – providing

timely advice and guidance to mission members as required

Assists the SMSO in the recruitment process of new staff in the Mission Security Office

Assists the SMSO in the management of the security provider's contract;

Travels to High Risk areas, if required, and conducts security duties;

Undertakes any other related tasks as required by the Senior Mission Security Officer.


Successful completion of a full course of university studies attested by a degree in Police Sciences,

Military Sciences, Social Sciences, security or related studies, where the normal duration of university

education in the country awarded is three (3) years or more

or

Equivalent education in Police/Military or civilian security organization with specialized training in

field operations, force protection and/or security;

After having fulfilled the above requirements, minimum of 10 years of relevant and proven professional

experience in the civilian security sector and/or in the military/police, in particular with regard to the

security/protection of personnel, facilities and assets;

57 / 69

A minimum of 3 years of professional experience in managerial position;

Ability to work in a demanding, deadline-driven environment and to establish and maintain effective

working relationships with people of different national and cultural backgrounds;

Demonstrated ability to contribute creatively to the development of security policies and procedures;

Excellent organizational, planning, and time-management skills;

Experience in planning and implementing projects;

Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity

and respect for diversity;

Highly resilient under mental pressure and willingness to work extra hours when required;

Solid knowledge of the Mission area and potential security threats;

Ability to operate Windows and Power Point applications, including Word processing, e-mail, and

spreadsheets (Excel);

Civilian driving license class B and C mandatory.

Successful completion of the EU Mission Security Officer Certification Course (desirable);

International experience of an ESDP/CSDP mission, together with experience of multi-national and

international organizations / Missions (desirable).

Language Skills


Written and spoken Ukrainian and/or Russian language skills would be an asset.

58 / 69

Position Name:

Mission Security Officer

Employment Regime:

Seconded/Contracted

Post Category:

Mission Support –

Management Level

Ref. Number:

UA97

Location:

Kyiv/Countrywide

Availability:

ASAP


Mission Security


EU SECRET


States: No

Reporting Line

In line with the EUs Policy on the Security of EU staff deployed outside the EU in an operational capacity

under Title V of the TEU (Field Security Policy) and under the authority of the Senior Mission Security

Officer (SMSO), the MSO:

Main Tasks

Assists the SMSO in the development, implementation and updating of the Mission Security Plan, and

all supporting security and safety instructions and procedures;

Assesses the security situation and maintains updated all relevant security related documents

Conducts or initiates security surveys of mission member’s personal protective security requirements,

transport security, residential and office security;

Ensures that all security and communications equipment is kept up-to-date and in a state of operational

readiness;

Conducts regular security drills, communication tests and evacuation exercises;

Provides briefings on matters affecting the security and safety of mission members and ensures that

they are properly prepared for emergencies;

Liaises as directed and co-operates closely with other international organizations and national law

enforcement agencies in the field of security or other relevant authorities;

Provides comprehensive reports to the SMSO on all incidents affecting mission members and initiates

necessary follow up action with the appropriate authorities;

Produces briefings and presentations relating to his/her sphere of work for the benefit of the mission;

Reports and assists the SMSO on the security level and state of alert for the mission staff;

Provides assistance and appropriate response to mission members in respect of security measures,

ensuring that all necessary actions are provided in support of any related situation, particularly in

emergency cases;

Works in close cooperation with the Department of Mission Support in matters related to the

procurement of necessary security related equipment and services;

Elaborates in-depth planning and execution of security operations;

Travels to High Risk areas, if required, and conducts security duties;

Undertakes any other tasks required by the SMSO in support of the objectives of the Mission.




education in the country awarded is three (3) years or more

or


field operations, force protection and/or security

After having fulfilled the above requirements, minimum of 5 years of progressively responsible

professional experience at management level in the civilian security sector in the military/police, in

particular with regard to the security/protection of personnel, facilities and assets;








59 / 69





Civilian driving license class B and C mandatory;



international organizations / Missions (desirable).

Language Skills



60 / 69

Position Name:

Mission Security Officer Field Security

Instructor

Employment Regime:

Seconded/Contracted

Post Category:

Mission Support –

Management Level

Ref. Number:

UA98

Location:

Kyiv/Countrywide

Availability:

ASAP


Mission Security


EU SECRET


States: No

Reporting Line

In line with the EU’s Policy on the Security of EU staff deployed outside the EU in an operational capacity

under Title V of the TEU (Field Security Policy) and under the authority of the Senior Mission Security

Officer (SMSO), the Mission Security Officer/ Trainer will:

Main Tasks

Organise and delivers security briefings for all newly arrived International and Local Staff members;

Liaise closely and coordinates with other Mission Departments to define training needs;

Develop and organises specialised security related trainings;

Deliver regular security training for all Mission members;

Develop a Mission Security training guide/manual and updates it regularly;

Keep the SMSO updated on all training policies;

Produce security assessments and analysis as tasked;

Evaluate biannually the effectiveness of the ongoing initiatives;

Undertake other job-related tasks/assignments as directed by the SMSO or his/her Deputy.




education in the country awarded is three (3) years or more;

or


field operations, force protection and/or security;

After having fulfilled the above requirements, minimum of five (5) years of progressively responsible

professional experience at management level in the civilian security sector and/or in the military/police,

in particular with regard to the security/protection of personnel, facilities and assets;

Certified trainer/instructor preferably in a police or military context.

Demonstrated experience in planning and designing training packages, and providing security training;












Civilian driving license class B and C mandatory;



international organizations / Missions (desirable);

Language Skills


61 / 69


62 / 69

Position Name:

HR Officer – Training Officer

(Rotation/Training/Travel)

Employment Regime:

Seconded/Contracted

Post Category:

Mission Support –

Management Level

Ref. Number:

UA99

Location:

Kyiv

Availability:

ASAP


Mission Support/Human Resources

Management Unit

Level of Security

Clearance:

EU CONFIDENTIAL


States:

No

Reporting Line: The HR Officer – Training Officer (Rotation/Training/Travel) reports to the Chief of

Human Resources Management Unit.

Main Tasks

To carry out assignments in management and coordination of Human resources related issues;

To advise on and apply human resources policies and procedures;

To assist in the preparations of Calls for Contributions for international staff and Calls for

Applications for local staff;

To coordinate extension request exercises for seconded eligible staff prior the launch of each regular

Call for Contribution;

To coordinate the deployment of selected candidates, redeployment, check-in and check-out of staff

members with all involved stakeholders, including line managers and the Brussels Support Element;

To take active part in implementing procedures deriving from staffing reviews, such as internal

competitions for retention of staff, internal Calls for Applications, redeployments, etc;

To advise and assist staff members concerning the human resources policies and procedures;

To contribute to the development, implementation and follow-up on the human resources strategies,

policies and procedures;

To ensure the timely and correct administration of financial entitlements of staff, such as

reimbursement of duty trips, temporary reallocations, home travel reimbursement, etc.;

To provide advice, guidance and support to staff on personnel administration related matters;

To plan, organize and deliver trainings, produce training materials, report on training activities;

To support the Chief of Human Resources Management Unit in assessing training and staff

development needs throughout the Mission at all levels in his/her role of a focal point in the Mission

for organizing training programmes;

To develop, coordinate and implement effective induction and in-service training and staff

development programmes for all personnel of the Mission;

To draft technical specifications/terms of reference for procurement activities in his/her area of

expertise, participating in the evaluation of tenders as required;

To monitor the performance of contractors in his/her area of responsibility;

Be responsible for the duty travel arrangements and oversee the missions guide application;

To undertake any other related tasks as required by the Chief Human Resources Management Unit.


Successful completion of a full course of university studies attested by a degree in Human Resources,

Social Sciences, Law, Business or Public Administration, or a closely related field of study, where the

normal duration of university education in the country awarded is three (3) years or more;

After having fulfilled the above requirements, at least three (3) years of relevant and proven full-time

professional experience, preferably in general human resources management and/or staff training;

Excellent organisational and interpersonal skills;

Very good communication skills, both written and oral;

Proficiency in use of standard Microsoft Office package, HR management related software and data

entry processes;

Previous experience in CSDP missions would be an advantage;

Substantial knowledge of the functioning of the EU and in particular CSDP missions is an advantage;

International experience, particularly in crisis areas with multi-national and international organisations

will be an asset.

63 / 69

Language Skills



64 / 69

Position Name:

Chief of CIS

Employment Regime:

Seconded/Contracted

Post Category for Contracted:

Mission Support – Expert

Level

Ref. Number:

UA55

Location:

Kyiv

Availability:

ASAP


Mission Support/CIS Unit


EU SECRET


States: No

Reporting Line: The Chief of CIS reports to the Head of Mission Support.

Main Tasks

To support and advise the Head of Mission Support (and others in Mission management if required) on

all communication and information systems matters;

To manage all CIS equipment telephones, radios, servers, network and software equipment and

applications with respect to installation, systems support, maintenance and to coordinate the

standardisation of computer hardware and software within the Mission;

To support in designing, implementing and maintaining LAN/WAN networks and to ensure their

maintenance such that the Mission is provided with appropriate e-mail, internet access, file sharing and

data backup services;

To supervise the research and evaluation of goods, services and new technologies as required, to make

recommendations on their deployment and to supervise the preparation of technical specifications in

collaboration with procurement section where necessary;

To ensure value for money and budget control/ accountability in all areas of CIS spending with

particular reference to service level agreements, telephone costs, equipment maintenance and

replacement;

To support the implementation of appropriate security measures to protect the missions CIS

infrastructure from electronic attacks;

To identify, develop and implement training needs related to CIS as required;

To establish the necessary technical liaison and coordination with other international organizations in

the Mission area;

To establish, propose and monitor the efficiency of Standard Operating Procedures (SOPs)/Internal

Guidelines containing policies and directives relating to all CIS issues;




Successful completion of a full course of university studies attested by a degree in Communication

Information Systems, ICT or Technical Specialisation in Engineering, Communications, where the

normal duration of university education in the country awarded is four (4) years or more;

After having fulfilled the above requirements, a minimum of five (5) years of overall relevant and

proven professional experience, including two (2) years at management level, notably in practical

management of complex information and communication technology infrastructure and systems

including maintenance and operation;

Advanced knowledge and experience in the installation management and configuration of servers

(Microsoft/Linux), workstations, firewalls, routers, switches and other network equipment(relevant

certifications are an advantage);

Knowledge and experience in communications hardware and software in the areas of VHF, UHF, HF,

Satellite systems (Thuraya and Iridum), GSM, PBX, VoIP, VTC SIP services;

Strong knowledge and practical experience in information security (CISSP Certification is desirable);

Expert level of problem solving and analytical ability to analyse IT and communications issues;

Experience in drafting procedures for the use and management of computer systems and networks;


Previous work experience in Eastern Europe is desirable;

Experience in project management (ITIL desirable);

International experience, particularly in crisis areas with multi-national and international organizations

is desirable.

65 / 69

Language Skills



asset.

66 / 69

Position Name:

CIS Officer IT

Employment Regime:

Seconded/Contracted

Post Category:

Mission Support –

Management Level

Ref. Number:

UA100

Location:

Kyiv

Availability:

ASAP


Mission Support/CIS Unit


EU SECRET


States: No

Reporting Line: The CIS Officer IT reports to the Chief of CIS.

Main Tasks

To assist, plan, analyze, design, program and implement Information Technology (IT) projects and

applicable IT policies, technical reports, operating instructions, guidelines and procedures and to assist

in formulation of security and contingency policy for the organizational IT structure;

To manage IT equipment, servers, network and software applications with respect to installation,

systems support, security and maintenance, to ensure the operation of the Mission’s local/wide area

network through an adequate preventive maintenance program and to coordinate standardization of

computer hardware and software with the center of the Mission and field structures;

To conduct research, analysis and evaluation of new technologies and make recommendations for their

deployment, as well as handling all aspects of contract administration, including collaboration with the

Mission’s Procurement Unit in order to establish service level agreements or framework contracts with

vendors;

To develop detailed systems specifications, functional specifications and user documentation for major

systems;

To implement appropriate security mechanisms in order to protect the Mission’s network and

infrastructure from all kinds of electronic threats;

To originate requisitions for equipment, spare parts and supplies and maintain the appropriate budget

control and accountability for IT spending;

To select and evaluate cost-effective solutions for IT hardware and software according to the Mission’s

requirements;

To maintain an adequate number of computer equipment and spares;

To organize repair and replacement as necessary;

To organize the prompt delivery of technical services by assigning the available technical resources,

including providing office automation as help desk support, standardization, preparation and

maintenance of applications;

To seek out user information and their training needs and to arrange training for users and IT staff with

regards to the Mission’s standard hard- and software, while at the same time keeping up to date with

new technologies and standards;

To design, implement and maintain local/wide area networks, providing network, email, internet use,

security and backup of Mission data;

To support systems for procurement, personnel management, finance control, assets control, pass and

ID systems and databases for the entire Mission area;

To identify needs for goods and/or services specifically required for IT, to technically define the

appropriate requirements of the means required to cover these needs and to participate, as appropriate,

in the correspondent processes to procure these goods and services;

To monitor and supervise the work of the local CIS assistant;

To undertake any other related tasks as required by the Chief of CIS.

67 / 69


Successful completion of a full course of university studies attested by a degree in Information

Technology or IT Engineering, where the normal duration of university education in the country

awarded is three (3) years or more;

After having fulfilled the above requirements, at least three (3) years of relevant and proven full-time

professional experience in IT management and design, development and implementation of complex IT

systems;

Advanced knowledge of Microsoft Server and Operating Systems technologies, Cisco network devices

and Cisco IOS;

Advanced knowledge of Microsoft Active Directory environments (functional level 2008 R2 and/or

above);

Advanced knowledge of Microsoft Exchange Server 2010 and/or above;

Substantial knowledge of IT equipment specifications and performances, such as servers, network

devices and IT standards;

Knowledge of network protocols, Local Area Networks (LAN), Wide Area Networks (WAN) and

TCP/IP, including installation, administration and management;

Good knowledge in supplies ordering/acquisition and procurement procedures;

Effective project management skills.

Certifications in Microsoft Server Platforms and Operating Systems technologies, Cisco network

devices and Cisco IOS;

Substantial knowledge of the functioning of the EU and in particular CSDP missions;

Good understanding of the political, cultural and security situation in the Ukraine;

International experience, particularly in crisis areas with multi-national and international organizations;

Ability to perform under stress and in difficult circumstances.

Language Skills



asset.

68 / 69

Position Name:

Logistics Officer

Employment Regime:

Seconded/Contracted

Post Category:

Mission Support –

Management Level

Ref. Number:

UA101

Location:

Kyiv

Availability:

ASAP


Mission Support /Logistics and

Transport Unit


EU CONFIDENTIAL


States:

No

Reporting Line: The Logistics Officer reports to the Chief of Logistics and Transport Unit.

Main Tasks

To assist the Chief of Logistics and Transport Unit to plan, analyse, design, program and implement

all aspects of logistical needs of the Mission, in cooperation and coordination with relevant members

of the Team;

To assess, approve and process logistics requests as appropriate;

To coordinate and manage the distribution and reallocation of all logistical resources as directed,

ensuring systems are in place for replacement and repair as necessary;

To assist the Chief of Logistics and Transport Unit in the production of reports concerning logistic

issues, proposing/recommending changes and improvements, ensuring accuracy and comprehensive

policies and guidelines where necessary;

To identify needs in terms of goods and/or services specifically required for areas of responsibility and

to participate, as appropriate, in the correspondent processes to procure these goods and services;

To ensure that at all times an inventory of items of Mission property is updated and distributed as

necessary for reporting, insurance and other purposes;

To verify the accuracy of the data recorded/updated in the Asset Control and Inventory System,

ensuring tracking of all Mission assets from delivery to disposal;

To oversee the regular stock and asset verification exercises, and produce post inspection reports for

the Mission’s Management and Auditors;

To reconcile all balances regularly and submit accurate, auditable financial year-end statistics to Chief

of Logistics;

To ensure accuracy of statistics on a daily basis, making sure anomalies are identified and addressed in

close cooperation with the relevant units;

To develop and implement disposal procedures and manage the effectiveness and execution of asset

write off and disposal procedures and execution in the Mission;

To prepare proactively in conjunction with other parts of the unit recommendations for write off and

disposal of Mission property, in cooperation with the technical sections concerned;

To assist non-technical units in preparation of technical specifications/terms of reference of

items/services to be procured;

To plan and coordinate resources during relocations of buildings, office space and closing down of

mission premises;

To receive, review, analyse, assign, process and track certified requisitions submitted for procurement

action;

To review specifications for completeness and strive for competitive evaluation criteria;

To deal with custom documents for all Mission assets in and out of Ukraine as required;

To support and monitor logistics stores within the Mission as directed;

To liaise with outside agencies, companies and suppliers as directed;

To take part in tender evaluation committees for goods and services required by the mission;

To undertake any other related tasks as required by the Chief of Logistics and Transport Unit.

69 / 69


Successful completion of a full course of university studies attested by a degree in Transport,

Logistics, Engineering or Administration or a closely related field of study, where the normal duration

of university education in the country awarded is three (3) years or more or equivalent;

After having fulfilled the above requirements, at least three (3) years of relevant and proven

professional experience in Logistics and/or Transport;

Proficiency in use of standard Microsoft Office package, asset management related software and data

entry processes, knowledge of logistics databases and inventory procedures;


International experience, particularly in crisis areas with multinational and international organisations

would be an asset;

Certification in an international project management methodology (e.g. ILS "Integrated Logistic

Support", PRINCE 2) would be an asset.

Language Skills



asset.

annex 1 eu advisory mission for civilian security sector ... · eu advisory mission for civilian...

Documents