annual board/staff retreat - durham housing authority€¦ · 19/12/2018 · annual board/staff...

ANNUAL BOARD/STAFF RETREAT

(AND)

REGULAR MEETING OF THE

BOARD OF COMMISSIONERS

HELD AT

Golden Belt Complex, 807 East Main Street, Building 2, Suite 300 Durham, NC

December 19, 2018

Daniel C. Hudgins Chair

Anthony Scott

Chief Executive Officer

DURHAM HOUSING AUTHORITY

BOARD/STAFF RETREAT

December 19, 2018

Board/Staff Retreat

December 19, 2018

Theme: Spirit of Excellence

8:30-9:00 Continential Breakfast

2018 Year

9:00-Noon - Overview each Department(What’s new and significant accomplishments)

BREAK

- New Department/Leadership

Noon-1:00 LUNCH

1:00-2:30 Issues & Challenges

- Spirit of Excellence Team (SOE)

- Operations

- Technology $

- Training $

- Consulting/Assist $$

BREAK

2:30-4:00 2019 Goals

4:00-5:00 Regular Board Meeting

DURHAM HOUSING AUTHORITY

AGENDA, MINUTES, FINANCIALS,

RESOLUTIONS, REPORTS

FOR

REGULAR MEETING

OF THE

BOARD OF COMMISSIONERS

December 19, 2018

Daniel C. Hudgins Chair

Anthony Scott

Chief Executive Officer

Board of

Commissioners

Daniel C. Hudgins,

Chairman

George K. Quick.

Vice Chairman

Patrice Y. Nelson

Gloria M. Nottingham

Larry Yon, II

Robert Glenn

City Council Liaison

Jillian Johnson

Chief Executive

Officer

Anthony Scott

December 19, 2018 – 4:00 p.m.

O R D E R O F B U S I N E S S

I. CALL TO ORDER PAGE (S)

Roll Call

Establish Quorum

II. PUBLIC COMMENT FROM THE PUBLIC HEARING

♦ 2019 OPERATING BUDGET

III. CHANGES TO THE AGENDA

IV. APPROVAL OF MINUTES BOARD OF COMMISSIONERS (11-23)♦ Minutes of the Regular Board Meeting of November 28, 2018

V. PRESENTATION

♦ None

VI. CHIEF EXECUTIVE OFFICER’S BUSINESS REPORT (24-26)

VII. GENERAL BUSINESS ACTION ITEMS (COMMITTEE REPORTS) (27-79)♦ Development Committee (29-35)♦ Finance Committee (36)♦ Operations Committee (37-79)

VIII. RESOLUTIONS FOR APPROVAL (80-100)

1. RESOLUTION AUTHORIZING THE WRITE-OFF OF

CONVENTIONAL HOUSING COLLECTION LOSSES FOR

THE PERIOD BEGINNING October 1, 2018 AND ENDING

October 31, 2018 (81-83)2. RESOLUTION APPROVINGRESOLUTION APPROVING

THE PROPOSED UTILITY ALLOWANCES FOR THE

CONVENTIONAL PUBLIC HOUSING PROGRAM (84-94)3. RESOLUTION APPROVING THE REVISION OF THE

HOUSING CHOICE VOUCHER PROGRAM PAYMENT

STANDARD SCHEDULE FOR ZERO-BEDROOM UNITS (95-97)4. RESOLUTION APPROVING THE 2019 ANNUAL

OPERATING BUDGET (98-100)

IX. ENTITIES BUSINESS(SUSPEND & REOPEN DHA MEETING – ONLY IF CLOSED SESSION)

♦ Development Ventures Incorporated (101-105)

Agenda

Page 2

X. INFORMATION ITEMS

XI. CLOSED SESSION

XII. ADJOURNMENT

IV. Approval of the Minutes

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MINUTES OF THE REGULAR BOARD MEETING

HOUSING AUTHORITY OF THE CITY OF DURHAM

Durham Housing Authority

330 E. Main Street, Durham, NC 27701

November 28, 2018

AGENDA ITEM I

Call to Order

The regular meeting was called to order by the Chair, Daniel C. Hudgins

Present:

Daniel C. Hudgins

George K. Quick

Robert “Bo” Glenn

Gloria Nottingham

Absent:

Larry Yon, II

Patrice Y. Nelson (Excused)

Jillian Johnson, City Council Liaison

Conference:

None

Staff Present:

Anthony Scott, CEO

Barbara Newman

Sabrina Sinegal

Matthew Scaparro

Olive Joyner

Lorraine Erhunmwunsee

Ashanti Brown

Denita Johnson

Charles Lyon

Doris Jackson

Also Present:

Eric Pristell, Attorney, The Banks Law Firm

Former Mayor, Bill Bell

Councilman Charlie Reece

Thomas M. Niemann

The meeting was called to order by the Chair, Daniel C. Hudgins at 5:45 p.m.

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A quorum was present, and the Regular Meeting was called into session.

AGENDA ITEM II – GENERAL COMMENTS FROM THE PUBLIC

PUBLIC HEARING (s)

There was none

AGENDA ITEM III -- CHANGES TO THE AGENDA

There were none

AGENDA ITEM IV – BOARD ACTION

Approval of the Minutes of the Board of Commissioners’ Regular Meeting held

on October 24, 2018.

Motion: Commissioner Quick; Seconded: Commissioner Nottingham;

Approved: Unanimously

AGENDA ITEM V -- PRESENTATIONS

Recognition of Commissioner Thomas Niemann, former Chair and Board

Member.

The first presentation was provided by Councilman Charlie Reece.

Councilman Reece read a Proclamation from Mayor Steve Schewel

Former Commissioner Niemann, responded that he was proud to have been a part of the

Durham Housing Authority. He said, “The Agency was so important to him that he still

catch himself in meetings saying, “We.” His heart is still with this organization and he

wants to be able to contribute as he can. He thanked everyone who had been a part of the

organization during his tenure.

Commissioner Hudgins said, “We are very close to having our two (2) RAD conversions.

It was your leadership that bought us where we are today as Chair of the Development

Committee.”

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The second presentation was provided by Chairman Daniel Hudgins. The

Board of Commissioners presented Mr. Niemann with an engraved gavel and

a plaque which read as follows:


Presented to

Thomas M. Niemann

For

Exemplary Service and Commitment

While serving the City of Durham as a member of the Board of Commissioners of the

Durham Housing Authority from November 17, 2003 to September 30, 2018; and serving

as Board Chair from April-December 2006-2015.

The Durham Housing Authority’s Board of Commissioners appreciate your

demonstration of sincere caring and commitment;

It is a privilege to officially recognize the outstanding service rendered by

Thomas M. Niemann to the citizens of this community. We express the profound

gratitude of this organization for your service.

On This Day, November 28, 2018

Also, Chairman Hudgins introduced the following resolution commending Thomas M.

Niemann:

RESOLUTION NO. 3556

RESOLUTION COMMENDING THOMAS M. NIEMANN FOR EXEMPLARY

SERVICE RENDERED AS A COMMISSIONER AND BOARD CHAIR OF THE


WHEREAS, Thomas M. Niemann appointed by Mayor William V. Bell, served the City

of Durham as a member of the Board of Commissioners of the Durham Housing Authority

from November 17, 2003 to September 30, 2018; and served as Board Chair from April-

December 2006-2015; and

WHEREAS, the Commissioners, staff and residents of the Housing Authority of the City

of Durham, North Carolina, recall with appreciativeness the commendable service

rendered by this dedicated individual during his tenure as Commissioner; and

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WHEREAS, Thomas M. Niemann especially showed sincere concern about the well-

being of “Durham’s most vulnerable citizens” and participants of the Housing Authority’s

community redevelopment programs; and

WHEREAS, it is a privilege to officially recognize the outstanding service rendered by

Thomas M. Niemann to the citizens of this community and express the profound gratitude

of this organization for this service.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Housing Authority of the City of Durham, North Carolina, recognizes with

appreciation, the outstanding service rendered by Thomas M. Niemann as a

Commissioner of the Housing Authority of the City of Durham.

2. He has given freely of his time and abilities in the pursuit of the purposes of this

organization, and his efforts were instrumental in bringing to fruition the mission

of the Housing Authority to provide decent, safe and affordable housing for low-

income families in this community.

3. The Housing Authority of the City of Durham, North Carolina, commends Thomas

M. Niemann for a job well done; and further, that his interests and desires, directed

to the betterment of his fellowman, are recognized and applauded by

Commissioners, staff and residents.

Done this 28th day of November 2018.

Motion: Commissioner Nottingham; Seconded: Commissioner Quick;


AGENDA ITEM VI -- CHIEF EXECUIVE OFFICER’S BUSINESS REPORTS

CEO, Anthony Scott, made the following comments:

DHA received a letter from HUD indicating that they had accepted DHA’s 2019

Annual Plan;

DHA has been invited by Mayor Steve Schewel to host a meeting for individuals

involved with Purpose Built Communities on December 5th; they are coming to

Durham. On the 9th and 11th, we will be visiting Louisville at the invitation of the

Mayor there who also has a Purpose Built Community. If you are not familiar with

it, the model is like the Atlanta Housing Authority used in the mid-90s around the

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redevelopment of public housing that include the schools and lots of community

related activities with the redevelopment of public housing communities. There is

interests by local funders who have Durham Housing Authority participating in the

program.

On December 19th, we are having a full day board retreat which we will review our

2018 year and projections for our 2019 year. There will not be any committee

meetings this month – only this one retreat meeting.

2019 is DHA’s 70th year for being in existence. Activities will be planned and

review of previous accomplishments during the previous years will be done.

DHA will have a float in the parade on December 8 for the first time.

Charles Lyon, will be honored at the Durham Rotary Club for the Community

Service Award.

There were no additional questions or comments regarding the CEO’s Business Report.

VII. GENERAL BUSINESS ACTION ITEMS (COMMITTEE REPORTS)

Chairman Hudgins stated that this is for the purpose of accepting reports from the three

(3) standing committees. The information from these committees were also included in the

previously distributed board package. The reports were as follows:

Development Committee Report

Chairman Hudgins recommended acceptance of the October 11, 2018 minutes.

Motion: Commissioner Glenn; Seconded: Commissioner Quick;


Also, Commissioner Hudgins mentioned the DRAFT November 8, 2018 minutes that are

still being reviewed by the committee.

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Comments:

Meredith Daye, Director of Development, provided a presentation regarding Damar Court

Apartments and Morreene Road Apartments building delivery schedule and the RAD

Conversion Plan.

Damar Court Apartments Phase I – Building Delivery for Re-Occupancy at 1125

Morreene Road included buildings 1002, 1008, 1012 and 1014 (totaling 24 units) that

will be complete on December 5, 2018. Residents have been notified. Expectations are

that these units will be totally occupied by the end of the year. Also, buildings 1003,

1011, 1015, 1019, and 1021 (totaling 30 units) will be complete on December 21, 2018.

Expect by first of January 2019 to have all 54 units occupied.

Commissioner Glenn asked if there would be any residual cost that DHA will incur. Ms.

Daye responded that DHA will share the developer fee. Two fold -- part of the cost

involves low income tax credits along with RAD. There are some delays contributed to

delivery of on time units to the equity investor. If DHA is later than what we had

projected on our operating agreement, there could be a possible financial adjustment that

would affect our developer fee. DHA plans to monitor closely.

Commissioner Glenn stated, “Assuming you learned a lot of lessons from Phase I -- lot

of un-expectancies ref. labor and material, is there any way we can prepare for surprises

with additional staffing, etc. in Phase II?”

Ms. Daye responded, “For most of the work uncovered with construction, change orders

were received and reviewed.”

Anthony Scott, stated that “From a financial standpoint, when we look at issues with

certain properties when change orders were produced, they were done, with the

anticipation of the entire site – as much as you would know at that time.” The change

orders that have been done to date were done with the anticipation of seeing issues and

problems of what you could see without tearing out the walls. We anticipated as best we

could, based on the experience DHA had with the first half. Some of the buildings had

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extensive termite damage and others did not have any or not as much. These are two

bedroom townhomes.

Morreene Road Apartments Phase I – Building Delivery for Re-Occupancy at 3412

Glasson Street included building 3308/3310 (16 units) available on December 14, 2018;

buildings 3206 and 3322/3324 (totaling 24 units) available on December 28, 2018;

buildings 1208/1210, 1220 & 3311 (32 units) available February 2019; buildings 3424

and 3434 (totaling 16 units) available March 2019; and building 3307/3309/3311

(totaling 24 units) available April 2019.

RAD Conversion Plan -- Tranche #1 projects are associated with the Downtown

Development and Neighborhood Planning project that includes a variety of RAD

conversion methods, i.e. transfer of assistance, new construction, renovation, demolish

and rebuild that are proposed to be undertaken by DHA’s developer partners – Laurel

Street Residential and California Commercial Investment/The Florian Company. For

tranches #2 & #3 projects, the schedule contemplates converting next year (4th quarter

2019) by doing only critical repairs, and redeveloping the sites at a later time.

The Phase II buildings will start being released to the general contractor once we

complete Phase I renovated buildings.

Laurel Oaks -- Ms. Daye mentioned that Laurel Oaks is our next project to close. HUD

has identified a March 2019 closing date to close on Laurel Oaks RAD Conversion.

Ms. Daye stated those first three developments that closed in 2017, closed as PBRA.

Moving forward DHA will switch with the RAD Conversion to project based vouchers.

The difference between those two – PBRA vouchers are not administered by our housing

authority; when we switch to RAD Conversion those vouchers will be administered by

DHA’s Housing Choice Voucher Program.

There were no additional questions or comments.

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Finance Committee Report (Chaired by Commissioner George Quick)

Commissioner Quick recommended acceptance of the minutes of the October 17th

minutes

Motion: Commissioner Quick; Seconded: Commissioner Glenn;


Comments:

Commissioner Quick reiterated the quality of the 2017 Audit. He stated that “the fact that

it was the first audit received with no management comments made this worth mentioning.”

Operations Committee Report (Chaired by Commissioner Bo Glenn)

Commissioner Glenn recommended acceptance of the October 17, 2018 meeting.

Motion: Commissioner Glenn; Seconded: Commissioner Nottingham;


Chairman Glenn requested that the following topics be discussed at the Board/Staff retreat:

Status of Resident Patrol: DHA has lost participants due to not having proper

equipment. There is a need to review the role of resident patrol – expand from JJ

Henderson to Forest Hills, etc.

Gangs: Could be a public relations problem for DHA. Determine who receives

preferences and who is not – how to develop a Memorandum of Understanding.

Collections and Vacancy: Continue to be issues. We can’t continue year-to-year.

Recommend that public housing adopt similar processes as the Housing Choice

Voucher Program.

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AGENDA ITEM VIII -- RESOLUTIONS FOR APPROVAL

The Chair, Daniel Hudgins, introduced the following resolution:

RESOLUTION NO. 3557

RESOLUTION AUTHORIZING THE WRITE-OFF OF CONVENTIONAL

HOUSING COLLECTION LOSSES FOR THE PERIOD BEGINNING September

1, 2018 AND ENDING September 30, 2018

WHEREAS, the Housing Authority of the City of Durham has determined that it has

exerted all efforts to collect monies owed from former residents; and

WHEREAS, the property management staff has notified each former resident of the

amount owed; and

WHEREAS, the regulations of the U.S. Department of Housing and Urban Development

require a housing authority to write off any and all monies owed that cannot be collected.

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the

Housing Authority of the City of Durham approves the write-off of rents, utilities, repair

charges, court costs and late fees owed as per the listing of delinquent accounts shown in

the amount of $8,897.13 for the period beginning September 1, 2018 and Ending

September 30, 2018.

This resolution shall take effect immediately.



ENTITIES BUSINESS:

MOTION TO SUSPEND DHA MEETING:

Chairman Hudgins recommended a motion to suspend DHA’s meeting at 6:55 P.M.



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MOTION TO REOPEN DHA MEETING:

Chairman Hudgins recommended a motion to reopen DHA’s meeting at 6:57 P.M.



AGENDA ITEM IX – INFORMATION ITEMS

There was none.

AGENDA ITEM X – CLOSED SESSION

Commissioner Hudgins recommended a motion to go into closed session at 6:58 P.M. to

discuss a proposed contract and policy matter.



Commissioner Hudgins recommended a motion to come out of closed session at 7:53

P.M.



AGENDA ITEM XI -- ADJOURNMENT

The meeting was adjourned at 7:54 P.M.

Motion: Commissioner Nottingham; Seconded: Commissioner Glenn;


_________________________

Chair

(SEAL)

___________________________

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Secretary

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VI. CEO’s Business Reports

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CEO Business Report (December 19, 2018 Board Meeting)

Event Updates Board Info Board asked to review DHA’s 2019 Operating Budget

Downtown Development Neighborhood PlanningCommittee meeting will be held on January 17, 2019,place TBD.

CEO’s Major Meetings and Participation

CEO met with Congressman Price in his Raleigh Officeref. Public Housing Operating & Capital Funds, RAD,MTW, etc. A CLPHA representative, Girard Holder,conferenced in. Follow meeting with Congressman Priceis scheduled for March in DC.

CEO and other City Staff joined Mayor Steve Schewelduring the Purpose Built Community Visit by DavidEdwards

CEO met with Stephanie Williams, Ed.D. VP for DurhamAffairs Duke University ref. partnership initiatives.

CEO has been asked to participate on the Advisory Panelfor GoTriangle

CEO has been asked to participate in the SharedEconomic & Prosperity Strategy Meeting with the City’sEconomic Development Division.

CEO met with Ivan Parra, CAN Clergy Caucus, and otherconcerned residents ref. Fayette Place and shared vision.CEO will meet with them quarterly.

HUD DHA received the results of HUD’s review of theSEMAP certification. The original SEMAP ratingchanged from a score of 99 to a score of 95. DHA’sdesignation remains “High Performer.”

City Communication CEO and relevant DHA Senior Staff met with CityManager, Bonfield and relevant city staff for their bi-annual meeting to discuss DHA agency updates on theAgency, RAD, and City Grants.

CEO will meet with City Manager quarterly.

RAD CEO met with Thomas Davis, HUD Director ofRecapitalization, ref. DHA efforts with RAD

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CEO Business Report (December 19, 2018 Board Meeting)

RAD applications for all twelve (12) of DHA communitieswere submitted to HUD by the due date. DHA receiveda Commitment to Enter into a Housing AssistancePayment (CHAP) from all except Goley Pointe.

Grants Updates DHA submitted an application for the 2018 Jobs PlusInitiative Program Notice of Funding Availability (NOFA).DHA is waiting for the results of the grant. (still waitingfor results)

Staff Updates Brown Bag Luncheon meetings – CEO met with themaintenance supervisors and assistant managers. Hisnext meeting will be with the property managers andother department staff.

Holiday Updates Christmas – Offices will be closed on December 24-25.

New Year – Offices will be closed on January 1.

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VII. General Business Action Items

27

Finance Committee

(Report will be sent under separate

cover)

36

Operations Committee

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Durham, NC

MINUTES OF THE OPERATIONS COMMITTEE

November 14, 2018

Attendees:

Robert Glenn, Commissioner

Patrice Nelson, Commissioner

Anthony Scott, CEO (telephone conference)

Eric Pristell, Attorney

Sabrina Sinegal, Director of Administration

Ashanti Brown, Director of Strategic Management

Matthew Scaparro, Director of Operations

Meredith Daye, Director of Development

Denita Johnson, Director of HCVP

Olive Joyner, Director of Resident Services

Charles Lyon, Resident Safety Manager

Robert Scott, Resident Safety Specialist

Edward Bigelow, Fraud/Security Manager

CALL TO ORDER

The meeting was called to order by Robert Glenn at 4:33 p.m.

Review and approval of October 17, 2018 meeting minutes

PUBLIC COMMENT

None

STRATEGIC MANAGEMENT

No comments

ADMINISTRATION

Resident Vaccination Clinic

Ms. Sinegal informed the Board that per their suggestion during the October Operations

Committee meeting, Walgreens agreed to host flu clinics at the elderly sites during the month of

November. Oldham Towers (November 13th), JJ Henderson (November 20th), and Preiss-Steele Place

(November 27th). Residents living at these communities with a Medicaid card may participate. Four (4)

residents received the vaccination at Oldham Towers.

Commissioner Glenn asked if the three developments had a Facebook page, List Serve or email blast. Ms.

Sinegal replied, “No,” but a flyer was distributed to the residents. Commissioner Glenn suggested

implementing a survey to determine why residents did not participate. He also suggested that we offer the

flu clinic at all of the communities in the future.

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Mr. Anthony Scott asked how many DHA employees received the vaccination. Ms. Sinegal replied, “22.”

Holiday Safety

Mr. Lyon stated that discussions were had with residents about the holidays coming up regarding cooking

aspects. Residents were warned to keep children away from hot food, keeping matches in safe places,

knives in secure places, electrical cords free from walking areas, and overload circuitry. They distributed

fire safety pamphlets and emergency contact numbers.

Commissioner Glenn expressed concern about the five (5) Resident Patrol at JJ Henderson that we lost last

month and the fact that the Leaders did not feel that we provided them with the necessary equipment to

perform duties. He inquired about funding for vest, radios, flashlights, etc. Mr. Robert Scott stated that he

identified safety vest that were relatively inexpensive for $4.99 each at Hi Vis Supply. He also found

flashlights for $19.99 each at Amazon, and PD5 Series Radios for $278 each.

Commissioner Glenn asked how many Leaders are on patrol at JJ Henderson at any given time. Mr. Robert

Scott replied three (3), one upstairs, one down stairs and a Rover. Commissioner Glenn asked if there has

been any discussion around using funds to purchase equipment. Mr. Anthony Scott stated that he is

reviewing this matter, but he wants to ensure that the camera efforts are running smoothly.

Commissioner Glenn stated that he was impressed with the commitment of the residents at JJ Henderson

and would hate to lose their support. Mr. Anthony Scott agreed and replied that we could figure something

out. Commissioner Glenn asked about the status of patrol training for Oldham and Preiss Steele Place. Mr.

Robert Scott replied that he was meeting with residents at Preiss-Steele later that afternoon about Resident

Patrol along with the Police Department.

Commissioner Glenn asked if the DHA employment positions were not filled due to low wages. Ms.

Sinegal replied that it was a combination of things like income, finding qualified candidates, valid driver’s

license, and successful background checks. Ms. Sinegal informed the Board that DHA has been working

with a staffing agency to fill the void and we are also soliciting bids for Temporary Staffing Services.

Commissioner Glenn asked Mr. Lyon if he was planning to attend the Gang Reduction Strategy meeting

listed on the November Resident Safety Operations calendar. Mr. Lyon replied that the meetings are

typically held quarterly, but the last scheduled meeting was cancelled. Commissioner Glenn asked if there

were more or less gang members in the community. Mr. Lyon stated that he could not answer the question.

Some neighborhoods like Cornwallis Road and Oxford Manor had more situations than others. Mr.

Anthony Scott stated that the monthly meeting with the City Manager, Sheriff’s Department, DPD, DPS,

City Attorney, etc. meets to talk about crime and causes of the issues and if there is a pattern of any sort.

There are Hot Spots that the City has determined to track Part I crimes and compare them year after year to

see if there is an increase or decrease in the same crime. A separate meeting held at the Criminal Justice

building has a wider variety of people that is chaired by the City and County Managers. This meeting

focuses primarily on how to deal with gangs, preventive issues, how to keep young people from joining

gangs, people coming out of the penal system, etc. Mr. Anthony Scott stated that there are issues around

gangs that are different from one community to the next. The shootings that happen are typically someone

trying to get revenge on that particular issue. The Community Engagement unit and Bull City United are

onsite at McDougald Terrace. Bull City United’s primary focus is to utilize the Violence Interrupter Team

to prevent situations from escalating when they are notified of situations. Mr. Anthony Scott stated that

there is not an increase according to trending year after year. Mr. Lyon agreed. He stated that he meets

weekly with the Chief of Police in reference to crime in Durham. Overall, violent crime is down 26% in

Durham and poverty crime is down 7% over last year. Reports are issued every Thursday.

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Commissioner Glenn stated that Mr. Lyon informed him months ago that there were several gangs in DHA

communities. He stated that he did not want DHA to be known as the place for gangs. Mr. Anthony Scott

stated that we have gangs in our communities, but we are doing everything we can as a Landlord to bring

resources to this issue and focus on trying to keep young kids from being a part of the gang culture going

forward.

Commissioner Glenn asked if work was being done to help parents understand the risk associated with

gangs. Mr. Lyon stated that a meeting was scheduled on Sunday at McDougald Terrace between 3:00 pm

and 5:00 pm to address crime prevention and intervention. Commissioner Glenn asked if Mr. Lyon attends

the Resident Services Committee meeting. Commissioner Nelson informed the Board that a prior

discussion involved funding for Daycare. The priority is to have more programming for youth. She stated

that if gangs are keeping people from leasing units this is where our priorities should be. Overall we would

be filling up our units and overall decreasing homelessness and increasing affordable housing in Durham.

The priority should be to implement more programs with grants and tie it back to reducing gang violence.

Mr. Lyon stated that the programs are available, but it helps to have parental participation. He stated that

Weaver Street Community Center at Cornwallis Road is available with after school, summer camp, crime

prevention, gang prevention, and intervention programs. However, we do not have the support of the

parents to get involved in programs that are already available.

Commissioner Glen suggested Mr. Lyon attend the Resident Services Committee meeting to provide input

needed on crime issues. Ms. Joyner stated that resident engagement is an issue. Head Start has had some

challenges with keeping the Daycare open. Resident Services staff knocked on doors at McDougald

Terrace in an effort to increase enrollment, eight (8) families showed up. Engagement is an issue, but our

focus is to turn that around. Ms. Joyner stated that she is looking to partner with local schools. Lucas

Middle School came out to talk with parents about their kid’s education. As we move forward, the plan is

to develop incentive programs for kids in 1st through 4th grade to create a level of learning. This helps

afterschool opportunities to develop milestones to get to college.

Commissioner Glenn asked Mr. Lyon what age are youth attracted or recruited to gangs. Mr. Lyon replied,

third and fourth grade. Ms. Joyner said that she would try to create a form with parents to get input from

eight (8) year olds. Commissioner Glenn agreed with the idea.

PUBLIC HOUSING Matt Scaparro informed the Board of Commissioners of the collection losses for the month of September

from Cornwallis. These write offs were discovered from unprocessed move outs that Pam Davis had

discovered while working at the property. Given the age of these move outs the security deposits had to be

returned to residents. Mr. Scaparro stated that we have 30 days to process a move out and notify the resident

of any claims against their Security deposit.

Matt Scaparro reviewed with the Board the tenant’s account receivable numbers, and mentioned that the

resident complaints have decreased this month with the new payment process. Matt mentioned other

avenues to look into to ease the process to pay rent, such as online payments and ACH direct payment

methods.

Matt also mentioned to increase communications with residents by digging a little deeper into why they are

paying rent late. For example, are the majority of the late rents due to benefits not hitting the residents

account now till the 3rd of the month and not being mailed till the 4th? Increased resident communications

on this topic may assist us in creating new processes to alleviate the burden of paying rent late and residents

receiving monthly late payments.

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Commissioner Glenn inquired if we are able increase our collections to get the maximum points for our

Management PHAS indicator. Matt responded that we have seen a decrease in our collections with the new

rent payment process for the first two months. It may be too soon to know if there is any issue with the

process or a more realistic number. Matt also mentioned that the end of the year is always a struggle with

our rent collection due to the holidays. Commission Glenn asked when the tenant’s account receivables

are calculated for the Management Indicator and was told that this is a year-end figure.

Matt discussed occupancy with the Board and Commissioner Glenn brought up working with outside

advocate groups to collaborate on tackling our agencies vacancy issues. Commissioner Glenn had brought

up the idea of entering into a Memorandum of Understanding possible with outside agencies to work

together to increase our waiting lists numbers and overall occupancy.

Commissioner Glenn mentioned when the agency first adopted the 3% homeless preference into our

Admissions and Continued Occupancy plan. He believed that this was in 2013. Commissioner Glenn

believes that this was originally out to achieve benefits from outside providers on homelessness. We

discussed the exclusion of Oldham Towers from the 3% homeless preference. Commissioner Glenn asked

what the procedure might be to revisit this. Mr. Scott mentioned that he would like to review our current

policies and see what is working and what is not, and then come at this with a strategy to limit having a lot

of moving pieces in this process.

Commissioner Glenn asked about our other preferences too and how we manage these preferences. He

asked if maybe at our Board retreat if we could discuss the entire preference piece of our ACOP.

HOUSING CHOICE VOUCHER

Voucher Utilization

Ms. Johnson indicated that during the months of October, the HCVP gained 10 new contracts and 3 families

were terminated/withdrawn from the program. As a result, the voucher utilization remained at 96%.

She stated that a total of 43 vouchers were issued, resulting in a total of 165 families with an active voucher

searching for a home.

Housing Assistance Payment

Ms. Johnson reported that the Voucher Program paid $1,761,900 in HAP funds for the month of October.

The breakdown of the funds are as follows:

$1,624,787 - HAP Obligated

$1,634,798 – Total HAP Disbursed

+

$ 10,011- HUD- Held Reserves Used

$1,766,953 – Total HAP Paid

,

Remaining reserves as of September 2018:

$1,181,588 HUD-held

$ (218,600) DHA-held

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For the month of October, HUD obligated $1,624,787 and deducted $10,011 from our HUD-held reserves

for a disbursement of $1,634,798 an additional $127,102 was also requested from our HUD-held reserves

to make up the difference. At the end of October, our HUD-held reserves balance is $1,181,588. (See Part

B of Board Report)

Landlord workshop

Director Johnson specified that the HCVP will be hosting quarterly Landlord Workshops. These workshops

are geared toward building better relationships with our Landlords, to educate them on the HCVP’s rules,

regulations and policy.

She said that the upcoming workshop will cover all aspects of the Housing Choice Voucher Program,

discussing eligibility, rent reasonableness, rent increases, housing quality standard inspections, abatements

and housing assistance payment contracts.

The Landlord Workshop will be held on Friday, November 16th, from 2:00 PM-4: 00 PM at DHA.

SEMAP QC Audit

As Director Johnson previously mentioned, HUD is conducting a remote quality control monitor review of

our SEMAP certification. The following indicators are being reviewed:

1 – Selection from the Waiting List

2 – Reasonable Rent

3 – Determination of Adjusted Income

4 – Utility Allowance Schedule

5 – Housing Quality Standards (HQS) Quality Control Inspections

6 – HQS Enforcement

7 – Expanding Housing Opportunities (if applicable

Director Johnson has shown that the questionnaire and all requested documents were submitted timely and

are pending HUD’s review. She was initially informed that the purpose of the SEMAP quality control

remote review was to confirm that the Housing Choice Voucher Program department had a process in place

to confirm the following:

SEMAP quality control samples were taken in an unbiased manner, in a size meeting the minimum

levels required

Our methodology of the QS testing reflected the SEMAP indicator criteria being tested

The PHA’s certification is consistent with the QC sample results.

Director Johnson reported that she was informed via email that there is another phase of the review where

the actual samples and all documentation is being requested for all seven indicators. HCVP staff are in the

process of pulling the files and making the necessary copies to satisfy the request.

ADJOURN

The meeting was adjourned at approximately 5:40 pm

42

6

NEXT MEETING DATE

December 12th @ 4:30 pm.

43

VIII. Resolutions for Approval

80


MEMORANDUM

TO: Board of Commissioners

FROM: Anthony Scott, Chief Executive Officer

DATE: December 19, 2018

SUBJECT: Resolution Authorizing the Write-Off of Conventional Housing Collection Losses

for the Period Beginning October 1 and Ending October 31, 2018

I. STATEMENT OF ISSUE

Durham Housing Authority (DHA) requires that vacated tenant account balances be

written off monthly for public housing residents.

II. BACKGROUND

The attached Collection Loss Report represents the total amount of losses from all

Conventional Housing programs administered by DHA. The amounts to be written off by

Asset Management Project (AMP) for the period beginning October 1 and Ending

October 31, 2018 are as follows:

2018 PUBLIC HOUSING WRITE-OFFS BY AMP

Period October 1, 2018 to October 31, 2018

AMP # Community Budgeted Write-Off

Amount Written Off

YTD Current

Write-Off New Total

1 McDougald Terrace $21,335.00 $23,459.50 $3,031.25 $26,926.50

3 Scattered Sites $4,892.00 $0.00 $0.00 $0.00

4 Oldham Towers $5,639.00 $0.00 $0.00 $0.00

5 Cornwallis Road $11,482.00 $13,210.39 $2,274.07 $15,584.46

6 Liberty Street $7,639.00 $0.00 $0.00 $0.00

7 Club Boulevard $8,795.00 $0.00 $0.00 $0.00

8 Hoover Road $3,104.00 $1,099.30 $0.00 $1,099.30

9 JJ Henderson $14,326.00 $0.00 $0.00 $0.00

10 Morreene Road $0.00 $1,469.63 $0.00 $1,469.63

11 Damar Court $0.00 $742.00 $0.00 $742.00

12 Oxford Manor $11,018.00 $6,071.10 $464.07 $635.17

14 Forest Hill Heights $5,679.00 $0.00 $596.00 $596.00

15 Laurel Oaks $3,003.00 $0.00 $0.00 $0.00

31 Edgemont Elms-PH $10,910.00 $0.00 $0.00 $0.00

32 1010 Worth Street $284.00 $0.00 $0.00 $0.00

33 Goley Pointe-PH $1,634.00 $5,311.07 $0.00 $5,311.07

Total $109,740.00 $51,362.99 $6,365.39 $58,164.13

81

III. RECOMMENDATION

It is recommended that the Board of Commissioners considers and approves the write-off

of collection losses in the amount of $6,365.39 for Conventional Housing.

82

RESOLUTION NO.__________

RESOLUTION AUTHORIZING THE WRITE-OFF OF CONVENTIONAL HOUSING

COLLECTION LOSSES FOR THE PERIOD BEGINNING October 1, 2018 AND

ENDING October 31, 2018

WHEREAS, the Housing Authority of the City of Durham has determined that it has exerted all

efforts to collect monies owed from former residents; and

WHEREAS, the property management staff has notified each former resident of the amount

owed; and

WHEREAS, the regulations of the U.S. Department of Housing and Urban Development require

a housing authority to write off any and all monies owed that cannot be collected.

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Housing

Authority of the City of Durham approves the write-off of rents, utilities, repair charges, court

costs and late fees owed as per the listing of delinquent accounts shown in the amount of

$8,897.13 for the period beginning October 1, 2018 and Ending October 31, 2018.

This resolution shall take effect immediately.

Done this 19th Day of December 2018.

RECORDING OFFICER’S CERTIFICATION

I, Anthony Scott, the duly appointed Secretary of the Housing Authority of the City of Durham,

do hereby certify that this resolution was properly adopted at the regular meeting of the Board of

Commissioners of the Housing Authority of the City of Durham held on December 19, 2018

(SEAL) BY: ______________________________________

Anthony Scott, Secretary

83

1


MEMORANDUM




SUBJECT: Resolution Approving the Proposed 2019 Utility Allowances for

the Conventional Public Housing Program


The Housing Authority of the City of Durham (DHA) is requesting

approval of a change in the utility allowances for its conventional public

housing program.

II. BACKGROUND

Federal regulations require DHA to review its utility allowances to ensure

that they are at the proper levels considering the utility usage consumption

by the average conventional public housing resident.

The proposed utility allowances were established based on the average

resident utility consumption history of each affected development from

(partial) 2015 – (partial) 2018 for the U. S. Department of Housing and

Urban Development (HUD) acceptable usage categories. The proposed

electricity and proposed gas allowances considers the average net change

from the current rate to the proposed rate for each respective utility.

HUD’s acceptable usage categories are heating, domestic hot water,

cooking, lighting, refrigeration, laundry and general household receptacle

use. Air conditioning is not an approved HUD usage category.

Residents of the affected conventional public housing developments

received the proposed utility allowances not less than 60 days before the

proposed effective date of the utility allowances. Proposed utility

allowances were issued November 1, 2018. Residents had an opportunity

to submit written comments during a period not less than 60 days before

the effective date of the proposed utility allowances. Deadline for

submission of written comments was December 8, 2018. The proposed

utility allowances will become effective January 1, 2019.

84

2

III. RECOMMENDATION

It is recommended that the Board of Commissioners considers and

approves the proposed utility allowances and that they become effective

January 1, 2019.

85

3

RESOLUTION NO. _____

RESOLUTION APPROVING THE PROPOSED UTILITY ALLOWANCES

FOR THE CONVENTIONAL PUBLIC HOUSING PROGRAM

WHEREAS, the Housing Authority of the City of Durham reviewed its utility

allowances to ensure that they are at the proper levels considering the utility usage

by the affected conventional public housing residents; and

WHEREAS, in accordance with the U. S. Department of Housing and Urban

Development regulations, the affected conventional public housing residents

received written notice of the proposed utility allowances and had a sixty-day

review period for written comments, prior to any approved changes; and

WHEREAS, the Housing Authority of the City of Durham did not receive any

written comments regarding the proposed utility allowances.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of

the Housing Authority of the City of Durham, as follows:

1. That the proposed utility allowances be approved.

2. That the approved utility allowances become effective January 1, 2019.

Done this 19th day of December 2018.


I, Anthony Scott, the duly appointed Secretary of the Housing Authority of the

City of Durham, do hereby certify that this resolution was properly adopted at the

regular meeting of the Board of Commissioners of the Housing Authority of the

City of Durham held on December 19, 2018.

(SEAL)

BY: ________________________


86

- collecting the consumption data

- grouping the data into allowance categories

- cleaning the data and checking the statistical validity of the data sets

- determining the "typical" consumption for each allowance category

- adjusting the data for any non-allowable end-uses (if such consumption has not already been removed from the data)

- converting consumption allowances to dollar allowances.

Typical consumption is defined as the average for each allowance category.

Utility / Development Type Developments 1st 2nd 3rd 4th

Electric - all electric development Liberty Street 100% 75% 50% 75%

Electric - all electric development with AC Cornwallis Road 100% 75% 50% 75%

Electric - gas heated development

Club Boulevard, Hoover Road, McDougald Terrace, & Oxford

Manor 100% 75% 50% 75%

Gas - gas heated development

Club Boulevard, Hoover Road, McDougald Terrace, & Oxford

Manor 100% 100% 100% 100%

These percentages were selected using the following rationale:

During the first quarter of the year, it is presumed that no air condition is used, so that all usage came from allowable categories.

The gas and electric meter data was downloaded from Winten2+ (the data software program used by DHA) by quarter.

Meter Reading Quarter Date Meters Read Season

1st: December - February 1st week in March Winter

2nd: March - May 1st week in June Spring

3rd: June - August 1st week in September Summer

4th: September - November 1st week in December Fall

The allowances are calculated using a consumption-based analysis. With the consumption-based methodology, DHA uses actual utility data on

past consumption by its residents to establish utility allowances. With the consumption-based methodology, a Public Housing Authority (PHA)

uses actual utility data on past consumption by its residents to establish utility allowances. These data are in the form of billing records (where

utilities are individually metered) or checkmeter records (where utilities are checkmetered). The analysis is performed annually so that next

year's allowances are based on energy from the previous three years. Allowances are then established through the following process:

All units in the development for which valid consumption data (consumption greater than zero) are included in the analysis. The allowance is

determined by examining the average meter data within a given allowance classification (ex. electricity for a 2 bedroom unit at Hoover

Road).Since HUD does not compensate tenants for air condition usage, for quarters that A/C is used the energy is reduced by 25% or 50%

(depending on the quarter). In other words, a household's energy use is reduced by the proportion used to run the A/C unit.

Actual usuage (100%) is used in the calcuation whenever the utility usage for that quarter was used entirely for usage categories that HUD deems

acceptable. These usages include heating, domestic hot water, cooking, lighting, refrigeration, laundry, and general household receptacle use.

For gas, the usage was for heating, domestic hot water, and cooking in all quarters of the year.

The electric energy usuage was reduced in quarters where electricity was used for air conditioning. In the third quarter of the year, household

usage was reduced to 50% to exclude most air condition usage. In the second and forth quarter, there was some usage for air conditions, which

is a non-allowable use, and some use for heating, which is allowable. A reduction of 25% to electric use was applied to the second quarter and

the forth quarter for gas heated homes.

Annual Utility Allowance Analysis Overview

87

Club Boulevard Bedroom Size Q1 Q2 Q3 Q4 Bedroom Size Q1 Q2 Q3 Q4

3 $216.90 $190.58 $233.21 $199.79 3 $260.45 $152.05 $106.28 $143.09

4 $233.38 $217.09 $273.53 $242.33 4 $289.31 $150.80 $104.32 $139.61

Hoover Road Bedroom Size Q1 Q2 Q3 Q4 Bedroom Size Q1 Q2 Q3 Q4

2 $103.57 $105.03 $177.89 $108.14 2 $167.69 $102.44 $77.97 $101.35

4 $147.38 $147.24 $233.03 $155.00 4 $211.54 $128.00 $87.61 $121.58

McDougald Terrace Bedroom Size Q1 Q2 Q3 Q4 Bedroom Size Q1 Q2 Q3 Q4

1 $76.08 $71.24 $87.45 $75.00 1 $44.82 $22.83 $12.20 $20.34

2 $67.14 $63.99 $89.26 $81.33 2 $41.65 $19.83 $11.77 $19.68

3 $86.94 $65.95 $85.65 $79.30 3 $42.10 $20.57 $12.38 $21.30

4 and 5** $71.04 $68.03 $89.99 $75.39 4 and 5** $43.89 $21.28 $12.11 $20.73

Oxford Manor Bedroom Size Q1 Q2 Q3 Q4 Bedroom Size Q1 Q2 Q3 Q4

2 $103.00 $96.00 $134.19 $102.71 2 $302.57 $142.49 $86.83 $162.94

3 $107.08 $100.06 $139.69 $101.80 3 $331.52 $153.63 $86.93 $157.95

4 $94.45 $92.08 $126.51 $101.13 4 $313.57 $140.41 $91.30 $146.99

5 $97.89 $93.94 $126.91 $100.94 5 $296.81 $140.32 $83.67 $144.84

Cornwallis * Bedroom Size Q1 Q2 Q3 Q4

1 $463.03 $215.75 $174.84 $274.19

2 $449.08 $206.50 $158.18 $244.70

3 $437.99 $196.83 $150.20 $245.79

4 $476.71 $203.97 $155.97 $214.78

5 and 6** $471.28 $222.98 $163.05 $240.08

Liberty Street* Bedroom Size Q1 Q2 Q3 Q4

1 $297.01 $124.04 $69.79 $123.55

2 $512.05 $189.49 $95.83 $188.02

3 $637.56 $265.44 $138.39 $254.03

* Electric-only developments

**Not enough units to calculate allowance separtely.

2019 Utility Allowances

Electricity Allowance Natural Gas Allowance

88

Bedroom Size Q1 Q2 Q3 Q4

3 $216.90 $190.58 $233.21 $199.79

4 $233.38 $217.09 $273.53 $242.33


3 $260.45 $246.00 $108.00 $143.09

4 $289.31 $248.00 $109.00 $139.61

Notice of Plan to Request Approval of a Change in Utility Allowances

November 1, 2018

Electricity Allowance

Durham Housing Authority (DHA) is required to review its utility allowances to ensure that they are at the proper

levels considering the utility usage by all of our residents. This notice is to advise you that not less than sixty (60) days

from the date of this notice, the proposed utility allowance will become effective.

Natural Gas Allowance

The proposed utility allowances were established based on the utility consumption history data of your development

from partial 2015, 2016, 2017 and partial 2018 for the following usage categories determined to be acceptable by the

U. S. Department of Housing and Urban Development (HUD): heating, domestic hot water, cooking, lighting,

refrigeration, laundry, and general household receptacle use. Air conditioning is not an approved HUD usage category.

Therefore, air conditioning usage will have to be paid for by the residents.

Residents may inspect the data that established the proposed utility allowances during normal business hours at

DHA’s Central Office, 330 East Main Street, Durham, NC 27701.

Residents may submit written comments about the proposed change by December 8, 2018 to Edward Barberio,

Capital Fund Program Administrator, at the Durham Housing Authority, 330 E Main Street, Durham, NC 27701 or

[email protected]. All comments will be considered by DHA and the Board of Commissioners.

DHA plans to submit the proposed utility allowances to the Board of Commissioners, for consideration and approval,

at the December 2018 regular meeting. Upon approval, the proposed utility allowances will become effective January

1, 2019.

Club Boulevard

89

Bedroom Size Q1 Q2 Q3 Q41 $417.94 $63.12 $174.84 $274.192 $402.26 $75.05 $158.18 $244.703 $517.29 $69.18 $150.20 $245.794 $648.14 $109.43 $155.97 $214.78

5 and 6** $931.52 $124.15 $163.05 $240.08

**Not enough units to calculate allowance separately.



1, 2019.


Residents may submit written comments about the proposed change by December 8, 2018 to Edward Barberio, Capital

Fund Program Administrator, at the Durham Housing Authority, 330 E Main Street, Durham, NC 27701 or


Cornwallis Road


November 1, 2018

Durham Housing Authority (DHA) is required to review its utility allowances to ensure that they are at the proper levels

considering the utility usage by all of our residents. This notice is to advise you that not less than sixty (60) days from

the date of this notice, the proposed utility allowance will become effective. The proposed utility allowances were established based on the utility consumption history data of your development





Residents may inspect the data that established the proposed utility allowances during normal business hours at DHA’s

Central Office, 330 East Main Street, Durham, NC 27701.

90

Bedroom Size Q1 Q2 Q3 Q42 $103.57 $105.03 $177.89 $108.144 $147.38 $147.24 $233.03 $155.00

Bedroom Size Q1 Q2 Q3 Q42 $167.69 $172.00 $85.00 $101.354 $211.54 $171.00 $84.00 $121.58

Hoover Road


November 1, 2018








Durham Housing Authority (DHA) is required to review its utility allowances to ensure that they are at the proper

levels considering the utility usage by all of our residents. This notice is to advise you that not less than sixty (60) days

from the date of this notice, the proposed utility allowance will become effective.

Residents may inspect the data that established the proposed utility allowances during normal business hours at

DHA’s Central Office, 330 East Main Street, Durham, NC 27701.

Residents may submit written comments about the proposed change by December 8, 2018 to Edward Barberio,

Capital Fund Program Administrator, at the Durham Housing Authority, 330 E Main Street, Durham, NC 27701 or




1, 2019.

91

Bedroom Size Q1 Q2 Q3 Q41 $434.07 $150.31 $69.79 $123.55

2 $738.22 $222.29 $95.83 $188.02

3 $848.47 $308.81 $138.39 $254.03



1, 2019.





Notice of Plan to Request Approval of a Change in Utility Allowances Liberty Street

November 1, 2018








the date of this notice, the proposed utility allowance will become effective.



92

Bedroom Size Q1 Q2 Q3 Q41 $83.13 $62.35 $87.45 $75.002 $96.81 $72.61 $89.26 $81.333 $123.67 $92.75 $85.65 $79.30

4 and 5** $136.79 $102.59 $89.99 $75.39

Bedroom Size Q1 Q2 Q3 Q41 $44.82 $29.00 $15.00 $20.342 $41.65 $29.00 $12.00 $19.683 $42.10 $30.00 $13.00 $21.30

4 and 5** $44.36 $30.00 $13.00 $20.83

**Not enough units to calculate allowance separtely.




1, 2019.





McDougald Terrace


November 1, 2018











93


2 $140.07 $105.05 $134.19 $102.71

3 $148.82 $111.62 $139.69 $101.80

4 $204.40 $153.30 $126.51 $101.13

5 $170.17 $127.63 $126.91 $100.94


2 $302.57 $223.00 $96.00 $162.94

3 $331.52 $226.00 $97.00 $157.95

4 $313.57 $226.00 $97.00 $146.99

5 $296.81 $211.00 $91.00 $144.84






1, 2019.


Gas Allowance


Oxford ManorNovember 1, 2018











94


MEMORANDUM




SUBJECT: Resolution Approving the Revision of the Housing Choice Voucher

Program Payment Standard Schedule for Zero-Bedroom Units


The U.S. Department of Housing and Urban Development (HUD) publishes Fair

Market Rents (FMRs) each year in October. The new FMRs increased for all

bedroom sizes. In order to meet rent burden and spending utilization targets for the

Housing Choice Voucher Program (HCVP), it is proposed to adjust the Payment

Standards (PS) for zero-bedroom size units.

II. BACKGROUND

Under the HCVP, the PS is used to establish the maximum rental subsidy permitted

for participants in the program. Durham Housing Authority (DHA) is authorized

to establish a PS that is no less than 90% and no more than 110% of the HUD

published FMR (levels outside that range require an approved reasonable

accommodation).

On October 1, 2018, HUD published updated FMRs for the upcoming year. The

FMRs are higher than the current rates by 9.4% on average. Staff projections

indicate that keeping the PS at the current levels for the zero-bedroom units will

result in the payment standard dropping below the required range of 90%-110%.

The following chart shows the proposed PS rates for 0- through 6-bedroom

dwelling units along with percentage of change for the current PS on comparison

to the 2019 FMRs:

95

Bedroom

Size

2018

FMR

Current

2018 PS

2019

FMR

%

Change

Proposed

2019 PS

% Change

(current v

proposed)

Efficiency

(0-

bedroom)

$731 $731 $834 87.6% $751 2.74%

1-bedroom $847 $847 $902 93.9% $847 0%

2-bedroom $990 $990 $1,055 94% $990 0%

3-bedroom $1,332 $1,356 $1,435 94.5% $1,356 0%

4-bedroom $1,481 $1,512 $1,624 93% $1,512 0%

5-bedroom $1,703 $1,739 $1,868 93% $1,739 0%

6-bedroom $1,925 $1,966 $2,148 91.5% $1,966 0%

When approved, DHA will apply the new Payment Standard rates in accordance with the

regulations set forth at 24CFR 982.505. Currently, DHA doesn’t have any zero-bedroom

size unit under contract. The new payment standard for zero-bedroom units will be

effective immediately for any new contracts that are zero-bedroom units.

III. RECOMMENDATION

It is recommended that the Board of Commissioners considers and approves the attached

resolution to adopt the revised Housing Choice Voucher Program Payment Standard

schedule for zero-bedroom units.

96

RESOLUTION NO. _________

RESOLUTION APPROVING THE REVISION OF THE HOUSING CHOICE

VOUCHER PROGRAM PAYMENT STANDARD SCHEDULE FOR ZERO-

BEDROOM UNITS

WHEREAS, the Housing Authority of the City of Durham established its current Payment

Standard schedule on January 1, 2018: and

WHEREAS, DHA has determined that a revision is necessary for the zero-bedroom

payment standard. In order to remain compliant with HUD regulations of establishing

Payment Standards no less than 90% of the published Fair Market Rents and no more than

110% of the published Fair Market Rents; and

WHEREAS, the current payment standard for zero-bedroom units falls at approximately

87% of the 2019 Fair Market Rent; the proposed change will bring the payment standard

for zero bedroom units to 90% of the Fair Market Rents, which meet the required range of

90%-110%; and

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the

Housing Authority of the City of Durham adopt the Payment Standards schedule for the

zero bedroom units on the Housing Choice Voucher Program as follows:

For 0-bedroom units, the rate will be $751.00;



For 3-bedroom units, the rate will be $1,356.00;



For 6-bedroom units, the rate will be $1,966.00.

The new payment standard for zero-bedroom units will become effective January 1, 2019.

There will not be a change to the payment standard for any of the other bedroom sizes.



I, Anthony Scott, the duly appointed Secretary of The Housing Authority of the City of

Durham, do hereby certify that this resolution was properly adopted at a regular meeting

of the Housing Authority of the City of Durham held on December 19, 2018.

(SEAL) BY:


97

HOUSING AUTHORITY OF CITY OF DURHAM

MEMORANDUM

TO: Board of Directors



SUBJECT: Resolution to Approve the 2019 Budget


The Management of The Housing Authority of the City of Durham proposes

to adopt the FY 2019 Annual Budget.

II. BACKGROUND

The 2019 Operating Budget for The Housing Authority of the City of

Durham, its Instrumentalities and other managed properties has been

completed and reviewed by the Chief Executive Officer.

III. RECOMMENDATION

It is recommended that the Board of Commissioners of The Housing

Authority of the City of Durham, consider and approve the FY 2019 Budget

as presented in the Operating Budget document for 2019.

98

RESOLUTION NO.

RESOLUTION TO APPROVE THE 2019 ANNUAL OPERATING BUDGET

WHEREAS, the Chief Executive Officer has submitted a comprehensive Operating

Budget for the Housing Authority of the City of Durham and its Instrumentalities for the

year beginning January 1, 2019 and ending December 31, 2019; and

WHEREAS, the proposed annual budget reflects operating revenues and operating

expenses as presented in the Operating Budget document for the year ending December 31,

2019; and

WHEREAS, the proposed revenues are estimated to be available during the fiscal year tp

fund the proposed expenditures.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of The

Housing Authority of the City of Durham., as follows:

1. The budgets as presented in the Operating Budget document are approved for the fiscal

year ending December 31, 2019;

2. The Chief Executive Officer or his designee may authorize the transfer of line item

appropriations between activities, objects and line items within each fund budget;

3. The Board of Commissioners may authorize the transfer of funds between individual

funds;

4. Any changes in the budgeted revenues or expenditures which serves to change the

overall budget amount in any specific fund budget may be made only by the Board of

Commissioners;

5. Any operating funds encumbered as of the end of the previous year, or otherwise

designated, are hereby re-appropriated for the fiscal year ending December 31, 2019;

6. The Chairman if authorized to execute Form HUD-52574 (PHA Board Resolution –

Approving Operating Budget);

7. This resolution shall take effect on January 1, 2019.


99


I, Anthony Scott, the duly appointed secretary of the Housing Authority of the City of

Durham, do hereby certify that this resolution was properly adopted at a regular meeting of

the Board of Commissioners of the Housing Authority of the City of Durham held on

December 19, 2018.

(SEAL) BY: ______________________________________


100

Development Ventures

Board of Directors’ Report

AGENDA

FOR

REGULAR MEETING FOR THE BOARD OF

DIRECTORS

December 19, 2018

Anthony Scott, President

101

Board of Directors

Daniel C. Hudgins

George K. Quick.

Patrice Y. Nelson

Gloria M. Nottingham

Larry Yon, II

Robert Glenn

City Council Liaison

Jillian Johnson

President Anthony Scott

Agenda

December 19, 2018

OR D E R OF BU S I N E S S

I. CALL TO ORDER PAGE (S)

Roll Call

Establish Quorum

II. PUBLIC COMMENT PERIOD

III. CHANGES TO THE AGENDA

None

IV. APPROVAL OF MINUTES OF THE BOARD OF

COMMISSIONERS

Regular Board Meetings held on November 28, 2018

V. RESOLUTIONS FOR APPROVAL

None

VI. INFORMATION ITEMS

None

VII CLOSED SESSION

None

VIII. ADJOURNMENT

102

IV. Approval of Minutes

103

1

MINUTES OF THE REGULAR BOARD MEETING

DEVELOPMENT VENTURES INCORPORATED

330 E. Main Street, Durham, NC 27701

November 28, 2018

AGENDA ITEM I

Call to Order

The regular meeting was called to order by the Commissioner Daniel C. Hudgins

Present:

Daniel C. Hudgins

George K. Quick

Robert “Bo” Glenn

Gloria Nottingham

Absent:

Larry Yon, II

Patrice Y. Nelson (Excused)

Jillian Johnson, City Council Liaison

Conference:

None

Staff Present:

Anthony Scott, CEO

Barbara Newman

Sabrina Sinegal

Matthew Scaparro

Olive Joyner

Lorraine Erhunmwunsee

Ashanti Brown

Denita Johnson

Charles Lyon

Doris Jackson

Also Present:

Eric Pristell, Attorney, The Banks Law Firm

Former Mayor, Bill Bell

Councilman Charlie Reece

Thomas M. Niemann

The meeting was called to order by the Commissioner Daniel C. Hudgins at 6:56 p.m.

104

2

AGENDA ITEM II – GENERAL COMMENTS FROM THE PUBLIC

PUBLIC HEARING (s)

There was none

AGENDA ITEM III -- CHANGES TO THE AGENDA

There were none

AGENDA ITEM IV – APPROVAL LOF THE MINUTES

Approval of the Minutes of the Board of Commissioners’ Regular Meeting held

on October 24, 2018.

Motion: Commissioner Nottingham; Seconded: Commissioner Quick;


AGENDA ITEM V -- RESOLUTIONS FOR APPROVAL

There were none

AGENDA ITEM VI – INFORMATION ITEMS

There were none

AGENDA ITEM VII – CLOSED SESSION

There was none

AGENDA ITEM VIII – ADJOURNMENT

The meeting was adjourned at 6:56 p.m.



_________________________

Chair

(SEAL)

___________________________

Secretary

105

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