annual general meeting agenda - dsao · wednesday, january 24, 2018, annual general meeting agenda...

DRAINAGE SUPERINTENDENTS ASSOCIATION OF ONTARIO

of 4 Drainage Superintendents Association of Ontario Wednesday, January 24, 2018, Annual General Meeting Agenda

Annual General Meeting

AGENDA

MEETING DATE: January 24, 2018 TIME: 2:15 p.m. LOCATION: Best Western Lamplighter Inn

Oak Room

Action by:

1. Call to Order & Introductions

Greg Nancekivell

“That this Annual General Meeting for the Drainage Superintendents Association of Ontario come to order at ________p.m.”

2. Approval of Agenda

Greg Nancekivell

“That the members approve the Agenda dated January 24, 2018, as printed and circulated.”

3. Approval of Minutes

Greg Nancekivell

“That the Minutes of the January 2017 Annual General Meeting, be approved, as printed and circulated.”

4. Reports

4.1 Treasurers Report “That the report of the Treasurer be received for information”

Paul MacIntyre

4.2 2018 Budget “That the proposed 2018 Budget for the DSAO be approved as printed and circulated.”

Paul MacIntyre

4.3 Bursary Report

Paul MacIntyre

4.4 Promotion and Information Report Paul MacIntyre

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Website Promotions

4.5 Drainage Coordinator Report “That the verbal report of the Drainage Coordinator be received, as information.”

Sid Vander Veen

5. Correspondence

Greg Nancekivell

5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12 5.13 5.14 5.15 5.16

Email dated October 31 – FW: REVISED Guidance for Maintaining… Email dated November 2 – New Horizons: Ontario’s Draft Agricultural… Email dated November 9 – Final Draft Canada-Ontario Action Plan… Email dated November 14 – RE: 2018 Spotlight Ad Email dated November 15 – FW: Final Draft Canada – Ontario Action… Email dated November 17 – Fwd: Final Safe Harbour Habitat Policy… Email dated November 17 – Re: Final Draft Canada-Ontario… Email dated November 21 – Minister’s Annual Report on Drinking… Email dated November 24 – FW ECO Report Email dated November 24 – Invitation to Web seminar: Webinar on… Email dated November 28 – Honourary Membership Nomination… Email dated November 30 – LICO Conference Email dated December 7 – FW: materials for Standards and Spec… Email dated December 11 – You’re invited – Drainage Superintendent… Email dated December 21 – Notification of Bill 139, the Building… Email dated January 15 – FW: Materials for Standards and… “That the correspondence be received, for information.”

6. Chapter Minutes

Greg Nancekivell

6.1 Chapter 1: March 22, 2017 & September 13, 2017 Chapter 2: December 9, 2016 Chapter 3: September 1, 2016 & May 18, 2017 Chapter 6: June 22, 2017 “That the Chapter Minutes be received, for information.”

7. Committee Reports Greg Nancekivell

7.1 DAWG Committee Dave Moores

“That the verbal report on the Drainage Act Working Group be received, for information.”

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7.2 DART Committee

“That the verbal report on the Drainage Act Regulations Team be received, for information.”

Sid Vander Veen

7.3

Procurement Review Committee

“That the verbal report on the Procurement Review Process for Drainage Act related activities be received, for information.”

Greg Nancekivell

7.4 DSAO Policy Review

“That the verbal report on the DSAO’s Policy Review/Update be received, for information.”

Frank Jonkman

7.5 Great Lakes Cities Initiative

“That the verbal update on the Great Lakes Cities Initiative be received, for information.”

Bill Mayes

7.6 Drainage Superintendent’s Guide Steering Committee Update

“That the verbal report on the Drainage Superintendent’s Guide be received, for information.”

Sid Vander Veen

7.7

Ontario Phragmites Working Group Update

“That the verbal report on the Ontario Phragmites Working Group be received, for information.”

Lu-Ann Marentette

8. Activities of the Board

Greg Nancekivell

8.1 “That the actions of the Board of Directors for the DSAO for 2017 be approved by the membership.”

9. Nomination of Awards

9.1 McNeely Taillon Stantec Award

Greg Nancekivell

9.2 Honourary Membership Awards

Greg Nancekivell

10.

Consideration of Directors and Officers

Review of Directors appointed by Chapter Election Ch. 1 – Lu-Ann Marentette Ch. 2 – Elizabeth Cummings Ch. 3 – Greg Nancekivell Ch. 4 – Frank Jonkman

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Ch. 5 – Bill Mayes Ch. 6 – Lorne Franklin

10.2 Election for Director-at-Large - David Moores No election for this position at this time.

Greg Nancekivell

10.3 Election for Associate Director

Greg Nancekivell

11. New Business

Greg Nancekivell

12. 2018/2019 Meeting Schedule

Greg Nancekivell

12.1 12.2

“That the next Annual General Meeting for the Drainage Superintendents Association of Ontario be scheduled for Wednesday, January 23, 2019 at the Lamplighter Inn, London ON. “ “That the next All Chapters meeting for the Drainage Superintendents Association of Ontario be scheduled for Thursday, October 25, 2018 at the Holiday Inn, Guelph.”

13. Adjournment Greg Nancekivell

13.1

“That this Annual General Meeting of the Drainage Superintendents Association of Ontario adjourn at _____________ p.m.”

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Page 1 of 7 Drainage Superintendents Association of Ontario Wednesday, January 25, 2017, Annual General Meeting Agenda

Annual General Meeting

MINUTES

MEETING DATE: January 25, 2017 TIME: 2:15 p.m. LOCATION: Best Western Lamplighter Inn

In attendance: Eric Westerberg Frank Jonkman Elizabeth Cummings Greg Nancekivell

Lu-Ann Marentette Lorne Franklin

Paul MacIntyre Wray Wilson, Recording Secretary

Others: Rene Landry, Jim Reeve, Jim Harmer, Andrew Maver, Travis Pitt, Gerard Rood, Brent Clutterbuck, Darren MacKenzie, Ryan Moore, Danielle Anders, Kris Franklin, Jeff Dickson, Marc Gagne, Don Simpson, Glen Bullock, Steve Buchanan, Dirk Kramer, Bob Lopez, Sam Paglia, Chris Dunn, Paul Dalton, Jason Brunt, Bill Knifton, Danny Fischer, Serge Dicaire, Tony Peralta, Jonathon Osborne, Ray Dobbin, Ken Bettles, Scott Richardson, Tim Dick, Brigan Barlow, Jordan Gray, Gary MacKay, Mike Zimmer, Brendan Cormier, Dave Ryan, Neal Morris, Jeremy Nyenhuis, John Kuntze. Action by:

1. Call to Order & Introductions Bill Mayes

“That this Annual General Meeting for the Drainage Superintendents Association of Ontario come to order at 2:20 p.m.”

2. Approval of Agenda

Moved by: Jim Harmer Seconded by: Marc Gagne “That the members approve the Agenda dated January 25, 2017, as printed and circulated and amended”. Amendments were the dates in 12.1 and 12.2. CARRIED.

Bill Mayes

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3. Minutes

Moved by: Tim Dick Seconded by: Garth Noecker “That the Minutes of the January 2016 Annual General Meeting, be approved, as printed and circulated.” CARRIED.

Bill Mayes

4. Reports

4.1 Treasurer Report Paul MacIntyre presented the 2016 financial report and answered questions. Moved by: Gary Pipe Seconded by: Rene Landry “That the verbal report of the Treasurer be received for information” CARRIED.

Paul MacIntyre

4.2 2017 Budget Paul MacIntyre presented the 2017 budget in line-by-line detail and answered questions. Specific questions related to the increase in liability insurance and website. Paul MacIntyre advised that the budget was presented to the Board on January 24th, 2017 and the Board recommended approval. Paul MacIntyre thanked the membership for paying their 2017 dues in a timely manner. Moved by: Paul MacIntyre Seconded by: John Kuntze “That the proposed 2017 Budget for the DSAO, be approved, as printed, circulated and attached.” CARRIED.

Paul MacIntyre

4.3 Bursary Report Paul MacIntyre provided the names of the two Chapters who claimed bursary funding in 2016. Each Chapter is eligible to claim $350.00 from DSAO if they present a bursary in their chapter area.

Paul MacIntyre

4.4 Promotion and Information Report

Bill Mayes/Paul MacIntyre

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Paul MacIntyre provided an update on the DSAO Website. JPL Website Controls, from Brussels, has been retained to design and update the site. A demonstration of the website was presented to the membership and Paul MacIntyre answered questions. It is expected that the site will be up and running within a month. DSAO’s email address is now functioning and emails will be received by the Secretary who will then distribute the information to the Board.

4.5 Drainage Coordinator Report Sid Vander Veen verbally presented his report and program statistics and answered questions related to his report. Moved by: Dirk Kramer Seconded by: Jim Harmer “That the verbal report of the Drainage Coordinator be received, for information.” CARRIED.

Sid Vander Veen

5. Correspondence President Bill Mayes discussed the various pieces of correspondence received by the Board.

Bill Mayes

5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12 5.13 5.14 5.15 5.16 5.17 5.18 5.19 5.20 5.21 5.22 5.23 5.24

Email dated October 21 – New BMP documents from DFO Email dated October 24 – Weekly Article – Fertilizer Management Email dated October 24 - DSAO BOARD Draft Sign-on letter for the… Email dated October 24 - DSAO FW: Save the Date November 8… Email dated October 26 – Letter from DSAO – Wetland Restoration Email dated October 31 – Letter from DSAO – MNRF ESA Mitigation Email dated November 1 – FW: OFA – Cities Initiative Drainage… Email dated November 2 – 2017 Spotlight Ad Email dated November 3 – FW: Save the date – Nov 10, 2016… Email dated November 3 – Questions for DSAO Membership (DART) Email dated November 4 – FW: Invitation to participate in a multi… Email dated November 4 – DFO Consultations Email dated November 9 – FW: Environmental Registry Posting… Email dated November 10 – FW: Wetland Strategy Power Point… Email dated November 16 – EBR 012-7675 Comments from… Email dated November 30 – FW: Sponsorship Contribution towards… Email dated December 14 – FW: Documents de planfication du… Email dated December 14 – Re: ESA registry audits Email dated December 14 – FW: Safe Harbour Workshop… Email dated December 14 – FW: 2017 LICO Standards and Spec… Email dated December 15 – Re: DSAO Presentation on FA changes… Email dated December 23 – Drain Maintenance Notification Form Email dated January 9 – Fwd: Municipal Drains and OSIM legislation… Email dated January 12 – Re: Stop the Spread! Invasive Phragmites…

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6. Chapter Minutes President Bill Mayes asked Chapter Secretaries to submit chapter minutes and again reminded the members that only adopted minutes should be sent to the Secretary for posting on the website. Chapter 1: September 14, 2016 Chapter 6: June 23, 2016 Moved by: Dave Ryan Seconded by: Brent Clutterbuck “That the Chapter Minutes be received, for information.” CARRIED.

Bill Mayes

7. Committee Reports Committee corner was held during the conference instead of during this meeting.

8. Activities of the Board

Bill Mayes

8.1 Moved by: Rene Landry Seconded by: Marc Gagne “That the actions of the Board of Directors for the DSAO for 2016 be approved by the membership.” CARRIED.

9. Nomination of Awards Bill Mayes

9.1 McNeely Taillon Stantec Award – Marc Gagne provided background history and the reason Mr. Claude Tallion was nominated as the recipient of the 2016 McNeely Taillon Stantec Award. Mr. Tallion has been an energetic and faithful member of DSAO. He was one of the founding members nearly 35 years ago. He held the position of Secretary/Treasurer for Chapter 6 for many years. Mr. Tallion was unable to attend the annual meeting. Marc Gagne accepted the award on his behalf. Marc Gagne advised the membership that Stantec will not be providing the funding for this award after 2016. This shortfall will be discussed at a future meeting of Chapter 6 and the Board will be advised of Chapter 6’s decision.

Bill Mayes

9.2 Honourary Membership Award Bill Mayes

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There were no nominations for 2016.

10. Consideration of Directors and Officers At this point in the meeting, President Bill Mayes turned the meeting over to Frank Jonkman who directed the elections.

Bill Mayes

10.1 Review of Directors appointed by Chapter Election Ch. 1 – Lu-Ann Marentette will replace Eric Westerberg Ch. 2 – Elizabeth Cummings will remain Ch. 3 – Greg Nancekivell will remain and is President Ch. 4 – Frank Jonkman will remain Ch. 5 – Bill Mayes will remain and as Past President Ch. 6 – Lorne Franklin will remain

Frank Jonkman

10.2

Election for Director-at-Large Moved by: Ray Dobbin Seconded by: Jim Harmer Frank Jonkman closed nominations for Director-at-Large after three calls for further nominations. “That David Moores be appointed as Director-at-Large.” CARRIED.

Frank Jonkman

10.3 10.4

Election for Associate Director Moved by: Jeff Dickson Seconded by: Marc Gagne Frank Jonkman closed nominations for Associate Director after three calls for further nominations. “That Paul MacIntyre will remain as the Associate Director.” CARRIED. Past President and President’s Remarks President Bill Mayes thanked Eric Westerberg for his years of faithful service to the Board. Bill Mayes expressed his gratitude to the Board and the membership for their support and assistance during his term as President and turned the gavel over to President Greg Nancekivell.

Frank Jonkman

Bill Mayes

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President Greg Nancekivell thanked Bill Mayes for his successful term as President of DSAO and the professional way that he dealt with issues and challenges. President Greg Nancekivell welcomed the new members of DSAO and encouraged them to get involved in their local chapters and attend the LICO/DSAO Conference and the All Chapters Meeting held in conjunction with the OSPE Land Drainage Conference. He suggested new members should get to know fellow Drainage Superintendents and draw from their ideas, knowledge and mistakes. Greg Nancekivell outlined some milestones that he plans to achieve during his term of office.

Better Communication Throughout the Association through the website that Paul MacIntyre will soon have up and running again.

Increased Membership to create enough money to finance DSAO. Continued Professional Development for members of OACETT by

gaining credits at DSAO and Drainage Engineers functions. Procurement Policy Review (PPC) committee needs to develop a

workable alternative to municipal PPC’s. Most PPC’s do not fit with drainage activities.

Greg Nancekivell

11. New Business Tim Dick mentioned the “crisis” facing municipalities regarding the lack of qualified drainage engineers, especially in the southern and eastern parts of Ontario. Sid Vander Veen and Len Senyshyn, provided their thoughts from the Ministry perspective. Jeff Dickson and Tony Peralta commented from the OSPE Land Drainage Committee’s standpoint.

Greg Nancekivell

12.

2017/2018 Meeting Schedule

12.1 12.2

Moved by: Rene Landry Seconded by: Gary Pipe “That the next Annual General Meeting for the Drainage Superintendents Association of Ontario be scheduled for the fourth Wednesday in January, 2018 at the Lamplighter Inn, London ON. “ CARRIED. Moved by: John Kuntze Seconded by: Brigan Barlow “That the next All Chapters meeting for the Drainage Superintendents Association of Ontario be scheduled for the third Thursday in October, 2017 at the Holiday Inn, Guelph.” CARRIED.

Greg Nancekivell

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13. Adjournment Greg Nancekivell

13.1 Moved by: Marc Gagne Seconded by: Harold McKnight “That this Annual General Meeting of the Drainage Superintendents Association of Ontario adjourn at 4:28 p.m.” CARRIED.

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Lindsay Dean

From: Brent Clutterbuck <[email protected]>Sent: October 31, 2017 10:30 AMTo: [email protected]: FW: REVISED Guidance for Maintaining and Repairing Municipal Drains in Ontario, May

23, 2017Attachments: Guidance for Maintaining and Repairing Municipal Drains in Ontario, May 23, 2017.pdf

Follow Up Flag: Follow upFlag Status: Flagged

FYI I was trying to confirm that I am referring to and using the most current version of Guidance for Maintaining and Repairing Municipal Drains in Ontario, And the only other version that came up on the first page of a Google search was at the DSAO website. The concern that I have is that the link is to Version 1.0 dated March 15, 2017 The version that I have is Version 1.1, Dated May 23, 2017, this is the version that was emailed to me by DFO The Richard Kavanagh email explaining the updated version is below and attached is the guidance document sent with that email same email on May 23rd 2017 Brent Clutterbuck Township of Southwold Drainage Superintendent Ph: 519-769-2010 Fax: 519-769-2837 CONFIDENTIALITY NOTICE NOTICE: This message is intended for the use of the individual or entity to which it is addressed and may contain information that is confidential, privileged and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, you are hereby notified that any printing, copying, dissemination, distribution, disclosure or forwarding of this communication is strictly prohibited. If you have received this communication in error, please contact the sender immediately and delete it from your system. Thank You.

From: Kavanagh, Richard [mailto:[email protected]] Sent: Tuesday, May 23, 2017 3:57 PM To: Vander Veen, Sid (OMAFRA) <[email protected]>; Adam O'Connor <[email protected]>; Allan Subject: REVISED Guidance for Maintaining and Repairing Municipal Drains in Ontario, May 23, 2017 Hello everyone. Please see attached the revised document, “Guidance for Maintaining and Repairing Municipal Drains in Ontario, V. 1.1, May 23, 2017”. Appendix 8 - Notification of Drain Maintenance or Repair Form User Guide has been added to the Drain Guide. Appendix 10 – Classifying a Municipal Drain has been revised. As well, a number of minor edits have been made throughout the entire document.

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Richard Richard Kavanagh, Ph.D Fisheries Protection Biologist/ Biologiste, Protection des Pêches [email protected] 905-319-7214 Ecosystems and Fisheries Management Branch/ Secteur de Gestion des Écosystèmes et des Pêches Fisheries Protection Program/ Programme pour la Protection des Pêches Central & Arctic Region/ Région Centrale et de l’Arctique Fisheries and Oceans Canada, 867 Lakeshore Rd., Burlington, ON L7S 1A1 Pêches et Océans Canada, 867 ch. Lakeshore, Burlington, ON L7S 1A1 Government of Canada l Gouvernement du Canada Fisheries and Oceans Canada has changed the way new project proposals (referrals), reports of potential Fisheries Act violations (occurrences) and information requests are managed in Central and Arctic Region (Alberta, Saskatchewan, Manitoba, Ontario, Nunavut and the Northwest Territories). Please be advised that general information regarding the management of impacts to fish and fish habitat and self-assessment tools (e.g. Measures to Avoid Harm) that enable you to determine Fisheries Act requirements are available at DFO’s “Projects Near Water” website at www.dfo-mpo.gc.ca/pnw-ppe/index-eng.html. For all occurrence reports, or project proposals where you have determined, following self-assessment, that you cannot avoid impacts to fish and fish habitat, please submit to [email protected]. For general inquiries you can also call 1 855 852-8320.

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Lindsay Dean

From: Soil Health (OMAFRA) <[email protected]>Sent: November 2, 2017 8:29 AMTo: [email protected]; [email protected]: Festin, Therese (OMAFRA)Subject: New Horizons: Ontario's Draft Agricultural Soil Health and Conservation Strategy -

invite


I am writing to invite you to participate in a discussion about ‘New Horizons: Ontario's Draft Agricultural Soil Health and Conservation Strategy’, the next phase in our public dialogue on developing a provincial agricultural soil health and conservation strategy. The draft strategy builds on the 2016 ‘Sustaining Ontario's Agricultural Soils: Towards a Shared Vision’ discussion paper. Your organization has been selected to join other agricultural soil health stakeholders in an engagement workshop on December 4th, 2017, 9:30 am - 3:00 pm at the University of Guelph Arboretum (directions). We hope you or another representative are able to join us. In order to make appropriate arrangements, please let us know who from your organization plans to attend by November 17th, by contacting the Agricultural Information Contact Centre (Toll Free: 1-877-424-1300; Local: (519) 826-4047; E-mail: [email protected]). Please indicate when replying if French language services are required; if there is interest, we will host a French language webinar, and follow up with more information. Please also indicate any accommodation that is required, including any dietary preferences. I have attached a copy of the draft strategy for your convenience. You may also access the proposal on the Environmental Registry (it can be found on the Registry main page with search number 013-1373 or search term ‘Soil Health’). It will be available for public comment until December 30, 2017. If you wish to provide input by other means, we encourage you to visit Ontario.ca/soil and click on the link for more information. You may also provide input by:

Visiting the Environmental Registry posting and clicking the ‘comment’ button E-mailing [email protected] Sending a fax to 519-826-3492 Mail: Agricultural Soil Health and Conservation Strategy

c/o Paul Smith Senior Policy Advisor Ministry of Agriculture, Food and Rural Affairs 1 Stone Road West, 2nd floor Guelph, ON N1G 4Y2

We hope you are able to join us for this event. Thank you in advance for your thoughtful participation in this important process. We look forward to your comments. Je vous écris afin de vous inviter à participer à une discussion sur « De nouveaux horizons : ébauche de Stratégie pour la santé et la préservation des sols agricoles de l’Ontario », la prochaine étape de notre dialogue public sur l’élaboration

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d’une stratégie provinciale pour la santé et la préservation des sols agricoles. Cette ébauche de stratégie s’inspire du document de discussion de 2016 « Le maintien des sols agricoles de l’Ontario : vers une vision partagée ». Votre organisme a été choisi pour se joindre à d’autres intervenants en santé des sols agricoles afin de participer à un atelier sur l’engagement qui aura lieu le 4 décembre 2017, de 9 h 30 à 15 h 00, à l’Arboretum de l’Université de Guelph (itinéraire). Nous espérons que vous ou votre représentant pourrez vous joindre à nous. Afin que nous puissions prendre les dispositions appropriées, veuillez nous dire au plus tard le 17 novembre le nom de la personne de votre organisme qui assistera à cet atelier, en communiquant avec le Centre d’information agricole (sans frais : 1 877 424-1300, appel local : 519 826-4047, courriel : [email protected]). Veuillez indiquer si vous avez besoin de services en français. Si nous recevons des manifestations d’intérêt à cet égard, nous présenterons un webinaire en français, ainsi qu’un suivi avec plus d’information. Veuillez également indiquer si vous avez besoin d’accommodements, y compris toute préférence alimentaire. Par souci de commodité, j’ai joint une copie de l’ébauche de stratégie à cet envoi. Vous trouverez également la proposition sur le Registre environnemental (vous la trouverez aussi en entrant le numéro de recherche 013-1373 ou les mots de recherche « santé des sols » sur la page principale du Registre). Elle sera mise à la disposition du public à des fins de commentaires jusqu’au 30 décembre 2017. Si vous souhaitez formuler des commentaires par d’autres moyens, nous vous invitons à aller à l’adresse Ontario.ca/sol et à cliquer sur le lien pour plus de renseignements. Vous pouvez également formuler des commentaires :

En consultant l’affichage sur le Registre environnemental et en cliquant sur le bouton « Commentaires ». Par courriel à [email protected] Par télécopie au 519 826-3492 Par la poste à : Stratégie pour la santé et la préservation des sols agricoles

a/s de Paul Smith Conseiller principal en politiques Ministère de l’Agriculture, de l’Alimentation et des Affaires rurales 1 Stone Road Ouest, 2e étage Guelph (Ontario) N1G 4Y2

Nous espérons que vous pourrez vous joindre à nous lors de cet événement. Je vous remercie d’avance de votre attention à l’égard de ce processus important. Nous avons hâte d’entendre vos commentaires. Therese Festin Environmental Management Branch Ministry of Agriculture, Food and Rural Affairs 1 Stone Road West | Guelph, ON T: 519 826 3119

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Lindsay Dean

From: Land, Water (MOECC) <[email protected]>Sent: November 9, 2017 12:48 PMCc: Malhotra, Madhu (MOECC); George, Sandra (EC) ([email protected]); Land,

Water (MOECC)Subject: Final Draft Canada-Ontario Action Plan for Lake Erie – Invitation to a Municipal

Engagement SessionAttachments: A Canada-Ontario Lake Erie Action Plan-Draft Final-Nov 2017.pdf


Canada and Ontario are pleased to inform you that we will be hosting focussed engagement sessions with key partners and sectors including municipalities, agriculture, conservation authorities, non-governmental organizations, First Nations and Métis communities, and the public on the final draft Canada-Ontario Action Plan for Lake Erie. You are invited to an engagement session for Municipalities, which will be held on November 21, 2017 from 2 pm to 4 pm at the Elm Hurst Inn (James Harris Room), 415 Harris St. in Ingersoll, Ontario. Attached is a copy of the final draft action plan. The draft plan identifies actions that can be taken by the governments of Canada and Ontario, and key partners and sectors including municipalities, agriculture, conservation authorities, non-governmental organizations, and First Nations and Métis communities to achieve the goal of reducing phosphorus loads to the western and central basins of Lake Erie by 40 percent.

The final draft action plan includes changes to address comments received to date through postings and previous engagement; and also includes commitments from Lake Erie partners to take action to reduce phosphorus in the Lake Erie basin. The focus of the sessions will be on changes made since the March 2017 posting.

Your input will inform the final action plan for the Canada-Ontario side of Lake Erie. We ask that comments on the final draft be provided by December 4, 2017. Canada and Ontario are committed to finalizing the action plan for Lake Erie no later than February 2018. Please confirm your attendance at the engagement session with Neil Levesque ([email protected]; 416-314-7046) by November 16, 2017.

If you have any questions regarding the final draft action plan, please contact Madhu Malhotra ([email protected]; 416-314-1702), or Sandra George ([email protected]; 905-336-6284). Thank you for your continued interest in Lake Erie. We look forward to our continued dialogue and your comments on the final draft action plan. Sincerely, Madhu Malhotra Sandra George Ontario Ministry of the Environment and Environment and Climate Change Climate Change Canada

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Lindsay Dean

From: Bill Mayes <[email protected]>Sent: November 14, 2017 10:20 AMTo: 'Lindsay Dean'Subject: RE: 2018 Spotlight Ad


All good. William T. Mayes, A.Sc.T. Senior Drainage Superintendent The Corporation of Norfolk County Municipal Drainage Services Phone: 1(519)582-2100 Ext. 1602 Fax: 1(519)582-4571 E-mail: [email protected]

From: Lindsay Dean [mailto:[email protected]] Sent: November 14, 2017 10:01 AM To: Bill Mayes; 'Lu-Ann Marentette'; 'Elizabeth Cummings'; 'Greg Nancekivell'; 'Frank Jonkman'; Lorne Franklin (<[email protected]>); 'Paul MacIntyre'; 'Vander Veen, Sid (OMAFRA)'; David Moores (<[email protected]>) Subject: FW: 2018 Spotlight Ad Hi All, DSAO is being offered an ad in Spotlight again this year. I have updated the letterhead to reflect any changes in positions since this is the template they will be using to create the ad. Please have a quick review of the attached to make sure there are no changes in your information. I will be responding on Friday so please let me know before then. Thanks, Lindsay

From: Lindsay Dean [mailto:[email protected]] Sent: November 13, 2017 5:09 PM To: [email protected] Subject: Fwd: 2018 Spotlight Ad Sent from my iPhone Begin forwarded message:

From: AORS admin <[email protected]> Date: November 6, 2017 at 2:15:19 PM EST To: [email protected] Subject: 2018 Spotlight Ad

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Good afternoon Lindsay, AORS is pleased to once again offer the Drainage Superintendents of Ontario a free ½ page black and white ad in Spotlight 2018. Please review and update the attached names from the 2017 edition ASAP as our printer is finalizing the publication. Simply update the names in a word document and send to us and then our printer can make the necessary changes. We require your updated information no later than November 24th. Regards,

Cheryl Leitch / Administrative Coordinator / Cert. Board Secretary

Association of Ontario Road Supervisors (AORS) 160 King Street, PO Box 129, Thorndale, ON N0M 2P0 Phone: 519-461-1271 / Fax: 519-461-1343 [email protected] / www.aors.on.ca Promoting Knowledge. Pursuing Excellence.

This email message is for the sole use of the intended recipient and may not be copied. If you are not the intended recipient, please destroy all copies of this email and notify the sender immediately. Please consider the environment before printing this email.

Disclaimer: This e-mail and any attachments may contain personal information or information that is otherwise confidential and it’s intended for the exclusive use of the intended recipient. If you are not the intended recipient, any use, disclosure or copying of any part of it is prohibited. Norfolk County accepts no liability for damage caused by any virus transmitted in this message. If this e-mail is received in error, please immediately reply and delete or destroy any copies of it. The transmission of e-mails between an employee or agent of Norfolk County and a third party does not constitute a binding contract without the express written consent of an authorized representative of The Corporation of Norfolk County.

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Lindsay Dean

From: Land, Water (MOECC) <[email protected]>Sent: November 15, 2017 3:04 PMCc: Malhotra, Madhu (MOECC); George, Sandra (EC) ([email protected]); Land,

Water (MOECC)Subject: FW: Final Draft Canada-Ontario Action Plan for Lake Erie – Invitation to a Municipal

Engagement SessionAttachments: DRAFT DAP for November 2017 Engagement.pdf


Good afternoon, Last week, you received an invitation to attend a meeting to discuss the latest changes to the draft Canada-Ontario Lake Erie Action Plan. Attached to the invitation was a copy of the revised action plan, which contained highlighted text identifying changes and additions that had been made since the March 2017 version. It has come to our attention that several sections which should have been highlighted were missed. Please find attached another version of the draft Action Plan with all the highlights for our upcoming discussion. We have also updated the word mark on the document to “Draft”. Our sincere apologies for any confusion. The meeting agenda will follow shortly. We look forward to meeting with you. Sincerely, Madhu Malhotra Sandra George Ontario Ministry of the Environment and Environment and Climate Change Climate Change Canada

From: Land, Water (MOECC) Sent: November 9, 2017 12:48 PM Cc: Malhotra, Madhu (MOECC); George, Sandra (EC) ([email protected]); Land, Water (MOECC) Subject: Final Draft Canada-Ontario Action Plan for Lake Erie – Invitation to a Municipal Engagement Session Canada and Ontario are pleased to inform you that we will be hosting focussed engagement sessions with key partners and sectors including municipalities, agriculture, conservation authorities, non-governmental organizations, First Nations and Métis communities, and the public on the final draft Canada-Ontario Action Plan for Lake Erie. You are invited to an engagement session for Municipalities, which will be held on November 21, 2017 from 2 pm to 4 pm at the Elm Hurst Inn (James Harris Room), 415 Harris St. in Ingersoll, Ontario. Attached is a copy of the final draft action plan. The draft plan identifies actions that can be taken by the governments of Canada and Ontario, and key partners and sectors including municipalities, agriculture, conservation authorities, non-governmental organizations, and First Nations and Métis communities to achieve the goal of reducing phosphorus loads to the western and central basins of Lake Erie by 40 percent.

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The final draft action plan includes changes to address comments received to date through postings and previous engagement; and also includes commitments from Lake Erie partners to take action to reduce phosphorus in the Lake Erie basin. The focus of the sessions will be on changes made since the March 2017 posting.



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Lindsay Dean

From: Lindsay Dean <[email protected]>Sent: November 17, 2017 9:42 AMTo: [email protected]: Fwd: Final Safe Harbour Habitat Policy under the Endangered Species Act


Sent from my iPhone Begin forwarded message:

From: Frank Jonkman <[email protected]> Date: November 16, 2017 at 2:44:23 PM EST To: Lindsay Dean <[email protected]> Subject: FW: Final Safe Harbour Habitat Policy under the Endangered Species Act

Lindsay, I don’t know if everyone gets these notices. This one is a fairly big deal (IMHO).

Frank Jonkman Storm Water Management / Drainage Superintendent Community Services

Town of Bradford West Gwillimbury 3541 Line 11, PO Box 160, Bradford ON L3Z 2A8 Phone: 905-775-5366 Extension 2501 Cell: 905-967-5306 [email protected] www.townofbwg.com Like us on Facebook Follow us on Twitter

This communication is intended for use by the individual(s) to whom it is specifically addressed and should not be read by, or delivered to, any other person. Such communication may contain privileged or confidential information. If you have received this communication in error, please notify the sender and permanently delete the communication. Thank you for your cooperation.

From: MNRF Species Conservation Policy Branch (MNRF) [mailto:[email protected]] Sent: November-16-17 2:25 PM Subject: Final Safe Harbour Habitat Policy under the Endangered Species Act November 16, 2017 Dear Conservation Partner,

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I am pleased to let you know that the Ministry of Natural Resources and Forestry’s Safe Harbour Habitat Policy has been finalized. The policy and a final decision notice are now available through the Environmental Registry (Environmental Registry # 012-8234). Ontario is committed to protecting and recovering species at risk while supporting the interests of its partners. Through various stewardship initiatives, Ontario works closely with local landowners, businesses, environmental and conservation organizations, Indigenous communities and municipalities to further the protection and recovery of species at risk in the province. Safe Harbour is a tool to enable landowners who are interested in undertaking stewardship initiatives aimed at creating or enhancing habitat for species at risk and have concerns about how this could restrict future land use. We are thankful to those who provided constructive input on the draft policy. If you are interested in establishing safe harbour habitat for species at risk, please contact your local MNRF District office. MNRF is excited about continuing to work with our partners to foster stewardship and recovery of Ontario’s species at risk. This is a significant milestone for species at risk in Ontario. Sincerely, Chloe ___________________________________ Chloe Stuart, Director Species Conservation Policy Branch Ministry of Natural Resources and Forestry 300 Water Street, 5th Floor North Peterborough, ON K9J 8M5 Phone: 705-755-5341 Email: [email protected] Please Note: As part of providing accessible customer service, please let me know if you have any accommodation needs or require communication supports or alternate formats.

This email message is for the sole use of the intended recipient and may not be copied. If you are not the intended recipient, please destroy all copies of this email and notify the sender immediately. Please consider the environment before printing this email.

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Lindsay Dean

From: Land, Water (MOECC) <[email protected]>Sent: November 17, 2017 1:07 PMCc: Malhotra, Madhu (MOECC); George, Sandra (EC) ([email protected])Subject: RE: Final Draft Canada-Ontario Action Plan for Lake Erie – Invitation to an Engagement

SessionAttachments: LENWG Meeting Agenda for Nov 21 2017 Elm Hurst.docx


Good afternoon, Attached, please find a copy of the agenda for the Lake Erie Nutrients Working Group meeting on November 21, 2017 at the Elm Hurst Inn, in Ingersoll. Please note that the meeting room at the Inn has been changed to the Carriage House. If you have not already had a chance to do so, kindly confirm your attendance at the meeting with Neil Levesque ([email protected]; 416-314-7046) by the end of today. If you have any questions regarding the meeting or the final draft action plan, please contact Madhu Malhotra ([email protected]; 416-314-1702), or Sandra George ([email protected]; 905-336-6284). Sincerely, Madhu Malhotra Sandra George Ontario Ministry of the Environment and Environment and Climate Change Climate Change Canada

From: Land, Water (MOECC) Sent: November 15, 2017 2:57 PM Cc: Malhotra, Madhu (MOECC); George, Sandra (EC) ([email protected]); Land, Water (MOECC) Subject: FW: Final Draft Canada-Ontario Action Plan for Lake Erie – Invitation to an Engagement Session Good afternoon, Last week, you received an invitation to attend a meeting to discuss the latest changes to the draft Canada-Ontario Lake Erie Action Plan. Attached to the invitation was a copy of the revised action plan, which contained highlighted text identifying changes and additions that had been made since the March 2017 version. It has come to our attention that several sections which should have been highlighted were missed. Please find attached another version of the draft Action Plan with all the highlights for our upcoming discussion. We have also updated the word mark on the document to “Draft”. Our sincere apologies for any confusion. The meeting agenda will follow shortly. We look forward to meeting with you. Sincerely, Madhu Malhotra Sandra George

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Ontario Ministry of the Environment and Environment and Climate Change Climate Change Canada

From: Land, Water (MOECC) Sent: November 9, 2017 12:13 PM Cc: Malhotra, Madhu (MOECC); George, Sandra (EC) ([email protected]); Land, Water (MOECC) Subject: Final Draft Canada-Ontario Action Plan for Lake Erie – Invitation to an Engagement Session Dear Lake Erie Nutrients Working Group Members: Canada and Ontario are pleased to inform you that we will be hosting focussed engagement sessions with key partners and sectors including municipalities, agriculture, conservation authorities, non-governmental organizations, First Nations and Métis communities, and the public on the final draft Canada-Ontario Action Plan for Lake Erie. You are invited to a meeting of the Lake Erie Nutrients Working Group, which will be held on November 21, 2017 from 10 am to 12 noon at the Elm Hurst Inn (James Harris Room), 415 Harris St. in Ingersoll, Ontario. Attached is a copy of the final draft action plan. The draft plan identifies actions that can be taken by the governments of Canada and Ontario, and key partners and sectors including municipalities, agriculture, conservation authorities, non-governmental organizations, and First Nations and Métis communities to work towards achieving the goal of reducing phosphorus loads to the western and central basins of Lake Erie by 40 percent.

The final draft action plan includes changes to address comments received to date through postings and previous engagement; and also includes additional commitments from Lake Erie partners to take action to reduce phosphorus in the Lake Erie basin. The focus of the sessions will be on changes made since the March 2017 posting.



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Lindsay Dean

From: Water, Drinking (MOECC) <[email protected]>Sent: November 21, 2017 3:38 PMTo: [email protected]: Minister’s Annual Report on Drinking Water 2017 / Rapport annuel 2017 du ministre

sur l’eau potable


Today, the Ministry of the Environment and Climate Change released the Minister’s Annual Report on Drinking Water 2017. This report is available online at ontario.ca/drinkingwater.

It showcases how Ontario is taking action to protect drinking water and water resources.

Supporting data on Drinking Water Quality and Enforcement is available on the Open Data Catalogue.

-------------------------------

Le ministère de l’Environnement et de l’Action en matière de changement climatique a publié aujourd’hui le Rapport annuel du ministre sur l’eau potable de 2017. Vous le trouverez en ligne au https://www.ontario.ca/fr/page/eau-potable.

Ce rapport décrit les mesures que prend l’Ontario pour protéger ses sources d’eau potable et ses ressources en eau.

Les données sous-jacentes sur la Qualité de l’eau potable et l’application des règlements sont accessibles dans le Catalogue de données publiques.

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Lindsay Dean

From: Eric Westerberg <[email protected]>Sent: November 24, 2017 12:27 PMTo: [email protected]: Tim DickSubject: FW: ECO Report


Lindsay Please forward to DSAO Exec. and OMFRA. Thanks Eric

From: Tim Dick Sent: November 24, 2017 11:43 AM To: DRAINAGE <[email protected]> Subject: FW: ECO Report This explains how CBC Canada called me and is on this issue. Eric, the DSAO and OMAFRA need to get on this RIGHT NOW or we’ll end up with more regulation that we have no way of dealing with. Tim

From: Brian Anderson [mailto:[email protected]] Sent: November-24-17 11:05 AM To: Tim Dick <[email protected]> Subject: ECO Report Hi Tim, Below is a link to the report I mentioned at the last Drainage Board meeting. http://docs.assets.eco.on.ca/reports/environmental-protection/2017/Good-Choices-Bad-Choices-07.pdf Brian Anderson | Road Specialist | Frank Cowan Company Email [email protected] Telephone 1-519-359-1143

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Notice: This email is confidential. If you are not the intended recipient, please notify the sender by return email and delete this message from your mailbox without reading or copying it or any attachments.

To stop receiving electronic communication from Frank Cowan Company, click here. This communication may be confidential and subject to the Municipal Freedom of Information and Protection of Privacy Act (Ontario). Unauthorized use is strictly prohibited. If you are not the intended recipient, please delete this email immediately.

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Lindsay Dean

From: Plandactionnational / Domesticactionplan (EC) <[email protected]>

Sent: November 24, 2017 5:25 PMTo: Plandactionnational / Domesticactionplan (EC)Subject: Invitation to Web seminar: Webinar on Recent Changes to the Action Plan to Reduce

Phosphorus Loadings in Lake Erie (2:00-4:00 PM)


Dear participant, Further to the invitation sent to you on November 20, 2017, please see the following details for attending the Webinar on Recent Changes to the Action Plan to Reduce Phosphorus Loadings in Lake Erie taking place on November 27, 2017 (2:00 – 4:00 PM). In order to be a part of the Question and Answer session, you must call in to the teleconference.

Right-click or tap and hold here to download pictures. To help protect your privacy, Outlo ok prevented au tomatic download of this picture from the Internet.

Audrey Manuel invites you to attend a Web seminar using WebEx. Topic: Webinar on Recent Changes to the Action Plan to Reduce Phosphorus Loadings in Lake Erie Host: Audrey Manuel Date and Time: Monday, November 27, 2017 2:00 pm, Eastern Standard Time (New York, GMT-05:00) Event number: 554 728 767 Event password: DAP ------------------------------------------------------- To join the online event ------------------------------------------------------- 1. Click here to join the online event. Or copy and paste the following link to a browser: https://gts-ee.webex.com/gts-ee/onstage/g.php?MTID=e67c74e81d0c02a6951ed4d66babe9794 2. Click "Join Now". ------------------------------------------------------- To join the teleconference only ------------------------------------------------------- Participants: Toll-free dial-in number (Canada/US): 1-877-413-4815 Local dial-in number: 613-960-7526 Passcode: 9285703# You can contact Audrey Manuel at: [email protected]

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The playback of UCF (Universal Communications Format) rich media files requires appropriate players. To view this type of rich media files in the meeting, please check whether you have the players installed on your computer by going to https://gts-ee.webex.com/gts-ee/onstage/systemdiagnosis.php ----------------------------------------------------- For assistance ----------------------------------------------------- 1. Go to https://gts-ee.webex.com 2. On the left navigation bar, click "Support". 3. Call 1-800-226-6338 or 613-941-9554 ****************************************************** IMPORTANT NOTICE: This WebEx service includes a feature that allows audio and any documents and other materials exchanged or viewed during the session to be recorded. By joining this session, you automatically consent to such recordings. If you do not consent to the recording, discuss your concerns with the meeting host prior to the start of the recording or do not join the session. Please note that any such recordings may be subject to discovery in the event of litigation.

Bonjour Audrey Manuel, Audrey Manuel vous invite à assister à un séminaire Web avec WebEx. Sujet : Webinar on Recent Changes to the Action Plan to Reduce Phosphorus Loadings in Lake Erie Organisateur : Audrey Manuel Date and Time: Monday, November 27, 2017 2:00 pm, Eastern Standard Time (New York, GMT-05:00) Numéro de l’événement : 554 728 767 Mot de passe de l’événement : DAP ------------------------------------------------------- Pour participer à l'événement en ligne ------------------------------------------------------- 1. Cliquez ici pour prendre part à l’événement en ligne. Ou copiez le lien suivant, puis collez-le dans un navigateur : https://gts-ee.webex.com/gts-ee/onstage/g.php?MTID=e67c74e81d0c02a6951ed4d66babe9794 2. Cliquez sur "Participer maintenant". ------------------------------------------------------- To join the teleconference only ------------------------------------------------------- Participants: Toll-free dial-in number (Canada/US): 1-877-413-4815 Local dial-in number: 613-960-7526 Passcode: 9285703# Vous pouvez contacter Audrey Manuel au : [email protected] The playback of UCF (Universal Communications Format) rich media files requires appropriate players. To view this type of rich media files in the meeting, please check whether you have the players installed on your computer by going to https://gts-ee.webex.com/gts-ee/onstage/systemdiagnosis.php

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------------------------------------------------------- Pour obtenir de l'aide ------------------------------------------------------- 1. Allez sur https://gts-ee-fr.webex.com 2. Dans la barre de navigation, à gauche, cliquez sur Assistance. 3. Composez numéro sans frais: 1-800-226-6338 ou 613-941-9554 ********************************************************* IMPORTANT NOTICE: This WebEx service includes a feature that allows audio and any documents and other materials exchanged or viewed during the session to be recorded. By joining this session, you automatically consent to such recordings. If you do not consent to the recording, discuss your concerns with the meeting host prior to the start of the recording or do not join the session. Please note that any such recordings may be subject to discovery in the event of litigation.

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Lindsay Dean

From: Moore, Erin Jennifer (Roger Stevens) <[email protected]>Sent: November 28, 2017 3:20 PMTo: Lindsay Dean ([email protected])Cc: [email protected]: Honourary Membership Nomination from Chapter 6, Claude TaillonAttachments: Honourary membership nomination TAILLON 2017.pdf


Hi Lindsay, Please find attached the honourary membership nomination form from Chapter 6 for Claude Taillon. Have a nice afternoon. Erin Erin Moore Municipal Drainage Program Officer City of Ottawa 2155 Roger Stevens Drive Ottawa (North Gower), ON K0A 2T0 Phone: 613-580-2424 ext. 25008 Fax: 613-489-2880 Mail Code: 13-65 E-mail: [email protected] '

This e-mail originates from the City of Ottawa e-mail system. Any distribution, use or copying of this e-mail or the information it contains by other than the intended recipient(s) is unauthorized. Thank you.

Le présent courriel a été expédié par le système de courriels de la Ville d'Ottawa. Toute distribution, utilisation ou reproduction du courriel ou des renseignements qui s'y trouvent par une personne autre que son destinataire prévu est interdite. Je vous remercie de votre collaboration.

'

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Lindsay Dean

From: John Johnston <[email protected]>Sent: November 30, 2017 11:41 AMTo: [email protected]: [email protected]: LICO confernece


I have mailed conference information to those DSAO members who are also members of LICO. Please let your membership know that the conference information is now on the internet at www.drainge.org and that they can download the forms from the site to register for the conference. Please also ask your membership who pay by electronic transfer to remember to mail or email me a copy of their registration so I know what the cheque covers. I already have two electronic transfers with no back up material. Also, I tried to email Ray Dobbin but the address on the site does not work. Can you check that out please. Thanks John Johnston Secretary LICO

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Lindsay Dean

Subject: FW: materials for Standards and Specifications Committee Meeting January 25 2018Attachments: DRAFT 2017 LICO Stand Specs Mtg Minutes.doc; ATT00001.htm; 2018 LICO Stand

Specs Mtg Agenda.docx; ATT00002.htm

From: Greg Nancekivell [mailto:[email protected]] Sent: Thursday, December 07, 2017 10:27 AM To: Lindsay Dean ([email protected]) <[email protected]> Subject: FW: materials for Standards and Specifications Committee Meeting January 25 2018

From: David Moores [mailto:[email protected]] Sent: December 1, 2017 3:11 PM To: Greg Nancekivell <[email protected]> Subject: Fwd: materials for Standards and Specifications Committee Meeting January 25 2018 Sent from my iPhone Begin forwarded message:

From: "Levangie, Janice (OMAFRA)" <[email protected]> Date: December 1, 2017 at 1:32:44 PM EST To: Undisclosed recipients:; Subject: materials for Standards and Specifications Committee Meeting January 25 2018

Hello All, I am temporarily backfilling for Tim Brook as water management engineer at OMAFRA, and so will be chairing the Standards and Specifications Committee meeting as part of the upcoming 2018 LICO Conference. The meeting will be on January 25 in the Canterbury Room of the Best Western Lamplighter Inn (London). Please find the materials for the upcoming Committee meeting attached (agenda, minutes from the 2017 meeting). Please let me know if there are any errors or concerns with the minutes as written. Also if you are no longer the representative for your organization, please forward this email on to the appropriate person or let me know so we can forward the invitation on. I will be in touch once the timing is finalized and I look forward to seeing you at the meeting. Please let me know if you have any questions about the materials in the meantime. Best wishes, Janice

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Janice Levangie, MASc, PEng Engineering Specialist, Water Management (A) Environmental Management Branch Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) [email protected] 519‐846‐3390

David Moores Drainage Superintendent/Survey Technologist City of Sarnia

255 Christina Street North Sarnia, ON N7T 7N2 Phone: 519-332-0527 Ext. 3267 www.sarnia.ca

This e-mail transmission cannot be guaranteed to be secure or error-free and the sender does not accept liability for such errors or omissions. The e-mail and all attachments may contain confidential information that is intended solely for the addressee(s). If you received this communication in error, please reply to the sender or notify them by telephone at 519-332-0330 and delete or destroy any copies. Disclaimer added by CodeTwo Exchange Rules 2010 www.codetwo.com

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Lindsay Dean

From: Morris, Katharine (OMAFRA) <[email protected]>Sent: December 11, 2017 10:02 AMTo: Morris, Katharine (OMAFRA)Subject: You're Invited - Drainage Superintendents Guide Information Session

We want to hear from you!

The Drainage Superintendents Association of Ontario and The Ministry of Agriculture, Food and Rural Affairs are updating the Drainage Superintendents Guide. We are seeking your input to help form the contents of the Guide to ensure it is a practical, relevant and lasting tool to help Superintendents perform their duties under the Drainage Act.

The updated Guide will provide superintendents with the information and knowledge they require to fulfill their responsibilities under the Drainage Act and to manage drainage in an environmentally sustainable manner, promote green infrastructure and contribute to efforts for large scale drainage planning.

We are hosting four sessions across the province – please register for a session below:

January 18th, 2018 1:00-4:00pm Elora, ON Register here

January 25th, 2018 1:00-4:00pm London, ON Register here

January 31st, 2018 1:00-4:00pm Kemptville, ON Register here

February 1st, 2018 1:00-4:00pm Sturgeon Falls, ON Register here

If you are unable to attend any of the sessions in person, the January 18th session will be available with remote access via AdobeConnect. Register here for remote access.

Please feel free to forward this invite to colleagues who may be interested in attending. To help us plan, please register by January 10th, 2018.

We will be using a tool called Sli.do throughout the sessions. To be able to use the tool, please bring a smart phone, tabletor computer with you to participate. What is Sli.do? Sli.do is an online audience interaction tool used for meetings, events and conferences. Check out this 1 minute video for a quick overview! https://www.youtube.com/watch?v=EHLXtDFRGT8. For more information go to https://www.sli.do/ or contact Katharine Morris [email protected].

If you require alternate formats or have any accessibility requirements please contact Katharine Morris [email protected].

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Lindsay Dean

From: Bill Mayes <[email protected]>Sent: December 21, 2017 3:04 PMTo: DSAOSubject: Fwd: Notification of Bill 139, the Building Better Communities and Conserving

Watersheds Act, 2017 Receiving Royal Assent

For board

Bill Mayes Senior Drainage Superintendent Norfolk County Begin forwarded message:

From: "Great Lakes and Water Policy Section (MNRF)" <[email protected]> Date: December 21, 2017 at 2:47:48 PM EST To: "Great Lakes and Water Policy Section (MNRF)" <[email protected]> Subject: Notification of Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017 Receiving Royal Assent

Ministry of Natural Resources and Forestry Water Resources Section Natural Resources Conservation Policy Branch Policy Division Ministry of Natural Resources and Forestry 300 Water Street, Peterborough, ON K9J 8M5 Telephone: 705-755-1729 Fax: 705-755-1971

Ministère des Rnaturelles et des Forêts

TO: All Stakeholders involved in the Conservation Authorities Act Review RE: Notification of Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017 Receiving Royal Assent I am pleased to inform you that Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017 that proposes amendments to the Conservation Authorities Act has been passed by the Ontario Legislature and has officially received Royal Assent. In addition to the amendments to the Conservation Authorities Act, the legislation also contains changes related to the Local Planning Appeals Tribunal. The passing of this legislation highlights the completion of the multi-year review of the Conservation Authorities Act and is part of a comprehensive suite of proposed changes resulting from the review. The amendments modernize the Act to strengthen oversight and accountability in conservation authority decision making, increase clarity and consistency in conservation authority roles and responsibilities, improve collaboration and engagement, modernize funding mechanisms, and provide flexibility for conservation authorities to adapt to changing circumstances and challenges in the future.

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The passing of this legislation is an important achievement that will provide ongoing benefits to Ontarians. While some updated provisions will come into force immediately, other provisions will be phased in over the coming years as supporting regulations and policy is developed. My ministry will continue to engage interested parties to assist in the development of these regulations, policies and guidelines. If you have any questions regarding the legislative process or the implementation of the amendments, please contact the Water Resources Section at [email protected]. Thank you again for your support and participation in the review. Jennifer Keyes Manger, Water Resources Section Policy Division Ministry of Natural Resources and Forestry

Disclaimer: This e-mail and any attachments may contain personal information or information that is otherwise confidential and it’s intended for the exclusive use of the intended recipient. If you are not the intended recipient, any use, disclosure or copying of any part of it is prohibited. Norfolk County accepts no liability for damage caused by any virus transmitted in this message. If this e-mail is received in error, please immediately reply and delete or destroy any copies of it. The transmission of e-mails between an employee or agent of Norfolk County and a third party does not constitute a binding contract without the express written consent of an authorized representative of The Corporation of Norfolk County.

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Lindsay Dean

From: David Moores <[email protected]>Sent: January 15, 2018 12:32 PMTo: Lindsay Dean ([email protected])Subject: FW: materials for Standards and Specifications Committee Meeting January 25 2018Attachments: DRAFT 2017 LICO Stand Specs Mtg Minutes.doc; 2018 LICO Stand Specs Mtg

Agenda.docx

For the person that volunteers to be on this committee. David

David Moores Drainage Superintendent/Survey Technologist City of Sarnia

255 Christina Street North Sarnia, ON N7T 7N2 Phone: 519-332-0527 Ext. 3267 www.sarnia.ca

This e-mail transmission cannot be guaranteed to be secure or error-free and the sender does not accept liability for such errors or omissions. The e-mail and all attachments may contain confidential information that is intended solely for the addressee(s). If you received this communication in error, please reply to the sender or notify them by telephone at 519-332-0330 and delete or destroy any copies. Disclaimer added by CodeTwo Exchange Rules 2010 www.codetwo.com

From: Levangie, Janice (OMAFRA) [mailto:[email protected]] Sent: Monday, January 15, 2018 12:30 PM To: [email protected]; [email protected]; [email protected]; David Moores; Bob Brown; [email protected]; [email protected] Cc: Kester, Andy (OMAFRA); Barrie, Alex (OMAFRA) Subject: RE: materials for Standards and Specifications Committee Meeting January 25 2018 Hello All, I am looking forward to meeting you all next week at the LICO convention. Just a reminder that the Standards and Specifications Committee meeting will be on Thursday, January 25 th at 9 a.m. at the Canterbury Room of the London Lamplighter Inn. I have re-attached the minutes from the 2017 meeting and the agenda for this year’s meeting for your convenience. All the best, Janice Janice Levangie, MASc, PEng Engineering Specialist, Water Management (A) Environmental Management Branch

Right-click or tap and hold here to download pictures. To help protect your privacy, Outlo ok prevented auto matic download of this pictu re from the In ternet.Welcome to the City of

Right-click or tap and hold here to download pictures. To help protect your privacy, Outlo ok prevented auto matic download of this pictu re from the In ternet.

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Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) [email protected] 519-846-3390 Please note: If you have any accommodation needs or require communication supports or alternate formats, please let me know. Si vous avez des besoins en matière d’adaptation, ou si vous nécessitez des aides à la communication ou des médias substituts, veuillez me le faire savoir.

From: Levangie, Janice (OMAFRA) Sent: Friday, December 1, 2017 1:33 PM Subject: materials for Standards and Specifications Committee Meeting January 25 2018 Hello All, I am temporarily backfilling for Tim Brook as water management engineer at OMAFRA, and so will be chairing the Standards and Specifications Committee meeting as part of the upcoming 2018 LICO Conference. The meeting will be on January 25 in the Canterbury Room of the Best Western Lamplighter Inn (London). Please find the materials for the upcoming Committee meeting attached (agenda, minutes from the 2017 meeting). Please let me know if there are any errors or concerns with the minutes as written. Also if you are no longer the representative for your organization, please forward this email on to the appropriate person or let me know so we can forward the invitation on. I will be in touch once the timing is finalized and I look forward to seeing you at the meeting. Please let me know if you have any questions about the materials in the meantime. Best wishes, Janice Janice Levangie, MASc, PEng Engineering Specialist, Water Management (A) Environmental Management Branch Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) [email protected] 519-846-3390

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CHATHAM-KENT / ESSEX CHAPTER

Minutes of Meeting Date: Wednesday, March 22, 2017 Time: 11:00 am Location: Dog House, Tilbury Present:

Barlow, Brigan Chatham-Kent Lemieux, Carlie Chatham-Kent

Basilous, David Baird AE Marentette, Lu-Ann Leamington

Belisle, Wendy Dillon Consulting McVitty, Shane Amherstburg Chevalier, Blaise Chatham-Kent Nussio, Norm Town of Essex Colucci, Sergio Windsor Oliver, Tim Dillon Consulting Demers, Michael Chatham-Kent Osborne, Jonathan LaSalle Denoo, Joe Joseph & Simonne Denoo Peralta, Tony N.J. Peralta Engineering Dick, Tim Chatham-Kent Rivard, Marc Rivard Excavating Ellis, Matt Armtec Rood, Gerard Rood Engineering Inc. Ford, Ann Chatham-Kent Simpson, Lucy Leamington Godo, Anna Windsor Snelgrove, Kory Rood Engineering Inc.

Gray, Jordan Chatham-Kent Westerberg, Eric Chatham-Kent

Hedacek, Glenn Wolseley Underground Agenda Item Discussion Action Assigned

to Meeting was called to order by Tim Oliver, President at

11:06 a.m.

Presentation Aerial Scout (London) Adam Debevc presented on Aerial Scout’s drone survey services.

General Meeting 1 Minutes of the December 14, 2016 meeting were

reviewed. Eric Westerberg motioned to accept and Anna Godo seconded.

Approved as circulated

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Agenda Item Discussion Action Assigned

to 2 Treasurer, Norm Nussio, provided a financial report as

of March 22, 2017: December meeting expenses - $360.38 4 bank fees have been paid Membership fees of $4,375.00 have been

collected (36 paid members, 40 total) Leaving a balance of $9,241.94

Moved by Jordan Gray to accept and seconded by Gerard Rood to adopt the financial status update.

Carried

3 DSAO Executive, DART and DAWG reports provided by Lu-Ann Marentette and Eric Westerberg. DAWG (Eric Westerberg):

4 dates for workshops on new DFO Drainage Guide and related forms. Trying to change a location to Chatham, for a more central location for our Chapter members.

DSAO Executive, DART (Lu-Ann Marentette)

The Board is still working on the new DSAO website

DART

Nothing new to report Procurement Group

Nothing new to report Phragmite Group

Looking at getting emerging products available in US, approved in Canada

4 Land Drainage Committee Update provided by Tony Peralta:

Website is looking to showcase people in the industry

OSPE helping with promoting industry and events.

Upcoming Events – Phosphorous Steering Committee – rep is Peter Johnson, Tim Dick will also be attending the meeting.

Drainage Engineers Guide – Sid Vander Veen is finalizing document which is hopefully ready for the upcoming Drainage Conference.

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to 5 Update on 2017 Chapter 1 DSAO Tour (Tim Oliver)

Trip to the Fanshawe Dam in London – Chris Tasker from UTRCA is helping to plan a full day for presentations and tours of their facilities.

Bus holds 30 people, so first come, first serve. Upper Thames office will split people into 3

groups for efficiency. For those that are claustrophobic, or afraid of heights they should opt out of the tunnel tour portion of the trip.

Other sites will be provided for tour. There will be two pick up sites – Tilbury (7:45

am) and Chatham (8:30 am) Scheduled to arrive at UTRCA’s head office by 10 am.

Motion to adjourn meeting at 12:15 pm Moved by Tony Peralta to accept and seconded by Norm Nussio.

Carried

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CHATHAM-KENT / ESSEX CHAPTER

Minutes of Meeting Date: Wednesday, September 13, 2017 Time: 11:00 am Location: Dog House, Tilbury Present:

Alves, Cristina Chatham-Kent Lemieux, Carlie Chatham-Kent

Anderson, Brian Frank Cowan Company Marentette, Lu-Ann Leamington

Barlow, Brigan Chatham-Kent McVitty, Shane Amherstburg

Belisle, Wendy Dillon Consulting Nussio, Norm Town of Essex

Chevalier, Blaise Chatham-Kent Oliver, Tim Dillon Consulting Colucci, Sergio Windsor Peralta, Tony N.J. Peralta Engineering Ellis, Matt Armtec Rivard, Marc Rivard Excavating Ford, Ann Chatham-Kent Rood, Gerard Rood Engineering Inc. Godo, Anna Windsor Snelgrove, Kory Rood Engineering Inc. Gray, Jordan Chatham-Kent Westerberg, Eric Chatham-Kent Hudacek, Glenn Wolseley Underground


to Meeting was called to order by Tim Oliver, President at

11:06 a.m.

Presentation Aerial Scout (London) Adam Debevc presented an update on Aerial Scout’s drone survey of the Chinnick Drain (Municipality of Chatham-Kent)

Adam is looking for someone from the DSAO to work with him, so he can formulate a surveying program that would be beneficial to Drainage Practitioners.

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to General Meeting 1 Minutes of the March 22, 2017 meeting were reviewed.

Eric Westerberg motioned to accept and Jordan Gray seconded.

Approved as circulated

2 Treasurer, Norm Nussio, provided a financial report as of September 13, 2017:

waiting on re-imbursement of membership fees from DSAO Executive

there are currently 39 paid members March 8th 2017 balance of $9,241.94 Membership dues received in April - $575.00 March meeting expenses - $32.12 5 bank fees have been paid - $33.75 Membership fees paid to Executive - $5,130.00 Donation to U of Guelph - $350 June 2017 tour costs - $1290.74 Leaving a balance of $2,980.33

Moved by Anna to accept and seconded by Brigan Barlow to adopt the financial status update.

Carried

3 DSAO Executive, DART and DAWG reports provided by Lu-Ann Marentette and Eric Westerberg. DAWG (Eric Westerberg):

Nothing new to update.

DSAO Executive, DART (Lu-Ann Marentette) The new DSAO website went live in March but

still needs some tweaking OMAFRA has almost completed the new

Drainage Guide and the ADIP Policy has been updated. More funding for drainage projects has been provided but not sure if the funding will continue

DART

CA Act changes are finalized Drainage Superintendent’s Guide is almost

completed and it should be available in the next few months.

Procurement Group

Nothing new to report Phragmite Group

Nothing new to report

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to 4 Land Drainage Committee Update provided by Tony

Peralta: Restarted Drainage Engineers Courses and

workshops, and the first one will be the “The Drainage Act and the Role of the Engineer”, to be held on October 26, 2017. These courses may be opening up to Drainage Superintendents depending on attendance by Engineers.

Drainage Engineers Guide – Sid Vander Veen is finalizing document which is hopefully ready for the upcoming Drainage Conference.

Lu-Anne inquired if the Drainage Tribunal will view this guide as a checklist and Tony responded that it is only supposed to be used as a guide.

Tony went through the agenda for the 2017 Drainage Engineers Conference.

5 New Business:

a) Recipient Emily May is continuing her education in Alberta and greatly appreciated the money she received from Chapter 1.

b) Tim Oliver reminded the group about the Water Management Course being held in Ottawa in September.

There was good feedback from the 2017 DSAO tour. The tour guides gave the group lots of information. The members found the tour of the Fanshawe Dam to be interesting.

Motion to adjourn meeting at 12:09 pm Moved by Jordan Gray to accept and seconded by Norm Nussio.

Carried

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1

DSAO Chapter No.2 E.L.M (Elgin, Lambton, Middlesex)

Minutes of Meeting Date Friday, December 9, 2016 Time 9:00 am Location Wellness Centre, Komoka, ON Present Jim Reeve – Adelaide Metcalfe Dennis Shand – Thames Centre Elizabeth Cummings – Southwest Middlesex Brent Clutterbuck – Southwold & Dutton Dunwich Don Simpson – City of London Chris Groot – E.S. Hubbell Arnold Hoekstra – Town of Plympton-Wyoming Dave Neely – St. Clair Township Greg Wilcox – SCRCA Erin Carroll – SCRCA Rob Lopez – Township of Malahide Travis Pitt – Warwick Township Ray Dobbin – Enniskillen Township Andrew Maver – Middlesex Centre Adoption of minutes of December 11, 2014 –with noted revisions

Moved by Dave Neely 2nd by – Jim Reeve carried

Treasurer’s Report

Dennis Shand provided a summary of the bank account balance Current balance is $3,862.13 22 paid memberships for the year It is now better with the cheques coming to him. Will have $1,000 payment to Fanshawe coming up this year. Fanshawe College bursary is on a two year cycle and was paid in 2014 Motion to adopt report – Dennis Shand 2nd – Andrew Maver

Motion made to authorize treasurer to pay accounts for today – Don S 2nd – Elizabeth C - carried

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2

DSAO Executive Report

Liz Cummings provided a report on the Executive activities Lindsay Dean (secretary) is going on maternity leave soon, but will try to stay on

for the year, completing the Secretary duties. Website is having trouble. Paul McIntryne was working on this but has found that

the site needs to be given up on. Exec has hired out to an outside firm to get a new “basic” website up and going.

Drainage Engineers guide will be released in the summer Sid Vanderveen of OMAFRA has suggested that we think about the names of

Municipal Drains more carefully. Maybe names could be more friendly, such as “Warren Creek Restoration Project”

DART is not active Procurement committee is not active MNR Endanagered Species has asked DSAO if we would help create mitigation

plans. DSAO Exec board has currently said “no” we do not have the resources to complete this.

Drainage Superintendents guide is currently on hold because Sid is working on getting production costs covered by grants. This would means that paper copies and e-copies would be available. We are hoping that OMAFRA will look after editing of the document before production.

Phragmitres Action Group- David Moore knows more about this group but is not in attendance. The question was asked if Phragmites is listed as a “restricted invasive” species”? If so, it means that the plant or seeds can’t be moved around in any way. It was stated that there is a chemical that can be sprayed over water but has not yet been given approval. It has been given site specific emergency approval.

A new product for Phragmites is called “Arsel”. It is better than roundup. It will take longer for this chemical to take down the plant and is more money than roundup.

David Neely asked if other Townships are spraying all drains, as St. Clair Township has been. Discussion revealed that no other Township had a widespread program.

The LICO / DSAO conference has been planned for January 2017. Membership must be paid before the conference. DAWG meeting was held in Guelph recently. BMP’s have been released

recently. These are related to actives that are related to DFO approval. A new guidance document is ready. DFO is adding “class authorization” for ‘E’ drains.

Elections

Current positions – Vice Chair – Brent C., Chair is Andrew M., Secretary is Dave N., Treasurer is Dennis S. and Director is Liz C.

Andrew Maver has indicated that he would be pleased to stay on as Chair for

another year (2017)

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3

Brent C. has indicated that he would stay on as Vice Chair for 2017 Dave N. has indicated that he would stay on a Secretary for 2017 Liz C. has indicated that she would stay on a Director for 2017. A new Treasurer will be needed, as Dennis Shand is retiring in May of 2017. Liz C. was nominated as treasurer Motion to appoint – Jim R. 2nd – Dennis S. All other positions to stay as is. Motion to appoint – Jim R. 2nd – Ray D.

New Business

Continue to send 2017 membership forms and dues to Dennis S. for now. SCRCA authority suggested that they could be hired under contract to help with

mitigation plans Membership forms will be emailed out to the chapter again.

DFO presentation – Nicole Crawhall

Nicole made a presentation on Great Lakes and St. Lawrence Cities Initiative This initiative is made up of mayors from around Ontario. 1960’s cleanup of Lake Erie was a huge success. This was done by sewage

treatment plants and changing soap detergents. We need to do this again, but this time it won’t be as easy.

The water is warmer, and Lake Erie is shallow, so it warms up faster. The total phosphorus is about the same but the dissolved reactive phosphorus is

climbing since the mid 1990’s. The blooms are toxic. The algae itself is not toxic but the microcystin made by the algae is toxic. Drinking water intakes have been shut off at times.

In dry years it is not a problem. In wet years such as 2011, and 2015 it is a bad problem. Snow melts and big rain events which happen about 4-5 times per year contribute about 80% of the phosphorus.

The Province has committed to reduce the levels by 48% by 2025 (20% by 2020) 96% of the Phosphorus is coming from the US side of the lake. The US is worse

because the area of the watershed is bigger and farming practises are worse. They use more fertilizer and winter spreading.

So the big question is “how do we stop the phos in big events?” Apply the 4 R’s of application. Retention and transportation. Can the water be managed in the Drainage System? Especially in the off-

season. Can technology be invented that would treat the water? Will there be a cost

assessed to drains? Sites to be monitored – McGregor Creek, Jeanette’s Creek and Midway (upper

Thames) There could be a phos. “credit” system put in place? They currently have $300,000 in funding for this initiative.

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4

Chris Groot presentation – E.S. Hubbell (Highway and Drainage Products)

Chris presented the available products that Hubbell’s can provide, and highlights new products.

Special note to straw blanket, geo. Filter cloth, sign posts

Final Comments

Motion to adjourn - moved by Liz. C. 2nd – Bob L. carried

Meeting adjourned at 12:15 p.m.

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Minutes of Meeting Dated: September 1, 2016 Location: Mitchell Golf & Country Club

81 Frances Street West Mitchell, Ontario

Scott Richardson, VP, called the meeting to order at 3:25 p.m. Minutes from the meeting on June 30, 2016 were in absentia. Minutes to be adopted at next meeting.

Treasurer’s Report:

Wray Wilson provided a Treasurers Report There are at present 27 members and 6 associate members in Chapter 3 of the DSAO. The chapter is waiting for a transfer payment of $325.00 from DSAO John Kuntze mentioned that K. Smart Associates has in their employ one of the bursary recipients.

Motion to accept Treasurer’s Report Moved by Wray Wilson

Seconded by Paul MacIntyre Carried

Dart Update: Wray Wilson provided an update on DART. The DART Committee met on July 13, 2016 to review the Conservation Authorities Act. John Kuntze mentioned that the discussion was not part of the EBR. Deadline for the submission was Sept. 9, 2016 for the CA Act. John Kuntze spoke on CA practices and protocols. Wray Wilson gave an update on the progress of the new Drainage Superintendent’s Guide.

DSAO Executive Update Paul MacIntyre commented on the DSAO website. He was scheduled to take control of the website on Monday, September 5, 2016 after the holiday weekend. He stated that the website was inactive for a period of about one year. The DSAO Board has the authority to take over website control. Bill Mayes mentioned the tentative date for the All Chapter’s Meeting to be held October 20th, at the Holiday Inn prior to the Drainage Engineer’s Conference. More details to follow.

President Mike Hughes Township of Zorra P.O. Box 306 Ingersoll, ON N5C 3K5 Phone (519) 485-2490 Fax (519) 485-2520 [email protected] Secretary Dirk Kramer Township of Norwich 285767 Airport Road Norwich, ON N0J 1P0 Phone (519) 468-2410 Fax (519) 468-2414 [email protected] Treasurer Wray Wilson Township of Howick P.O. Box 89 Gorrie ON N0G 1X0 Phone (519) 335-3838 Fax (519) 335-6208 [email protected]

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John Kuntze spoke about the Drainage Engineer’s meeting at OMAFRA coming up in October. Scott Richardson requested the present members to settle up for the dinner and golf.

New Business Chapter 3 Golf Day 2016 Gary Pipe to look into the organization of the Golf Day again and the date has been tentatively set for September 7, 2017. Garth Noecker on setting up booth for International Plowing Match Sept. 20-24, 2016.

Has 10 entrance tickets to Plowing match for those who man the booth. Both set up in Ag. Tent, 10’ x 10’ space. Provincial display to be set up Tuesday and removed Saturday @ 5 pm. Requires $2m in liability insurance. Paul MacIntyre to inquire about insurance coverage.

Motion to adjourn the meeting.

Moved by Bill Dietrich Seconded by Matt Ash

Carried

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Page 1 of 4 Drainage Superintendents Association Minutes / Thursday, May 18, 2017

Bluewater Chapter 3 Spring Meeting MINUTES

MEETING DATE: May 18, 2017

TIME: 10:30 a.m. LOCATION: Town Hall – Teeswater

3 Clinton Street

ATTENDANCE: Members: Gary Pipe Wray Wilson Jim Harmer

Ken Bettles Stephen Cobean Paul MacIntyre Greg Nancekivell Jeff Dickson Ray Roscovich

John Kuntze Joel Miller Connor Occleston Amy Boddy Scott Richardson Georg Guse

Harold McKnight Stephen Brickman Bill Dietrich Ben Gowing Garth Noecker Dave Rosner Guests: Michelle Gallant, SVCA Davin Heinbuck, ABCA Karen Winfield, UTRCA Cari Ramsey, UTRCA Mark Hartley, Water Regime

1. Call to Order Greg Nancekivell

Greg Nancekivell welcomed everyone to the Spring Meeting of the Bluewater Chapter (No. 3) of the Drainage Superintendents Association of Ontario; the meeting was brought to order at 10:35 a.m.

2. Approval of Agenda Greg Nancekivell

Greg Nancekivell noted that President Mike Hughes and Vice President Scott Richardson (arrived later) were not present, and that Secretary Dirk Kraemer was on vacation. Greg indicated that he would be acting Chair for the meeting and that Paul MacIntyre/Jeff Dickson would take minutes. Moved by: Jim Harmer Seconded by: Bill Dietrich “That the Board approves the Agenda dated May 18, 2017 as printed and circulated.” CARRIED.

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3. Minutes of the September 1, 2016 Meeting Greg Nancekivell

Moved by: John Kuntze Seconded by: Garth Noecker “That the Minutes of the September 1, 2016 Meeting be approved, as printed and circulated.” CARRIED.

4. Reports Greg Nancekivell

Wray Wilson reviewed the 2016 Year End Statement in detail. The Bank Balance as of December 31, 2016 is $1,606.73. The “books” have been examined by Jeremy Taylor. Moved by: Wray Wilson Seconded by: Jim Harmer “That the Report of the Treasurer, dated May 17, 2017, be approved, as printed and circulated.” CARRIED.

5. DSAO Board of Directors Update Greg Nancekivell

Greg discussed a question arising from the January Conference in London - “What privileges do Honourary Members receive at the conference?” Greg commented that Honourary Members could attend the Conference and Chapter meetings; however, they would still be required to pay the Conference fee as a member of the Association.

Greg provided information wrt the Great Lakes and St. Lawrence Cities Initiative where LICO, DSAO & the OSPE-LDC are sharing a seat and all three are represented by Peter Johnston (spelling?).

Greg also challenged the Chapter members to provide ideas for 2018 Conference topics and send those ideas to the Board.

6. Chapter 3 Bursary Update Greg Nancekivell

Greg indicated that the Chapter 3 2017 Bursary Award was presented to Stefan Prisecaru; Stefan graduated from Conestoga College Civil Engineering program with a 96% average. Stefan is employed with AECON Group Inc. We also received a letter of thanks from Conestoga College.

7. D.A.W.G. Committee Update Davin Heinbuck

Davin Heinbuck stated that the focus is now on the Maintenance Guide. There is nothing new to report; however, the Notification Form is out and available on the DSAO website with a latest revision being March 15, 2017. Supposedly, not all drop down menus are functioning so you may have to print out the form and write-in your comments.

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8. D.A.R.T. Committee Update Davin Heinbuck

Davin Heinbuck stated that the committee has been involved with the Protocol Document; a Co-Chair of the committee is Sid vandeer Veen; it is composed of other agencies/organizations with representation from across the province (see attachment).

The committee is waiting on the Conservation Authorities Act which is being reviewed; the review is being led by MNRF. Information wrt this initiative can be found on the website = www.conservationontario.ca including Conservation Ontario’s collective position focuses on five themes and uses “an integrated watershed management approach” which manages human activities and natural resources, together, on a watershed basis taking into consideration environmental, economic and human needs and interests.

The committee is also waiting on the Wetland Policies Review.

9. Open Forum Discussion “Drain Enclosures” Paul MacIntyre

Paul MacIntyre formally introduced guests Karen Winfield from UTRCA and Davin Heinbuch from ABCA who led an open discussion around “Drain Enclosures”. Karen indicated the UTRCA has reviewed requests for drain enclosures but has never had a formal policy or an approval format to follow. She has started to prepare a policy to help direct landowners and staff on where to start and on what to look for wrt enclosures. Karen indicated that they look at the watershed area as a starting point. Watersheds over 125 ha in size are generally not considered. They also look for such things as:

interference with natural heritage features such as wetlands (locally and provincially significant), woodlots, habitat, species at risk;

groundwater upwelling and water temperature; number of properties involved (especially upstream); and length of the proposed enclosure; etcetera.

A good discussion followed with questions from the floor and responses by Karen, Davin, Cari and Michelle. Karen hopes to finalize the UTRCA Policy and send it to some local Drainage Superintendents for review and comment. Davin indicated that ABCA has a policy.

10. Presentation By Mark Hartley Greg Nancekivell

After a lunch break, Greg Nancekivell introduced Mark Hartley who presented some of the history behind the design and use of the “Field Stone Riffle’. He marked points in a timeline where the use of the “Riffle” went from “recommended” to “mandatory”, complete with a standard OPSD (222.050) drawing to fit all occasions. Mark reviewed the design of a riffle and emphasized that it should be sized for its location and channel characteristics.

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11 New Business Greg Nancekivell 11.1

Greg thanked Gary Pipe and Tracy Grubb for arranging the lunch and showed our appreciation to Tracy and the caterer.

11.2 Moved by: Harold McKnight Seconded by: John Kuntze “That the Treasurer, Wray Wilson pay the Caterer for the meal” CARRIED

Greg Nancekivell

11.3 There was a lengthy discussion wrt the 2017 International Plowing Match (IPM) near Walton and whether Chapter 3 would again set up a display booth. Various matter were discussed including: the cost of a space is $750.00; arranging for the DSAO display; housing (a tent) the display; manning the facility; set up and take down; prepare a signup sheet for volunteers; make up a video to project on tent roof; Garth N has a file with info on past IPM’s; etcetetra. Moved by: Jim Harmer Seconded by: George Guse “That Chapter 3 prepares for and participates in the IPM near Walton from September 19 – 23, 2017”. CARRIED There will be a sign-up sheet for volunteers at the September 7th Gold Day in Mitchell.

11.4 OMAFRA has hired Chris Allen, P.Eng. to review capital project reports wrt grant eligibility as well as follow up with local CA’s to make sure that any necessary Permits have been issued for the proposed works. The result is that the OMAFRA Grants will not be paid if the necessary paperwork has not been properly filled.

12.0 Next Meeting & Adjournment Gary Pipe

The next meeting will be on September 7, 2017 in Mitchell; Gary Pipe and Chris Dietrich will again make the necessary arrangements for the annual Golf Tournament. Moved by: Jim Harmer Seconded by: Scott Richardson “That the Bluewater Chapter 3 Spring Meeting be Adjourned”. CARRIED.

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MINUTES OF EASTERN CHAPTER # 6 Held on June 22, 2017 at 9:30am at the McIntosh Perry Engineering Consultants office in Carp, ON. Attendance Dave Ryan – City of Ottawa Marc Gagné – City of Ottawa Eric Cryderman – City of Ottawa Erin Moore – City of Ottawa Garry Fischer – Land and Wildlife Agency of Eastern Ontario Dan Fischer – Land and Wildlife Agency of Eastern Ontario Claude Taillon – Nation Monica Shade – McIntosh Perry

Don Lewis – South Dundas Garry McKay – Central Manitoulin, Tehkummak & Assiginack Eric Leroux – Alfred-Plantagenet, Champlain & Clarence-Rockland Sean MacDonald – Russell, N. Stormont Kris St. Thomas – South Stormont Francois Lapointe – Lapointe Drainage James McWilliams – McWilliams Construction

Dave Ryan called the meeting to order at 9:40 a.m. and thanked all for attending. Members answered roll call and identified themselves. Minutes of last meeting Dave Ryan briefly went over the highlights/minutes of the last meeting held on February 28, 2017. Moved by Marc Gagne and seconded by Claude Taillon that the minutes be adopted – Carried. Other business – Richard Sharky a former Drainage Superintendent for the former Township of Mountain and Chapter 6 member passed away on May 14, 2017. Our condolences go out to the Sharky family. Business arising - None. Chapter 6 Bursary – Eric Leroux helped find a contact for the La Cite Collegiale campus in Alfred to begin a new annual $500 bursary from this Chapter. In order to be eligible for this bursary the student must be: an Ontario resident, in an agricultural program and continuing their education the following year. We have made a 5 year commitment to this bursary beginning in 2018. A portion of the bursary should be refunded by the DSAO Board of Directors.

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Treasurer’s Report Presented by Claude Taillon. Treasurers Report dated June 22, 2017 by Treasurer, Claude Taillon. Balance as of last report (February 28, 2017) $5,125.31 REVENUE Interest April 1 1/17 $0.01Interest June 1/17 $0.01Cheque from Matt Ford RE: 50% clothing from Seaway Embroidery $52.00

SUB-TOTAL $52.02

EXPENSES Meeting Expenses for February 28, 2017 meeting $132.58Meeting Expenses for March 23, 2017 DFO $127.72City of Ottawa 50% share of Farm Show $282.50Seaway Embroidery May 16. 2017 (50% Matt Ford) $105.09

SUB-TOTAL $647.89

Net Gain (Loss) this period -$595.87 Balance now in bank (excluding any interest since last bank statement) $4,529.44

Memberships in 2017 = 35 Memberships in 2016 = 33 Memberships in 2015 = 31 Memberships in 2014 = 32 Memberships in 2013 = 30 Memberships in 2012 = 31 Memberships in 2011 = 31 Memberships in 2010 = 33 Memberships in 2009 = 30 Memberships in 2008 = 27 Memberships in 2007 = 29 Memberships in 2006 = 29 Memberships in 2005 = 25 Honorary Membership = 8 (minus 3) Started in 1987 with 18. In bank last year at this time = approximately $4,300.00

Claude R. Taillon Treasurer

Moved by Garry Fischer and seconded by Don Lewis that the treasurers report be adopted – Carried.

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Issues Update Phragmites - Further to our February 28, 2017 meeting the Chapter 6 members are still interested in attending a training session on phragmites provided by MNRF. Erin will speak to Lorne and inquire on the status of this training request. Additional Agenda Items In order to help with the planning of the Chapter meetings we would ask that all members please RSVP to the meetings. When you don’t respond to the meeting invitation we don’t know how many people to plan for at the upcoming meeting. Excess soil regulations – MOE has a consultation process that is ongoing for the new regulations regarding the removal of soil on construction sites. According to these new regulations, you will need to treat the soil as waste and get it tested before it is removed from the site. Hopefully routine maintenance under the Drainage Act will be exempt from these regulations. Erin will pass along the information we currently have by e-mail to the other members. Conservation Authority Act changes – This is being done to modernize the Conservation Authority Act. A public consultation process has already taken place as part of this review. Some of the proposed changes include: power of entry onto land, proposed ministerial committee, clarification of the duties of the CA and restructuring of funding. The comment period for the Environmental Registry posting of the proposed legislative amendments (ontario.ca/ebr ER #013-0561) has been extended until July 31, 2017. MNRF endangered species Act – The e-mail was sent last week to give more specific details of what to include in your mitigation plans and reports. This information was provided to the “contact person” as per the information your municipality provided to MNRF when you registered your Municipal Drains. All Chapters Meeting – This meeting will be held on October 26, 2017 in Guelph. PEO Conference – Will be held on October 27, 2017 in Guelph. Dave Ryan will be giving a presentation on drainage in urban development and rural development. Marc Gagne and Lorne Franklin may be giving a presentation on the David Adams Municipal Drain. A formal agenda for this conference will be posted on the PEO website. Board of Directors Meeting The Board of Directors meeting was held from June 13 to 15, 2017 in Woodview, Ontario. Lorne Franklin was unable to attend todays Chapter 6 meeting. He will provide an update from the Board of Directors June meetings at the next Chapter meeting. Erin will contact Lorne for an e-mail summarizing the Board of Directors meeting and will forward it to the Chapter 6 members.

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Case study: Mill Creek Municipal Drain Presented by Eric Leroux. The Mill Creek Municipal Drain experienced a landslide and subsequent emergency repairs in 2016. Eric reviewed photos of the landslide and the emergency repair work that has been completed. Engineering for this project was completed by Robinson Consultants Inc. Thank you to Eric for presenting on this interesting project. Moved by Eric Cryderman and seconded by Marc Gagne that the costs of this meeting (lunch and donuts) be covered by the Chapter. Carried. Next Chapter 6 Meeting The next Chapter 6 meeting is scheduled for November 30, 2017. The location of this meeting to be held at the South Stormont office in Long Sault. Dave Ryan thanked everyone for attending. A special thank you to McIntosh Perry for offering the use of their space for this meeting. Following the meeting 4 members participated in the Annual Chapter 6 golf tournament at Irish Hills Golf and Country Club: Marc Gagne, Frank Lapointe, Eric Leroux and Gary McKay Moved by James McWilliams and seconded by Eric Cryderman that the meeting be adjourned at 11:36 a.m. Carried. Please advise should there be any errors or omissions. Erin Moore, Secretary, DSAO Chapter 6

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BOARD OF DIRECTORS MEETING

NOTES – LORNE FRANKLIN (DIRECTOR ‐‐ CHAPTER 6) JUNE 14‐15, 2017 – VIAMEDE, ONTARIO

1. Call to Order – The meeting of the Board of Directors for the Drainage Superintendents

Association of Ontario came to order at 12:00pm June 14, 2017.

2. Approval of Agenda – Agenda approved.

3. Board Minutes ‐‐ The Minutes of the January 2017 Board of Directors meeting were approved,

as circulated.

4. Reports

a. Secretary Report

i. Secretary noted that people should use the [email protected] e‐mail address only

(with c.c. to Lindsay Dean ‐‐ [email protected]) for the duration of her

maternity leave.

ii. Noted that when forwarding e‐mail, please indicate the action to be taken (i.e.

for distribution to the Board, for distribution to Chapter Secretaries, etc.)

b. Treasurers Report.

i. Increase in paid memberships (135 ‐> 155)

ii. Budget on‐track

c. Information Coordinator

i. Will continue to work on updates, however, is of the understanding that they

are primarily complete

ii. Received previous list from Chapter 6 and will review to ensure items are

addressed

d. Drainage Coordinator Report

i. Courses – Drainage Superintendents, March 3‐9, 2018

ii. Drainage Guide is to be posted to the EBR for comments *will need all chapters

and/or individuals to post positive comments (to help out weigh negative

comments by those against the drainage act in general.

iii. Drainage Superintendents Guide making slow progress.

iv. Environmental Commissioner anticipated to continue to have a negative view

on drainage. OMAFRA will start requesting that environmental agency

approvals be attached to construction grant requests (to show that granted

construction has met all conditions for protecting the environment)

5. Correspondence

a. Email dated February 16 – Fwd: 2017 DFO Drains Seminar Invitation

b. Email dated March 10 – Re: Canada – Ontario Draft Action Plan…

c. Email dated April 12 – Re: Thames River PRC – Engagement…

d. Email dated April 13 – Upcoming Municipal Engagement Session…

e. Email dated April 26 – Extension of Public Comment Period to May…

f. Email dated May 5 – Public Notice – Draft Lake Erie Action Plan

g. Email dated May 9 – Fwd: Consultation Lake Erie Phosphorous Issue

h. Email dated May 23 – Great Lakes Virtual Space Application Package

i. Email dated May 24 – Phragmites information meeting in Dutton…

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j. Email dated May 31 – Notification of Environmental Registry Posting…

6. Chapter Minutes

a. Chapter 2: December 9, 2016 – Received and recorded

b. Chapter 6: December 1, 2016– Received and recorded

7. Committee Reports

a. DAWG

i. DFO – “GUIDANCE FOR MAINTAINING AND REPAIRING MUNICIPAL DRAINS IN

ONTARIO” was published and distributed

b. DART – No actions to report – basically on hold while MNRF/CA Act is finalized.

c. Procurement Review

i. Not much progress made

ii. Committee will refocus on the original intent.

d. DSAO Policy Review

i. Changes/updates as proposed at the January BOD meeting were generally

acceptable.

ii. Policy updates will be circulated to the membership ahead of the October ACM

for discussion at the meeting.

e. Great Lakes Cities Imitative

i. GLCI received grant money and has formed a Board.

ii. DSAO/Land Drainage Engineers/?? Are represented by only 1 seat – Peter

Johnson representing (previously worked for OMAFRA and has a reasonable

understanding of drainage)

iii. BOD is concerned that the level of representation is inadequate – will seek

OMAFRA to pressure for better representation.

f. Drainage Superintendents Guide

i. Limited progress

g. Ontario Phragmites Working Group

i. Currently taking action to get approvals for allowing USA approved herbicides in

Canada for control of Phrag.

h. Conference Topics

i. Topics discussed for the January Conference

i. OMAFRA Budget Limitations

i. DSAO letters were received and resulted in additional funding for ADIP. Thanks

to all.

8. New Business

a. DSAO 35th Anniversary

i. Discussion over the “overall relavence of the 35th anniversary” – majority

though that 35 was not an overall important anniversary – would prefer to have

a larger 40 or even 50th celebration.

ii. Would like consider something small to mark the occasion

iii. Considering DSAO 35 lanyards

b. ESA – Cranberry Creek

i. Discussed comment the Drainage work for Cranberry Creek was exempt from

the ESA?

ii. Generally thought that this was incorrect as ESA is a significant factor in

permitting conditions for most projects

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c. McNeely‐Tailon Award

i. Majority would like to seek sponsors for the award, but would not like to have

them included in the official name (i.e. announced at the award as “brought to

you by…”)

ii. BOD would like to confirm what name is in the Plaques that are provided for the

next 5 years.

iii. Majority were not in favour of Chapter 6 sponsoring the Award … thing think it

should be the DSAO Board + Sponsors.

iv. Majority thought that Ch. 6 should present the Award.

v. Majority thought the Award should be called the “McNeely‐Tailon Achievement

Award”

d. Honorary Membership Entitlements

i. Brought forward by an Honorary Member that they should be entitled to a paid

conference pass, banquet ticket and hotel stay.

ii. Brought forward that Honorary Members and past presidents were not

receiving invites to Past Presidents Lunch.

iii. General consensus was that HM receive member discount for registration,

banquet ticket for initial honouring.

iv. Confirmed who invites HM and PP to lunch and will do a better job of this in the

future

v. Chapter Secretaries should ensure to continue to provide notifications of events

to any chapter level HM.

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