Annual Meeting 1/2/2011

HOA Board of Directors

Chairman – Tom Ball (term ending) President – Chris Hernandez Director – Jay Kretzing Secretary - Sheila Milburn Treasurer – Sarah Brant

Committee Chairs

Chris Hernandez: Grounds

Sarah Brant: Finance

Jay Kretzing: Elections, Architectural Control

Sheila Milburn: Communications

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Agenda

Responsibilities of Board Officers Nominations / Elections Treasurer’s Report State of the HOA 2010 Accomplishments / Ongoing Projects 2011 Planned Events Homeowners Responsibilities Section Mayors Questions

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HOA Board Responsibilities

Chairman Preside over meetings Field homeowner complaints Tree removal

President Landscaping County issues Builder issues

Director Nominations committee chair Architectural committee chair

HOA Board Responsibilities

Treasurer Collect assessments Answers questions for closing Pay bills Maintains financial records

Secretary Record meeting minutes Schedule meeting rooms Assembles agenda

Nominations and Election

Homeowners wishing to hold office Short brief of why the homeowner would like to

serve on the Board

Voting by ballot Positions up for election

Board of Directors Member (Tom’s position)

Treasurer’s Report

Beginning balance (1/1/2010) $ 55,372.42

Income $ 38,009.00

Total $ 93,381.42

Expenses (listed on page 9 ) $ 62,453.96

Ending balance (12/31/2010) $ 30,927.46

Total $ 62,030.53 Landscaping $ 19,972.48 Tree Removal $ 650.00 Attorney fees $ 2,237.50 Board member insurance $ 3,925.00 Admin supplies $ 423.43 Electric bill $ 3,053.92 Misc. (Safety Lines, Website) $ 1,580.04 National Night Out $ 705.50 Meeting Signs $ 438.16 Doggie Bags $ 398.35 Income Tax prep $ 250.00 HOA mailbox fee $ 70.00 Bank Fees $ 70.00 Special Project (Mail boxes) $ 10,049.00 Special Project (Playground) $ 18,305.58

Ending balance (12/31/2010) $ 30,602.46

Treasurer’s Report

2011 Expenses Estimated Expense

Landscaping $20,000.00 Tree removal $ 5,000.00 Street light electric bill $ 3,500.00 Playground Loan $10,000.00 Attorney fees $ 3,000.00 Board member/Common area $ 5,000.00insurance Admin supplies $ 500.00 National Night Out $ 1,500.00 Miscellaneous $ 1,000.00 Tax Preparation $ 250.00 HOA mailbox fee $ 70.00

Special Projects Website $

4,000.00Total

$53,820.00

FY 2011-2012 Dues Collection

Dues will be $138/annually for the upcoming fiscal year

Fiscal year run July 1, 2011 to June 30, 2012

Dues notices will be mailed out by April 15th and due by June 30th

Please notify the treasurer by May 1st if you have not received a dues notice

State of the HOA Neighborhood current statistics

1 builder (Curtis) 406 Total Lots

330 Construction Complete 70 To be Built 6 Common Area/Utility Easements

Architectural (Jay) Sheds (4 requested and approved) Fences (10 requested and approved) Decks (8 requested and approved) Patios (1 requested and approved) House design change (3 requested and approved)

Finance Holding our own on costs – held our own for cost in 2010

but cost are increasing for 2011 63 homeowners are in arrears - 5 being 2yrs or more

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2010 Accomplishments

Board Member’s Chris Hernandez reelected to full 3-year BOD term and Sarah Brant elected as Treasurer

Continued long-term common area development plan

New Mailboxes on Silver Slate & Sandstone (7 total)

Continued use of Woodlawn Lawn Care as landscaping maintainer and expanded service area

Need new photo

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Tree removal/debris clean-up: Several locations along Green Leaf Drive,

Sorrel Drive, Willow Wood, and Moongate Lane

Cleanup of common area along Greenleaf Drive (across from Schwartzkopf)

Pet waste receptacles: 2 Installed in Common Area

Painting: Curbs painted around fire hydrants Street Sign Posts

Vinyl Signs Purchased to announce meetings & National Night Out.

2010 Accomplishments

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Ongoing Projects / Plans

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Common Areas Playground Installation to begin late Feb2011 Common area walkway Pet Waste Receptacle - corner of Greenleaf &

Schwartzkopf Park Rules Sign Installation Continued development of recreational

opportunities Enhanced ability to enforce By-Laws and use of

debt collections for past due fees We are going to secure the services of a debt

collection agency Communication Upgrades:

Website Upgrade Email List with Back-up

Ongoing Projects / PlansPlayground (phase 1)

Playground (phase 1)

Ongoing Projects / Plans

Playground (phase 1)

Ongoing Projects / Plans

Playground (phase 2) addition

Ongoing Projects / Plans

2011 Planned Eventso Annual Community Yard Sale: Late Spring

o Quarterly Meetings: 7 pm Lexington Park Library January 24th 2011 – Annual Meeting

April 18th

July 18th

October 17th

January 23rd 2012 – Annual Meeting

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National Night Out August 2nd

2011 Planned Events

Theft/vandalism of homeowners (homes and autos) and from new construction homes (earlier in year)

Several homeowner email complaints received Constant speeding complaints Animals at large General Maintenance (home exterior/lawns) Foreclosed homes Parking / 4 wheel driving on common areas Trash thrown out vehicle windows

2010 Adverse Events

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Homeowners Responsibilities Be a good neighbor Keep home and surrounding area clean and free

of debris/clutter Pick up after your animals (use leash for walks) Keep grass neatly trimmed (both sides of

sidewalk) Respect your neighbors and their property Notify the BOD of any violations or nuisances you

are unable to resolve Check the website for news and updates Police yourself and be familiar with the

covenants and restrictions of Greenbrier (e.g. No storing of RVs and boats.)

Get approval BEFORE you build (fence, deck, addition, shed, and etc.)

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Homeowner Involvement

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Volunteers are needed for the following committees: (Sign up sheets at registration desk) Architectural Communications Welcome Committee

Section Mayors: Section Mayor Responsibilities

Liaison between BOD and areas of Responsibility POC/Guide for neighborhood information Communicate HOA updates and emergency info

See Next Page for area assignments

Section Mayors Section 1: Sandstone/Silver Slate

James Brewington Section 2: Schwartzkopf Section 3: Greenway (new section) Section 4: Sorrel/Festival Section 5: Freedom Run/Greenleaf Section 6: Willow Woods

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