annual policy review napa valley unified school district august 2013

Annual Policy ReviewAnnual Policy Review

Napa Valley Unified Napa Valley Unified

School DistrictSchool District

August 2013August 2013

Why Review?Why Review?

Annual review of certain policies Annual review of certain policies required by Ed Code and NVUSDrequired by Ed Code and NVUSD

Policies provide consistent guidelines Policies provide consistent guidelines for teachers, administrators, parents for teachers, administrators, parents and studentsand students

Policies prevent misunderstandingsPolicies prevent misunderstandings ““Fall backFall back”” on policies for clarification on policies for clarification

when there are complaintswhen there are complaints

Board Policies (BP) and Board Policies (BP) and Administrative Regulation (AR)Administrative Regulation (AR)

BP – Statement of philosophy, beliefs BP – Statement of philosophy, beliefs and general guidelinesand general guidelines

AR - AR - ““OperationalizeOperationalize”” policies – how policies – how we carry them out in NVUSDwe carry them out in NVUSD

Both found at Both found at www.nvusd.k12.ca.us – – ““District InformationDistrict Information”” – – ““Board of Board of EducationEducation”” – see – see ““LinksLinks”” in left in left column to access policies/ARcolumn to access policies/AR’’ss

http://www.nvusd.k12.ca.us/

New or Revised for 2012New or Revised for 2012

BP/AR 1114 – BP/AR 1114 – ““District-Sponsored District-Sponsored Social MediaSocial Media”” (NEW) (NEW)

BP/AR 4319.21 – BP/AR 4319.21 – ““Professional Professional StandardsStandards”” (NEW) (NEW)

BP 5131 – BP 5131 – ““ConductConduct”” (REVISED) (REVISED)

Policies in the 1000Policies in the 1000’’ss

Community RelationsCommunity Relations

BP/AR 1114 District-Sponsored BP/AR 1114 District-Sponsored Social Media (NEW)Social Media (NEW)

Official Official ‘‘district social mediadistrict social media’’ platforms platforms shall only be used for stated purposeshall only be used for stated purpose

Site shall contain a statement that users Site shall contain a statement that users are responsible for content of postsare responsible for content of posts

All info posted subject to Public Records All info posted subject to Public Records ActAct

May not be used to transmit confidential May not be used to transmit confidential info about student/staff/districtinfo about student/staff/district

BP/AR 1114 District-Sponsored BP/AR 1114 District-Sponsored Social Media (continued)Social Media (continued)

Teachers/coaches need approval Teachers/coaches need approval from principal before creating an from principal before creating an official class/team social media official class/team social media platformplatform

Staff should regularly monitor Staff should regularly monitor platforms for appropriate contentplatforms for appropriate content

Review full contents of BP/AR 1114 Review full contents of BP/AR 1114 when creating platform for complete when creating platform for complete guideline/regsguideline/regs

BP/AR 1312.3BP/AR 1312.3Uniform Complaint ProceduresUniform Complaint Procedures

Procedures we follow for:Procedures we follow for: discrimination complaints (age, gender, discrimination complaints (age, gender,

orientation, ethnicity/race, religion, color, orientation, ethnicity/race, religion, color, disability)disability)

failure to comply with state/federal laws in failure to comply with state/federal laws in adult ed, categorical programs, migrant, adult ed, categorical programs, migrant, voc ed, child care, nutrition, SPED, safetyvoc ed, child care, nutrition, SPED, safety

Ashley Halliday is NVUSD compliance officerAshley Halliday is NVUSD compliance officer Must file a written formal complaint to Must file a written formal complaint to

begin procedurebegin procedure

BP/AR 1321BP/AR 1321Solicitation of Funds From and By StudentSolicitation of Funds From and By Studentss

PTA, Parent Club, Booster, and middle/high clubs PTA, Parent Club, Booster, and middle/high clubs must have prior approval of principal – and are only must have prior approval of principal – and are only organizations that can fundraise.organizations that can fundraise.

Solicitation by non-school agencies not allowed Solicitation by non-school agencies not allowed during school, or 1 hour before/afterduring school, or 1 hour before/after

Student participation is voluntary and not linked to Student participation is voluntary and not linked to gradesgrades

Handling of funds must follow procedures in ARHandling of funds must follow procedures in AR Elementary sales require written parent permission Elementary sales require written parent permission

if students are sellingif students are selling Non-school organizations must go through district Non-school organizations must go through district

Director for approvalDirector for approval


Business and Non-Business and Non-Instructional Instructional OperationsOperations

BP/AR 3516 Emergencies & BP/AR 3516 Emergencies & Disaster PreparednessDisaster Preparedness

All staff & students must be prepared All staff & students must be prepared to respond quicklyto respond quickly

Must maintain a plan using SEMS Must maintain a plan using SEMS (State Emergency Management (State Emergency Management System) guidelinesSystem) guidelines

Teachers: direct evacuation to Teachers: direct evacuation to assembly area, give DROP command, assembly area, give DROP command, take roll, report missing students, take roll, report missing students, identify/send students needing first identify/send students needing first aidaid

BP3516.1 BP3516.1 Fire Drills and FiresFire Drills and Fires

Drills:Drills: Elementary/Middle: one a monthElementary/Middle: one a month High School: twice annuallyHigh School: twice annually

Teachers Responsibility: Teachers Responsibility: Ensure no student remains behindEnsure no student remains behind Be prepared to select alternate exitBe prepared to select alternate exit

BP/AR 3516.2 Incendiary BP/AR 3516.2 Incendiary Devices and Bomb ThreatsDevices and Bomb Threats

Incendiary Devices: Do not disturb; contact Incendiary Devices: Do not disturb; contact principal, head custodian, call 911, and M/O principal, head custodian, call 911, and M/O Office @ x3538 – evacuate siteOffice @ x3538 – evacuate site

Bomb Threats: keep caller on line to gather Bomb Threats: keep caller on line to gather info re: location/timing & person responsibleinfo re: location/timing & person responsible Try to determine: gender, age, background noisesTry to determine: gender, age, background noises Call 911, report to principalCall 911, report to principal Implement fire drill proceduresImplement fire drill procedures

TURN OFF CELL PHONES!TURN OFF CELL PHONES!

BP/AR 3516.3 Earthquake BP/AR 3516.3 Earthquake Emergency Procedure SystemEmergency Procedure System

DROP ProcedureDROP Procedure Inside: take cover under table, desk, Inside: take cover under table, desk,

protect head with arms, face away from protect head with arms, face away from windowwindow

Outside: move from buildings, trees, wiresOutside: move from buildings, trees, wires All staff must be trainedAll staff must be trained

Earthquake Drills: Earthquake Drills: Once quarterly at elementaryOnce quarterly at elementary Once each semester at secondaryOnce each semester at secondary

BP/AR 3541.1 Transportation for BP/AR 3541.1 Transportation for School-Related TripsSchool-Related Trips

NVUSD Trans. Dept. tracks all trips NVUSD Trans. Dept. tracks all trips including including district or private vehicledistrict or private vehicle

All scheduling done through Trans. All scheduling done through Trans. Dept.Dept.

Private drivers: Private drivers: 25 years or older25 years or older with with good record, registered & approved good record, registered & approved by Trans. Dept., and has insuranceby Trans. Dept., and has insurance

BP/AR 3553 Free & Reduced Price BP/AR 3553 Free & Reduced Price MealsMeals

Teachers: may use FRP student Teachers: may use FRP student eligibility identification for eligibility identification for disaggregation of achievement disaggregation of achievement data; information is, however, data; information is, however, confidentialconfidential

No overt identification of FRP No overt identification of FRP studentsstudents

BP/AR 3554 Other Food SalesBP/AR 3554 Other Food Sales

Prohibited during school hours and within Prohibited during school hours and within one hour before/after school unless nonprofitone hour before/after school unless nonprofit

Fund Raising : planned with food service rep. Fund Raising : planned with food service rep. & compliant with policy& compliant with policy

Policy has guidelines for portionsPolicy has guidelines for portions K-8 : one food item per sale, begins after K-8 : one food item per sale, begins after

lunch, not prepared on grounds, no more lunch, not prepared on grounds, no more than 4 per year, takes place off grounds, ½ than 4 per year, takes place off grounds, ½ hr. after end of day, not sold by food service hr. after end of day, not sold by food service that daythat day

BP/AR 3554 Other Food SalesBP/AR 3554 Other Food Sales

High School Student Organizations: High School Student Organizations: Only one organization a day selling no more Only one organization a day selling no more

than 3 types of food/beveragesthan 3 types of food/beverages EXCEPTION: Up to 4 days on which any EXCEPTION: Up to 4 days on which any

number may conduct sale of any food itemsnumber may conduct sale of any food items Must be nutritious and approvedMust be nutritious and approved Not prepared on premises except when part Not prepared on premises except when part

of Culinary Artsof Culinary Arts Items not sold in food service program that Items not sold in food service program that

dayday


PersonnelPersonnel

BP/AR 4019.11BP/AR 4019.11Sexual Harassment - EmployeesSexual Harassment - Employees

Employees must be aware of and trained Employees must be aware of and trained about policyabout policy

Includes: unwelcomed sexual advances, Includes: unwelcomed sexual advances, unwanted request for sexual favors, verbal, unwanted request for sexual favors, verbal, visual or physical conduct of a sexual nature visual or physical conduct of a sexual nature against person of same or opposite gender against person of same or opposite gender in the work settingin the work setting

Includes: flirting, comments about bodies, Includes: flirting, comments about bodies, jokes, stories, slurs, epithets, threats, jokes, stories, slurs, epithets, threats, innuendoes, derogatory comments, innuendoes, derogatory comments, degrading descriptions or spreading rumors, degrading descriptions or spreading rumors, drawings, graffiti, emailsdrawings, graffiti, emails

BP/AR 4019.11BP/AR 4019.11Sexual HarassmentSexual Harassment

Includes: massaging, grabbing, Includes: massaging, grabbing, fondling, stroking/brushing the body, fondling, stroking/brushing the body, cornering, blockingcornering, blocking

Includes: acts of retaliationIncludes: acts of retaliation All employees shall receive a copy of All employees shall receive a copy of

information sheets at beginning of information sheets at beginning of year or when hired, and information year or when hired, and information must be postedmust be posted

BP/AR 4019.43 BP/AR 4019.43 Universal PrecautionsUniversal Precautions

Protection from potentially infectious blood or Protection from potentially infectious blood or body fluids body fluids

Use disposable waterproof gloves for Use disposable waterproof gloves for nosebleeds, cuts, spills, handling soiled nosebleeds, cuts, spills, handling soiled clothingclothing

Wash hands/skin thoroughly 15-30 seconds Wash hands/skin thoroughly 15-30 seconds with soap & warm water after; dry with paper with soap & warm water after; dry with paper towel.towel.

Clean contaminated surfaces with soap/water Clean contaminated surfaces with soap/water & bleach or disinfectant.& bleach or disinfectant.

Dispose of materials in biohazard containersDispose of materials in biohazard containers Use mouthpiece when available for mouth-to-Use mouthpiece when available for mouth-to-

mouth resuscitationmouth resuscitation

BP/AR 4319.21 Professional BP/AR 4319.21 Professional Standards (NEW)Standards (NEW)

Guidelines/expectations for ethical & Guidelines/expectations for ethical & professional behavior, adherence to professional behavior, adherence to NVUSD policies/regs and state/federal NVUSD policies/regs and state/federal lawlaw

Identifies Identifies ““staff-studentstaff-student”” boundaries both boundaries both on & off school property: no harassing, on & off school property: no harassing, discriminatory behavior, inappropriate discriminatory behavior, inappropriate socialization or relationships, furnishing socialization or relationships, furnishing unauthorized substances, abuse, etc.unauthorized substances, abuse, etc.


Advises staff NOT to initiate/accept Advises staff NOT to initiate/accept current or former students under age current or former students under age 18 on 18 on personalpersonal social media websites social media websites (e.g., (e.g., ““friendingfriending””))

““FriendingFriending”” on on classroom/school-classroom/school-basedbased sites must be for purposes of sites must be for purposes of educational enrichmenteducational enrichment

Anonymity is not an option; use your Anonymity is not an option; use your real name and positionreal name and position


Ensure any content associated with you Ensure any content associated with you is consistent with work at NVUSD, is is consistent with work at NVUSD, is ethical, lawful and ethical, lawful and ““what youwhat you’’d want the d want the world to seeworld to see””

No posting of district or schoolNo posting of district or school’’s s intellectual property (e.g., logos, photos, intellectual property (e.g., logos, photos, plans, documents) without prior approvalplans, documents) without prior approval

Prohibits use of Prohibits use of personalpersonal social media social media resources during work hoursresources during work hours


StudentsStudents

BP/AR 5030 WellnessBP/AR 5030 Wellness

K-12 health/nutrition curriculum must be K-12 health/nutrition curriculum must be taught (NOTE: no designated # of taught (NOTE: no designated # of days/hours)days/hours)

May be integrated into core or taught May be integrated into core or taught before, during, after schoolbefore, during, after school

Character Education and bully prevention K-Character Education and bully prevention K-1212

Includes comprehensive P.E . Program K-12Includes comprehensive P.E . Program K-12 Provide health services (nurses, counselors, Provide health services (nurses, counselors,

etc.)etc.)

BP/AR 5113 BP/AR 5113 Absences and ExcusesAbsences and Excuses

Excused: Excused: illness, doctor appointments, funeralillness, doctor appointments, funeral jury duty or member of precinct board for electionjury duty or member of precinct board for election religious exercises (should attend minimum day, religious exercises (should attend minimum day,

no more than 4x month)no more than 4x month) attendance at educational conferenceattendance at educational conference supervised travel/study/training connected to supervised travel/study/training connected to

educational purposeeducational purpose

School work/tests: School work/tests: made up within time frame made up within time frame specified by teacher/independent study contractspecified by teacher/independent study contract

BP/AR 5121 Grades BP/AR 5121 Grades Evaluation of Student AchievementEvaluation of Student Achievement

Grades measure academic achievement only Grades measure academic achievement only & not effort, attendance, behavior& not effort, attendance, behavior

Grades based on clear & stable standardsGrades based on clear & stable standards PE grade not adversely affected if student PE grade not adversely affected if student

because of circumstances beyond his/her because of circumstances beyond his/her control does not wear PE apparel.control does not wear PE apparel.

Gr. 6-12 students must earn 2.0 for athleticsGr. 6-12 students must earn 2.0 for athletics Gr. 6-8 Athletics: No Gr. 6-8 Athletics: No ““FF””ss Grades may not be reduced or lose credit for Grades may not be reduced or lose credit for

any excused absence when work completed any excused absence when work completed within reasonable periodwithin reasonable period

BP/AR 5121 Grades BP/AR 5121 Grades Evaluation of Student AchievementEvaluation of Student Achievement

Parent must be if student is in danger of Parent must be if student is in danger of failing by written progress report (copy in failing by written progress report (copy in CUM folder) – may arrange conference CUM folder) – may arrange conference with parentswith parents

Incomplete (Incomplete (““II””) – 6 week timeline to ) – 6 week timeline to replace with a grade before replace with a grade before ““II”” becomes becomes ““FF ””

Special conditions apply foster care Special conditions apply foster care studentsstudents

Must separate citizenship, effort, and Must separate citizenship, effort, and attendance from academic achievement attendance from academic achievement

BP/AR 5123 BP/AR 5123 Promotion/Acceleration/RetentionPromotion/Acceleration/Retention

Retention in K Retention in K only with parent permissiononly with parent permission Retention between gr. 2-3 and3-4 based on Retention between gr. 2-3 and3-4 based on

readingreading proficiency proficiency Retention between gr. 4-5, 5-6, 8-9 based Retention between gr. 4-5, 5-6, 8-9 based

on on ELA and mathELA and math Retention only Retention only after interventionsafter interventions in place & in place &

SSTSST For ELFor EL’’s: consider length of time in program s: consider length of time in program

and ELD assessment dataand ELD assessment data Always notify parents asap during yearAlways notify parents asap during year

BP/AR 5125 BP/AR 5125 Student RecordsStudent Records

ConfidentialConfidential Not to include: informal notes, records Not to include: informal notes, records

of SROof SRO’’ss Mandatory inclusions: health Mandatory inclusions: health

information, SPED programs, language information, SPED programs, language training, progress notices, parent training, progress notices, parent stipulations about stipulations about access/authorization/denial of program access/authorization/denial of program participation, test results, expulsionparticipation, test results, expulsion

Policy lists who may have accessPolicy lists who may have access

BP/AR 5125.1 BP/AR 5125.1 Release of Directory InformationRelease of Directory Information

Administration may release student Administration may release student information to media, employers or information to media, employers or nonprofits unless prohibited by nonprofits unless prohibited by parents/guardians (name, address, phone, parents/guardians (name, address, phone, birth date, field of study, acitivies/sports, birth date, field of study, acitivies/sports, weight/height, attendance, degrees weight/height, attendance, degrees awarded)awarded)

School release must have approval of Asst. School release must have approval of Asst. Superintendent of InstructionSuperintendent of Instruction

No release allowed to a private profit-making No release allowed to a private profit-making entity other than employers or news media.entity other than employers or news media.

AR 5125.2 Withholding Grades, AR 5125.2 Withholding Grades, Diplomas or TranscriptsDiplomas or Transcripts

When property damaged or not When property damaged or not returned upon demandreturned upon demand

Parents must be informed in writingParents must be informed in writing If unable to pay, then voluntary workIf unable to pay, then voluntary work If student moves to new district, If student moves to new district,

records must be sent but request records must be sent but request that items continue to be withheld that items continue to be withheld until debt has been cleareduntil debt has been cleared

AR 5125.3AR 5125.3Challenging Student RecordsChallenging Student Records

Parent may submit written request to Parent may submit written request to correct/remove certain information from correct/remove certain information from records (inaccurate, misleading, violation of records (inaccurate, misleading, violation of privacy unsubstantiated inference, etc.)privacy unsubstantiated inference, etc.)

If a grade is challenged, If a grade is challenged, teacher shall teacher shall respond orally or in writing reasons for respond orally or in writing reasons for gradegrade..

Unless clerical or mechanical error, studentUnless clerical or mechanical error, student’’s s grade determined by teacher is finalgrade determined by teacher is final..

Only Only teachers can change gradesteachers can change grades..

AR 5125.4 Release of Student AR 5125.4 Release of Student RecordsRecords

Written parent consent requiredWritten parent consent required Students over 18 give consent instead Students over 18 give consent instead

of parentsof parents In case of court order or subpoena, In case of court order or subpoena,

district must make an effort to notify district must make an effort to notify parent/pupil in advance (for subpoena parent/pupil in advance (for subpoena = within 3 days)= within 3 days)

Does not apply to parents, student or Does not apply to parents, student or for the limited purposes listed in AR for the limited purposes listed in AR 51255125

BP 5131 Conduct (Revised to include BP 5131 Conduct (Revised to include Mobile Devices & Cyberbullying)Mobile Devices & Cyberbullying)

Students may possess/use on campus Students may possess/use on campus pagers, cell phones, digital media players, pagers, cell phones, digital media players, PDAPDA’’s, CD players, portable games, s, CD players, portable games, cameras, laptops, etc. provided they DO cameras, laptops, etc. provided they DO NOT disrupt the educational programNOT disrupt the educational program

If device is confiscated, must be returned at If device is confiscated, must be returned at the end of class period or school day.the end of class period or school day.

School official may search studentSchool official may search student’’s mobile s mobile communications device (BP/AR 5145.12)communications device (BP/AR 5145.12)

BP 5131 Conduct (Revised to include BP 5131 Conduct (Revised to include Mobile Devices & Cyberbullying)Mobile Devices & Cyberbullying)

Students may not use (even hands-free) Students may not use (even hands-free) when driving on school grounds or to/from when driving on school grounds or to/from school activity (consequence may include school activity (consequence may include prohibiting possession of device at school)prohibiting possession of device at school)

Requires investigation of cyberbullying Requires investigation of cyberbullying complaintscomplaints

Cyberbullying by students Cyberbullying by students on or off campuson or off campus that causes that causes ““substantial disruptionsubstantial disruption”” to to activity or attendance subject to disciplineactivity or attendance subject to discipline

BP/AR 5131.6 BP/AR 5131.6 Tobacco, Alcohol and Other DrugsTobacco, Alcohol and Other Drugs

3 Parts: Prevention, Intervention, Enforcement3 Parts: Prevention, Intervention, Enforcement

Prevention:Prevention: Elementary: Part of science/DAREElementary: Part of science/DARE Gr. 6-12: Health coursesGr. 6-12: Health courses

Intervention:Intervention: Notify principal immediately who will contact Notify principal immediately who will contact

parents and/or call ambulanceparents and/or call ambulance Partnerships with community agencies for Partnerships with community agencies for

intervention programs (Jeanne Title)intervention programs (Jeanne Title)

BP/AR 5131.7 Weapons & BP/AR 5131.7 Weapons & Dangerous InstrumentsDangerous Instruments

Prohibits: weapons, replicas of Prohibits: weapons, replicas of weapons, imitation firearms, weapons, imitation firearms, dangerous instruments, pepper dangerous instruments, pepper spray, tear gas, knives, etc.spray, tear gas, knives, etc.

Employees may confiscate and Employees may confiscate and deliver or notify principal or law deliver or notify principal or law enforcement (use judgment as to enforcement (use judgment as to dangerousness)dangerousness)

BP 5141.21 BP 5141.21 Administering MedicationAdministering Medication

Written statementWritten statement from physician & parent from physician & parent requiredrequired

Designated personnel shall assist studentDesignated personnel shall assist student Includes anaphylactic injections (allergies)Includes anaphylactic injections (allergies) Staff must receive training to administer and Staff must receive training to administer and

will be authorized and afforded liability will be authorized and afforded liability protectionprotection

Keep all medication in locked drawer/cabinetKeep all medication in locked drawer/cabinet Parent can consent to child self-administering Parent can consent to child self-administering

& must release district/school from civil liability& must release district/school from civil liability Maintain student confidentialityMaintain student confidentiality

BP/AR 5141.4BP/AR 5141.4Child Abuse ReportingChild Abuse Reporting

We are We are mandatedmandated reporters (we have absolute reporters (we have absolute immunity – not civilly or criminally liable for filing)immunity – not civilly or criminally liable for filing)

Must report known or suspected abuse to child Must report known or suspected abuse to child protective agency by phone immediately and in protective agency by phone immediately and in writing within 36 hours on a Department of writing within 36 hours on a Department of Justice form (DOJ SS 8572)Justice form (DOJ SS 8572)

CPS Phone Number: 253-4261CPS Phone Number: 253-4261 Employees are encouraged, but not required, to Employees are encouraged, but not required, to

notify site administrator asap after reportingnotify site administrator asap after reporting Failure to report = misdemeanor punishable by Failure to report = misdemeanor punishable by

confinement in jail for up to 6 months, a fine of up confinement in jail for up to 6 months, a fine of up to $1000 or bothto $1000 or both

BP/AR 5144 BP/AR 5144 DisciplineDiscipline

Site-level rules shall be reviewed at least every 4 yearsSite-level rules shall be reviewed at least every 4 years No corporal punishment No corporal punishment Community service on school grounds allowed during Community service on school grounds allowed during

nonschool hours nonschool hours Teacher may restrict studentTeacher may restrict student’’s recess time – student s recess time – student

must have time to use rest room, get drink or eat lunchmust have time to use rest room, get drink or eat lunch After school detention up to one hour (notify parents After school detention up to one hour (notify parents

one day in advance) – may serve detention on Saturdayone day in advance) – may serve detention on Saturday Must be supervised by Must be supervised by certificatedcertificated employee employee Parents must be notified about school discipline rulesParents must be notified about school discipline rules

BP/AR 5144.1 BP/AR 5144.1 Suspension/ExpulsionSuspension/Expulsion

SuspensionSuspension: only imposed when other : only imposed when other means of correction failmeans of correction fail

On-Campus Suspension:On-Campus Suspension: in many cases in many cases ““better to keep student at school and provide better to keep student at school and provide supervision separate from regular classroomsupervision separate from regular classroom””

Alternatives to SuspensionAlternatives to Suspension: conferences, : conferences, progressive discipline, SST, detention, progressive discipline, SST, detention, referral to support staffreferral to support staff

If student suspended for obscene act, If student suspended for obscene act, habitual profanity or vulgarity, disruption or habitual profanity or vulgarity, disruption or defiance of authority, defiance of authority, teacher may require teacher may require parent/guardian to attend a portion of school parent/guardian to attend a portion of school dayday..

BP/AR 5144.1 BP/AR 5144.1 Suspension/ExpulsionSuspension/Expulsion

Student may be suspended for acts while at school, Student may be suspended for acts while at school, going to/coming from school or school related going to/coming from school or school related activity, during lunch on/off campus (no more than 5 activity, during lunch on/off campus (no more than 5 consecutive days unless suspended by Board)consecutive days unless suspended by Board)

Teacher may suspend a student for acts listed in Teacher may suspend a student for acts listed in 48900 (next slide) for 48900 (next slide) for day of suspension and the day of suspension and the nextnext

Teacher must (1) notify principal and (2) telephone Teacher must (1) notify principal and (2) telephone or write studentor write student’’s parents/guardian to attend a s parents/guardian to attend a conference; administrator will attend conference if conference; administrator will attend conference if requested by teacherrequested by teacher

Teacher Teacher maymay require student to complete missed require student to complete missed assignments/testsassignments/tests

Principal shall inform teacher(s) of any student Principal shall inform teacher(s) of any student engaged in acts listed in 48900 a-g.engaged in acts listed in 48900 a-g.

BP/AR 5144.2 BP/AR 5144.2 ExpulsionExpulsion

Act must happen at school or school activityAct must happen at school or school activity1.1. Caused/threatened serious injuryCaused/threatened serious injury2.2. Possession of knife/dangerous objectPossession of knife/dangerous object3.3. Controlled substance – using, selling, Controlled substance – using, selling,

paraphernaliaparaphernalia4.4. Robbery/extortion/vandalismRobbery/extortion/vandalism5.5. Possession/use of tobaccoPossession/use of tobacco6.6. Assault/battery, sexual assault/battery/harassmentAssault/battery, sexual assault/battery/harassment7.7. Firearm, imitation firearm, explosiveFirearm, imitation firearm, explosive8.8. Willfully defiant or disruptiveWillfully defiant or disruptive9.9. Hate violenceHate violence10.10. Obscene act, habitual profanity or vulgarityObscene act, habitual profanity or vulgarity11.11. Gang activityGang activity

BP/AR 5144.3 BP/AR 5144.3 Suspension/Expulsion of SWDSuspension/Expulsion of SWD’’ss

Students with IEPs or 504 PlansStudents with IEPs or 504 Plans Up to 10 consecutive days if immediate Up to 10 consecutive days if immediate

threat to safety; if truly dangerous may threat to safety; if truly dangerous may exceed 10 days if parent agrees and court exceed 10 days if parent agrees and court order providesorder provides

If misconduct caused by studentIf misconduct caused by student’’s s disabling condition, student shall not be disabling condition, student shall not be expelled and will continue in current or expelled and will continue in current or alternative placementalternative placement

See policy for procedures and protocolsSee policy for procedures and protocols

BP/AR 5145.2 Student Freedom of BP/AR 5145.2 Student Freedom of Speech/Expression: Publications CodeSpeech/Expression: Publications Code

Student: Freedom of Speech limited only in Student: Freedom of Speech limited only in order to maintain an orderly school order to maintain an orderly school environmentenvironment

Prohibited: obscene, libelous or slanderous Prohibited: obscene, libelous or slanderous materials or that which incites unlawful actsmaterials or that which incites unlawful acts

Not constutionally protected: use of Not constutionally protected: use of ““fighting fighting wordword”” or epithets, abusive speech or epithets, abusive speech

Distribution of printed materials or petitions: Distribution of printed materials or petitions: before/after school, lunch (no funds/donations before/after school, lunch (no funds/donations may be collected for materials)may be collected for materials)

BP 5145.7 BP 5145.7 Sexual Harassment - StudentsSexual Harassment - Students

All students receive age-appropriate All students receive age-appropriate information on sexual harassmentinformation on sexual harassment

Same examples of acts as personnel Same examples of acts as personnel + submission explicitly/implicitly + submission explicitly/implicitly terms of academic status/progressterms of academic status/progress

Student-to-student, staff-to-student, Student-to-student, staff-to-student, student-to-staffstudent-to-staff


InstructionInstruction

BP/AR 6020 Parent InvolvementBP/AR 6020 Parent Involvement

School Site: shall have site Parent School Site: shall have site Parent Involvement policyInvolvement policy

Shall have school/parent compactShall have school/parent compact Title 1 schools: must have annual Title 1 schools: must have annual

meeting of parents of Title 1 meeting of parents of Title 1 studentsstudents

Sites with more than 21 ELSites with more than 21 EL’’s must s must have an ELAChave an ELAC

BP/AR 6115 BP/AR 6115 Ceremonies and ObservancesCeremonies and Observances

Each school shall have patriotic exercises (at Each school shall have patriotic exercises (at Elementary Pledge of Allegiance fulfills this)Elementary Pledge of Allegiance fulfills this)

Observe or commemorate:Observe or commemorate: 9/17 – Constitution Day9/17 – Constitution Day Dr. M.L. KingDr. M.L. King LincolnLincoln’’s & Washingtons & Washington’’s birthdayss birthdays 2/15 Susan B. Anthony2/15 Susan B. Anthony 3/5 Black American Day3/5 Black American Day 3/7 Conservation, Bird, Arbor Day (!)3/7 Conservation, Bird, Arbor Day (!) 3/31 Cesar Chavez Day3/31 Cesar Chavez Day 4/6 California Poppy Day (!)4/6 California Poppy Day (!) 4/21 John Muir Day (!)4/21 John Muir Day (!) 22ndnd Wed. in May: Day of the Teacher Wed. in May: Day of the Teacher 33rdrd week of May: Classified Employee Day week of May: Classified Employee Day

BP/AR 6142.7 BP/AR 6142.7 Physical Education - DRAFTPhysical Education - DRAFT

Elementary: Elementary: 200 min. every 10 days required 200 min. every 10 days required (recess does not count)(recess does not count)

Middle/High: Middle/High: 400 min. every 10 days400 min. every 10 days Gr. 9-12: 20 credits for graduationGr. 9-12: 20 credits for graduation All 9All 9thth graders must take PE graders must take PE If 9If 9thth graders pass Fitness Test (5 of 6 subtests), graders pass Fitness Test (5 of 6 subtests),

may take 2may take 2ndnd year anytime in gr. 10-12. year anytime in gr. 10-12. If 9If 9thth grades do not pass Fitness Test, must taek grades do not pass Fitness Test, must taek

PE in 10PE in 10thth grade grade Fitness Test Accommodations: for SWDFitness Test Accommodations: for SWD’’s and ELs and EL’’ss

BP/AR 6142.8 BP/AR 6142.8 Comprehensive Health EducationComprehensive Health Education

Consistent with Health framework, Consistent with Health framework, standardsstandards

Must be provided K-12 (NOTE: no set Must be provided K-12 (NOTE: no set number of minutes)number of minutes)

Topics: use of health products, misuse of Topics: use of health products, misuse of drugs, oral/vision/hearing, nutrition, drugs, oral/vision/hearing, nutrition, exercise, diseases, safety, HIV/AIDsexercise, diseases, safety, HIV/AIDs

Conflicts with religious training/moral Conflicts with religious training/moral convictions students excused from any convictions students excused from any part with part with written parent requestwritten parent request

BP/AR 6145 Extracurricular and BP/AR 6145 Extracurricular and Cocurricular ActivitiesCocurricular Activities

2.0 GPA average to participate2.0 GPA average to participate Extracurricular: not graded, do not offer credit, Extracurricular: not graded, do not offer credit,

and not held during class timeand not held during class time Co-curricular: associated with curriculum in Co-curricular: associated with curriculum in

regular classroomregular classroom Entering 9Entering 9thth gr. athletes with <2.0 GPA: gr. athletes with <2.0 GPA:

probationary for 1probationary for 1stst quarter if completed quarter if completed summer school and maintain attendance, summer school and maintain attendance, behavior and academic standards; per CIF: if behavior and academic standards; per CIF: if <2.0 at end of 1<2.0 at end of 1stst quarter or semester, quarter or semester, ineligiblineligiblee

BP/AR 6153 Field TripsBP/AR 6153 Field Trips

Two Types:Two Types: Educational – teachers must determine Educational – teachers must determine

educational objectives related to educational objectives related to standards; teachers provide appropriate standards; teachers provide appropriate instruction before/afterinstruction before/after

Recreational – as much as possible should Recreational – as much as possible should be scheduled outside instructional daybe scheduled outside instructional day

Major out-of-state/country/overnights Major out-of-state/country/overnights should be limited (chaperones must be should be limited (chaperones must be fingerprinted)fingerprinted)

BP/AR 6153 Field TripsBP/AR 6153 Field Trips

Parental permission & medical release for trips w/ Parental permission & medical release for trips w/ transportationtransportation

Must have first aid kitMust have first aid kit In areas with poisonous snakes: must have In areas with poisonous snakes: must have

snakebite kit and teacher/agent Red Cross certifiedsnakebite kit and teacher/agent Red Cross certified Certificated staff must oversee & provide Certificated staff must oversee & provide

chaperones with clear information of responsibilitieschaperones with clear information of responsibilities Chaperones: over 21 years, assigned to a group, no Chaperones: over 21 years, assigned to a group, no

preschool children or siblings not in classpreschool children or siblings not in class Chaperones/Staff: No alcohol or controlled Chaperones/Staff: No alcohol or controlled

substancessubstances Funding: No student prevented from trip due to lack Funding: No student prevented from trip due to lack

of fundingof funding

BP/AR 6153 Field Trips BP/AR 6153 Field Trips Adult-Student RatiosAdult-Student Ratios

::Within 100 Within 100

miles of miles of districtdistrict

100 miles or 100 miles or more (trips more (trips

cleared through cleared through Dirs. Of Dirs. Of

Education)Education)

Out-of-State or Out-of-State or Country Country

(Trips cleared through (Trips cleared through Dirs. Of Education and Dirs. Of Education and

approved by approved by Super/Board)Super/Board)

K-3K-3 1:101:10 NotNot

recommendedrecommendedNot Not

authorizedauthorized

4-5/64-5/6 1:201:20 1:101:10 1:81:8

6/7-86/7-8 1:201:20 1:151:15 1:81:8

9-129-12 1:201:20 1:201:20 1:101:10

BP/AR 6153 Field Trips BP/AR 6153 Field Trips Principal ApprovalPrincipal Approval

Teachers: Trips requiring Teachers: Trips requiring transportation (including vehicle): transportation (including vehicle): submit to principal 30 days before; no submit to principal 30 days before; no transportation required: submit 10 transportation required: submit 10 days beforedays before

Request shall include educational Request shall include educational objectivesobjectives

Once approved: THEN arrange Once approved: THEN arrange transportation (not before)transportation (not before)

BP/AR 6153 Field Trips BP/AR 6153 Field Trips Board Approval RequiredBoard Approval Required

Out-of-state/country, overnight, over 100 Out-of-state/country, overnight, over 100 miles from district, commercial air/watermiles from district, commercial air/water

Out-of-state/country limited to one during Out-of-state/country limited to one during instructional time every other year.instructional time every other year.

Only approved four times annually (Aug., Only approved four times annually (Aug., Oct., Jan., March)Oct., Jan., March)

Out-of-state submitted 2 months priorOut-of-state submitted 2 months prior Out-of-country submitted 6 months priorOut-of-country submitted 6 months prior

BP/AR 6153 Field Trips BP/AR 6153 Field Trips Non-School Sponsored TripsNon-School Sponsored Trips

Trips to the snowTrips to the snow Summer and post-graduationSummer and post-graduation Employees MAY NOT solicit student Employees MAY NOT solicit student

participation during school hours – MUST participation during school hours – MUST notify principal and Dir. of Elem/Sec., and notify principal and Dir. of Elem/Sec., and MUST provide documentation that MUST provide documentation that students/parents/guardians know trip is students/parents/guardians know trip is not sponsored by NVUSDnot sponsored by NVUSD

Staff promoting such trips must make this Staff promoting such trips must make this know to both students/parents/guardiansknow to both students/parents/guardians

BP/AR 6154 BP/AR 6154 Homework/Makeup WorkHomework/Makeup Work

Each school shall develop site homework planEach school shall develop site homework planElementaryElementary:: Primary = 30 min. avg. 4-5 days per weekPrimary = 30 min. avg. 4-5 days per week Intermediate = 45 min. avg. 4-5 days per Intermediate = 45 min. avg. 4-5 days per

weekweekMiddleMiddle:: 1 – 1½ hrs. avg. 4-5 days per week1 – 1½ hrs. avg. 4-5 days per week teachers should coordinate assignmentsteachers should coordinate assignmentsHighHigh: : 2 – 2 ½ hrs. avg. 4-5 days per week2 – 2 ½ hrs. avg. 4-5 days per week

BP/AR 6158 BP/AR 6158 Independent StudyIndependent Study

Parents request Parents request in writingin writing Long Term: Through NV AlternativeLong Term: Through NV Alternative Short Term: Minimum = 5 days; no more than 20 daysShort Term: Minimum = 5 days; no more than 20 days Must be approved by teacher and principal in advance Must be approved by teacher and principal in advance

(secondary: all teachers)(secondary: all teachers) Assignments due upon return within: (K-3) 1 week; (4-8) Assignments due upon return within: (K-3) 1 week; (4-8)

2 weeks; (9-12) 3 weeks2 weeks; (9-12) 3 weeks Not allowed: December or JanuaryNot allowed: December or January Teachers assign and correct workTeachers assign and correct work Send to: Susan Hartman at NV Alternative for reviewSend to: Susan Hartman at NV Alternative for review Teachers/Teams receive portion of ADA funding Teachers/Teams receive portion of ADA funding

recaptured per day to use for instructional materialsrecaptured per day to use for instructional materials

BP/AR 6159 Individualized BP/AR 6159 Individualized Education ProgramEducation Program

Student with IEP placed in least restrictive Student with IEP placed in least restrictive environment to meet their needsenvironment to meet their needs

Teachers participate on IEP team (SPED or Teachers participate on IEP team (SPED or general ed)general ed)

IEP team (with parent/guardian) monitors IEP team (with parent/guardian) monitors progress, adjusts IEPprogress, adjusts IEP

Teachers may request review of classroom Teachers may request review of classroom assignment of student with IEP by assignment of student with IEP by submitting written request to SPED submitting written request to SPED administrator.administrator.

BP/AR 6159.1 Procedural Safeguards BP/AR 6159.1 Procedural Safeguards and Complaints for Special Educationand Complaints for Special Education

SWDSWD’’s and parents must be informed s and parents must be informed of availability of free appropriate of availability of free appropriate public education & alternative public education & alternative programsprograms

Policy also addresses due process Policy also addresses due process hearing rightshearing rights

BP/AR 6159.2 Nonpublic Nonsectarian BP/AR 6159.2 Nonpublic Nonsectarian School & Agency ServicesSchool & Agency Services

District may contract with state-District may contract with state-certified nonpublic nonsectarian certified nonpublic nonsectarian schools or agencies for services schools or agencies for services when appropriate public education when appropriate public education program is not availableprogram is not available

BP/AR 6159.4 Behavioral Interventions BP/AR 6159.4 Behavioral Interventions for Special Education Studentsfor Special Education Students

MinorMinor behavior problems: subject to behavior problems: subject to same discipline measures applied to same discipline measures applied to all studentsall students

SeriousSerious behavior problems behavior problems interfering with IEP: assessment interfering with IEP: assessment conducted and behavior intervention conducted and behavior intervention plan developedplan developed

BP/AR 6161.12 Textbooks and BP/AR 6161.12 Textbooks and Other Instructional MaterialsOther Instructional Materials

Videos, audios, films, software, etc. reviewed Videos, audios, films, software, etc. reviewed and approved by site administratorand approved by site administrator

Materials with nudity, profanity, human Materials with nudity, profanity, human sexuality or violence sexuality or violence will not be used without will not be used without approval of principal on district formapproval of principal on district form, ,

““GG ”” films ONLY at elementary unless films ONLY at elementary unless approved approved by principal and parents notified in advanceby principal and parents notified in advance

PG13, R, NC17, or X PG13, R, NC17, or X NOT used NOT used at MS/HS at MS/HS unless unless approved by principal and parents approved by principal and parents notified in advancenotified in advance

AR 6163.4 AR 6163.4 Student Use of TechnologyStudent Use of Technology

Students must sign Students must sign ““Student User ContracStudent User Contractt ””

System used only for educational purposesSystem used only for educational purposes Not used to encourage use of drugs, Not used to encourage use of drugs,

alcohol, tobacco or unethical practicesalcohol, tobacco or unethical practices May not send threats, obscenities, sexually May not send threats, obscenities, sexually

explicit or harassing messagesexplicit or harassing messages Vandalism (viruses, destruction of Vandalism (viruses, destruction of

equipment or data) results in loss of equipment or data) results in loss of privilegesprivileges

BP/AR 6164.4 Identification of BP/AR 6164.4 Identification of Individuals for Special EducationIndividuals for Special Education

Special education from birth through Special education from birth through age 21age 21

SST should meet to identify best first SST should meet to identify best first instruction and interventions before instruction and interventions before recommending SPED assessingrecommending SPED assessing

Teachers or parents may request a Teachers or parents may request a screeningscreening

BP/AR 6164.6 Identification & BP/AR 6164.6 Identification & Education Under Section 504Education Under Section 504

Students who are disabled under 504 Students who are disabled under 504 do not require services under IDEAdo not require services under IDEA

Physical or mental impairment that Physical or mental impairment that substantially limits major life substantially limits major life activit(ies)activit(ies)

Identified through SST and require Identified through SST and require written accommodation (504) planwritten accommodation (504) plan

Teachers need to be informed of 504 Teachers need to be informed of 504 students and their accommodationsstudents and their accommodations

BP/AR 6172 BP/AR 6172 GATE Student ProgramGATE Student Program

Programs may include: special day classes, Programs may include: special day classes, part-time or cluster groupings, part-time or cluster groupings, acceleration, college classes or AP classesacceleration, college classes or AP classes

Staff development providedStaff development provided Identification of GATE: use multiple Identification of GATE: use multiple

methods to identify students of varying methods to identify students of varying linguistic, economic & cultural backgroundslinguistic, economic & cultural backgrounds

Parent permission required to participateParent permission required to participate Principal may recommend part-time Principal may recommend part-time

enrollment in community college course for enrollment in community college course for students of students of any age or grade levelany age or grade level (see (see policy for conditions)policy for conditions)

BP/AR 6173 BP/AR 6173 Education for Homeless ChildrenEducation for Homeless Children

Children sharing housing due to Children sharing housing due to economic hardship, living in cars, economic hardship, living in cars, motels, hotels, trailer parks, camping motels, hotels, trailer parks, camping grounds, emergency shelters, public grounds, emergency shelters, public places or awaiting foster care places or awaiting foster care

Have full and equal opportunity to Have full and equal opportunity to succeed in district schoolssucceed in district schools

BP/AR 6174 Education for Students of BP/AR 6174 Education for Students of Limited English ProficiencyLimited English Proficiency

Identified through home language surveyIdentified through home language survey Tested with CELDT within 30 days if newTested with CELDT within 30 days if new Must be provided daily leveled ELD of 30-Must be provided daily leveled ELD of 30-

45 minutes as part of ELA time45 minutes as part of ELA time Elementary: ELD daily, CELDT levels 1-5Elementary: ELD daily, CELDT levels 1-5 Secondary: ELD class for levels 1-3; Secondary: ELD class for levels 1-3;

students at CELDT levels 4-5 may be students at CELDT levels 4-5 may be placed in regular ELA class with placed in regular ELA class with differentiated support/universal accessdifferentiated support/universal access

When in doubt…When in doubt…

Ask site administrator for help (they Ask site administrator for help (they have full copies of all policies listed have full copies of all policies listed here)here)

Go on line to review policyGo on line to review policy Say, Say, ““II’’m not sure. Im not sure. I’’ll get back to yoll get back to yo

u.u.”” Then do research Then do research Refer parents/students to online Refer parents/students to online

policies if they have questionspolicies if they have questions

Thank YouThank You

Please sign Policy Review documentPlease sign Policy Review document

Thank you for your time and Thank you for your time and patience.patience.

How will we respond when some students don’t learn?

RTI’s underlying premise is that schools should not wait until students fall far enough behind to qualify for special education to provide them with the help they need.

Instead, schools should provide targeted and systematic interventions to all students as soon as they demonstrate need.

Targeted Instruction + Time = Learning

Because learning styles and instructional needs vary from student to student, we must provide each student with targeted instruction

All students don’t learn at the same speed.

Some students need more time to learn others less

The purpose of RTI—to systematically provide every student with the additional time and support needed to learn at high levels

Tier 1- ensuring that every student has access to rigorous, grade-level curriculum

And highly effective initial teaching

A collective response will be required to ensure that all students learn, so teacher teams work collaboratively

To achieve these collective Tier 1 outcomes, we firmly believe that the only way for an organizations to successfully implement RTI practices is within the professional learning community (PLC) model (Buffum, Mattos,& Weber, 2009)

Intervention is most effective when the interventions are:

timely

structured

Mandatory

Part of a system where these practices apply no matter which teacher a student is assigned

Clarity of purposeCollaborative cultureCollective Inquiry into best practices and current reality

Action orientationCommitment to continuous improvement

Focus on resultsStrong principals who empower teachers

Commitment to face adversity, conflict, and anxiety

The same guiding phrase

A system of hoops to jump through before placing struggling students

into special education.

The sole responsibility of special education or Title I teachers.

1. Who will oversee the process?2. Which interventions will take place in the

regular classroom and which outside it?3. Who will undertake these interventions –

regular classroom teachers, specialists, or special education teachers?

4. At what stage or tier should special education staff begin intervening with students at risk?

Present the current reality to the staff and ask them to assess the effectiveness, efficiency, and equity.

Lead staff through an analysis of best practices in responding to students who aren’t learning.

Assist staff in brainstorming ideas to create an intervention system that is timely, direct, targeted, systematic, and during the school day.

Targeted Instruction + Time = Learning

Variable Variable Constant

1. Is our response based upon intervention rather than remediation?

2. Is our response systematic?3. Is our response timely?4. Is our response directive?5. Is our response targeted?6. Is our response flexible?

annual policy review napa valley unified school district august 2013

Documents