annual report (04) · (photo by lisa whittle.) placement officer jennifer ottervik the placement...

Music Library Association

2004 Annual Report

Washington, D.C.

Special Officers

ADVERTISING MANAGER

Susan Dearborn

Billings to date for Notes, volume 60, total$21,645 as compared to $19,928 for volume59, a 8.6% increase. The revenues for the MLA2004 Handbook totaled $3,127 (versus $2,176in 2002/03), bringing the total advertising rev-enue for this fiscal year to $24,772 (versus$22,104 last year). The trend of our regularadvertisers either reducing the number of ad-vertising pages they purchase or completelydropping their ads has continued. These ad-vertisers cite poor response to their ads and/or a reduction in their advertising budget.

New and returning advertisers running adsin these four issues of Notes, volume 60, include:

•The A/V Source•Boydell & Brewer•Bridge Records•Early Music America•First Edition Music•Ganymede Records•Graham Viola•Houghton Library of the Harvard CollegeLibrary

•Indiana University Press•Hal Leonard•Noten Roehr•Georg Olms Verlag•Oxford University Press, MusicDepartment

•Praeger

Another trend noted is that most new ad-vertisers will run an ad in one issue of Notes,and elect not to repeat the ad unless they re-ceive a very good response within weeks ofthe publication date. This was true with 50%of the advertisers listed above. In past yearsnew advertisers would run ads in two ormore consecutive issues before deciding thatthe return was not enough to warrant furtherinvestment.

The Advertising Manager would like to en-courage MLA members who purchase prod-ucts or services from Notes advertisers tothank them for their support of MLA, andmention that they read their ad in Notes.

Submitted by Susan Dearborn

CONVENTION MANAGER

Annie F. Thompson Assistant Convention Manager through

June 2003Convention Manager beginning July 2004

Gordon S. RowleyConvention Manager through June 2003

Assistant Convention Manager beginning July 2004

The 73rd Annual Meeting was held 11–14February 2004 at the Gateway Crystal CityMarriott in Arlington, Virginia. Gordon Rowleywas responsible for the overall managementof the convention, with Annie Thompson incharge of exhibits and advertising. The con-vention hotel was very well located with closeproximity to the Reagan Airport and metro

MLA • Annual Reports • 2004 AR - 2

The Annual Reports of the Special Officers,Standing Committees, Representatives andLiaisons were compiled by Ruthann McTyre.

Committee charges are included in the AdministrativeStructure found on the Music Library Associationwebsite, at http://www.musiclibraryassoc.org/

station as well as a large number of shops andrestaurants all within walking distance fromthe hotel. The hotel facilities were excellent in terms of space, equipment and accommo-dations. Total registration exceeded 500; 45firms exhibited, including several new ven-dors. We again benefited from the generosityof several of our exhibitors through theirsponsorship of coffee breaks and otherevents. Special thanks go to Darren Hedeen(Audio Video Solutions), who again spon-sored the e-mail stations with printing capa-bilities. This year the number of stations wasincreased to eight. Darren was kept busy notonly assisting conference attendees with theirInternet access but also helping his fellow ex-hibitors when they were faced with suddenglitches in their electronic connections.

Convention managers Rowley and Thomp-son attended the 2003 fall meeting of the MLAFinance Committee to finalize the conventionbudget. In November, Rowley and Thompsontraveled to Arlington for pre-conference plan-ning meetings with hotel staff, a representa-tive from the Freeman Companies (the firmthat provided exposition services for the ex-hibits), and the Local Arrangements Commit-tee. In January 2004 Rowley attended theMidwinter Meeting of the American LibraryAssociation in San Diego, where he contactedcurrent and prospective exhibitors for MLAconferences. At least two new exhibitorsjoined us in Arlington due to this effort, and

others expressed interest in joining us in fu-ture meetings or through advertising.

In November of 2003 convention man-agers Rowley and Thompson accepted an invitation from the Pittsburgh ConventionBureau to join them in an event designed toacquaint meeting planners with the many con-vention facilities and attractions that this cityhas to offer. The opportunity also served tomeet with SAM’s executive director and con-vention manager to explore the possibility ofa joint meeting in the year 2007. A recommen-dation was made and accepted by the Boardto meet at the Pittsburgh Hilton February 28–March 3, 2007. A joint meeting with SAM wasalso later approved, and planning is under-way to make such a joint meeting possible.

In May 2004 the convention managers vis-ited the Hyatt Hotel at Newport, Rhode Islandand recommended this hotel be selected forthe 2008 meeting to be hosted by the NewEngland Chapter. This was approved by theMLA Board at its June 2004 meeting and thisconference is scheduled to be held 20–24 Feb-ruary 2008. Future MLA meetings are sched-uled as follows:

2005 Vancouver, British Columbia (Fair-mont Hotel Vancouver)

2006 Memphis, Tennessee (PeabodyHotel)

2007 Pittsburgh, Pennsylvania (HiltonHotel)

2008 Newport, Rhode Island (Hyatt Hotel)2009 Chicago, Illinois (hotel to be deter-

mined)

Many people contributed to the success ofMLA’s 2004 annual meeting. On behalf of theAssociation the convention managers wish toexpress appreciation to everyone involved,and we especially recognize Program ChairRick McRae and the hard-working LocalArrangements Committee, co-chaired by JanePenner and Cathy Dixon, our wonderful ex-hibitors and generous sponsors. Bravo to ourJazz Band which provided such a wonderfulpre-banquet interlude and who will again bedelighting us with their music in Vancouver.

Submitted by Annie Thompson

AR - 3 MLA • Annual Reports • 2004

Where to Look:Special Officers . . . . . . . . . . . . . . . . AR-2Standing Committees . . . . . . . . . . . AR-5Special Committees . . . . . . . . . . . . . AR-11Awards Committees . . . . . . . . . . . . AR-21Joint Committees . . . . . . . . . . . . . . AR-22Representatives . . . . . . . . . . . . . . . . AR-25Board of Directors . . . . . . . . . . . . . AR-27Financial Statement . . . . . . . . . . . . . AR-28

Cover: Thomas Jefferson Building of the Library of Con-gress, Washington, D.C., where the Local ArrangementsCommittee Concert was held. (Photo by Lisa Whittle.)

PLACEMENT OFFICER

Jennifer Ottervik

The Placement Service was quite busy dur-ing the annual meeting in Arlington, Virginia.February’s Job List had more new postingsthan during any other month in 2004, whichmeant that the Interview Room was bookedsolid during the conference. The conferencementoring program was very successful, witha record-high number of participants—twenty-three pairs. As Placement Officer, I attendedthe New Members Forum and the First-TimeAttendees’ Reception, both of which werewell attended.

The print version of the MLA Job List wasdiscontinued this past year, but the electronicversion can now be printed easily thanks toWeb Editor Amy Dankowski, who reconfig-ured the Placement Service page so that eachmonth’s list opens in a new window for easyprinting.

Another change to the online Job List isthe inclusion of job-related information, suchas citations to helpful print resources or linksto relevant websites. Each month, the new“Career Resources” section, which appears atthe very end of the Job List, will focus on adifferent topic, such as Interview Techniques,Mid-Career Job Changes, Professional Writingfor Librarians, and Résumés and Curricula Vitae.

In order to improve the conference men-toring program and extend it beyond the an-nual meeting, plans are underway for a col-laborative effort between MLA’s MembershipCommittee, the Personnel Subcommittee, andthe Placement Officer. More information willbe forthcoming.

Submitted by Jennifer Ottervik

PUBLICITY OFFICER

Ken Calkins

ExhibitsExhibits showcased MLA publications,

services, and chapters at four conferences todate this year: ALA Midwinter in San Diego(January 9–12), MLA Annual (February 11–14),the PLA biennial conference in Seattle (Febru-ary 24–27), and ALA Annual in Orlando ( June26–29). MLA handouts were made available atadditional events. Many thanks are due to theMLA members who assisted.

Preparations are underway for MLA to ex-hibit at the joint AMS/SMT conference inSeattle (November 13–16, 2004), ALA Mid-winter in Boston ( January 14–19, 2005), MLAAnnual in Vancouver (February 16–19, 2005),ALA Annual in Chicago ( June 24–28, 2005),and PLA in Boston (March 20–25, 2006).

Additional PublicityThe Publicity Officer wrote and distributed

announcements of MLA’s 2004 award recipi-ents, election results, and the Notes editor ap-pointment. These announcements were sentto 47 publications, 13 organizations, and 57 library schools, and posted on MLA-L and theMLA website. A combined summary versionof the announcements was posted on variouslistservs including those for AMS, ARLIS,ARSC, IAML, and SEM. Notices were then also distributed to invite applications for the2005 Freeman Travel Grant and the researchawards, also to invite nominations for thepublications awards.

In coming months, publicity for the up-coming MLA meeting in Vancouver will besimilarly distributed to professional communi-ties and additional venues, based on inputfrom the Program and Local Arrangementscommittees and the Outreach Subcommittee.

Updated handouts about MLA are avail-able from the Publicity Officer for chapteroutreach to local library schools, career fairs,and regional meetings.

Submitted by Ken Calkins


Standing Committees

DEVELOPMENT COMMITTEE

Members: Allie Wise Goudy, chair; LeslieBennett (chair, Marketing Subcommittee),Bonna Boettcher, Ken Calkins, LauraDankner, Deborah Davis, Susan Dearborn,Virginia Danielson, Robert Follett, Laura GayleGreen, Neil Hughes (liaison to 75th Anni-versary Committee), Robert Kosovsky, PaulaMatthews, Nancy Nuzzo, Bruce Wilson

To insure that development activities arecarried out in a systematic and consistentway, the Development Committee has createdan informal plan which will provide guidanceto the committee for a 75th anniversary cam-paign and beyond. The plan will be refined ascommittee members assume responsibilitiesfor different parts of it.

New committee members have been addedto focus on particular aspects of development.Most recently, Laura Gayle Green joined thecommittee to coordinate the public relationsaspects of development. Paula Matthews hasagreed to work with coordinating volunteersfor a “quiet” phase of the 75th anniversaryfundraising effort. Since RILM is also under-taking a fundraising campaign, Bob Follettand Ginny Danielson will be liaisons to thatgroup. Bob Kosovsky has agreed to be ourofficial “writer” as the committee createsfundraising publications. Committee membersBruce Wilson and Deborah Davis will be con-centrating on stewardship activities—how wethank our donors.

We are pleased that Neil Hughes hasjoined the committee as a liaison to the 75thAnniversary Committee.

Phil Vandermeer has resigned from theDevelopment Committee because of otherMLA responsibilities. A public thanks to Philfor all of his work on this committee! Thecommittee is looking for a replacement forhim, and would especially encourage a more

recent MLA member to let the chair know ifs/he is interested.

Submitted by Allie Goudy

MARKETING SUBCOMMITTEE

Members: Leslie Bennett (chair), KenCalkins, Mary Du Mont, Roberta ChodackiFord, Allie Goudy, Suzanne EgglestonLovejoy, Nancy Nuzzo, Ericka Patillo, AliciaPatrice, Mary Prendergast, Lee Richardson,Shannon Watson

I. New MembersThanks to the promptness of Laura

Dankner, the Marketing Subcommittee is nowready for the next four years, with four newmembers joining our ranks. This should helpimmensely in the transition with so many newmembers and a new chair of the committee,pending Laura’s approval. I’m sure they willensure a wonderful, exciting time at the MLAShop and some great new products with anew logo.

II. MLA 75th Anniversary ActivitiesLogo Contest: The MLA Marketeers (as we

call ourselves!) chose three entries from themany submitted for consideration, and sub-mitted those three (in ranked order) to the75th Anniversary Committee. Whether or notthe 75th’ers concur with our choice, we got atotal of eight entries by five entrants, and en-joyed some of the talents of the membership.

New Items for the MLA Shop: Membershave begun gathering ideas for items thatmight display the 75th anniversary logos, in-cluding umbrellas, key chains, and posters.The representative from ALA also called dur-ing this time to ask if we wanted to sell theRenée Fleming posters that were coming out—something we decided to forgo at this time,but perhaps the next committee will feel upto the task of pursuing this for a special edi-tion including our 75th anniversary logo.


III. The MLA Shop The Shop in Vancouver: Because we will

be bringing most of the shop items to Van-couver, the membership should plan on pay-ing for their shopping bags full of MLA Shopitems with only credit cards or checks drawnon U.S. accounts, to eliminate the need to havemultiple change drawers at the conference.

Web Site & Survey: Lee Richardson haskindly updated our website to reflect the latest items and prices, and expressed theneed for us to get a handle on just what ourmembership wants to see at the shop. To thatend, the possibility of a survey mounted onthe shop website is in the works. PendingBoard approval, we can run it this fall to seewhat items we should be considering for theMemphis meeting. This should help im-mensely in our planning for our 75th year.

Submitted by Leslie Bennett with help from the Marketeers

and Lee Richardson

EDUCATION COMMITTEE

Members: Deborah Pierce (chair), LindaBlair, Robena Cornwell, Carolyn Dow, RichardGriscom, Rebecca Littman, Greg MacAyeal,Holling Smith-Borne (2003), Nancy Zavac

The committee hosted three events inCrystal City, Virginia at the annual conference.The conference began with a pre-conferenceworkshop and ended with a post-conferenceworkshop on “LCSH for Music Librarians.”Both sessions reached near or at the maxi-mum registration. Rebecca Littman coordi-nated the eighth annual poster session event,which included an interesting and diversepresentation of topics.

Plans for the Vancouver, BC meeting includeour ninth annual poster session and a continu-ing education forum on collection assessment.

The Education Committee is always look-ing for future continuing education topics andwelcomes suggestions from the membership.

LIBRARY SCHOOL LIAISON SUBCOMMITTEE

Members: Dick Griscom (chair), RobenaCornwell, Gregg Geary, Geraldine Laudati,Charles Reynolds, Diane Steinhaus

The subcommittee completed its work onthe eighth edition of the “Directory of LibrarySchool Offerings in Music Librarianship” whichwas mounted on the MLA website in February2004. Plans for the upcoming year include:continuing to streamline the revision processfor the directory through the use of webformsand email; writing documentation on theprocess of compiling the directory; exploringthe feasibility of developing a series of dis-tance education courses in music librarianship.

OUTREACH SUBCOMMITTEE

Members: Carolyn Dow (chair), KenCalkins, Michael J. Duffy IV, Lynnea Jacobson,Alan Karass, Christopher E. Mehrens, RobinRauch, Daryll Stevens

At the MLA conference in Crystal City,Virginia, in February 2004, the Outreach Sub-committee and the Public Library Committeeheld a joint discussion about the topic of out-reach. Various chapter activities were high-lighted, including training “road shows,” li-aisons to library schools and making personalcontact with librarians with music responsibil-ities in area libraries. Reorganization of li-braries, diminishing budgets and the shiftingof responsibilities has made both “inreach”within institutions and outreach to paraprofes-sionals vital. Local or regional outreach activi-ties allow a greater possibility of attendance;MLA and its chapters need to work with thestate and regional library associations. Projectssuch as the proposed successor to the BasicMusic Library could provide tools for out-reach. A discussion of publicity or promotion—letting people know what we do and howwe can help them—concluded the session.

At the business meeting, the subcommitteedetermined that a project to determine al-


ready existing outreach activities needed tobe undertaken to help set future directions.The group has been in contact with the vari-ous committees and chapters of MLA, and iscompiling a list of reported outreach activities.

Submitted by Debbie Pierce

FINANCE COMMITTEE

Members: Pauline Bayne (Fiscal Officerand chair), Pamela Bristah (Assistant FiscalOfficer), Bonna Boettcher (Vice-President/President Elect), Laura Dankner (President),Nancy Nuzzo (Treasurer/Executive Secretary)

The Finance Committee reviews the stateof MLA’s income, expenses, membershipnumbers, and budget requests of committeesand officers to recommend an annual budgetto the MLA Board. It makes other recommen-dations to the Board on matters of financialpolicy. The committee meets three times inconjunction with the Board of Trustees: at the annual meeting, in June to determine theassociation budget, and in fall to set the convention budget. In 2004 at the annualmeeting in Arlington, VA and the June meet-ing in Middleton, WI, a number of significantchanges were made.

The Finance Committee recommendedand the Board approved an increase in duesat the February meeting. There had been nochange in dues structure since 1996. Membersconcluded it is both prudent and fiscally re-sponsible to adjust dues more frequently thanonce in eight years.

The Association has seen increased in-come this year from increased rates for duesand Notes subscriptions and from online Notesroyalties. Income from the Music CatalogingBulletin is expected to drop due to the transi-tion to an online version, but costs for MCBhave also dropped dramatically because ofthis new format. The MLA budget for this yearis expected to be balanced, but a drop inmembership has somewhat negated the increased income from higher dues. Our totalmembership numbers are down over threeyears, but retired members hold steady. By

June, dues were just under expected levels,Notes subscribers were down but royaltieswere up, other publication sales were greaterthan expected, and meeting income was justover the budget target.

Our Treasurer/Executive Secretary hassorted out many questions related to royaltieson MLA publications. According to our co-publishing agreement with Scarecrow Press,MLA gets 50% royalties on books publishedbefore the agreement went into effect. Withnew books, Scarecrow has contracts directlywith the authors, paying MLA 10–20% of salesand with MLA paying author royalties at vari-ous percentages. The new policy for authorroyalties requires that authors and MLA shareroyalties equally, and requests that authorcontracts be written to reflect this goal. Serieseditors were paid honoraria prior to June2001 when royalties were instituted for them.A new policy was approved by the Board inJune 2004: rescinding previous policy, editorsof volumes in MLA’s monographic series willreceive $350 for each completed, newly pub-lished title, to be paid after receipt royalties[from Scarecrow to MLA] for that publication.

The Finance Committee reviews honorarialevels annually. In 2004 it recommended slightincreases in honorarium for the Treasurer/Executive Secretary and the total honoraria forNotes editors. MLA officials, editors, and com-mittee chairs should note that a request toadd an honorarium to a position requires theseparate step of Board approval rather thanbeing part of a budget request.

We also recommend the monetary level ofthe various MLA awards. The Epstein Awardwas reduced this year to achieve a prudentlevel to keep from using principal to fund theaward.

Probably the most significant work of thecommittee related to recommendations of theInvestments Subcommittee to consolidate andreallocate MLA’s investment accounts. Thework was begun on the recommendation ofMLA’s accountants and auditors. For details ofthis realignment, please see the report of theInvestments Subcommittee which follows. Itwill take one year’s fiscal cycle to know how


much income is available to award from thenamed award funds, which should be basedon earnings. It should be possible to decide atfuture February meetings how much to awardfrom each fund. The eventual goal is to buildprincipal and make the named award fundsself-sufficient.

Submitted by Pauline Bayne

INVESTMENT SUBCOMMITTEE

Members: Pamela Bristah (Assistant FiscalOfficer, coordinator), Pauline Bayne, BonnaBoettcher, Laura Danker, Morris Martin, NancyNuzzo, Gordon Rowley

The subcommittee was slightly reconfig-ured in 2004, on a provisional basis. It nowconsists of seven members: the Assistant FiscalOfficer will serve as coordinator, rather thanthe Past Fiscal Officer, who had served aschair; the rest of the ex-officio subcommitteemembership will remain the same; and therewill continue to be two members representingthe MLA membership, each with staggeredthree-year terms. The subcommittee will con-duct its business as much as possible viaemail and teleconference call, rather than atannual MLA meetings. The Board will reviewthe reconfigured subcommittee arrangementin 2005, and if it adopts the new arrangementas permanent, the MLA Handbook will be re-vised to reflect the change.

On advice from MLA’s accountants, Hertz-bach and Company, the Investment Subcom-mittee restructured MLA’s investment ac-counts. (This was done while maintainingMLA’s commitment to socially responsible in-vesting; the proportion of general investmentsto socially responsible investments is un-changed.) Previously, MLA had seven invest-ment accounts, including three socially re-sponsible accounts, one with ParnassusInvestments and two with the Calvert Group,and three money market accounts, two withCalvert and one with Fidelity Investments.

Additionally, MLA’s accounts previouslycombined types of assets that are traditionally

separated under generally accepted account-ing principles:

•permanently restricted funds: these in-volve a donor-imposed restriction stipu-lating that resources be maintained per-manently, but permits the organization toexpend part or all of the income (orother economic benefits) derived fromthe donated assets

•temporarily restricted funds: these in-volve a donor-imposed restriction thatpermits the receiving organization to useup or expend the donated asset as speci-fied, and which restriction is satisfied ei-ther by the passage of time or by actionsof the organization

•unrestricted funds, where the organiza-tion has discretionary control over use offunds

(These definitions are based on those ofthe Financial Accounting Standards Board.)

Hertzbach and Company recommendedMLA divide these three types of assets intoseparate accounts in order to simplify MLA’saudit, make it easier to track earnings inMLA’s awards funds and other named funds,ensure that MLA deposits future donationsinto the correct type of account, and lay thegroundwork for regular transfers and use ofearnings.

Initially, the subcommittee had recom-mended moving all MLA’s investments funds,including MLA’s socially responsible invest-ments, to Fidelity Portfolio Advisory Services(FPAS, a managed investment service run byFidelity Investments), and closing the Parnas-sus and Calvert accounts. The subcommitteesubsequently learned that FPAS does not offersocially responsible investments, and revisedthe plan to invest MLA’s socially responsiblefunds with the Calvert Group. MLA’s accountsnow number six, and are structured by assettype, as follows:

•Unrestricted Assets, Fidelity or other investment

•Unrestricted Assets, socially responsibleinvestment

•Temporarily Restricted Assets, Fidelity orother investment


•Temporarily Restricted Assets, socially re-sponsible investment

•Permanently Restricted assets, Fidelity orother investment

•Permanently Restricted assets, socially re-sponsible investment

The initial balances in the PermanentlyRestricted investment accounts reflect theamount given to MLA as principal through FY2003–4.

Asset types for future donations to MLAare defined as follows:

Donations to Fund Asset TypeMLA Fund UnrestrictedDuckles Publications Temporarily Restricted

Awards FundGerboth Fund Temporarily RestrictedEpstein Fund Temporarily RestrictedFreeman Fund Temporarily RestrictedMayo Fund Temporarily RestrictedWicker Fund Temporarily RestrictedOchs Fund Temporarily RestrictedRILM Fund Temporarily RestrictedPlanned or one-time Can be Permanently

donations of Restricted$20,000 or more

Submitted by Pamela Bristah

MEMBERSHIP COMMITTEE

Members: Sarah Dorsey (chair), StephenBertram, Bonna Boettcher, John Brower, TomCaw, Ken Calkins, Allie Goudy, Alan Karass,Richard LeSueur, Nancy Nuzzo, JenniferOttervik, Susan T. Sommer

The Membership Committee has beenworking on a number of items this year, in-cluding our first lost sheep post card cam-paign. We have also been coordinating withthe Outreach Subcommittee through LaurelWhisler and our ex-officio Placement officer,Jennifer Ottervik, on mentoring initiatives. Weare working on combining our traditionalconference mentoring (which has been a suc-cessful program for many years) with a newer

career mentoring that will go on apart fromthe conferences. Clearly they are related andcoordination is commencing.

We are also working with Roberta Fordand the 75th Anniversary Celebration Com-mittee to ensure that the celebration of ourown members is appropriately accurate andfittingly fun. To that end we have solicited themembership for their beginning dates (asclose as they can recall) and will soon contactthose who have not fessed up. We are alsobrainstorming specifics of the merriment and commemoration at the conference inMemphis in 2006.

There was a lively group of newbies thatgathered on the first day of the conference inWashington D.C. at the New Members Forum.Tom Caw and I met with them and some de-lightful MLA luminaries for a welcoming andinformative session. Then Tom and I winedand dined them through the bowels of theunderground tunnels back to the First TimeAttendees Reception. Surely an unforgettableexperience for all!

RECRUITMENT TASK FORCE

Members: Jane Gottlieb (chair), JimCassaro, Catherine Dixon, Sarah Dorsey, DickGriscom, Alan Karass, Christopher Mehrens,Jennifer Ottervik, Philip Vandermeer, JimZychowicz

There was a spirited meeting of theRecruitment Task Force at the DC meeting.This is clearly an initiative whose time hascome. The charge of the task force is: “to ef-fect greater visibility of the Association, re-cruitment and outreach to underrepresentedpopulations, including younger people in-volved with or interested in music librarian-ship, and people involved in parallel or simi-lar activities.” The founding chair, JaneGottlieb, has stepped down and the Boardwill explore the revitalization of this commit-tee at the fall Board meeting.

Submitted by Sarah Dorsey


NOMINATING COMMITTEE

Members: Virginia Danielson (chair), JimFarrington, Neil Hughes, Deb Pierce, SueStancu

The Nominating Committee for 2004 wasconstituted by Laura Dankner at the MLA an-nual meeting in Crystal City, Virginia, in orderto recommend candidates for three member-at-large positions on the Board and for theMLA Citation. The committee solicited nomi-nations from the MLA membership at theCrystal City meeting and later using MLA-Land other available means of broad communi-cation. A lengthy and diverse list of possibili-ties emerged from this process. The commit-tee thanks Steve Landstreet for circulating ourcall for nominations throughout the PublicLibraries Committee in an effort to includethis important constituency of MLA. A slate ofcandidates will be presented to the MLABoard for its consideration at its fall meeting.

Submitted by Virginia Danielson

PROGRAM COMMITTEE

Members: Patricia Stroh (chair), TerryHorner, Renée McBride, Rick McRae, RuthannMcTyre, Gordon Rowley, Annie Thompson,Kirsten Walsh

The program for Vancouver 2005 will be alittle different from years past. Both plenarysessions will take place on Thursday, one inthe morning and one in the afternoon, andwill present two themes for the conference.These themes and speakers are now set. Themorning session will be devoted to audiostreaming and downloading services. Repre-sentatives from the Classical Music Library andNaxos will provide an overview of online dig-ital audio services, their impact on the record-ing industry, and licensing issues. We’ll alsohear from Amanda Maple on how audio fromcommercial online vendors can be integratedinto teaching and learning. Subsequent com-mittee and roundtable sessions will develop

the first plenary theme. The ElectronicReference Services Subcommittee will reviewthe Naxos and CML products. The Jazz andPopular Music Roundtable will discuss therole of analog recordings in the digital future.On Saturday, a special “hot topics” sessionwill be available for continued discussion ofdigital audio.

The second theme of the conference is re-organization and the music librarian. For theThursday afternoon plenary session, panelistsBrenda Muir (Library and Archives ofCanada), Ned Quist (Brown University), andPaula Elliot (Washington State University) willdiscuss experiences and approaches to libraryreorganization, with Jeanette Casey (North-western University) as moderator. Among the groups that will pursue this topic later in the conference are the Music LibraryFacilities Subcommittee and TechnicalServices Roundtable.

Several of the committee and roundtablesessions will feature Canadian music and mu-sic resources. A special concert of percussion/theater music by the Context Performers Col-lective will provide a later Friday afternoonbreak from meetings. At this point, most ofthe committees and roundtables have deter-mined their programs and several groups areco-sponsoring sessions. We expect that thepreliminary program sent to members andposted on the web site in Fall 2004 will be de-tailed, informative, and encouraging to poten-tial attendees.

Submitted by Patricia Stroh

LOCAL ARRANGEMENTSCOMMITTEE

Members: Terry Horner, Kirsten Walsh(co-chairs), Ross Bliss, John Cull, Paula Elliot,Marian Ritter, Carolyn Shandler, BeverlyStafford

The Local Arrangements Committee metfour times since November 2003, and a plan-ning session was held during the PacificNorthwest Chapter’s Annual Meeting in April2004 in Vancouver.


Kirsten and Terry shopped for items forthe chapter’s Goodie Basket, which was soldat the silent auction at MLA 2004. MLA 2005was promoted with an information table inthe exhibits area, and the chapter did a skit at the Business Meeting inviting everyone to Vancouver. Terry and Kirsten attended MLA 2005 planning meetings in Crystal Citywith various MLA officers.

It was decided to offer four tours, two ofwhich will be run by International ConferenceServices: the First Nations Cultural Tour andthe Vancouver City Tour. ICS will handle theregistration for their tours. An Organ Crawl isbeing organized by Don Brown, with the as-sistance of Myron Patterson, and tours will begiven of the Vancouver Public Library.

Fundraising letters were sent out, and wehope to receive enough donations to fund theLAC Reception and Banquet Band. Receptionspace has been booked at the VancouverPublic Library.

Beverly Stafford created a conferencewebsite, with input from Terry and Kirsten.We are working on a logo design, to be usedon the conference bags and program booklet.

Christine Clark of Theodore Front has gen-erously agreed to donate the conference bags.

Submitted by Kirsten Walsh

AD HOC COMMITTEE ON MLA’S75TH ANNIVERSARY

Members: Roberta Chodacki Ford (chair),Bonnie Jo Dopp, Neil Hughes, Michael Ochs,Don Roberts, Wendy Sistrunk, Laurel Whisler,Virginia Danielson, Lois Kuyper-Rushing,Renée McBride, Anna Neal

The group was appointed in spring 2003 to“discuss special events, programs, and othertypes of activities that would be suitable waysto commemorate MLA’s milestone birthdaycelebration [2006 Memphis meeting].” It isworking with MLA committees, subcommit-tees, special officers, and representatives fromthe Memphis Symphony Orchestra (MSO) andthe SEMLA chapter to plan and carry out ac-tivities related to the anniversary year. The

projects include: a joint commission with theMSO for a work to be performed at theMemphis meeting; a retrospective feature inthe MLA Newsletter; the honoring of long-timeMLA members; an anniversary logo contest; acommemorative shop item(s); a session re-lated to oral history; an exhibit/Poster Sessionrelated to MLA’s history; and special celebra-tory events.

Submitted by Roberta Chodacki Ford

PUBLICATIONS COMMITTEE

Members: Karen R. Little (chair), LindaSolow Blotner (through June 2004), KenCalkins, James Cassaro, Brian Cockburn, AmyDankowski, Susan Dearborn, Michelle S.Koth, Stephen L. Mantz, Jean Morrow, NancyNuzzo, Jennifer Ottervik, Mark A. Palkovic,Judy Pinnolis, H. Stephen Wright, JamesZychowicz

This year, the committee considered roy-alty payment amounts paid to MLA, editors,and authors for Scarecrow Press publications,assisted in the development of the newAssistant Editor for Electronic Vendors posi-tion as part of the Notes staff, and supportedthe Notes editor as she worked to provide on-line availability of select columns of the jour-nal prior to print publication. Three staffchanges during the year included the replace-ment of Alan Karass with Ken Calkins asPublicity Officer during the 2004 annual meet-ing, Judy Pinnolis with Amy Dankowski asWebsite Editor in April 2004, and Linda SolowBlotner with James Cassaro as Notes Editor inJuly 2004.

Submitted by Karen Little

Special Committees

ADMINISTRATION COMMITTEE

Members: Robert Acker (chair), JeanetteCasey, Rashidah Z. Hakeem, David Hursh,Diane Napert, Eunice Schroeder


INTEGRATED LIBRARY SYSTEMSSUBCOMMITTEE

Members: Rashidah Z. Hakeem (chair),Kathy Blough, Janet Bochin, Victor Cardell,Amy Dankowski, Avery T. Sharp, RussellTinkham

“If the Catalog Works For Music, It Worksfor Everything: Achieving Uniform TitleFunctionality” defined the focus of the pro-gram for this year’s forum. The preparedsearch results illustrated the subtopic “Whatdo you have by Mozart?” and demonstrated“The sorted Index in HOLLIS as a Model forSubarrangement of Records with IdenticalAccess Points” using the Aleph System Soft-ware. There was not sufficient time to accom-modate all of the questions from the audienceon Political and Technical Strategies, the second half of the forum. Many thanks toConstance Mayer (Harvard University) for anexcellent presentation.

Two member applicants ( Janet Bochinand Russell Tinkham) were welcomed to thebusiness meeting and have since received appointments.

Subcommittee members attending the an-nual meeting were Ken, Rashidah, Kathy,Janet and Russell. The main agenda item atthe business meeting was the review of the fi-nal draft revision of the Automation Require-ments for Music Materials (available via theMLA website) with special attention to theBibliographic Display section to which samplesearch result display illustrations have beenadded. A paragraph on uniform title function-ality was added to the opening section of therequirements document.

Now that the revisions are complete, thefinal draft has been sent to the BibliographicControl Committee for review and to ALA for broader dissemination and professionalendorsement.

Subcommittee members handed out andcollected the survey from system user groupsfor purposes of updating the MLA website list. Survey Reports were submitted to KathyBlough. Representatives were present for

Aleph, Epitech (Horizon/Dynix), GEAC, Inno-vative, SIRSI and Voyager.

The Integrated Library Systems Sub-committee has planned a dynamic forum forthe Vancouver meeting. Committee membershave collaborated by phone and email andhave offered valued contributions to the pro-gram for the open session as well as the 2005agenda for the ongoing business of the committee. The 2005 forum topic is “FRBR:Bridging Communication between Public andTechnical Services.”

Submitted by Rashidah Z. Hakeem

MUSIC LIBRARY FACILITIES SUBCOMMITTEE

Members: Eunice Schroeder (chair),Rachel Crane, John Druesedow, AliciaHansen, Bruce Wilson

At its 2004 program session, the FacilitiesSubcommittee presented a panel of threespeakers: Jim Cassaro, “The One-RoomSchoolhouse: Approaches to Space Utilizationin the Theodore M. Finney Music Library,University of Pittsburgh”; Joyce Clinkscales, “ASpecial Place: The Marian K. Heilbrun Musicand Media Library at Emory University”; andRobert Delvin, “The Ames Library at IllinoisWesleyan University: Reflect Tradition,Promote Scholarship, Inspire Excellence.” Forthe 2005 program, we have lined up threespeakers whose presentations will address theoverall conference theme of reorganization in three very different facilities scenarios: John Roberts on the new Jean Gray HargroveMusic Library at the University of California,Berkeley; Alicia Hansen and Laurie Gibson onthe experience of moving the music library atLoyola University New Orleans into the maincampus library; and Patricia Stroh on the newlibrary at San Jose State University, which is ajoint facility for SJSU and the city’s main pub-lic library.

At its 2004 business meeting, the subcom-mittee discussed the need for a means of dis-seminating information on new music libraryfacilities to the MLA membership in addition


to its annual program session. Following theWashington D.C. meeting, the subcommitteeworked with MLA Newsletter editor StephenMantz to plan a regular newsletter column de-voted to new facilities or major renovationprojects. The column, scheduled to debut infall 2005, will run annually and feature one fa-cility in each installment. A subcommitteemember will be appointed to solicit and editsubmissions.

After much hard work, subcommitteemember Alicia Hansen has completed updat-ing and annotating the subcommittee’s bibli-ography. The new version will soon beposted at the subcommittee’s website and an-nounced on MLA-L.

The subcommittee will be seeking threenew members in 2005, with terms to beginfollowing the annual meeting in Vancouver.Interested MLA members may wish to attendthe subcommittee’s annual program sessionand/or business meeting, or contact the chairfor more information on the group’s activities.

Submitted by Eunice Schroeder

PERSONNEL SUBCOMMITTEE

Members: Jeanette Casey (chair),Catherine Dixon, D. J. Hoek, JenniferOttervik, Marion Scichilone, Sheridan Stormes,Laurel Whisler

This year, the Personnel Subcommitteewelcomed two new members, Catherine Dixon,of the Library of Congress and D. J. Hoek, ofKent State University. Paula Elliott completedher appointed years of service and was warmlythanked for her many significant contribu-tions, particularly for her shepherding and ed-iting of Careers in Music Librarianship II.

Resume Review ServiceThis successful service debuted at MLA

2004, with participants on both sides (review-ees and reviewers) reporting it as a helpfuland positive experience. It will be offeredagain at MLA 2005, with a few logistical im-provements and a hopefully coinciding articleby Laurel Whisler on resumes for music librar-

ians in Music Reference Services Quarterly.Look for details on the MLA 2005 resumeservice on the Placement Service Job List andMLA-L! Many thanks go to Paula Elliot for co-ordinating the debut of the service and to ourfirst reviewers: Ned Quist, Sheri Stormes,Jeanette Casey, Paula Elliot and JenniferOttervik, who graciously offered the Place-ment Desk as the central service point.

Career-Mentoring ProgramWith the Board’s encouragement and en-

dorsement from the Membership Committeeand New Members Forum, the subcommitteeis working towards start-up of a career-mentoring program for music librarians. Draftsof expectations for mentors and mentees anda combined online application form for thecareer and conference mentoring programshave already been created and other taskssuch as publicity and program evaluationidentified. The anticipated launch date is MLA 2005. Work is being coordinated withSarah Dorsey, representing the MembershipCommittee and New Members Forum, andJennifer Ottervik as the Placement Officer.Their enthusiasm and contributions are grate-fully acknowledged.

The subcommittee also explored the pos-sibility of leading a plenary session on libraryreorganization for MLA 2005. While the ideawas very well received, priority was given tothe resume review service and career-mentor-ing program. The subcommittee will providea moderator for the plenary session, which isbeing offered under the auspices of theProgram Chair, Patricia Elliott Stroh.

Submitted by Jeanette Casey

STATISTICS SUBCOMMITTEE

Members: David Hursh, Diane Napert(co-chairs), John Brower, Antonio Calvo,Kirstin Dougan, Bruce Evans, Guy Leach

As planned, the 2002–2003 survey wentlive in late August, 2003 and closed in mid-November. There were 123 responses.

In February, Jean Finks and Steve Lutt-mann rotated off the committee. We thank


them for their service. At this time Guy Leach(Georgia State University), Bruce Evans(Baylor University) and Kirstin Dougan (DukeUniversity) joined returning members JohnBrower (Seattle Public) and Antonio Calvo(California State, Northridge).

We completed the analysis of this year’sdata, compiled the reports based on that data,and sent the reports to the MLA webmasterfor posting to the MLA site in July, 2004.

The committee chairs are receiving morerequests for, and are seeing queries to theMLA listserv that would benefit from, ourdata. For this reason we requested, via ourparent committee chair, Bob Acker, that theMLA Board allow the committee’s reports tobe displayed in a more prominent position onthe MLA web site. The Board approved thischange, and the webmaster added the reportsto the QuickLink feature on the front page ofthe site. For a short period of time, the mostrecent reports will also be a featured link onthe front page.

In anticipation of a new chair or co-chairswe prepared detailed cheat sheets for eachstep in the analysis process during the sum-mer of 2004. We also approached the currentmembers of the committee about serving aschair or co-chair and being guided throughthe process by us in the upcoming year.Current member Bruce Evans and past mem-ber Steve Luttmann agreed to serve as co-chairs, pending presidential approval. Brucewill begin training immediately, and Steve willjoin the process in February for the analysis ofthe 2003–04 data.

The 2003–04 survey will be announced tothe listserv within the next few weeks.

Submitted by David Hursh

BIBLIOGRAPHIC CONTROLCOMMITTEE

Members (voting): Nancy Lorimer(chair), Paul Cauthen, Marlena Frackowski,Kathryn Glennan, Michelle Koth, MarkMcKnight, Susan Vita

Members (non-voting): Jay Weitz, KerriScannell.

The members of the Bibliographic ControlCommittee have again been busy this year. Inaddition to thanking all of the members fortheir work, I would especially like to wel-come Kathy Glennan, my successor as chairof the Descriptive Cataloging Subcommitteeand to thank her for taking on the task of run-ning that subcommittee’s meetings at the 2004annual meeting when I was unable to go. TheBCC made nine appointment recommenda-tions this year to fill subcommittee vacancies.

The open BCC meeting at Crystal City,Virginia featured a presentation by JenniferBowen (Eastman School of Music) who spokeabout how theories from the FunctionalRequirements for Bibliographic Records (FRBR)are being incorporated into the catalogingrules. Ms. Bowen pointed out that we are al-ready cataloging “works” (authority records),“manifestations” (bibliographic records), and“items” (holdings records), but that we havenot been so good about identifying and collo-cating “expressions” in our catalogs. Such “ex-pressions” might include a particular versionof an orchestral score or a particular perform-ance of an opera. The Format VariationsWorking Group of the Joint Steering Com-mittee for Revision of AACR2 ( JSC) is cur-rently working to formulate “expression-level”access points by expanding upon the rules foruniform titles in AACR2 Chapter 25. Slidesfrom the presentation are available at http://docushare.lib.rochester.edu by clicking on“Conference Reports and Presentations,” andthen on “FRBR Presentations.” Also at theBCC meeting, the charge and membership ofthe new Metadata Standards Working Group,chaired by Steven Davison (UCLA) was an-nounced. The working group will give theirfirst report at the 2005 annual meeting inVancouver.

All BCC liaisons attended the ALA annualmeeting in steamy Orlando and we all thankthe MLA Board for their help in funding traveland their promptness in setting the budgetthis year. In Orlando, members representedthe perspective of the music cataloging com-


munity on ALA committees and interestgroups. Reports from these meetings havebeen published in the Music Cataloging Bul-letin and are also available on the BCC web-site (http://www.musiclibraryassoc.org/BCC/bcc.html) along with annual reports from theLibrary of Congress and OCLC representatives.

Submitted by Nancy Lorimer

AUTHORITIES SUBCOMMITTEE

Members: Marlena Frackowski (chair),Richard Burbank, Brad Eden, Candice Feldt,Jean Harden, Michi Hoban, Nancy Sack,Margaret Kaus, Ralph Papakhian, DavidSommerfield

The business meeting of the BCC Authori-ties Subcommittee was held on Feb. 12, 2004in Washington, D.C., and the open meetingwas held as part of a joint Authorities/MARCSubcommittee meeting the next day.

Agenda for the business meeting includedhighlights of ACIG and MRC meetings at ALAMidwinter in San Diego, and discussion on is-sues of current interest, such as non-Englishcollective titles that subcommittee membersfelt should be formulated in English and notin other languages (ex.: Schubert, Franz, 1797–1828. Liederzyklen). As it is not entirely, if atall, an authority control issue, the matter hasto be referred to the Descriptive CatalogingSubcommittee for further consideration.Another issue that has been raised pertains toan apparent need for clear guidelines, bymeans of appropriate RI, for author-title crossreferences in authority records for works withshared responsibility. This issue was raised bythe NACO Program participants, and has beendiscussed informally with LC, which basicallyrebuked the idea. The subcommittee mem-bers decided to pursue this matter neverthe-less. A draft proposal will be prepared to ad-dress the basically reluctant LC stance on theissue. Another problem discussed was that of100/240 connectivity, or rather disconnected-ness, between the two fields as experiencedby some local online systems. This issue will

be referred to the MARC Subcommittee forfurther consideration. A special attention wasgiven to a long-standing idea of inclusion ofpublic notes in name authority records thatwould perform a function similar to that of680 explanatory notes in the subject authorityrecords. Apparently, such inclusion is techni-cally possible but practically “discouraged”from making. Ralph Papakhian is working ona proposal that includes justification and gen-eral guidelines for constructing such a note.After the proposal is ready, it will go to BCCfor imprimatur before it is presented to CPSOfor the approval. At the conclusion of themeeting, the subcommittee discussed MickeyKoth’s idea to use the “Types of Composition”document as a tool to assist vendors with de-veloping a suite of standard automatic flipsthat might improve the quality of the auto-mated authority control services.

The Authorities section of the open meet-ing held on February 13, 2004, included thechair’s report on liaison activities to theAuthority Control in the Online EnvironmentInterest Group (ACIG) and Media ResourcesCommittee meetings in San Diego, as well asJim Zychowicz and Mickey Koth’s presenta-tion on the Music Cataloging Bulletin Onlineproduct that went public in January 2004.

Since the MLA annual conference inWashington D.C., the subcommittee keptworking on developing further the proposalto include public notes in NAF records, how-ever, the work is not finished yet and no defi-nite results could be reported at this time.Highlights from the chair’s liaison report fromALA Annual in Orlando ( June 2004) includeinformation about the apparent demise of theMedia Resources Committee. It came as a sur-prise to some of the members and associates(including the MLA liaison), but apparentlythe committee was not able to re-establish it-self either as an interest group or a discussiongroup within the ALA ALCTS formal structureand its members decided that this committeewas merely a relic of the past; therefore itshould be disbanded. On the other hand, theLITA/ALCTS–CCS Authority Control in theOnline Environment Interest Group (ACIG)


held a very interesting and productive sessionon emerging trends in subject authority con-trol that included presentations by authoritycontrol luminaries such as Barbara Tillett fromthe Library of Congress, Edward T. O’Neillfrom OCLC, and John Attig from PennsylvaniaState University, among others.

Submitted by Marlena Frackowski

DESCRIPTIVE CATALOGING SUBCOMMITTEE

Members: Kathryn P. Glennan (chair),Nancy Lorimer, Joseph Bartl, Dennis Davies-Wilson, Robert Freeborn, Michi Hoban, David J. Hoek, Morris Levy, Joan ColquhounMcGorman, Terry Simpkins, J. Bradford Young

As the MLA representative, Nancy Lorimerattended the Committee on Cataloging:Description & Access (CC:DA) meetings atALA Midwinter in San Diego. (For completedetails, visit http://www.musiclibraryassoc. o rg /BCC /BCC -H i s t o r i c a l / BCC200 4 /BCC2004SDC1.html.) The major topic of inter-est to music librarians was the continuing dis-cussion about incorporating conventional ter-minology, now known as “terms in commonuse,” to Chapter 6 (Sound Recordings) andChapter 7 (Motion Pictures and Video-recordings). At the Midwinter Meeting, thefollowing votes were affirmed:

1. Approve 4JSC/CCC/6/Rev (CCC recom-mendations to add terms in common use toChapter 6), amended to include: sound com-pact disc, digital audio tape, and sound DVD,retain the term minidisc, retain older termsfrom the list (i.e. the current SMDs), and rejectSuper AudioCD. This motion was defeated 2–6.

2. Move that ALA not support the changesto SMDs offered in 4JSC/CCC/6/Rev, becauseof serious concerns about applying the con-cept of common usage to the SMDs inChapter 6. This motion passed 6–2 with theunderstanding that the ALA representative to JSC would expand the response to include a summary of the discussions held on the subject.

3. Same as 2nd motion, except it appliesto Chapter 7. This motion passed 6–2.

At its September 2003 meeting, the JointSteering Committee ( JSC) reluctantly agreedwith ALA’s positions on the above, but in-cluded the option to use terms in commonuse in both Chapters 6 & 7, effective with the2004 Amendments.

As the MLA representative, Kathy Glennanattended the CC:DA meetings at the ALAAnnual Meeting in Orlando, where a majortopic of interest to all catalogers was theprogress report on the development ofAACR3. Although the new edition has a title(AACR3: Resource Description and Access), itstill lacks a general editor. The delay in mak-ing this position official may adversely impactthe tight schedule for creating a draft of partone in time for the October JSC meeting.

At the subcommittee’s joint open meetingin Washington, D.C., with the Subcommitteeon Subject Access, Kathy substituted forNancy Lorimer, who was unable to attend themeeting, and reported on the CC:DA activitiessummarized above. These were also topics atthe subcommittee’s business meeting.

In the coming year, SDC expects to reviewdevelopments with the new edition of AACR,responding to music-related issues as necessary.

Submitted by Kathryn P. Glennan

MARC FORMATS SUBCOMMITTEE

Members: Paul Cauthen (chair), JamesAlberts, Bruce J. Evans, Grace Fitzgerald,Kevin Medows, Mark Scharff, Lois Schultz, JayWeitz, Stephen Yusko

As the MLA representative, Paul Cauthenattended the MARBI/MARC Advisory Com-mittee meetings during the ALA Midwinterand ALA Annual meetings. Of significant in-terest to the music library community was theapproval of a new field in the MARC format(031) for music incipits. The proposal was de-veloped by the subcommittee at the requestof and in coordination with the RISM-USOffice and was presented by the MLA repre-


sentative to MARBI. The new field is expectedto be implemented by the end of 2004.

At the subcommittee’s joint open meetingin Crystal City with the Authorities Sub-committee, Paul summarized MARBI actionsof particular interest to MLA and the new music incipits field; Mickey Koth and JimZychowicz made a presentation on the webversion of the Music Cataloging Bulletin.

Most noteworthy among the other issuesconsidered by the subcommittee was an ex-amination of indexing issues surrounding theMARC field for manufacturer’s numbers (028)and some initial discussions of possible waysto make the authority record format more ef-fective in machine authority processing.

The 2005 open meeting, to be held in con-junction with the Subject Access Subcom-mittee, will feature a presentation on the newMARC field for music incipits.

Submitted by Paul Cauthen

SUBJECT ACCESS SUBCOMMITTEE

Members: Mark McKnight (chair), KeithChapman, Elizabeth Flood, Ray Heigemeier,Neil Hughes, Mary Huismann, GeraldineOstrove, Wendy Sistrunk, Patricia Thomson

At the MLA annual conference in Febru-ary, the Subject Access Subcommittee co-sponsored, with the MLA Education Commit-tee, two workshops on “Library of CongressSubject Headings for Music.” One session was offered Wednesday, February 11 as a pre-conference session at the Library of Congressand the second was held at the conferencehotel as a post-conference event on Sunday,February 15. Mark McKnight served as facilita-tor for the workshops, which were led by twomembers of the Library of Congress Cata-loging Policy and Support Office, Lynn El-Hoshy and MLA member Geraldine Ostrove,and by MLA member Brad Young from theUniversity of Pennsylvania. Approximately 90persons registered for the two events. We re-ceived very positive responses from the par-ticipants and hope to offer similar such work-shops in the future. In addition, during its

open meeting of the conference the subcom-mittee featured a presentation by John N.Mitchell of the Library of Congress Programfor Cooperative Cataloging (PCC) on theSubject Authority Cooperative Program(SACO). Mr. Mitchell’s PowerPoint presenta-tion is available on the SACO Web site athttp://www.loc.gov/catdir/pcc/saco/SACO-MLA_2004_files/frame.htm.

As an MLA Liaison, subcommittee chairMark McKnight attended meetings of the ALA/ALCTS Subject Analysis Committee at the ALAAnnual Conference in Orlando in June.

Submitted by Mark McKnight

LEGISLATION COMMITTEE

Members: Lenore Coral (chair), BrianCockburn, Mary Wallace Davidson, CarlRakhonen, Charles Reynolds, Gordon Theil,Jerry McBride, Eric Harbeson, Jon Haupt

The Legislation Committee was involvedin two program sessions at the Arlington MLAmeeting.

The first, a plenary session “LibrariansLobbying Capitol Hill,” was ably led byGordon Theil. His panel of guest speakers in-vited us to help inform them of music libraryissues that they might miss and to reinforcetheir lobbying efforts by lending our support.

The second, a joint session with thePreservation Committee, focused on “Preser-vation and copyright issues.” This sessionpaid most attention to sound recordings,which present us with the most vexing issues.

The Legislation Committee began amend-ing its webpage to reflect current issues be-yond copyright that we wish to bring to mem-bers’ attention. As chair I have been in contactwith several people we met in Arlington, orthrough contacts made in Arlington, to in-crease MLA’s visibility in the legislative lobby-ing arena. My particular work has been withMirian Nisbet from the ALA Washington Office—who is keeping us abreast of the reconstitu-tion of the Digital Futures Coalition—a bodythat has had some real success in lobbying for


concerns of the Library community over copy-right issues.

The DFC recently asked for our support inopposing S2560 (the Induce Act). Unfortu-nately I did not get a response from the MLAadministration in time to lend our support.

We continue to monitor proposals aboutthe Patriot Act.

I reported on the state of potential U.S.copyright revisions at a Copyright Committeesession at IAML in Oslo.

I have asked Nancy Nuzzo to file IRSForm 5768 to protect MLA’s lobbying from vi-olating our tax exempt status. We are awaitingadvice from MLA’s accountant.

Submitted by Lenore Coral

PRESERVATION COMMITTEE

Members: Alice Carli (chair), DonnaArnold, Anita Breckbill, Susannah Cleveland,Marcelyn H. D’Avis, Esther Gillie, KathleenHaefliger, Lisa Lazar, Sandi-Jo Malmon, MaryPrendergast

Ongoing Projects:The Music Binding Standards Subcom-

mittee (Donna Arnold, Marcelyn D’Avis, MaryPrendergast and Lisa Lazar, who has agreed tolead the group) have begun work, contactingpeople involved in the formulation of the previous LBI/ANSI/NISO binding standard, reviewing that document and related materialsand beginning to work toward developingties with other library and conservation organ-izations, particularly the ALA ALCTS PARSPhysical Quality and Treatment DiscussionGroup and AIC Library Collections Conserva-tion Discussion Group, both chaired by BethDoyle, who is interested in working with theMusic Library Association. They plan to con-tinue their research in order to determine thebest way for the MLA to be involved in theformulation of the next revision of the bind-ing standard, due around 2010.

Alice Carli has corresponded with severallibrarians through a post on MLA-L regardingestablishing the option of receiving scores un-

bound if the alternative is comb binding, andlearned that most of the respondents tend toorder directly from the publishers rather thanthrough approval plans. This means that con-tacting individual publishers (targeting thosethat tend to use comb and spiral binds forcertain types of music) may lead to immediateresults for at least some libraries. She plans tocontact particular publishers and make theirresponses known at the next annual meeting.Some publishers have already agreed to workwith libraries on this issue.

Vancouver 2005As yet, the topic(s) for the Preservation

Committee open meeting have yet to be con-firmed, but several Preservation Committeemembers with computer and networking ex-pertise have offered to work with the LocalArrangements Committee and local vendors tohelp anticipate and smooth over networkingand similar technical problems at the meeting,if needed.

Submitted by Alice Carli

PUBLIC LIBRARIES COMMITTEE

Members: Stephen Landstreet (chair), VicCardell, Catherine Dixon, Amy Edmonds, JoeHafner, Lynn Jacobson, Tina Murdock, AnnaSeaberg

At the last national MLA meeting in CrystalCity, the Public Libraries Committee co-sponsored a session with the Outreach Sub-committee (of the Education Committee) onideas for outreach by MLA members. We alsoadded two new members after the meeting,Joe Hafner and Amy Edmonds, and continuedour punishing, traditional, early Saturdaymorning breakfast for public librarians(though there’s some sentiment for a changeto a happy hour instead).

National MLA again had a presence at thebiannual Public Libraries Association confer-ence which was held in Seattle just after ourconference. Ken Calkins, MLA’s new PublicityOfficer, coordinated with several volunteers todistribute information on MLA and a printout


of Anna Seaberg’s website, “Music SelectionResources on the World Wide Web.” Whilepresence at this conference does not seem totranslate into many new members, those whodo stop by the table seem especially apprecia-tive of the information that MLA brings. Therewill be a concerted effort to get an MLA-sponsored session on the program of the nextPLA Conference in 2006.

There is now an MLA Music Resources forLibraries Task Force which will focus on de-veloping a new resource to supercede (orsupplement) the 1997 edition of A BasicMusic Library. The task force came out of ameeting on that topic held by the ResourceSharing and Collection Development Com-mittee in Crystal City. Several PLC membersattended and expressed interest in either join-ing the task force or helping with the project,which should come into sharper focus overthe next year. The Board envisions a resourcethat will also be helpful to public libraries andsmaller academic libraries.

Since the MLA Board has recently urgedconsolidation of programs (where feasible)for our annual meetings, in lieu of a programat the 2005 meeting we will be make a con-certed effort to tour the new Vancouver PublicLibrary.

Submitted by Steve Landstreet

REFERENCE AND PUBLIC SERVICES COMMITTEE

Members: Martin D. Jenkins (chair), JohnAnderies, Paul Cary, Keith Chapman, SteveLuttmann

BIBLIOGRAPHIC INSTRUCTION SUBCOMMITTEE

Members: Paul Cary (chair), Karen Burke,Beth Christensen, Laurie Sampsel, KristinaShanton

The Bibliographic Instruction Subcom-mittee has been working on revising “Infor-

mation Literacy Competency Standards forUndergraduate Music Majors.” This document,which was presented in draft form at MLA’s2004 annual meeting, will provide librariansand faculty with a framework within which todevelop information literacy and user educa-tion programs in music. The standards arebased on ACRL’s Information Literacy Compe-tency Standards for Higher Education, whichare widely used by public and private institu-tions and accrediting agencies. The music ver-sion amplifies the standards, making themmore specific to music where appropriate.

Submitted by Paul Cary

ELECTRONIC REFERENCE SERVICES SUBCOMMITTEE

Members: Stephen Luttmann (chair), AlanGreen, Jennifer Oates, Tracey Rudnick, LaurieSampsel, Sha Towers, Marlene Wong

Addressing a matter of concern and cu-riosity to many music librarians, the ERSSsponsored the session “Comparison of RILMInterfaces: CSA, Ebsco, NISC, OCLC, andOVID.” Presenting were Donna Arnold, Uni-versity of North Texas (OCLC FirstSearch),Judy Clarence, CSU-Hayward (Ovid’s Silver-Platter WebSPIRS), Holling Smith-Borne,DePauw University (NISC BiblioLine), andStephen Luttmann (CSA Internet DatabaseService and EBSCO Research Databases). A comparative summary on the features,strengths, and shortcomings of each databasewere summarized in a chart following thepresentations.

Among the committee’s positive findings:The SilverPlatter, EBSCO and CSA offer key-word searches that included author fields (afeature OCLC plans to add later this year);CSA and NISC provide meaningful access tothe RILM thesaurus; CSA and EBSCO offer themost extensive hyperlinking. Features thatmay not be attractive to all users includeCSA’s use of frames, as well as NISC’s ap-pending of citations for reviews andFestschrift essays to the record of their respec-tive main works.


A comparative chart detailing the prod-ucts, distributed as a handout accompanyingthe presentation, was forwarded to the MLAArchives. Additionally, a slightly revised sum-mary of the presentation will appear as adatabase review in the September 2004 issueof Notes.

Departing ERSS upon the expiration oftheir terms were members Donna Arnold,Judith Clarence, Jerry McBride, and HollingSmith-Borne. MLA members interested in join-ing the subcommittee were welcomed to thesubsequent business meeting, and after theannual meeting the following new memberswere added to the subcommittee: JenniferOates (Queen’s College, City University ofNew York), Tracey Rudnick (University ofConnecticut), Laurie Sampsel (University ofColorado-Boulder), Sha Towers (Baylor Uni-versity), and Marlene Wong (Smith College).

ERSS has been in negotiation with theProgram Committee for the 2005 meeting re-garding a session reviewing the Naxos andClassical Music Library products, most likelyto be offered as a pendant to one of the plenary sessions, and is also exploring thepossibility of collaborating with the ReferencePerformance Subcommittee on a reference re-fresher session.

Submitted by Stephen Luttmann

INFORMATION SHARING SUBCOMMITTEE

Members: John Anderies (chair),Susannah Cleveland, Mary Alice Fields, HenryGrossi, Christine Kubiak, Gerry Szymanski,Robert Terrio, Liza Vick

Notes has accepted for publication sub-commitee members Mary Alice Fields andGerry Szymanski’s article based on the resultsof the subcommittee’s 2002–03 virtual refer-ence survey.

The subcommittee is planning a publicprogram for 2005 called “Social Media and theMusic Librarian: Teaching an Old Blog NewTricks.” Speakers are to include Edwin Quist,

Brown University, and Brian Lamb, Universityof British Columbia.

The subcommittee has begun its own blogfor the purposes of committee discussion anddocument aggregation.

Submitted by John Anderies

REFERENCE PERFORMANCE SUBCOMMITTEE

Members: Keith Chapman (chair), AnneHarlow, Bonnie Houser, Andrew Leach,Amanda Maple, Alisa Rata, Tammy Ravas

The Reference Performance Subcommitteeheld its annual business meeting on Feb. 13,12:00–1:00 pm. The Reference Refresher,“From Manuscripts to Microforms: Collectingand Using Primary Resources for MusicalResearch” was presented by Sarah Adamsfrom the Isham Memorial Library, HarvardUniversity and John Shepard from the NewYork Public Library from 2:00–3:00 p.m. thatsame day. The peak attendance was around110 and both presentations were very well re-ceived by all attendees. The WOREP WorkingGroup met on Friday, February 13 with 16people in attendance. Committee memberAmanda Maple made a presentation on theresults of Penn State’s re-test from WOREP.This session was also well received by the attendees.

Mary Du Mont rotated off the committeeas chair and Keith Chapman was appointed asthe new chair after the conference. Returningmembers are Anne Harlow, Amanda Maple,and Tammy Ravas. New members appointedafter the 2004 conference include: BonnieHouser from the Cleveland Institute of Music;Andrew Leach from the Center for BlackMusic Research, Columbia College, Chicago;and Alisa Rata from Southern MethodistUniversity.

RPS is planning a joint session with theERSS at the 2005 convention in Vancouver.Our theme will be a review of online musicresources, e.g., New Grove Online, song data-bases, and some of the more significant web-sites and online resources. Steve Luttmann


and I are currently working with members ofour respective committees to finalize a list ofresources and presenters.

Submitted by Keith Chapman

WOREP WORKING GROUP OF THEREFERENCE PERFORMANCE

SUBCOMMITTEE

Members: Mary Du Mont (chair), AlanGreen, Anne Harlow, Amanda Maple, TammyRavas, Sha Towers

This year the WOREP (Wisconsin-OhioReference Evaluation Program) general ad-ministration has transferred its base from OhioState University to Kent State University.Things have proceeded more slowly with themusic WOREP project while KSU has been organizing. We are concentrating efforts on recruitment, since there is money to test ninemore libraries.

The working group held an open businessmeeting at the 2004 MLA annual conference,with an informal program given by AmandaMaple. The program was entitled “TheWisconsin-Ohio Evaluation Program (WOREP):Penn State’s Experience.” The Fine ArtsLibrary at Penn State ran the survey in 2001,and re-tested in 2003. After evaluating the re-sults from the first run and training staff in ar-eas identified by the survey as being possibleweaknesses, the library scored significantlyhigher the second time the survey was run.The report was enthusiastically received by allpresent, including sixteen guests, and gener-ated a lot of discussion and questions. AlanGreen ended the meeting with an update onthe current status of the survey, and told thegroup about the benefits of running WOREPand how to get involved with the project.

Submitted by Mary Du Mont

RESOURCE SHARING ANDCOLLECTION DEVELOPMENT

Members: Brian Doherty (chair), JohnBewley, Daniel Boomhower, Jim Cassaro,

Mary Wallace Davidson, Yale Fineman, MimiTashiro, Daniel Zager

The primary activity of the RSCD has beenthe formation of two task forces to work onimportant projects. The first, the Music Re-sources for Libraries Task Force, is chaired byDaniel Boomhower. Its charge is to “formulatea concept for a tool for use in developing li-brary collections in music.” The impetus forthis project was the need for a revision of ABasic Music Library (Chicago: ALA Editions,1997) and a desire to provide resources forcollecting in a variety of specialized musicalareas.

The second group is the Task Force forAmerican Music Archives, chaired by JohnBewley. Its charge is to investigate the feasi-bility of a directory of American musicarchives. This project was born from a needfor an update to Resources of American MusicHistory: a Directory of Source Materials fromColonial Times to World War II (Urbana:University of Illinois Press, 1981), and the re-cent IAML inventory project. The task forcewill investigate a variety of potential and ac-tual projects and determine an appropriaterole for MLA.

The committee has been assisting withpreparations for an open session for theVancouver meeting sponsored by the Edu-cation Committee. This session will include apanel discussion of collection development issues. Additionally, the committee has con-tinued work on a plenary session for theMemphis meeting in 2006 on collection devel-opment in the 21st century.

Submitted by Brian Doherty

Awards Committees

DENA EPSTEIN AWARD

Members: Diane Steinhaus (chair), JimFarrington, Andrew Leach

The committee received five outstandingproposals for consideration this year. Projects


included cross-cultural, organizational, andsource studies on both classical and popularsubjects. The committee was pleased to seeapplications from scholars at every level intheir careers, from graduate students to seniorfaculty. The award will be announced at theBusiness Meeting during the 74th AnnualMeeting in Vancouver, B.C. next February.

Submitted by Diane Steinhaus

KEVIN FREEMAN TRAVEL GRANTAWARD COMMITTEE

Members: Stephen Luttmann (chair),Joseph Hafner, Alicia Patrice

The application deadline for 2005 KevinFreeman Travel Grants was July 15, 2004. Thenumber of applicants was comparativelysmall, but the applications are of excellentquality. We hope to report our recommenda-tions to the President by early September.

Submitted by Stephen Luttmann

PUBLICATIONS AWARDS COMMITTEE

Members: Kendall Crilly (chair), ManuelErviti, Cheryl Taranto

Acting upon nominations from the MLAPublications Awards Committee, the MusicLibrary Association presented two awards forpublications that appeared in 2002:

•The Vincent H. Duckles Award for thebest book-length bibliography or re-search tool in music was given to SabinaTeller Ratner for Volume 1 of CamilleSaint-Saëns, 1835–1921: A ThematicCatalogue of his Complete Works (OxfordUniversity Press).

•The Eva Judd O’Meara Award for thebest review in Notes was awarded toTamara Levitz for her review of Un-twisting the Serpent: Modernism in Mu-sic, Literature, and Other Arts, by DanielAlbright; and Revealing Masks: ExoticInfluences and Ritualized Performancein Modernist Musical Theatre, by

W. Anthony Sheppard. Levitz’s reviewappeared in Notes 58, 3 (March 2002).

The Richard S. Hill Award for the best article on music librarianship or article of amusic-bibliographic nature was not awardedfor 2002.

The winners of the Duckles and O’Mearaawards were announced at the annual meet-ing in Arlington in February 2004, and theawards were subsequently reported in Notes40, 4 ( June 2004), p. 921–922.

The committee prepared its nominationsduring the summer of 2003 under its previousmembership of Deborah Campana (Chair),Kendall Crilly, and Manuel Erviti. Deborahgraduated off the committee at the Arlingtonmeeting, at which time we welcomed CherylTaranto as our newest committee member.

Submitted by Kendall Crilly

Joint Committees

MLA ARCHIVES, JOINT COMMITTEE WITH THE

UNIVERSITY OF MARYLAND

Members: Jane Edmister Penner (chair).Representing University of Maryland (all exofficio): Anne Turkos, Yale Fineman, Bruce D.Wilson, Bonnie Jo Dopp. Representing MLA:Laura Dankner (ex-officio), Therese ZoskiDickman (chair, Oral History Subcommittee),Geraldine Ostrove

Activities: Met November 7, 2003 at Uni-versity of Maryland’s Performing Arts Libraryin College Park, MD and February 13, 2004during MLA’s annual meeting in Arlington, VA.In addition to monitoring the addition of ma-terial to the archive, the committee

•Welcomed Therese Dickman to the committee.

•Continued discussion of MLA’s “Policyon Machine-Readable Records.” YaleFineman presented his analysis of the is-sues along with a list of recommenda-tions. We also discussed the state of dis-


tributed ownership of MLA’s electronicfiles, many of which reside on serversoutside of MLA’s jurisdiction (e.g., onservers owned by various universities).

•Discussed lacunae in the archives’ hold-ings. Editors of MLA publications are re-sponsibility for sending 2 best papercopies of each item they issue or publishto the archive. The committee also re-quested that a category for preservation/archiving be added to the topics to becovered in annual reports from officersand committee chairs, asking them to listwhat they have sent to the MLA Archivesduring the reporting year.

•Discussed potential oral history inter-views that might be undertaken by mem-bers of the Oral History Subcommittee.We noted that oral history will be an im-portant component of documenting thetime of turmoil in MLA.

•The Oral History Subcommittee pro-posed a digitization/preservation projectfor the Oral History Interviews currentlyin the MLA Archives. Funding for thiswas requested for the FY04/05 budget.

•The committee discussed use/involve-ment of the MLA Archives during MLA’s75th anniversary meeting in Memphis,2006.

Submitted by Jane Edmister Penner

MLA/MUSIC PUBLISHERS’ ASSOCIATION/MAJOR ORCHESTRALIBRARIANS’ ASSOCIATION JOINT

COMMITTEE

The most recent meeting of the MLA/MPA/MOLA Joint Committee (which meetstwice each year) took place on Friday, 23 April 2004 in Avery Fisher Hall, New York City. Larry Tarlow (MOLA) and RobertThompson (MPA) reported on the MusicPublishers’ Association annual meeting whichwas held on June 4th at the Helmsley Hotel inNew York City. Thompson then gave a briefoverview of MPA’s web updating activities.These improvements to the website will serve

to expand the site’s offerings and increase itsvalue to the user/membership. MPA is alsodeveloping an online news service, which willfeature news from inside and outside the or-ganization as well as news of appointments,etc.

Thompson also reported on the activi-ties of Sheet Music Now (http://www.sheetmusicnow.com). He stated that “thecompany is unique in that they have built abusiness model on licensing their catalog tomusic libraries in Europe . . . thus, the small-est libraries who cannot afford a decent musiccollection have access to a catalog of over10,000 classical works on a license basis.Second, they have developed a B2B businessmodel to help classical publishers reducetheir reprint budgets and keep works in print.The company is funded by a venture capitalistfirm in Denmark, and the managing directoris Jonathan Irons.” Mr. Irons has been to theU.S. to meet with various librarians.

Larry Tarlow reported on the recent 2004MOLA conference in Raleigh NC. One of theplenary sessions featured MLA’s own JohnDruesedow. John discussed Duke University’sWilliam Grant Still Collection. The conferencealso included a breakout session on copy-right, the content of which was based on theMOLA publication “The Music We Perform.”

George Boziwick reported on the annualmeeting of the Music Library Association,(Crystal City, VA February 9–15). The mem-bers of the committee were intrigued bymuch of what the MLA conference had to of-fer, including the plenary session discussingthe latest Library of Congress digital project, “IHear America Singing.” The Joint Committeewas briefed on MLA’s initiative to draft Infor-mation Literacy Competency Standards forMusic Majors. As a means of further interpret-ing these standards I am hoping that the jointcommittee could develop possible initiativesthat would help to forge closer alliances be-tween librarians of various types, music pub-lishers and the communities they serve. Ourdiscussions on this topic will continue.

At the suggestion of Laura Dankner I men-tioned that the 75th anniversary meeting of


MLA in Memphis will feature a world-premiere of a composition co-commissionedby MLA and the Memphis Symphony. Thejoint committee discussed the possibility ofbeing represented at that meeting includingsomeone from the Memphis Symphony whois a member of MOLA. The next meeting ofthe joint committee will take place in Octoberand will be held at the New York PublicLibrary for the Performing Arts.

Submitted by George Boziwick

RILM/U.S. OFFICE GOVERNING BOARD

Members: Daniel Zager (chair), LenoreCoral (RILM–U.S. Office), David Dam-schroeder (SMT), Virginia Danielson (SEM),Denise von Glahn (SAM), John Roberts(IAML–U.S.), Deane Root (AMS), DouglassSeaton (CMS)

The RILM–U.S. Office, located in theSidney Cox Library of Music and Dance atCornell University, is supported financially by the societies and associations representedon the Governing Board. The Board, whichmeets once per year—at the annual meetingof the American Musicological Society—isconcerned with assuring that the office hassufficient funding to carry out its vital work ofidentifying music scholarship published in theUnited States and subsequently providing cita-tions and abstracts to the International RILMCenter. During the fiscal year 2003/2004 theoffice submitted 2,293 abstracts to RILM.

Submitted by Daniel Zager

U.S. RILM OFFICE LONG-RANGEPLANNING TASK FORCE

Members: Daniel Zager (chair), JamesCassaro, Virginia Danielson, Jane Gottlieb,Deane Root, Lenore Coral (U.S. RILM Office)Barbara Dobbs Mackenzie (RILM InternationalCenter), Robert Follet (Liaison from MLADevelopment Committee)

This task force was appointed in July 2002with the charge: “To create a long-rangestrategic plan for the long-term stability of theU.S. RILM Office, regardless of where it maybe located in the future. The plan should ad-dress financial planning as well, outlining po-tential fundraising efforts and other sources ofrevenue to sustain the work of the project.”

The Task Force had a productive meetingwith the presidents of AMS and MLA at theNovember 2003 AMS meeting, discussing thecommitment of both organizations to thelong-term health of the U.S. RILM Office, in-cluding questions of raising endowed funds tosupport the office. The task force met again atthe MLA meeting in Arlington and in worksince that meeting has begun to craft a devel-opment plan for consideration within MLA.

Submitted by Daniel Zager

MLA/AMERICAN MUSICOLOGICALSOCIETY

JOINT COMMITTEE ON RISM

Members: John Shepard (chair), MarjorieHassen, Judy Tsou, MLA representatives;Denise Gallo, David Kidger, Peter Lefferts,AMS representatives; Sarah Adams, JohnHoward, John Roberts

The committee holds its one annual meet-ing at the AMS conference in November. Atthe meeting in Houston in November 2003,Sarah Adams—Director of the U.S. RISMOffice at Harvard University—reported on thecollection of U.S. data for the A/II project, theinternational inventory of music manuscriptsafter 1600. John Roberts—member of theRISM Commission internationale mixte—reported both on the development of the newsoftware platform for the A/II database andon the succession of officers in the Com-mission mixte. With the prior agreement ofthe U.S. RISM office, the committee approvedEleanor Selfridge-Field’s proposal that U.S.RISM A/II data be given to the Center forComputer-Assisted Research in the Hu-manities for a test run using the Center’sThemefinder software.


After the November meeting, JohnShepard succeeded Peter Lefferts as chair ofthe committee. The outgoing and incomingchairs collaborated in providing text for theentry about the committee in the new AMSHandbook. Eleanor Selfridge-Field has sentthe committee an interim report, “Search-Effectiveness Measures for Symbolic MusicQueries in Very Large Databases” which thecommittee will review. The 2004 meeting ofthe committee will take place on 12 Novem-ber at the AMS meeting in Seattle.

Submitted by John Shepard

Representatives

AMERICAN LIBRARY ASSOCIATION

Alan KarassThe American Library Association held its

Midwinter Meeting in San Diego, CA, January9–12, 2004, and its Annual Meeting inOrlando, FL, June 25–30, 2004. The number ofMLA members in attendance at the 2004 an-nual meeting was relatively small. Althoughthe 2004 annual meeting attendance (19,731)was higher than the previous year (17,570),which had been plagued by the SARS scare, itwas still less than at the 2002 annual meetingin Atlanta (21,130).

The ALA Representative attends meetingsof the ACRL Arts section and the ALA Affili-ates luncheon. The ALA Representative dis-cussed plans with ACRL Representatives forparticipating in a program, co-sponsored byACRL ARTS and the ACRL African AmericanStudies Librarians Section, on “The Blues.”This is scheduled for the 2005 annual meetingin Chicago. The Affiliates luncheon, hosted bythe Executive Director, provides an opportu-nity for the MLA Representative to share newsof our association and learn about the workof other ALA Affiliate organizations. Diversityand recruitment are critical issues for many ofthe ALA Affiliates. ALA’s diversity and recruit-ment initiatives were discussed. Representa-

tives from the ALA Office for Diversity sug-gested that the first step is to take a “snap-shot” of the current state of the profession re-garding diversity, recruitment and retention. Arecommendation for this action was to go be-fore the ALA Council at the Annual Meeting.

Since Scarecrow Press did not have a hos-pitality suite this year, MLA had an informalgathering at the Rosen Centre Hotel bar. MLAmembers met for drinks, and were joined byseveral invited friends and vendors.

ALA’s Midwinter Meeting will be held inBoston, MA, January 14–19, 2005. The AnnualMeeting will be in Chicago, IL, June 23–29,2005.

NATIONAL INFORMATION STANDARDS ORGANIZATION

Mark McKnight, Representative;David Sommerfield, Alternate

Among recent NISO activities that mayhave some interest to music libraries and MLAare the following:

Current Standards at Ballot:• CD_3166-1 Codes for the representation

of names of countries and their subdivisions—Part 1: Country codes. 84 pages in English andFrench. ISO 3166-, the ISO Country Codesstandard, has been revised and is being bal-loted as a CD (Committee Draft). The standardgives 2-letter, 3-letter, and a numeric code forcountries of the world as identified by theUnited Nations. This standard is under contin-uous maintenance. This revision incorporatesinto the published standard all of the changesagreed to by the ISO 3166 MaintenanceAgency since the last release of the standardin 1997. NISO members constitute the U.S.Technical Advisory Group on ISO 3166.

Voted Yes

• Z39.29-200x Bibliographic ReferencesZ39.29-200x is out for ballot on substantivechanges only.

Voted Yes


Standards recently adopted (10/07/03):• ANSI/NISO Z39.89—2003 The U.S. Na-

tional Z39.50 Profile for Library Applications Abstract: This standard specifies the use of

ANSI/NISO Z39.50-2003 in library applica-tions. It specifies Z39.50 client and Z39.50server behavior for search and retrieval acrossonline library catalogs. The specifications in-cluded in this standard use The Bath Profile: AZ39.50 Specification for Library Applicationsand Resource Discovery (Release 2) as itsfoundation. Conformant use of this standardwill improve interoperability between Z39.50implementations.

New Publications:Understanding Metadata is now available as

a free pdf file: (http://www.niso.org/ standards/resources/UnderstandingMetadata.pdf).

This document provides a general intro-duction to metadata, including “an overviewof leading metadata contenders and examplesof practical applications.”

Submitted by Mark McKnight

ORGANIZATIONAL LIAISON COMMITTEE

Members: Matthew Wise, Coordinator;Leslie Andersen (Art Libraries Society of NorthAmerica); George Boziwick (Society forAmerican Music); Monica Burdex (TheatreLibrary Association; IFLA TLA); Peter Bushnell(Society for the Acquisition of Latin AmericanLibrary Materials); Stephen Davison (Film

Music Society); Susan Dearborn (AmericanSymphony Orchestra League); Jim Farrington(Association for Recorded Sound Collections;International Association of Sound and Audio-visual Archives); Suzanne Flandreau (Societyfor Ethnomusicology); Jane Gottlieb (IAML);Kathleen Haefliger (ALA Dance Librarians);Joseph Hafner (Public Library Association);Jean Harden (International Machaut Society);Myron Patterson (American Guild ofOrganists); Thomas Pease (Public Radio MusicGroup); Lisa Philpott (CAML); Mary Prender-gast (Online Audiovisual Catalogers); RobinRausch (International Alliance for Women inMusic); Darwin Scott (Society for Seventeenth-Century Music); Timothy Sestrick (PercussiveArts Society); Liza Vick (ALA ACRL ArtsSection)

Following the meeting in Arlington, sev-eral new organizational liaisons were ap-pointed to the committee, including MonicaBurdex (IFLA Theatre Library Association, inaddition to TLA), Joseph Hafner (PublicLibrary Association), Robin Rausch (Inter-national Alliance for Women in Music),Darwin Scott (Society for Seventeenth-CenturyMusic), Timothy Sestrick (Percussive ArtsSociety), and Liza Vick (ALA ACRL ArtsSection). As a new Board Member-at-Large,Matthew Wise assumed responsibility for co-ordinating the liaisons.

Brief reports were received from the li-aisons to the Society for American Music andthe ALA ACRL Arts Section.

Submitted by Matthew Wise


The MLA Board met three times in 2004:9–15 February in Arlington, Virginia; 5–7 Junein Middleton, Wisconsin; and 8–10 October inSt. Louis, Missouri.

Jim Cassaro concluded his term as PastPresident at the annual meeting in February.Bonna Boettcher was elected Vice President.Board members completing terms of office inFebruary were Joe Boonin, Virginia Danielsonand Alan Green, Members-at-Large. Theywere succeeded by Pamela Bristah, RuthannMcTyre and Matthew Wise.

A-R Editions continues to provide manage-ment services for the Association to the satis-faction of the Board. A-R assisted in the transition of the Music Cataloging Bulletin toan electronic-only publication. The account-ing firm of Hertzbach and Associates con-ducted the fiscal audit.

A search committee was formed to find asuccessor for Notes Editor Linda SolowBlotner; Dick Griscom chaired the committee,which included Bonna Boettcher, DavidHunter, Connie Mayer and Eunice Schroeder.Jim Cassaro was selected as the new Editor.Amy Dankowski was selected as the newWeb Editor by a search committee with DavidGilbert as chair, including Tony Calvo,Stephen Mantz and Nancy Nuzzo. MarkMcKnight was appointed Program Chair forthe 2007 Pittsburgh meeting.

Task Forces were appointed to explorethe publication of Music Resources for Li-braries and American Music Archives.

MLA finished fiscal year 2003/2004 with anoperating budget deficit of $18,020.90. Overalloperating income reached $380,776.72, or101.93% of the budgeted amount. Overall operating expenditures were $398,797.62, or95.61% of the budgeted amount. Investmentincome totaled $65,625.98, and contributionstotaled $14,346.25. As of the October Boardmeeting, there was a total of 1498 membersand subscribers. This included 15 corporatemembers and patrons, 786 individual mem-bers, 319 institutional members, and 378 subscribers.

Music Library Instruction by Gregg Geary,Laura Snyder and Kathleen Abromeit, thethird title in the Basic Manual series was published. Careers in Music Librarianship II,edited by Paula Elliot and Linda Blair, waspublished as well.

Chapter grants were awarded to theSouthern California, New York State/Ontarioand Atlantic chapters. All were to supporttravel to meetings.

The Board reviewed the Education,Program and Local Arrangements Committees’plans for the 2005 meeting in the Vancouver,B.C. Plans moved ahead on the 75th anniver-sary of MLA. The Board continued to look atimproving the structure of the annual meet-ing, with some of the recommendations fromthe membership survey being put into place.A silent campaign to endow the US-RILMOffice was begun. A restructuring of the in-vestment accounts was also initiated.


MUSIC LIBRARY ASSOCIATION BOARD OF DIRECTORS 2004 ANNUAL REPORTMichael Colby, Recording Secretary

MUSIC LIBRARY ASSOCIATIONStatements Of Financial Position

As of June 30, of the year: 2004 2003

AssetsCash and Cash Equivalents $ 40,960 $ 24,511Cash and Cash Equivalents – Temporarily Restricted 380,308 11,139Cash and Cash Equivalents – Permanently Restricted 4,672 22,763Investments in Marketable Securities 492,002 448,700Accounts Receivable 4,704 29,342Inventories 11,340 12,851Investments in Marketable Securities —

Temporarily Restricted 8,461 15,605Permanently Restricted 142,621 89,555

Equipment, Net of Accumulated Depreciation of $1,269 –2004 and $660 – 2003 1,780 2,391

TOTAL ASSETS 1,086,848 656,857

Liabilities and Net AssetsAccounts Payable 17,038 31,689Customer Prepayments 50,117 46,426Mellon Grant Payable 379,000 –

TOTAL LIABILITIES 446,155 78,115

Net AssetsUnrestricted 483,631 439,680Temporarily Restricted 9,769 26,744Permanently Restricted 147,293 112,318

TOTAL NET ASSETS 640,693 578,742

TOTAL LIABILITIES AND NET ASSETS $1,086,848 $656,857

Hertzbach & Company P.A. has provided an audit report on the financial statements as awhole. The notes are an integral part of the statements and are not presented here. The state-ment provided is only an excerpt from the Music Library Association financial statements. Afull copy of the financial statements can be found in the June 2005 issue of NOTES: QuarterlyJournal of the Music Library Association.

Nancy Nuzzo, Treasurer/Executive SecretaryDecember 2004


annual report (04) · (photo by lisa whittle.) placement officer jennifer ottervik the placement...

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