anz momentum day 2012


MOMENTUM DAY ANZ 2012 | SYDNEY| 29TH AUGUST 2012

Chris Tolhurst

Reducing Costs and Risk with Enterprise Archiving


Key Challenges

Enterprise Archiving Solution

Meeting the Challenges

Case Study

AGENDA



Key Challenges


Applications are generating large and growing volumes of information

DATA REPORTS

TRANSACTIONS PRINT STREAMS IMAGES DOCUMENTS

DATA

REPORTS TRANSACTIONS

PRINT STREAMS

IMAGES DOCUMENTS

5 EMC CONFIDENTIAL—INTERNAL USE ONLY

ACTIVE APPLICATIONS READ & WRITE

LEGACY APPLICATIONS READ ONLY


The Cost Challenge


Application Performance

Application Availability

Backup Times

Compliance

Storage Costs

Server Costs

Software License Costs

Backup Costs


The Compliance Challenge


• Information Must Be:

• Retained for Years

• Immutable and Tamper-proof

• Accessible for Auditing and Discovery


The Decommissioning Challenge

Aged and obsolete applications Needed only for their data

Legacy System Costs Servers, Storage, Maintenance Licenses, Operational costs

Resources IT may have few experts in these Legacy Systems

Legacy Systems Retained for compliance reasons only



Common Options don’t Solve the Problem

DATA REPORTS

TRANSACTIONS PRINT STREAMS IMAGES DOCUMENTS

DATA

REPORTS TRANSACTIONS

PRINT STREAMS

IMAGES DOCUMENTS

EMC CONFIDENTIAL—INTERNAL USE ONLY

STRUCTURED DATA AND UNSTRUCTURED CONTENT

STORE EVERYTHING High cost and not sustainable

1 DELETE EVERYTHING Compliance risks and business issues

2 BACKUP

Short term, lacks security and limited access

3 WHY NOT ARCHIVE?

of data in operational applications

is Inactive

INACTIVE ACTIVE

60-80%


Enterprise Archiving Solution

11 © Copyright 2011 EMC Corporation. All rights reserved. EMC CONFIDENTIAL—INTERNAL USE ONLY

A holistic, flexible approach that enables organizations to archive applications data with low cost and low risk

Introducing the Enterprise Archiving Solution (EAS)

UNIFIED ARCHIVE

USERS

LINE OF BUSINESS CUSTOMERS COMPLIANCE

AUDITOR CSR

APPLICATIONS

TRANSACTIONAL STATEMENTS CONTRACTS

DECOMMISSIONED LEGACY


The Ongoing Archiving Process

Frequency of archiving based on business rules

OPERATIONAL SYSTEM


EAS Technology Architecture

Application EAS

xDB

Structured data Content metadata

Content Server Centera

Content Objects


Business Objects

• Data in most applications is stored in relational databases • In EAS all data is stored in XML • All relational data must be transformed into xml Business

Objects

xDB Operational System


A Purchase Order Business Object

• A Business Object organizes data in a logical and self-describing way

• It provides business context • And ensures a long term usability

of the information • Without need for the original

source application

Purchase Order

PO Number

PO Date

Customer Ref

Product Description


From Structured Data to Business Objects

Purchase Order

PO Number

PO Date

Customer Ref

Product Description

RDBMS

ETL Tool


How EAS Archives Documents

Doc 1 Doc 2 Doc 3 Doc 100

… Metadata Metadata Metadata Metadata

Documents you need to archive:


How EAS Archives Documents: 1. Storing the Metadata


… Metadata Metadata Metadata Metadata

xDB


How EAS Archives Documents: 2. Aggregating the Documents


… Doc 1 Doc 2 Doc 3 Doc 100

…


How EAS Archives Documents: 3. Importing into Centera


…

EAS maintains the exact location of each

individual object

DCTM Content Server manages the interface

with Centera


• AFP • Line Data • Metacode • LCDS • ASCII • Green Bar Reports • PCL • Postscript

• Convert to PDF • High Volume

Solution • Split/Burst/Index

(XML) • Prepare for

Ingestion

• High volume ingestion

• Fast search & retrieval

• Optimal use of storage

Print Stream Data

Convert print data streams to PDF and move to EAS

EAS

Archiving Print Streams: CDP ADEPT Suite



Unified Access

Authorized users can – Search for archived information

– View data records and metadata

– Download documents

Fast Access – Less than 1 second to retrieve a

document

API – Web-services API lets customers

integrate with their own portals and business applications



ACCESS DEMO

© Copyright 2012 EMC Corporation. All rights reserved. 23


Meeting the Challenges


Meeting the Cost Challenge

• EAS reduces your costs, for: – Servers – Storage – Software licenses – Operations and administration

• Without archiving, costs continue to grow

• With EAS, you save every time you archive

Storage Costs

Server Costs

Software License Costs

Backup Costs

COSTS


Growth of Stored Data over Time

0.0

100.0

200.0

300.0

400.0

500.0

600.0

1 2 3 4 5

GB

Year

Cumulative Volume of Data (GB)

5th year's data

4th year's data

3rd year's data

2nd year's data

1st year's data

Without Archiving 5.5x

Assumes: 5% growth of NEW data per year


Effect of Archiving on Data Volumes

0.0

100.0

200.0

300.0

400.0

500.0

600.0

1 2 3 4 5

GB

Year

Cumulative Volume of Data (GB)

5th year's data

4th year's data

3rd year's data

2nd year's data

1st year's data

Without Archiving 5.5x

With Archiving 0.8x

Savings 86%

Assumes: 5% growth of NEW data per year 60% archiving once a year


Meeting the Compliance Challenge

Data Immutability

Traceability & Logging

Reversibility

Access Control

Retention

Data Encryption

Data Masking

Electronic Signatures

Timestamp

Electronic Archiving Standards

PCI DSS (Payment Card Industry Data Security Standard)

Evidentiary Data


Meeting the Decommissioning Challenge

Aged and obsolete applications Needed only for their data

Legacy System Costs Servers, Storage, Maintenance Licenses, Operational costs

Resources IT may have few experts in these Legacy Systems

Legacy Systems Retained for compliance reasons only



Meeting the Decommissioning Challenge

OPERATIONAL SYSTEM



EAS Value

• Rapid data access

• Better Application performance

• Structured / unstructured content

EFFICIENT

• Data retention

• Data Security & Integrity

• Vendor-neutral Archive

COMPLIANT

• Archive 100’s of billions of records

• High Volume Ingestion

• Multiple Applications

SCALABLE

• Lower CAPEX

• Lower OPEX

• Retire obsolete applications

COST EFFECTIVE


Case Study


Retail Bank


• 1. Compliance requirement: Archiving of VAT invoices

• 2. Customer Service requirement: Archiving of account statements and various financial documents

• 3. Cost savings requirement: Archiving of documents produced by 15 different systems, making archived documents available to internal and external users

• Initial Volumes:

• Archiving up to 3,000,000 documents per day

• 20,000 retrievals per day

• Future requirements: archiving structured data including Banking, Exchange and Accounting transactions

CH

ALLEN

GE


Retail Bank


STRUCTURED DATA UNSTRUCTURED

SYSTEMS ARCHIVED DECOMMISSIONING

67 Systems

15 Systems

16M+ docs/day 1K retrievals/day

10M+ docs/month 600K retrievals/month

Paper Microfiche Mobius

LogArchive

RES

ULTS

Search time: 2.5 seconds Access time: 0.5 second

THANK YOU