© aos events, january 2008aosevents.com/pdf/aos-profile-jan-2008.pdf · · 2008-03-25one of the...

“It’s kind of fun to do the impossible”“It’s kind of fun to do the impossible”Walt DisneyWalt Disney


Since its establishment in 1996 AOS Events has been recognized as one of the pioneer and groundbreaking event management companies in the Middle East Region. Its growth has been achieved through the provision of effective and innovative event solutions delivered to the very highest quality. This commitment to reliability and quality has been fundamental to AOS's development and success.

In 2003 AOS launched its regional office in Dubai (Media City) to cater for its customers in the Gulf region (Kuwait, Bahrain, Qatar, KSA, Oman, UAE) and in 2006 it set up representative offices in Kuwait and Qatar.

From conception to completion, AOS works in close partnership with its customers, thus ensuring the event not only meets theirexpectations, but also surpasses them in every way. Each and every event is unique and individual irrespective of size or budget. We treat each event with particular care as we make exhaustive efforts to offer a comprehensive service that sets new standards in event management.

AOS services are tailor made to suit each customer’s exact requirements and specifications. The company’s full range of services include: Event Management & Consultation, Venue Booking, Catering, Set Design & Production, Lighting & Sound. Theming & Decoration, Rentals, Music & Entertainment, Photography, Technical Support, Multimedia Design & Build.

Company ProfileCompany Profile



The event team is made up of a young, vivacious, dedicated, passionate and experienced group of professionals who work hand in hand with clients to stage an event to the highest level of quality and assist clients with achieving their objectives and fulfilling their every request.

In addition to the philosophy of building strong and lasting relationships, AOS maintains a long standing reputation for exploring new ideas, creativity, efficiency and ability to meet deadlines and adopting turnkey solutions and strategies to better serve its clients. And with this in mind the team strives to produce each and every event with the utmost creativity, energy, and dedication while maintaining the company’s reputed quality of service and performance at all times. The team’s commitment and long standing relationship with valued vendors from around the world has also contributed to ensuring that every event comes together in a timely fashion.

The TeamThe Team


DivisionsDivisions

Event Management Experience



Product Launch:Product/Service PromotionHigh Impact Product LaunchRoad ShowsRide & DrivesPress Events

Conference Management:Meeting SeminarConferenceCorporate Meetings & EventsProduct Service AnnouncementsAnnual General MeetingSales ConferenceClient PresentationsTraining Programs

Event Management ExperienceEvent Management Experience



Exhibition:Trade & Motor ShowsExpo & Corporate Show SupportStand Design & ImplementationOnsite PromotionStand Management

Corporate Events:Client EntertainmentCompany Fun DaysFamily DaysTeam BuildingIncentivesAnnual DinnersChristmas PartiesRecognition & Awards CeremoniesWorkshops



Social Events:CelebrationsAnniversariesSpecial EventsPartiesGala DinnersCharity PreviewsThemed Events

Special Events:Fashion showsConcertsAOS Productions



Sports Events:Sports & Team ManagementPress Office & P.R. Services

Production Services



Production ServicesProduction Services

Theme Design and Layout: Concept Creation; Conceptual Program Development; Event Strategy; Consultation

Budget and Labor Management

Site and Venue Selection: Technical Site Surveys; Specification & Engineering

Logistics Management

Speakers; Entertainment & Talent



Audio/Visual, Staging, Lighting and Technical Support: Set & Stage Design / Fabrication; Staging & Audio / Visual; Lighting Design & Set Up; Audio Systems

Photo/Video Production, Crew, Editing, Post Production, Producer, Video Conferencing, etc.

Equipment Rental


Special effects & Pyrotechnics Design & Production

Event Design and Décor: Floral Decoration; Props & Scenery; rentals

Food & Beverage (Catering Services)




Event Planning and Production

Vendor Negotiations

Administrative & Secretarial Support

On-site Project Management; On-site Staff

Production & Logistics Management; Technical & Production Crews

Travel, Accommodations and Transportation Services

Post-Event Evaluation



Graphics and Signage: Branding Design; Printing & Set Up

Promotional items

Giveaways, Gifts, Awards & Trophies

Event Registration Software, Database

Web Development & Web Design

Online Registration Services

Travel & IncentiveTravel & Incentive




Accommodation LogisticsSelect & Book Hotels Room type Management / Special requestsContract NegotiationContract ManagementBooking / changes / cancellationsRooming lists

Air TransportationAir travel Reservations & ticketing / scheduling Negotiate airline travel discounts

Ground TransportationLogistics ManagementAirport / Hotel TransfersMeet and greet servicesLocal Transfers/ShuttlesCoaches / LimousinesRate Negotiations



AdministrationDatabase ManagementReports / Rooming ListsRegistration Online EnrollmentTravel CollateralLocal informational brochures, restaurant guides & mapsTravel information letterEvents packets/welcome letterGuest relationsManage registration deskWelcoming of guest hotel check in - check out Enquiries & special requests

OtherF&BRecreationTheming & EntertainmentSpecial Events Tours & SightseeingSocial functions: dinners, etc.

Case Studies


Case Study 1Case Study 1


Event Type: AOS Production / Public EventEvent Name: Al Ahmadi FestivalClient: Kuwait Oil Company Date: 6,7,8,9 March 2007Place: Kuwait City No. of spectators: 35,000 (Public Event)

Event Description: Family event open to the public, the event consisted of various kids activities, kids shows, work shops, family entertainment and extreme shows.AOS was in charge of the full organization, from the concept creation to the execution.More then 350 artists where flown from countries like Austria, Armenia, Ukraine, France & Spain. Closing Ceremony show was live on Kuwaiti TV.



Event Type: AOS Production / Public EventEvent: Dubai Motor Show December 2003. 4x4 Test drive TrackDate: December 2003Venue: Dubai – UAE Trade CenterParticipants: Nissan Middle East, Land Rover, GMC, Ford…Number of Guests: approx 400 per dayIdea: AOSObjective: A great and attractive way to introduce the 4x4 cars to the public. The cars were not only displayed, but available for potential customers in life motion. Customers got a chance to learn more about the car as they experienced its handling on the different off-road conditions.AOS organized the entire event: Idea, track logistics, design and building of track, participation management, etc. The event demanded technical and organizational skills. The track was operated by leading 4x4 trainers and executers.

Event Type: AOS Production / Public EventEvent: 1st & 2nd Concours D’Élegance- Classic Vehicles.Date: July 2003 & July 2004Venue: Faqra Club LebanonIdea: by AOS Number of participating cars: 100 Number of spectators: over 6,000.

Event Description: This event was produced, and entirely managed by AOS. The aim was to invite a select number of classic and vintage car owners to participate in the First Concours d’élegance held in Lebanon. Cars were judged on Interior, Exterior, Engine and Chassis based on authenticity, general appearance, care and presentation. To be eligible for The Concours, the cars were over 20 years old.

Event management team was divided into two sections:Technical team: Selection of Cars, criteria, judges, technical details to do set up and car participation. Events team: was in charge of creating the activities surrounding the event. Spectacle, car parade, musical show, lighting, music, guest management, etc.



Event Type: Product Launch GMC (Acadia & Sierra) and Ride and Drive Activity Date: March 2007Event Name: GMC Launch 2007Client: General Motors Location: Dubai, United Arab EmiratesAttendees: Wave 1 – Members of the GCC Press / Wave 2 – General Motors Dealership Representatives / Wave 3 – Al Ghandi Automotive Group GuestsNo. of Pax: Wave 1 – 75 guests / Wave 2 – 230 guests / Wave 3 – 250 guestsDescription: AOS’s task was to create something fresh and exciting to re-ignite the Press, dealer and public guests’ excitement about the GMC brand. With a rich history, our client communicated his desire to incorporate the history of the brand and create a journey through time so that his guests would fully experience and understand the development of the brand. AOS set about finding a venue where such a story could be told and the history re-created.Through the use of 6000 square meters of exhibition space, AOS designed and built a GMC showroom, showcasing vehicles from the past as well as current models. Each area was specifically designed to suit the purpose, whether for a vehicle reveal, product presentation, meeting or social function. To add to the value of the program a ride and drive activity was also arranged so that guests were given the opportunity to test the vehicles on the road, in Dubai.AOS’s responsibilities included the development and management of concept creation, venue scouting, branding, gifts, collateral, communication materials, venue management and set up, launch concept, entertainment sourcing, production set up, lighting and sound. In addition AOS managed all guest relations, visa management, transfer and transportation arrangements, logistics, vehicle fleet management, hotel accommodation, food and beverage functions and provided on site administrative assistance.





Event Type: Product Launch Chevrolet and Ride and Drive Activity –Lumina, Caprice, Epica, CaptivaEvent Name: A Bold New EraDate: October/November 2006Client: General Motors Location: Muscat, OmanAttendees: Members of the GCC Press; General Motors Dealership Representatives; General Motors Fleet CustomersNo. of Pax: 450Description: This complex launch of multiple vehicles consisted of three waves each tailored to suit the client’s requirements and messages to each of the guest groups. The three groups were divided into the following categories, Press, Dealer and Fleet Customers. Each wave consisted of multiple business meetings and functions, a Gala dinner and a ride and drive activity throughout Oman.

AOS’s responsibilities included the development and management of concept creation, venue scouting, branding, gifts, collateral, communication materials, venue management and set up, launch concept, entertainment sourcing, production set up, lighting and sound. In addition AOS managed all guest relations, visa management, transfer and transportation arrangements, logistics, vehicle fleet management, hotel accommodation, food and beverage functions and provided on site administrative assistance.



Event Type: Business ConferenceClient: Mideast Data Systems (MDS) – Forever YoungEvent Name: Forever Young

Date: July 2006 Location: Faraya (Mountain Ski Resort), LebanonAttendees: MDS global associatesNo. of Pax: 250 guestsDescription: AOS chose to organize this three day conference in a secluded ski resort in Faraya, Lebanon so that guests, away from the hustle and bustle of thecity, could focus on this very important business conference while enjoying the serenity and picturesque surroundings of the mountainous region.On behalf of the client, AOS designed a custom, secure website in order to manage all guest correspondence, registration, transfer and accommodation requirements and personal details. The website included an introduction to the clients business and contained all details pertaining to the event including a program and content overview for workshops and conferences, activity schedules and all accommodation and function details. Guests were able to book and arrange all aspects (including selecting the programs they wished to attend) on line. In addition, AOS managed all aspects of the conference execution and management including set up of production and sound equipment, lighting, speech writing, speaker support, security and general administrative and secretarial support. Key note speakers at the conference included Lebanese, 7 Summit Climber Maxim Chaya. Various activities for guests to enjoy were arranged in between business functions to add to the value of the program. These activities included mountain hikes, quad biking, cycling and tours of the major cities and sites including Baalbeck, Jounieh Port and the Old Souks. In the evenings, AOS arranged dinners with entertainment to ensure that guests were entertained at all times and there was never a dull moment.

Client FeedbackClient Feedback


“With the CLS Middle East Launch over and the wonderful feedback we have received from our headquarters, our dealers, and most importantly our customers, we would like to thank you personally and the whole team at AOS for the professionalism you’ve exhibited during the preparations of this event.

From the initial pitch and throughout the development and finally the execution of the project including the coordination of the Music video production, we felt that we had the right partner in this project. …”

Johannes FritzDirector Sales & MarketingMercedes Car GroupDaimler Chrysler Middle East

Client FeedbackClient Feedback


References


ReferencesReferences


Alpha Omega Services sarlP.O Box 60-101 Jal El Dib LebanonTel: +961-4-717954 / 5 Fax: +9614-717713www.aosevents.com - [email protected]


Beirut - Dubai – Doha - Kuwait

© aos events, january 2008aosevents.com/pdf/aos-profile-jan-2008.pdf · · 2008-03-25one of the...

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