apics board burnout avoiding third degree burns and keeping your chapter vibrant
TRANSCRIPT
APICS Board BurnoutAvoiding Third Degree Burns and Keeping Your Chapter Vibrant
Fire Fighting and Prevention • Don’t you feel like a fire fighter?• Filling in the board ‘gaps’• Three areas
• Delegation• Mentoring• Encouragement
Delegation• Defined Board Roles• If you have the written definitions, then others know
their expectations• Duties
• Matrix• Lists
• Calendar• Who and When
Do you have a Board Calendar?• Records
• Keep on your Web site• Keep on an Excel Spreadsheet • Keep on a zip drive
• Don’t be a Information Hoarder• Meetings• What to do this month
• Nominating Committee• Top Management Night• Etc
Do You Have a List of Duties• Each board member has tasks• Document• Share• Expect• Encourage
Examples• President/President Elect
• Delegator• Fill the board• Communicate
• Meeting Minder• Written Agendas• Follow up
• APICS Communications• Between District and Members• Webinars• Changes in Policies
Other Important Roles• Secretary/Treasurer
• Notes• Communication• Pay the bills• Keep the board informed
Education• Schedule Classes• Determine Costs• Fill Classes• If we build it, they will come?
• Call members• Call companies• Advertise
• Manage the Classes• Students• Teachers • Materials
Membership
• Reminders to renew• Contact those that have lapsed• Encourage candidates to join
Mentoring
• Find one for yourself• Past Presidents• Other Presidents• Supervisors, past and present• Other Board members• District Staff
Be a Mentor
• Mentor your replacement• Find your next board member• Small tasks• Encourage the volunteer spirit
Encouragement
• What’s in it for the board?• Free meetings/classes?• Personal Growth?• Spouse’s night?• Do you have fun at your board meetings?• Make it a desirable activity
Encouragement
• Each board member needs to do his/her job• Talk to them• Make expectations clear• Listen
• Take five minutes
Practice Encouragement
• Find a partner from a different chapter• Assign one person to be Chapter President• The other: the overwhelmed Director of Membership• President: encourage Director to
• Send out notices to lapsed members• Follow up with phone calls
Second Practice
• Partners will switch roles• OVER THE PHONE• President will encourage Program Director
• Send out at two email notices for each meeting• Find speakers for May and June meetings
Summary
• Put out the fires
• Delegate• Mentor• Encourage
• Succeed