How to Apply for an Academic Coordinator Position UCSD now only accepts applications for academic positions via the secure Academic Personnel online job application system, APOL Recruit. The system allows applicants to apply for positions electronically, upload application materials as needed, and check the status of their application. Inquiries for the hiring department or requests for general technical support may be emailed directly from the system. The system is relatively intuitive, but the following is a brief guide aimed at helping you navigate getting started.

If you are a first-time applicant to UCSD, you must set-up an “ApplicantID” in APOL Recruit: https://apol-recruit.ucsd.edu/ (select Applicants from the three visible options). You will establish your “ApplicantID” by creating a username and password. To do this find our open position advertised under “Other Departments, Sea Grant College – Academic Coordinator” and click on “Apply to this recruitment”. You will also be required to provide (1) contact information; (2) degree and employment information (please include any post-doctoral information here, e.g., where you did your postdoctoral work and with whom); and (3) your curriculum vitae (see below).

Note: If you are already registered with APOL Recruit, you do not need to re-register and may login using your user name and password.

Overview of APOL Recruit (https://apol-recruit.ucsd.edu/) Data Input Areas and Controls:

Once your initial information has been entered as an applicant, My Dashboard serves as your home base to enter and access the following data input areas: (1) My Information, (2) My Files, (3) My References and (4) the Diversity Survey. My Dashboard also provides information about the status of your application and the position. A complete application must contain information in every one of the following specific data input areas:

1. My Information Information provided in the CreateApplicantID step comprises the My Information file.

2. My References This section lists the requirements for references and their status of submission.

3. Diversity Survey Information on the gender and ethnicity of applicants is requested. This information is used only for statistical purposes to meet federal requirements. Departmental personnel and selection committee members never have access to these data and the information is not considered in the review and assessment of applications.

4. My Files (Files you are expected to upload) This section lists all the required application materials (except letters of reference, which, if requested, will be uploaded directly by referees) and their status of submission. Only complete applications will be assured consideration.

Applications will be considered complete when each of the following documents is uploaded:

Cover letter Please provide a letter introducing yourself; reviewing your background, including your research, teaching and outreach experience; describing your accomplishments; and stating your personal plan for extension activities.

Curriculum Vitae

Please provide a complete CV including your educational background; research and training experiences (including names and institution of Masters, PhD and any postdoctoral advisors and/or name of supervisor if positions were not academic); instructional activities you may have engaged in; funding successes, if any; and any previous professional positions you may have held.

Contact Information for at least 3 references Please provide the names of at least 3 references with each individual’s title/position and your relationship to each (e.g. thesis advisor). Please also provide the mailing address, e-mail address, and telephone number for each referee listed.

Up to 3 publications (optional) • The software has a size limit of 10 MB for each document

Statement of Leadership in Equity and Diversity Please include a statement describing your past experiences and leadership in equity, diversity and inclusion, and/or your potential to making future contributions. This may include experiences you have in teaching, mentoring, service, research, or personal life experiences that would allow you to contribute to and provide leadership in our efforts to build an equitable and diverse scholarly environment. You may frame your comments referencing any of the following types of experiences, skills, and knowledge:

• Your understanding of the barriers facing women and people of color in higher education. • Service activities you have engaged in geared toward increasing the participation of individuals

from groups historically underrepresented in your discipline. • Programs you have created or contributed to aimed to increase the access and success of

underrepresented minority or women students or faculty in your discipline. • How multicultural issues have been or will be brought into courses. • Previous activities mentoring women or members of underrepresented groups. • Any life experiences that have provided you with a background that would contribute to you

helping build an equitable and diverse scholarly environment at UCSD. • Statement of your commitment to working with diverse student and community populations. • The University is committed to building a culturally diverse educational environment. Please

elaborate on how you might further this goal.