appendix a tribal attendance pilot project grant 2016 · pdf filetribal attendance pilot...

Warm Springs K-8 Academy Tribal Attendance Pilot Project (TAPP) Grant 2016-2017

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APPENDIX A Tribal Attendance Pilot Project Grant

2016-2017

PROPOSAL COVER PAGE (Please Print or Type – All Fields Must Be Completed)

Project Name: Warm Springs K-8 Academy

Amount: $150,000

Project Director: Ken Parshall & Melinda Boyle

Address: 445 SE Buff Street

City: Madras State: Oregon Zip: 97741

Phone: 541-475-6192 Email: [email protected] [email protected]

Grant Fiscal Agent Contact: Martha Bewley


City: Madras State: OR Zip: 97741

Phone: 541-475-6192 Email: [email protected]

Tribal Partner: Tribal Education Committee, Deanie Smith, Chair Ardis Smith, Vice Chair, June Smith

Address: 1233 Veterans St. PO Box C

City: Warm Springs State: OR Zip: 97761

Phone: 541-553-3311 Email:[email protected]

Participating Partner: Let’s Talk Diversity Coalition—Eight Grade Transition: Creating

unified freshman classes through culturally responsive programming to successfully transition

into high school.

Address: 574 SW 4th


Phone: 541-475-4292 Email: [email protected]

Participating Partner: Title VII Committee



Phone: 541-475-6192 Email: [email protected] * Add additional partner contacts as applicable.

mailto:[email protected]


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PROPOSAL NARRATIVE

Warm Springs K-8 Academy 2016-2017 Tribal Attendance Pilot Project (TAPP) Grant Proposal

Proposal Questions (Section A)

a) Indicate any role partners played in the development of this proposal:

Consultation regarding resources needed, and position job description.

Partnership Roles (b & c):

Tribal Education & Title VII Committee:

Participating in the hiring processes for the proposed positions.

Encourage tribal members, parents, and community members to take an active role with our children’s education;

Help families understand that attendance matters for their student’s long-term academic success.

Participate in the on-going assessment of the project effectiveness. Let’s Talk Diversity Coalition—Eight Grade Transition: Creating unified freshman classes through culturally responsive programming to successfully transition into high school.

Warm Springs K-8 Academy Tribal Attendance Pilot Project (TAPP)

Objective Activities Indicators Person Responsible

Frequency

Utilizing data to inform action and provide intervention.

Ensure that attendance is taken every day in every class and that chronic absence is monitored over time.

School staff makes sure that a school official makes contact with the family of absent students to express concern, find out what is happening, and connect family with available resources if needed.

Identification of barriers o Transportation o Health Issues o Safe Routs to School o Unstable Housing o Bullying o Historical Trauma “fear of education,

lack of trust”.

Examine chronic absence level by grade and classroom.

Analysis of attendance patterns.

Adults assigned to individual students to build positive relationships.

Family Advocate text families about

Daily attendance records.

Log of family connection.

Chart tracking chronic absences by grade and classroom.

Principal

Assistant Principals

Family Advocate

Liaison

Counselors

Behavior Specialist

Daily attendance recording.

Bi-Monthly Meeting

Daily check-in/check-out with Tier 2 students.


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school attendance on a regular basis. o Specific. Text about a student’s

absences versus the overall importance of attendance; suggest an action.

o Personal o Brief o Strategic o Positive

Establish an Attendance Implementation Team

Established attendance committee comprised of assistant principals, counselors, behavior specialist, liaisons, and family advocate who focus on the most chronic students by grade level.

Committee meeting minutes.

Data tracker for chronic absenteeism.

Decreased chronic absenteeism.


Bi-Monthly Meeting

School wide Culture of Regular Attendance

Engaging Classroom Instruction

o Ensure all classrooms are nurturing and engaging so children want to come to school every day.

Reward children who attend school consistently.

Attendance Rewards and Incentives

o Monthly Certificates o Extra Recess o Charts o Recognition at Assemblies o School T-Shirts o Bulletin Boards o Newsletters o Public Service Announcements of

Radio o Family incentives: Food baskets.

o Classroom observations.

o Student Surveys o Staff Surveys o Parent Surveys

Principal


Attendance Committee

Family Advocate

On-going

Targeted interventions

Develop Tiered Support o Three levels of support.

Academic support for chronically absent students upon returning to school.

Provide targeted interventions to students missing school.

Principal


Attendance Committee

Family Advocate

On-going

Family and Community Engagement

Strong attendance education focuses beginning in preschool/kindergarten.

Help families understand that attendance matters for their student’s long-term academic success.

Provide tips about how families can support attendance.

Utilize attendance resources on Attendance Works Website: http://www.attendanceworks.org/tools/

Family engagement sign-in sheets, agendas, newsletters, PSA’s.

Principal

Assistant Principal

Tribal Education Committee

Title VII

Family Advocate


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Budget Narrative Appendix B

Staff Roles, Responsibilities Salaries and Benefits:

JCSD plans to add one FTE Family Advocate, who will work with American Indian

students and families to create a support system and intervention plan for students missing

more than 10 percent of school. The Family Advocate will work with the attendance team of

assistant principals, counselors, and liaisons to develop relationships, mentor, motivate,

encourage and guide students. The Family Advocates projected salary for 15 months (March

2016-June 2017) is $49,380 with benefits of the annual salary of $34,062.

JCSD plans to add one FTE Educational Assistant, who will work with American Indian

students to provide academic support for chronically absent students upon returning to school.

The educational assistants projected salary for 15 months (March 2016-June 2017) is $20,476

with benefits of the annual salary of $24,504.

Total salaries for the two FTE positions are $69,856 total benefits of $59,565 for the

time period of March 2016 through June 2017. Job descriptions for positions attached.

Travel:

This budget item includes $2,000 for in state travel costs for principal, assistant

principals, and Family Advocate to attend state support meetings and trainings.

Student Incentives:

The budget includes $5,000 for implementing the attendance program to provide

student incentives like t-shirts, certificates, assemblies, etc. as determined by the attendance

team.


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Supplies and Equipment:

This budget includes $3,309 for instructional supplies like paper, printed materials,

supplemental instructional materials and $1,500 for equipment which includes computers for

the family advocate and instructional assistant.

Indirect/Overhead Costs:

The budget includes indirect costs of 6.21%.

Sustainability Plan (Section C)

Helping students being successful in school by maintaining regular attendance will result in more students moving forward to advanced grade levels and moving forward.

The increased ADM from improved attendance will provide support for the positions funded through this grant.

A school wide culture of regular attendance has been created.

Decreased chronic absenteeism


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APPENDIX B

Statement of Assurances for District

District Name: ___Jefferson County School District 509-J

Address: ________445 SE Buff Street_____________________________________

City: ____________Madras____________ State: __OR_ Zip: ____97741_____

Phone: __541-475-6192______________ Email: [email protected]______

The organization assures:

1. Adherence to the expectations stated in the proposal. 2. Participating project directors and/or project staff will be released to participate in

planning and design activities. 3. None of the moneys received through this grant will be used to replace expenditures

for required programs that are the responsibility of the sponsoring agency. 4. The organization will participate fully in all agreed program evaluations and

continuous improvement processes with the Oregon Department of Education. 5. The organization agrees to abide by all terms of its grant proposal. The Oregon

Department of Education must approve any modifications to the proposal in writing. 6. The following fiscal and program reports will be submitted to the Oregon Department

of Education by their respective due dates: Initial Progress Report due June 30, 2016; Interim Progress Report due February 1, 2016; Final Report with narrative due June 30, 2017.

7. Grant recipients must commit to providing all of the requested reports and deliverables in order to receive the funds.

8. The organization will be required to share strategies, models, evaluation information, and lessons learned with other organizations involved in this work.

9. The undersigned have read the proposal packet, understand the requirements of the organization’s participation and commit their support. Rick Molitor January 30, 2016

Print Name of Authorized Agent Date

Superintendent

Title

Signature of Authorized Agent Signature Date


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APPENDIX C

Commitment / Collaborative Partnership Agreement Collaborators Detail Statements

The district and tribe have reviewed, discussed, and agreed to their part in implementing the project proposed in this grant proposal:

Organization

1. Jefferson County School District 509-J DISTRICT

2. Confederated Tribes of Warm Springs Tribal Education Committee TRIBE

List below possible community resources or partner agencies. If time allows submit letters of collaboration. Letters will be required as project partnerships develop.

Title VII Committee

Let’s Talk Diversity Coallition

A letter of collaboration that details the commitment of the agency or institution to the project goals must be included for the required partners (1 and 2) Additional partners listed above will be contacted and letters requested. Letters will then be submitted as available. The collaboration detail statements will address:

Types of expertise they will lend to achieve the project goals.

Commitments of staff time and availability to assist with the realizing the project goals.

The specific resources (financial, in-kind, materials, expertise, etc.) the partner will contribute to the project.

The limitations of their involvement.

The commitment of the partner beyond the life of the grant.

Commitment letters demonstrate active and on-going collaboration in the project and exceeds a standard letter of support.

Tribal Attendance Pilot Project (TAPP) Grant 2016-2017

Oregon Department of Education

APPENDIX D

Proposed Budget Worksheet Title of Project: Warm Springs K-8 Tribal Attendance Pilot Project ____________________________________________________________ Project Start Date: January, 2016 Project End Date: June 30, 2017

Tribal Attendance

Pilot Project

LOCAL* IN-KIND &

OTHER SOURCE*

TOTAL

A. Staff

Salaries 69,856

Benefits 59,565

In-State Travel 2,000

Professional Development

Other

B. Students

In-State Travel

Supplies

Other—Student Incentives 5,000

C. Supplies and Equipment

Office Supplies (phone, copier, etc.)

1,500

Instructional Supplies 3,308

Equipment (less than $300)

Other

D. Indirect/Overhead Indirect Cost @ 6.21% maximum

8,770

E. Other (Include explanation)

COLUMN TOTAL 150,000 * There is no requirement for matching funds, however, contributions of private funds and in-kind donations of time and materials will be considered as indicators of support by partners.



APPENDIX E

Participating School Profile (please submit a profile for each identified school)

Complete the following table as applicable. Add rows as needed.

District School Name

Jefferson County School District 509-J

Warm Springs K-8 Academy

Attendance: Percent of AI/NA students attending 90% enrolled days or more:

2014-2015 K-8

69.2%

2013-2014 K-5

66.4%

2012-201 K-5

63%

2011-2012

2014-2015 Percent Meeting or Exceeding

Percent of American Indian /

Alaskan Native

Elementary (Grades 3-5)

Middle (Grades 6-8)

High (Grade11)

Mathematics 12.4% 11.5% 7.7%

Reading 12.9% 18.5% 56.1%

Graduation Details (if applicable)

Percent of American Indian / Alaskan Native

Freshman On-Track

Graduation Rate

Completion Rate

Drop-Out Rate

32.9% 41.82% 43.64% 10.04%

Please list current school or district activities focused on improving attendance. Include specific references to AI/AN issues.

Native American Liaisons at K-8 and High School: Connecting with students and families.

Active Attendance Committee: Assistant Principals, Counselors, and Liaisons. o Committee Meets Bi-Weekly o Teachers take role regularly.



o PowerSchool Attendance System

Engaging Instruction

Positive School Climate and Relationships

Attendance Incentives

Positive Behavior Support Program/CHAMPS

Link Crew at Madras High School

Eight Grade Transition Community Committee: Let’s Talk Diversity Coalition

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