1

-

[Project name]

PROJECT TYPE CATEGORY TO BE ENTERED:

click to enter list of categories

Please refer to the IPMA Global Project Excellence Award Submission Guideline when completing the Application Report.

All content must be presented in a PDF document in Arial font, minimum size 12 points. Maximum length of the submission is 40 pages, A4 size including the title and table of contents pages. The page limit includes all appendices, but does not include the English translation of any original documentary evidence you would like to provide in a language other than English.

Photos may be included at appropriate points throughout the submission. The electronic submission must include separate files in high-resolution project related photographs in JPG format as we may use them for marketing purposes. A minimum of five and a maximum of 10 may be provided. Please also provide a company logo in .eps format. All instructions should be deleted in the final Application Report.

Company name: click to enter the company name Project name: click to enter the project nameAuthor: click to enter the name of the author Date of submission: click to select a date

Regarding the submission dates please see the IPMA Global Individual Award Time Schedule on the website: www.awards.ipma.world . Please send your application to award@ipma.world . For specific enquiries please contact the IPMA Awards PMO: award@ipma.world . IPMA International Project Management Association, P.O. Box 7905, 1008 AC Amsterdam, The Netherlands, www.ipma.world .

Table of Contents:Section 1 General Information 3

Section 2 Summary of the Project 4

Section 3 Outline of the Project 4

Section 4 Business value delivery 4

Section 5 Outstanding Achievement and/or Innovation in Project Management best Practice 5

Section 6 Appendices 6

Section 7 Applicant Statement 7

2

3

Section 1 General Information

NAME OF THE ORGANISATION APPLYING click to enter

NAME OF THE PROJECT / PROJECT PHASE:

click to enter

PROJECT LOCATION

CITY click to enter COUNTRY click to enter

DOES THE PROJECT FULFIL THE DEFINITION OF A PROJECT AS DESCRIBED IN IPMA ICB version 4.0.? ☐ YES ☐ NO

HAS THE PROJECT OR THE PROJECT PHASE BEING USED AS THE BASIS FOR THE SUBMISSION BEEN COMPLETED? ☐ YES ☐ NO

PROJECT TEAM REPRESENTATIVE MEDIA REPRESENTATIVE

NAME click to enter NAME click to enter

EMAIL ADDRESS click to enter EMAIL ADDRESS click to enter

PHONE click to enter PHONE click to enter

POSTAL ADDRESS: click to enter POSTAL ADDRESS: click to enter

PROJECT SPONSOR / CLIENT PROJECT EXCELLENCE AWARD SUBMISSION MANAGER

NAME click to enter NAME click to enter

EMAIL ADDRESS click to enter EMAIL ADDRESS click to enter

PHONE click to enter PHONE click to enter

POSTAL ADDRESS: click to enter POSTAL ADDRESS: click to enter

4

DETAILS FOR THE INVOICE

ORGANISATION click to enter STREET click to enter

POSTCODE / CITY click to enter P.O. BOX click to enter

VAT NUMBER click to enter COUNTRY click to enter

5

Submission ConfirmationPlease insert the confirmation or add it as an attachment to the Application Report.

☐ CLIENT / SPONSOR CONFIRMATIONConfirmation that consent to submit the project has been received from the client/sponsor.   For example a letter or email from the client /owner granting consent.

☐ CONSENT TO USE PHOTOGRAPHS, COMPANY LOGOS ETC.Confirmation that consent to use photographs, company logos and other information provided in the submission has been received. For example a letter or email from an appropriate person granting permission.

☐ CONFIRMATION OF ACCEPTANCEConfirmation that the project/ project phase has been accepted by the client/owner.  For example a letter or email from the client /owner confirming acceptance or an approved project/ project phase completion document (including the approval).

6

Section 2 Summary of the project

PROJECT TYPE CATEGORY TO BE ENTERED:

click to enter list of categoriesA summary of not more than 100 words describing the project or project phase, its results and the scope of the project. This summary should be aligned to the category in which the project is being submitted. This summary may be used in the public domain for presentation and marketing purposes by the International Project Management Association (IPMA).

7

KEY PROJECT / PROJECT PHASE INFORMATION

NUMBER OF CORE TEAM MEMBERS:

click to enter

NUMBER OF SITE LOCATIONS INVOLVED:

click to enter

NUMBER OF TOTAL INTERNAL EMPLOYEES INVOLVED:

click to enter

NUMBER OF TOTAL EXTERNAL EMPLOYEES INVOLVED:

click to enter

What were the key project / phase objectives / expected benefits?

click to enter

What were the main project / project phase outcomes / products? (e.g.  physical construction, organisational redesign, a product, service, research result, software)

click to enter

START DATE: click to enter date END DATE: click to enter date

Total duration click to enter in months

What were the main project milestones?

click to enter (M1, M2, M3, M4….)

BUDGET click to enter

How was the total budget distributed to phases/ parts of the project?click to enter

Governance structure of the projectWho are the project client and sponsor? How was appropriate governance organised?click to enter

Organisational structure (organisational chart)Describe the project team structureclick to enter

8

Section 3 Outline of the project

In this section provide an outline of the project or project phase (indicatively two pages), to describe the project or phase addressing the three areas of the IPMA Project Excellence Model (PEM): A. People and Purpose, B. Processes and Resources and C. Project Results. You may include other relevant information.

click to enter the outline of the project

9

Section 4 Business value delivery

In this section provide a detailed summary (indicatively two pages) of the excellence of the project by describing how the project ensured close interaction between the three areas of the IPMA Project Excellence Model in terms of the following business values: performance, effectiveness and efficiency, reliability, flexibility, continuous improvement and scalability. (See IPMA Project Excellence Baseline Section 5.5)

click to enter a project context

10

Section 5 Outstanding achievement and / or innovation in project management best practice

IPMA Project Excellence Model Criteria

Describe outstanding achievements and/or innovations in five IPMA PEM criteria, three of which are mandated and two you may select. The criteria may relate to either a particular phase of the project or throughout the total project (indicatively two pages for each example).

The three mandated criteria for 2019 are:

A.2. Objectives and Strategy

B.1. Project Management Processes & Resources

C.4. Project Results and Impact on Environment.

Provide relevant examples of project documentary evidence in the Appendix 1 to support the claims made in each of the five criteria (indicatively two pages for each example).

Management of significant issues or challenges should be addressed under the next section ‘Issues or challenges’.

CRITERIA 1: A.2 OBJECTIVES AND STRATEGY

click to enter a short description

11

Section 5 CRITERIA 2: B.1 PROJECT MANAGEMENT PROCESSES & RESOURCES

click to enter a short description

12

Section 5 CRITERIA 3: C.4 PROJECT RESULTS AND IMPACT ON ENVIRONMENT

click to enter a short description

13

Section 5 CRITERIA 4: [insert the number and name of the first IPMA PEM criteria of your choice]

click to enter a short description

14

Section 5 CRITERIA 5: [insert the number and name of the second IPMA PEM criteria of your choice]

click to enter a short description

15

Section 5 Issues or challenges

Describe how two significant project issues or challenges were managed (indicatively two pages for each issue or challenge).

For each issue or challenge indicate which single IPMA PEM criteria it most relates to and provide relevant project documentary evidence in Appendix 2 to support the claims made in the explanation (indicatively one page for each example).

ISSUE OR CHALLENGE 1: [insert the number and name of the first IPMA PEM criteria]

click to enter a description

16

Section 65 ISSUE OR CHALLENGE 2: [insert the number and name of the second IPMA PEM criteria]

click to enter a description

17

Section 5 Describe one lesson learnt relating to the IPMA PEM criteria.

Outline an example of a project management activity that did not go as expected, why it did not go as expected and how you dealt with it. Provide recommendations for improvement for future projects or phases. Additionally, discuss how this lesson learnt will facilitate outstanding achievement and/or innovation in future projects (indicatively two pages). Provide relevant project documentary evidence to support the claims made in the narrative (indicatively one page).

LESSON LEARNT: [insert the number and name of the IPMA PEM criteria]

click to enter a description

18

Section 6 Appendices

Appendix 1: Evidence supporting the three mandated and two selected IPMA PEM criteria[TITLE OF EVIDENCE INCLUDED]

Include evidence for each criteria covered in section 5. Evidence is required to support your submission claims. For example, if the innovation you are claiming saved 10% of the project budget, then providing the financial information from the business case with a comparison document showing how the saving is considered validated. Photographs and quotes from clients or managers substantiating claims that you make are also classed as appropriate evidence.NOTE: evidence is scored by the judges and therefore if evidence is not provided, the judges score for evidence may be zero. Likewise if the evidence is not relevant or considered to be supportive, then the scoring will reflect this.

click to enter a description

19

Section 6 Appendices

Appendix 2: Evidence supporting issues and challenges[TITLE OF EVIDENCE INCLUDED]

click to enter a description

20

Section 6 Appendices

Appendix 3: Evidence supporting the lesson learnt[TITLE OF EVIDENCE INCLUDED]

click to enter a description

21

Section 7 Applicant Statement

I consent herewith, in the name of the project team and our organisation, to observe the rules in the application process for the IPMA Global Project Excellence Award and to recognise the IPMA assessment organisation’s decisions as absolute. I confirm that the application fulfils the requirements for the IPMA Global Project Excellence Award and that all information given in the submitted application and documentation are true and correct. I accept the data protection and confidentiality clauses demanded by the IPMA organisers.

click to enter location click to enter date click to enter nameLocation / Date Applicant Signature