approach to contingency plans
TRANSCRIPT
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N Hari krishna, Oxfam America, Coen Van
Kessel, Oxfam Novib. Prepared for OI ECP
Meeting, 17 April 2006, OGB Office,New Delhi
Approach for Developing
Contingency Plans
Achieving Readiness to Respond
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Achieving Readiness to Respond
� CONTINGENCY PLANNING
� CAPACITY
� RESOURCES-TECHNICAL, HUMAN &
FINANCIAL
� COORDINATION
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Expectations from CP
� To have understanding of the disaster risk
context
� To have access to human & logistics
resources
FOR EARLY RESPONSE & QUALITY
RESPONSE.
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Key Features of Contingency Planning
� Understanding of the region-Social, political,
economical, Cultural & development context.
� Understanding of the disaster risk and
vulnerability context
� Clarity among stakeholders/team members
on who will do what?
� Prior knowledge of existing or potential
partners & alternative strategy in place in the
absence of capable staff/partners!
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Objectives of Contingency Planning
� Reduce the Time gap between disaster event and OI Response
� Ensure adherence to committed minimum standards in response-as far as possible!
� Contribute to and benefit from existing preparedness efforts of Oxfam, UN, Government and Non Government agencies.
� Ensure coordination with in the organization and with other players & stakeholders in the region.
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Bottom-Up Approach
for developing a contingency plan that helps our
Response:
The National level plan must provide links to the ground level
readiness and response information.
� Taking stock of the capacities, identify capacity needs and make commitment for addressing gaps
� Identify Lead persons/focal points from each region/district who will do need analysis, vulnerability context analysis, identify key actors, analyze organizational strengths and gaps, update & compare information we have and don’t have, etc.
� Using experts to assess partners capacities, develop partners Contingency plans, strengthen response systems
� Build on key elements from regional & national CP from the local level CPs
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Example: As expressed by Oxfam & Oxfam
partners staff in a survey conducted in 2006
Staff Needs for Emergency Preparedness…….
� Capacity Needs: Damage assessment, damage reporting, criteria
for responding & functional areas of response.
� Preparedness Planning: Understanding disaster risks, response
needs, How to prepare contingency plans & how to sustain preparedness at various levels.
� Functional Needs: How to manage logistics, Technical needs
(Livelihoods, PH, Minimum standards, etc.) & how to respond?
� Logistics needs: Inventory control, basic standards, disaster risk context, etc.
Bottom Line:
Contingency Plan will not help until the capacity needs of the staff expected to be involved in response!
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N Hari krishna, Oxfam America, Coen Van
Kessel, Oxfam Novib. Prepared for OI ECP
Meeting, 17 April 2006, OGB Office,New Delhi
NGOs organize following information prior
to ECP exercise with Oxfam
� List of volunteers in the district including doctors, engineers and generalists who can be called for help during disasters
� List of other NGOs for coordination in disaster response.
� List of government and private assets like cyclone shelters, schools, temples for evacuation during disasters near the areas prone to disasters.
� List and addresses of traders, suppliers of emergency response items like food, cloths, tents, water purifiers etc.List and addresses of transporters who can help us mobilize materials during disasters.