april 28, 2011 hosts: teresa kittridge carol dombek
TRANSCRIPT
April 28, 2011
Hosts:Teresa KittridgeCarol Dombek
Welcome and Introductions Grant Contracts Sub-Grantee Guide Rights to Project Data Reporting Participant Tracking/Reporting Narrative Report Expense Reimbursement Request Leveraged Funds Report 1512 ARRA Stimulus Report Monitoring
Introduce yourself/organization Brief summary of your project
Three types of grantee contracts: Grantees that have existing contracts with
DEED, such as the Workforce Service Areas, will just do an amendment to their current NFA.
Grantees that have other contracts with the State will do an inter-agency agreement, if appropriate – otherwise a new contract.
New grantees will need to do a new contract.
Posted on GWDC website Includes:
Overview of grant contracts Overview of reporting process and forms Overview of participant tracking/reporting
www.gwdc.org
All products produced using MSESP/DOL funds must be shared, as well as submitted to DOL to be made available through their Workforce Solutions website
All products must include the following statement:
“This workforce solution was funded by a grant awarded by the US Department of Labor's Employment and Training Administration. The solution was created by the grantee and does not necessarily reflect the official position of the US Department of Labor. The Department of Labor makes no guarantees, warrantees, or assurances of any kind, express or implied, with respect to such information on linked sites and including but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This solution is copyrighted by the institution that created it. Internal use by an organization and/or personal use by an individual for non-commercial purposes is permissible. All other uses require the prior authorization of the owner.”
Report templates (except 1512) on GWDC website
Participant Tracking/Reporting Narrative Report Fiscal Report (Request for Payment) Leveraged Funds Report 1512 ARRA Stimulus Report
Participant Registration Form Include verification of, at minimum:
Age Residency Selective service registration (if applicable)
WIA Complaint/Data Privacy/EEO Training Completion/Placement
Information All forms on GWDC website
DOL RAD system Designate someone from your
organization Send name/contact information to get
registered with RAD RAD webinar will be scheduled for
early May
Summary of general grant activities Outcome Summary Table
Status update on partnership activities
Update on leveraged resources
Status of Deliverables
Challenges to project progress
Promising Approaches, Practices, Lessons Learned
Submit monthly For WSAs, this is the same as your FSR 15% line item flexibility (except for Admin &
Equipment) If you included ‘Equipment’ in your budget –
Move to ‘Materials/Supplies’ if it does not meet the DOL definition: $5,000 or more per unit cost (needs prior approval from DOL)
If purchasing equipment with per unit cost of $5000 or more (even if grant is not covering full amount) MUST obtain prior approval from DOL
All of your match and in-kind is to be reported as Leveraged Funds
VENDOR PAYMENTS OF $25,000 OR MORE FOR THIS QUARTER
Period 1-1-11 thru 3-31-11
WSA/OTHER:
MN State Sector
Names of Vendors that Received at Least One Payment of $25,000 AmountDescription of
Service/Product
GRANT ID NUMBER/S _________________
Vendor 1
Vendor 2
Vendor 3
Vendor 4
Please insert additional rows if you need to add vendors
Total $0
Please note: 1. Please report only for this quarter (1-1-11 thru 3-31-11).
2. DOL is no longer requiring reports for vendors who received payments of less than $25,000 in one payment. If a vendor did not receive one payment of at least $25,000, you no longer need to list the vendor and the amount of the payment.
3. Please list only vendors that received at least one payment for $25,000.
4. If a vendor received at least one payment for $25,000 and smaller payments were also paid to the same vendor, add up all the payments made to the vendor during the quarter.
5. Vendor payments include payments to schools.
6. For guidance for vendor/subgrantee definition, see the last tab.
Directions:
1. Cell C4, please list the name of the sub-recipient (WSA).
2. Cell D9, indicate grant ID number/s (i.e., 8059200).
3. Cells C10 thru C13, please list the names of the vendors who received at least one payment of $25,000. For each vendor, please list the amount received in cells N10 to N13.
4. Cells P10 thru P13, please describe the service or product of the vendors.
JOBS FUNDED WITH RECOVERY ACT DOLLARS - MN State Sector Grant
Period 1-1-11 thru 3-31-11
SUB-GRANTEE (RECIPIENT) INFORMATION* (i.e., WSAs, etc.)
Please indicate the number of hours per week that staff work to be considered full-time
Title or Description of Employee # of Hours Worked in Quarter Grant ID Number
Example Job Counselor 100 8059200
Example Student Worker_____________________________50
8059200
Employee 1
Employee 2
Employee 3
Employee 4
Please insert additional rows here if you need to add employees
Total hours 0
SUBCONTRACTOR FTE INFORMATION* (i.e., WSA subgrants to a subcontractor)
Please indicate the number of hours per week that subcontractor staff work to be considered full-time
Title or Description of Employee # of Hours Worked in Quarter Name of Subcontractor
Example Job Counselor 200 HIRED
Employee 1
Employee 2
Employee 3
Employee 4
Please insert additional rows if you need to add employees
Total hours 0
VENDOR FTE INFORMATION*
Please indicate the number of hours per week that staff work to be considered full time
Title or Description of Employee # of Hours Worked in Quarter Name of Vendor
Example Job Counselor 200 YouthLink
Employee 1
Employee 2
Employee 3
Employee 4
Please insert additional rows if you need to add employees
Total hours 0
DEED Monitors Program Fiscal
