MONDAY, APRIL 7, 2014, 6:00PM

Buildings Committee

TROY CITY COUNCIL COMMITTEE MEETING NOTICE

COUNCIL CHAMBERS, CITY HALL 100 S. MARKET STREET, TROY, OHIO

(Snee [Chm.], Oda, Phillips)

1. Provide a recommendation to Council regarding authorizing adoption of the 2012 edition of the International Property Maintenance Code (to replace the current 2007 edition referenced).

Streets & Sidewalks Committee (Phillips [Chm.], Heath, Snee)

1. Provide a recommendation to Council regarding consent legislation with the Ohio Department of Transportation (ODOT) to participate in their Bridge Inspection Program which ODOT would fund. (ODOT format is emergency legislation.)

4-4-2014 cc: Council

Mayor Mr. Titterington Mr. Livingston Mr. Stickel Department Heads Chamber of Commerce Government Class Board of Education Media

BUILDINGS COMMITTEE

TROY OHIO

Cf!e l.elhatim-,

TO:

FROM:

DATE:

SUBJECT:

i31f;

MEMORANDUM

Mrs. Baker, President of

Patrick E. J. Titteringtorr-ffl

April 3, 2014

PROPERTY MAINTENANCE CODE UPDATE

RECOMMENDATION:

Patrick E. J . Titterington

100 S. Market Street P. 0. Box 3003 Troy, Ohio 45373 www. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. titterington @troyohio .gov

That Troy City Council adopts the 2012 Edition of the International Property Maintenance Code (IPMC).

BACKGROUND: In 2007 Council adopted the 2006 edition of the International Property Maintenance Code as the property maintenance and housing code for the City for regulating and governing the condition and maintenance of properties, buildings and structures. That code is periodically updated, and a 2012 edition has been published. Planning Staff has recommended that the 2012 edition be approved so that staff will follow the latest edition. The attached communication discusses updates, highlights of which are:

• Provides specific guidance as to when and how entry may be made to a dwelling or property.

• Requires approval of the code official when utilizing used materials in making repairs.

• Defines the conditions for identifying a dangerous structure or premises.

• Provides a new section related to the emergency disconnect of utilities.

• Provides provisions specifically related to stop work orders.

• Moves provisions regarding "unsafe conditions" to a separate section.

• Provides a section related to incompatible materials.

As the plan is that IPMC codes be updated and published on an approximate three year schedule, Staff has further recommended that legislation adopting the 2012 IPMC also include adopting future editions of the IMPC as they are published.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of adopting the latest edition of the International Property Maintenance Code as the Property Maintenance Code for the City and adopting future editions when published by the IPMC.

cc: Mayor Beamish T. Davis

DATE:

TO:

FROM:

SUBJECT:

Aprill, 2014

Patrick Titterington, Director of Public Service & Safety

Tim Davis, Planning & Zoning Manager

Property Maintenance Code

1 00 South Market Street Troy, Ohio 45373 wvvw. troyohio.gov phone: (937) 339-9481 fax: (937) 339-9341 tim.davis@troyohio.gov

Please see the attached memo from Shannon Brandon, Zoning Inspector, regarding a request to adopt the newest International Property Maintenance Code (IPMC). We are currently using the 2006 IPMC code to regulate and govern the condition and maintenance of all property, buildings, and structures. Shannon's memo summarizes the differences between the 2006 edition to the newest edition.

I would suggest that we include language in the ordinance to automatically adopt the newest version of the IPMC. The IPMC comes out with a new version every three years. I have attached ordinance 0-32-2007 which pertains to the adoption of the 2006 IPMC for your convenience.

MEMO To: Tim Davis, Zoning Administrator

From: Shannon Brandon, Zoning Inspector

Date: March 5, 2014

Re: Proposed Change to IPMC

City of Troy, Ohio Planning Division

As you are aware, the City of Troy is currently using the International Property Maintenance Code (2006 edition). Recently, the department received the newest IPMC (2012 edition). Due to several changes within the 2012 edition, I feel that it would be beneficial to the City of Troy to adopt the IPMC (2012 edition) as the current property maintenance code in order for the department to stay abreast of new and relevant code issues which are faced by inspectors on a daily basis.

Several differences between the 2006 edition and 2012 edition are as follows:

• Section 104.3 "Right of entry" has been modified to give specific guidance as to when and how entry may be made to a dwelling or property; and

• Section 105.5 "Approved materials and equipment" has now been added to address the issue of used material being re-used for repairs. Prior authorization from the code official is now required before re-use of materials; and

• Section 108.1.5 "Dangerous structure or premises" is an expansion of the current code which now lists 11 conditions which denote whether a structure or premises is determined to be dangerous. Any or all conditions may be met to make this determination; and

• Section 108.2.1 "Authority to disconnect service utilities" is an expansion of the current code which now authorizes the code official to disconnect any or all utilities to a building, structure, or system in the case of an emergency when necessary to eliminate an immediate hazard to life or property or when a particular utility connection has been made without approval; and

• Section 112 "Stop work order" is a section which re-establishes the criteria for stop work orders including when, how, and by which method a stop work order shall be issued; and

• Chapter 2 "Definitions" lists several new definitions not previously recorded prior to the 2012 edition i.e., Detached, Deterioration, Neglect ... ; and

• Section 304.1.1 "Unsafe conditions" provides clarification and direction as to conditions of an existing building which shall be determined as unsafe and shall be replaced to comply with the International Building Code or the International Existing Building Code; and

• Section 306 "Component serviceability" is a completely new, extensive section which details a list of specific materials used in building and the types of issues which arise with these materials and at which point these materials or combination thereof become unsafe.

The bullet points (list of difference) are strictly from chapters 1 through 3.

The City of Troy would only be enforcing chapters 1-3 (which deal with exterior issues) unless otherwise deemed necessary.

STREETS & SIDEWALKS COMMITTEE

TO:

FROM:

DATE:

MEMORANDUM

Mrs. Baker, President of u ncil

Patrick E. J. Titteringtoo.f$

April 3, 2014

Patrick E. J. Titterington Director of Public Service and Safety

Troy, Ohio 45373 wvwv. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. titterington @troyohio .gov

SUBJECT: ODOT CONSENT (PRELIMINARY) LEGISLATION, BRIDGE INSPECTION PROJECT

RECOMMENDATION: That Council approves the preliminary consent legislation provided by the Ohio Department of Transportation (ODOT) to participate in ODOT's Bridge Inspection Program.

BACKGROUND: Troy has 13 bridges that require annual inspections by the City. ODOT is establishing a Bridge Inspection Program that would include ODOT hiring a consultant to perform the annual inspections and provide inspection reports to the City that will be filed with ODOT. These reports are important from a safety documentation standpoint, and help both the City and ODOT identify preventative maintenance work and priority projects. As the City currently does the bridge inspections in-house, while being part of the ODOT program will save some staff time, it will also provide for another entity confirming our analysis of the bridges and work that may be needed. Staff has recommended that the City authorize the consent legislation. As is standard with ODOT, their consent legislation would be an emergency measure.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of this consent legislation.

Cc: Mayor Beamish D. Swan

City of Troy Engineering Department

TO: Patrick E.J. Titterington, Director of Public Service and Safety

FROM: Deborah Swan, P.E., City Engineer

SUBJECT: Preliminary Legislation - Consent PID # 97103

DATE: April 3, 2014

Attached is a copy of the Preliminary Legislation for the City to participate in ODOT's Bridge Inspection Program. Troy has 13 bridges that we perform annual inspections on. ODOT will hire a consultant to perform inspections on our behalf. We will receive the inspection reports and file the reports with ODOT as we do not.

After talking with ODOT, we do not see any down side to allowing this to be done by the state, therefore staff recommends that City Council pass the attached Preliminary Legislation.

Please let me know if there are any questions. This is the standard ODOT Consent Preliminary Legislation, and is required to be passed as an emergency.