april board book

Capital District

Board Book

April 2015

Logistics

Minutes

Committee Reports

Board Reports

Proposals

3 April Board Meeting Agenda

5 Minutes to be Approved-February Board MeetingDistrict Convention (DCON)

-Spring Officer TrainingConference (SOTC)

15 19 2124 30 32

35 41485155586166 68

7680 81 9596

Contents

70

Endorsement Requests International President, Ben Romano Subregion F Trustee, Vy TranGeneral Endorsement, Calvin Charles

Club Building & Revitalization Conferences & ConventionsKiwanis Family Relations & Sister Districts Laws, Regulations & AwardsMembership Development and Education Public Relations

BattlefieldFoothillsMetro-RichmondPotomacSusquehannaTidewaterDistrict Secretary-TreasurerInternational TrusteeDistrict AdministratorDistrict GovernorDistrict AdministratorDistrict AdministratorDistrict Administrator

Campaigning PolicyFall Membership Rally Monthly Education Topic CalendarOn-To-International Convention Potential Club BuildingTotal K Day

74

9 11 14

AgendaApril Board Meeting

April 26, 2015

1. Call to Order

2. Approval of Agenda

3. Approval of Board Meeting Minutes

4. International Endorsement

a. International President

b. International Trustee to Subregion F

c. International Trustee At-Large

5. Spring Officer Training Conference Follow Up

6. Committee Chair Reports

a. Club Building and Revitalization

b. Conferences and Conventions

c. Kiwanis Family Relations and Sister Districts

d. Laws, Regulations, and Awards

e. Long-Range Planning

f. Membership Development & Education

g. Public Relations

h. Report on Vacancies

7. Lt. Governor Board Reports

a. Battlefield

b. Foothills

c. Metro-Richmond

d. Potomac

e. Presidential (Acting)

f. Susquehanna

g. Tidewater

District Governor Matt

District Board of Officers

District Secretary-Treasurer Austin

Governor Matt

Governor Matt

Chair Romano

Governor Matt

Governor Matt

Governor Matt

Governor Matt

Chair Heard

Chair Pierre

Governor Matt

Lt. Governor Vo

Lt. Governor Elliott

Lt. Governor Figueroa

Lt. Governor Jacinto

Lt. Governor Prasad

Lt. Governor Rodriguez

Lt. Governor Zongolowicz

8. District Editor Report

9. District Secretary-Treasurer Report

10. International Trustee Report

11. District Administrator Report

12. District Governor Report

13. Proposals

a. Campaigning Policy

b. Fall Membership Rally

c. Monthly Education Topic Calendar

d. On-to-International Convention

e. Potential Club Building

f. Total K Day

14. Open Floor

15. Adjournment

Editor Nacionales

Secretary-Treasurer Austin

Governor Matt

Administrator Wolff

Governor Matt

Governor Matt

Governor Matt

Chair Heard

Chair Romano

Chair Romano

Governor Matt

Governor Matt

February District Board Meeting Capital District CKI

February 20, 2015 Fairfax, VA

Present:

District Governor Ben Romano

District Secretary-Treasurer Colin Welzenbach

Battlefield LTG Vy Tran

Foothills LTG Calvin Charles

Metro-Richmond LTG Tippy Tongivicht

NoVA LTG Diane Corish

Potomac LTG Allee Clark

Presidential LTG Josie Grant

Tidewater LTG Sarah Sakany

Con-Con Chairperson Richard Gallo

District Administrator Jen Wolff

Asst. District Administrator Derek Dupuis

Tidewater Zone Administrator Tom French

9:05 am Call to Order

9:05 LTG Case moves to approve agenda LTG Corish seconds Motion passes, 8-0-0

9:05 LTG Case moves to approve minutes from November Board Meeting LTG Corish seconds Motions passes, 8-0-0

9:06 LTG Corish moves to appoint Matthew Johnson to the position of District Editor LTG Case seconds Motion passes, 8-0-0

9:07 Officer Reports-

LTG Tran- o All clubs should have elections finished by the end of this month. o Advice: Focus on developing the membership at the baby clubs (Hood and AACC).o Advice: Have a lot of divisionals.o Advice: Make sure the UMCP puts in a request for funds early in the service year.

LTG Charles- o Hampden-Sydney held elections and have 2 people running for District office. o Randolph College had someone interested in running for District, but they stepped back.o Liberty is sending 3 members to DCON and will be attending SOTC.o Virginia Tech had their elections.o Radford is officially chartered and they held an in-house service project.o UVA Wise is trying to get to DCON, but the weather may stop themo Lynchburg, Sweet Briar, and Longwood have not had elections.o Advice: The division acts as two separate identities, so it’s hard to get everyone to work

together.



LTG Tongvichit- o VCU has 71 dues paid members and has a full board this year. They just need to plan projects

ahead of time to ensure success. o Randolph-Macon had a lot of communication issues and they couldn’t really get interested in

attending DCON.o University of Richmond had a hard time of filling positions on the board. Half of the club’s

members are doing some study abroad thing and they can’t do too much. They had to resendcheck and paperwork because it got lost.

o VSU isn’t really responding, but they have a legit club which is good.o All clubs have had elections besides RMC.o Advice: The best visits are the ones that you do spontaneously.

LTG Corish- o Emailed all clubs to talk about elections. o UMW is having elections on March 10th.o NVCC Woodbridge asked when SOTC was so that they could stay on top of it and be ready by

then.o NVCC Alexandria – Giancarlo said he had plans, but ignored contact.o NVCC Loudoun had found potential officers.o Advice: Community Colleges need focus because of the turnover rate.o Advice: Push submission of MRFs.o Advice: Make sure that clubs are getting budgets set up over the summer so they have funds

for the upcoming year.

LTG Clark- o 2 out of 3 clubs have had elections. o GW has a lot of new people that are stepping up. It’s a whole new board so there’ll be a mini-

training conference.o St. Mary’s held an eliminate dance.o Strengths: Divisionals and District-wide events.o Weaknesses: Accurate MRF submissions.o Advice: Get involved with Kiwanis Division 1 team.o Advice: GW and Howard need to go through a revitalization year so let them do their thing.

LTG Grant- o JMU had their elections o Mary Baldwin had trouble getting any interest.o Shenandoah is most likely going to shut down. Kiwanis advisor is going to meet with the

president of the university to see what they can work on.o UVA is really active and has new officers.o Advice: If Shenandoah remains a club, they will probably remain pretty weak and will need

help.

LTG Case- o University of Delaware started last week, but they had elections already. They will have 10

members attending DCON and they’ve started having some service events. o Towson had their first meeting and will have a few members at DCON.o JHU will not have elections until end of March. They will have people at DCON too.o Advice: Work on communication because it’s kind of bad.



LTG Sakany- o Christopher Newport is doing well and they are having regular service projects. o Old Dominion is doing well and are having projects.o William & Mary is doing really well.o TCC is still rocky, their secretary stepped down.o Held a divisional and all clubs were in attendance.o Advice: Stay on top of TCC. They will need a lot of support.o Advice: Push involvement in the District so that they want to go to more things.

DST Welzenbach- o MRF submission is low, and people aren’t recording service hours correctly. o Totals are:

Service Hour: 8,705 hours Fundraising: $4,105.64 Interclub: 657 hours Kiwanis Family: 482.88 hours

District Administrator Wolff- o Membership was at 682 members, but went up to 724 members! o Don’t leave convention without abandoned awards.o End of Year Reports are due March 27th.

District Governor Romanoo You guys did an awesome job this year, thanks for all of your hard work.o SOTC presentations are due by the end of the weekend.

CBR Chairperson Johnsono All of the directives have been completed.

9:32 DCON Topics

We’ll go over opening session entrances and scripts, as well as murder mystery scripts.9:39 SOTC Topics

Presentations are due by the end of the weekend.

If this doesn’t go well, the rest of the year won’t go well.9:46 Working with Successors

Over the next few weeks, be sure to reach out to them and help them. You get to meet them thisweekend! (maybe.)

9:50 Terms of Convention

Make sure that this convention is great because people are paying up to $200 for it.

If DCON isn’t awesome, other District events won’t be either.

After we run through scripts, we’ll go over DCON duties and start setting up.9:59 am Meeting Adjourned

SOTC Board Meeting March 27th, 2015

Fredericksburg, VA

Captial District Circle K International

570 Washington St SW Blacksburg, VA 24061 908-797-2219 www.cdcki.org Circle K International at Virginia Tech

4/21/2015 Capital District CKI Mail - International Specific Position Endorsement - Subregion F Trustee

https://mail.google.com/mail/u/1/?ui=2&ik=ee012aa98e&view=pt&q=vytran95%40gmail.com&qs=true&search=query&msg=14caa740e9b83674&siml=14caa740e9… 1/1

Matt Johnson <[email protected]>

International Specific Position Endorsement Subregion F Trustee

Vy Tran <[email protected]> Sat, Apr 11, 2015 at 5:47 PMTo: Benjamin Romano <[email protected]>

Hi Governor Matt,

My name is Vy Tran and I am interested in running for the position of Circle K International's 20152016 SubregionF International Trustee. I am writing this email in hopes of obtaining specific position endorsement from the CapitalDistrict's 20152016 Board of Officers.

I have been in the Kfamily for approximately 5 years. As a Capital District Key Club member for 3 years, I servedas a club vice president for 2 years and actively attended DCMs and DCONs. As a Capital District Circle K member,I served as the 20142015 Battlefield Lieutenant Governor overseeing 4 clubs. Concurrently, I served on the CircleK International Membership & Marketing Committee in which I created an abundance of resources such as theEditor's Package Newsletter Banners, PowerPoint Colorvaried templates, and the Kiwanis One Day Logo.

I am interested in running for the position of 20152016 Subregion F International Trustee because I want tocontinue developing my leadership abilities and to remain actively involved with CKI on an international level.

If elected, my goals include supporting District Boards with timely communication via Facebook and email,establishing Subregion F Challenges, and working with the International Membership and Marketing Committee tocreate relevant resources for club growth and retention, as well as service project ideas. I have attached mycampaign literature to this email. At the bottom of the 1st page, I have included that I would be endorsed by yourboard (this would be removed if your board decides to not endorse me).

Please let me know if you have any questions and I would be happy to address them. I look forward to yourresponse!

Thank you for your time and consideration.

Vy TranCell: (301) 4611841Email: [email protected] of Maryland, College Park Class of 2017

Tran, Vy CKI Campaign Literature.pdf680K

https://mail.google.com/mail/u/1/?ui=2&ik=ee012aa98e&view=att&th=14caa740e9b83674&attid=0.1&disp=attd&realattid=f_i8djz1sv0&safe=1&zw

mailto:[email protected]

tel:%28301%29%20461-1841

About Me Years in K-Family: 5 School: University of Maryland, College Park District: Capital Major: Accounting Favorite Service Project: Tutoring elementary school students Favorite Hobbies: Web Designing & Volunteering, Sleeping

Leadership Experience CDCKI Battlefield Division Lieutenant Governor (2014-2015)

› Distinguished Board Member Award CKI Membership & Marketing International Committee Member (2014-2015)

› Assisted with K-Family & Translation Committees

Key Club Vice President (2012-2013) › Distinguished Vice President Award

Key Club Member (2011-2013)

Contact Me! Email: [email protected] Facebook: https://www.facebook.com/itypevy

If you have any questions about my campaign or just want to chat about life, don’t be afraid to approach me! I’m friendly, I promise!

Greetings Subregion F! Throughout this convention, I hope all of you have the opportunity to meet new friends who have a strong affinity for service and fellowship, just like you and me! Throughout all of my life experiences, Circle K International has truly shaped my personal character and enabled me to grow as a leader and make long-lasting friends. Growing up, I was taught the importance of giving back to the community and “treating others the way I wanted to be treated.” This principle has guided me throughout my life and shaped my greatest strength: compassion. This compassion instigated my strong work ethic, friendliness, organization, and leadership abilities to motivate myself and others to take action in the community. With your vote, I hope to utilize these qualities while serving as your Subregion F Trustee.

My hope is to provide Subregion F with resources to accomplish greater success in service, membership, and unity. I aspire to create better networks and bonds between each district in Subregion F so that together we can serve our communities and share our experiences. Thank you for taking the time to consider me for the position of 2015-2016 Subregion F International Trustee.

Vy Tran

K-Family Attendance CDCKI District Convention (2015) All CDCKI Board Meetings (2014-2015) Key Club/CKI/Kiwanis Divisional Council Meetings (2012-2015) CDCKI Fall Membership Rally (2014) Capital District Kiwanis District Convention (2014) Capital District Kiwanis Family Weekend (2014) CKIx – Large Scale Service Project & Int’l Convention (2014) CDCKI District Officer Training Conference (2014) CDCKI Spring Officer Training Conference (2014) Key Club District Convention (2012, 2013)

VY TRAN


https://www.facebook.com/itypevy

MPLIFY

Amplify inter-district interactions by creating fun Subregion F Challenges to foster fellowship.

EACH OUT

Reach out and bridge the gap between the individual member and the international level.

› Offer and advertise more leadership opportunities for members to get involved with international.

› Attend events in each district.

A

R

I want to stay updated on what is occurring in each district & to work closely with District Boards to ensure they have everything they need. To do this, I plan to strengthen and personalize communication with:

› Bi-weekly E-mails to Governors, District Boards and/or members with international news and opportunities, reminders, ideas and resources, and updates from other districts.

› Monthly Google Hangout Meetings & 1-on-1 conversations to help strengthen the relationship between Governors/District leadership in Subregion F.

› 1-on-1 conversations with Governors to constantly gauge district needs.

UPPORT

Support District Governors & the rest of each District Board through streamline communication.

EAM UP

Team up with International Committees to find & create relevant resources for clubs.

Together, standing and adhoc international committees, and 5 districts in Subregion F make new resources just about every day. I will ensure that you will get the resource you need, whether I have to find it or make it!

T

GOALSS

Greetings 2015-2016 Capital District Board,

My name is Calvin Charles, and I am interested in running for the position of Circle K International's 2015-2016 International Trustee at Large. I am writing this email in hope of obtaining general endorsement from Capital District Board 2015-2016 Circle K International.

I have been active in the K-family for 3 years. I am a past Capital District Key Clubber. However, I decided to continue serving when I joined Circle K International in 2013. In addition, as a Capital District Circle K member I served as the 2014-2015 Foothills Lieutenant Governor overseeing 7 chartered clubs and 3 that are still in the process of officially joining the K family.

I am interested in running for the position of 2015-2016 International Trustee at Large because I would like to continue building my service and leadership skills by remaining actively involved with CKI, but this time on an international level. I believe that by becoming International Trustee at Large, I can build many relationships with the clubs abroad. Also I will be able to help bring some of our American traditions, customs, and ideas to them, while also bringing some foreign ones back to the Capital District.

If elected, my goals include being adaptable to each club and country’s individual needs. More specifically, I want to work closely with Japan, Malaysia, Taiwan, and the Philippines by acting as their international representative. Also, I plan to work with DACA, the District that contains regions such as Panama and Columbia. I will work with these diverse clubs in order to bring a stronger international presence to CKI through culture inclusion. I plan to have timely communication through Facebook and email, so that I can understand each of their challenges. I will continue working with them to improve their clubs and District, while also bringing a stronger international presence to CKI. I would like to make these goals possible by allowing local members to see what the drive of service has done for members across the world. One way to do this is by sending letters to the district editors. Another way I would like to do this is by have international tables at the international convention so that members can see the impact that CKI has made in the world. I plan to work with the International Expansion committee to make sure their presence is known, and maintaining a fluid flow of communication, so that I may effectively represent them on the International level.

Please feel free ask me any questions. I look forward to your response!

Thank you for your consideration.

In Service,

Calvin J Charles III

DOTC Committee Chair Board Report 2015

Introduction

Hello Capital District Board of Officers!

My name is Ben Romano, and I am serving this year as your Club Building and Revitalization Committee Chair. Last year, I served as your District Governor, so I’m very excited to continue working with our clubs this year. I can’t wait to build the Capital District by building several new clubs, and I have already been talking to several Kiwanis Clubs about chartering new CKI clubs. I’m looking forward to working with all of you this year!

If you have any questions about the information in my committee report, please let me know by emailing me at [email protected]

Yours in Service,

Benjamin Romano Club Building and Revitalization Committee Chair

Actions Since Last Report

I have sent out introductions to newly chartered clubs to make sure they know who I am, and make sure that I start to develop a relationship with them. We have begun to talk about recruitment and retention ideas for the Fall semester, with the hope that these clubs will develop a fully inclusive recruitment and retention plan by the end of the summer. Though this is something that I am working on with new clubs specifically, it’s a good idea to implement for all clubs, as they all need a strong recruitment plan.

I have made contact with several Kiwanis clubs regarding potential or pending charters. We are in the process of identifying the necessary people at these colleges/universities. We currently have 1 charter for the 2015-2016 service year, University of Richmond. Hopefully, we will be chartering several new clubs over the next month or two. Please see the Committee Update section for a complete update on these clubs. I have also provided clubs with a customize-able flyer that they can use for recruitment and retention. This is a useful resource for all of our clubs, and I recently sent it to the District Board, so please feel free to distribute it to your clubs.

I have also created a Kiwanis Club Guide to Chartering a CKI infographic. This infographic explains the Kiwanis Club’s responsibilities both during and after the charter process. If you know of any Kiwanis Clubs that are interested in chartering a Circle K club, please let me know, and I can give you the infographic. If you are interested in learning about the chartering costs for a Circle K Club, let me know and I’ll send you the infographic as well.

Board Report: Benjamin Romano

Committee: Club Building and Revitalization


Updates on Committee* Meetings I don’t have any committee members, so every time I do CBR work, I’m meeting with myself. If you know any club members who are interested in recruitment and retention or club building, please pass me their names and contact information. CBR works best when you have several people who are on the committee.

Directive 1: Regional Representatives This directive was aimed at increasing the divisional representation on the CBR committee. Ultimately, the hope was to have one representative from each division to be the main contact for Kiwanis Clubs and potential CKI clubs in the division.

Progress – In Progress

Completed Actions – I have reached out to all of the Lt. Governors to attempt to

identify members who could potentially serve on the committee. So far, no one has identified any members. I am reaching out to members of Capital District that I know, but no one has expressed any interest so far.

Future Actions – I plan to continue working with the Lt. Governors to identify

members who would be good additions to the committee. That being said, if you know of any members of Capital District who have potential as a club builder, please let me know. I’ll do all the work and sell them on the committee, I just need some names.

Directive 2: New Clubs This directive is aimed the several clubs in the Capital District that are in the process of chartering or reactivating, or have recently completed the process. These clubs include NVCC Anandale, NVCC Woodbridge, NVCC Alexandria, Lynchburg College, Longwood University, Virginia Western Community College, University of Richmond, and University of Maryland: Baltimore County.

Progress – Ongoing

Completed Actions – I have initiated contact with all of these clubs. The following

clubs have answered my emails, and I have started to help them: Lynchburg College, Virginia Western Community College, University of Richmond, and University of Maryland: Baltimore County. I have provided them all with the customize-able flyer, and have answered all questions that they have regarding recruitment and retention plans for the fall.


Future Actions – I plan to reach out to the remaining schools that have not answered me yet. I hope to develop a relationship with them prior to the end of the school year so that we can begin to establish a cohesive plan for them to each recruit as many members as possible. In several cases, I have started to be in contact with the sponsoring Kiwanis Club to help make sure we establish a strong contact with these new clubs so they don’t fall apart their first real year of being a Circle K club.

Directive 3: Potential Clubs Proposal This directive required the submission of a proposal based on which clubs I would like to focus on throughout the year. Several clubs have expressed varied levels of interest, and I have documented this in the proposal that is attached. Part of the proposal to identify clubs in all divisions, so several of these are clubs that have either shown interest in the past, or have potential to show interest. We are looking for interested members at all of these listed clubs, so if you know anyone who is interested, please let me know!

Progress – Completed

Completed Actions – There is interest at several clubs that have expressed varying levels of interest. These clubs are: Ignite Academy, University of Richmond, Lynchburg College, Virginia State University, and American University. These clubs are excited and getting ready to charter. As for the rest in the proposal, like I said, please let me know if you know any former Key Club students or potential members at these universities.

Future Actions – None. This specific directive is complete.

Short-Term Future Plans*

- Establish contact with the remaining newly chartered clubs: University of VirginiaWise, NVCC Anandale, NVCC Woodbridge, NVCC Alexandria, and LongwoodUniversity

- Establish contact with Kiwanis clubs that have expressed interested in potentiallychartering Circle K Clubs

- Continue to develop relationships with the currently existing clubs that I havealready been in contact with

- Work with the clubs to develop strong recruitment and retention plans for the FallSemester


Committee Goals

- Create a Recruitment and Retention Planning Guide for clubs to help create a well-established recruitment and retention plan

- Continue to develop and strengthen the new clubs in the Capital District- Charter as many new clubs as possible

Important Questions*

1. If you already have committee members, have you held a meeting?

We have no committee members. I just have meetings with myself every once in a while.

2. Whether or not you have committee members, how do you plan to recruit additionalmembers for your committee?

I’ve been reaching out to the Lt. Governors, but no one has come forward yet with any names. I will probably work with some club members/officers that I know to try and promote the committee, as well as work with Katlyn to make sure that we can advertise on the Facebook page.

3. What are your plans for staying in touch with your committee over the summer andensuring that progress continues through the summer months?

I don’t have any committee members, so staying in touch with myself should not be that difficult. I’m used to being a Circle K Officer, so checking and responding to emails is second nature by this point. I’m already planning to meet with or visit several Kiwanis Clubs throughout the summer to either give presentations on Circle K, or work with them and the school they’re interested in.

4. What would you like to accomplish with your committee that has not already beenassigned as a directive?

The next step for me is to contact the Kiwanis Clubs I have identified to see if they are interested in sponsoring a Circle K Club.

5. How can the district board better assist your committee?

I could really use some suggestions for committee members, as well as potential schools in each division.

* Subjects above marked with an asterisk should be reported on briefly at

the board meeting.


Introduction Dear Board Peps, My name is Ashley Carroll. I am an Early Childhood Education Major at Radford. It snows a lot here. My committee has 4 members. We are planning FMR so pick a fun theme. Also, we plan fun events like DCON. XOXO -‐ A Actions Since Last Report N/A

Updates on Committee

• We have 4 committee members total•At least 5 potential themes for the board to vote on. Your

committee may endorse one of the 5 themes if they so choose. •Character of costume ideas to match the themes that we can

develop into teams • Potential ideas for a social event Friday night and their connection

to the theme • Potential themed games, team building activities and workshops

Date Member Present Absent 6 April 2015 Ashley Carroll X

Ben Romano X Harley Hicks (Committee Secretary)

X

Sarah Smith X

Short-Term Future Plans* • Once a theme is narrowed down, choose the games, make a list of

items need for each game (see who has what and what needs tobe bought)

• Alter the Schedule of Events for FMR to fit this year’s needs

Board Report: Ashley Carroll Committee: Con-Con

Committee: Con-ConCommittee: Con-Con

• Assign FMR workshops based on board member preference orexperience

• Make workshop assignments with Matt• Send workshop criteria out and start working with presenters

Committee Goals

•Develop a strong member based committee• Ensure FMR workshops run smoothly by meeting with each workshop

presenter (via Skype or phone call) •Give more detailed information to FMR Attendees• Encourage the FMR bake sale more.•Create a survey a reflection survey to be sent out to all 2015 DCON

attendees

Important Questions* 1. If you already have committee members, have you held a

meeting? Yes

2. Whether or not you have committee members, how do you plan torecruit additional members for your committee? Advertise via socialmedia and at FMR.

3. What are your plans for staying in touch with your committee overthe summer and ensuring that progress continues through thesummer months? Facebook messages, group me app, video calls,emails, etc.

4. What would you like to accomplish with your committee that hasnot already been assigned as a directive? We would like to findanother way to encourage members to attend FMR and DCON.May offer a reward for the club that brings the highest percent toeach? Also, we want to add a onesie party during FMR to boostmorale and because onesies are awesome.

5. How can the district board better assist your committee?Volunteering to run workshops, working closely with me to helpensure they run smoothly.


Introduction

Hi everyone! I am the 2015-2016 Kiwanis Family chair! I am a junior at George Mason University and the immediate past president for two years at GMU. I have been a member of the Kiwanis Family since my freshmen year of high school and have loved every moment. I look forward to working with you all this year!


• Reached out to committee members to introduce them to thecommittee

• Held a committee meeting to plan Total K Day• Worked on recruiting committee members at GMU

Updates on Committee*

Directive: Submit a Total K Day Proposal Progress:

• Have date and location planned (September 26th at GeorgeMason)

• Tentative plan from meeting was Amazing Race but since that wasa theme in the past we are leaning towards Kiwanis FamilyOlympics instead.

Directive: Bridging the Gap between Key Club and Circle K Progress:

• Reviewed Pen Pal program. Going to reach out to GMU clubmembers and area Key Clubs to gauge interest and hopefullyexpand if the feedback is positive.

• Going to look into a way to implement a CKI interest meeting orcollege night for Key Club seniors. I know UVA CKI came to my highschool and talked about college life and CKI. The K-Fam committeewants to look into ways to expand this.

Board Report: Maggie Wilson Committee: Kiwanis Family Relations

Committee: Kiwanis Family Relations

Directive: Advertise and Develop the Key to College Pen Pal Program Progress:

• Currently nothing to report on. I am going to plan anothercommittee meeting soon to find a volunteer to manage theprogram

Directive: Interacting with Kiwanis Over the Summer Progress:

• I would like to highlight a summer Kiwanis/CKI story in the CapitalCourier with tips on connecting to Kiwanis. I could share a personalstory working with my Kiwanis club last summer and have both theKiwanis and CKI perspective. Incorporating the personal story coulddefinitely help expand ideas for members to use this summer.

Directive: Proposal for CKI members working with Key Club Progress:

• Nothing at the moment. Will discuss at next committee meeting andthrough email

Date Member Present Absent 9 April 2015 Jeannine Cormier X

Nicole Van Oort X Elizabeth Clark X Jonathan Briganti X

Short-Term Future Plans* Finish plans for Total K Day Work on an advertising plan for the Pen Pal Program

Committee: Kiwanis Family Relations


meeting?a. Yes. We had a meeting on April 9th (see above for

attendance) to discuss plans for Total K Day.2. Whether or not you have committee members, how do you plan to

recruit additional members for your committee?a. I plan to recruit additional members through reaching out to

people individually through Facebook or asking club officersfrom other schools to send recommendations for committeemembers.

3. What are your plans for staying in touch with your committee overthe summer and ensuring that progress continues through thesummer months?

a. I plan to hold a few Google Hangout meetings over thesummer to keep in touch and continue planning Total K Day. Iwill also send out emails to keep them up-to-date on thecommittee.

4. What would you like to accomplish with your committee that hasnot already been assigned as a directive?

a. I would really like to work with my committee to create ahow-to-list for reaching out to Key Clubs and giving a collegeand CKI presentation for area Key Clubs.

5. How can the district board better assist your committee?a. It would be great if any of the LTGs could recommend

potential committee members who have been a part of KeyClub or other Kiwanis group.

* Subjects above marked with an asterisk should be reported onbriefly at the board meeting.


Introduction The LRA committee has begun work on amending the current guidelines regarding campaigns for District office: specifically, what campaign means as it applies to Circle K and how to incorporate that into the current policy. The Committee will soon begin work on the development of a Membership Recognition Program (MRP). The Committee is structured such that the chair and its members hold each other accountable: members submit short, weekly updates on their progress and the chair provides weekly updates to the members as well. In addition, providing specific timelines for directives helps members and the chair plan accordingly, stay on track and remain accountable. Actions Since Last Report N/A

Updates on Committee* The LRA Committee is in the final stages of defining and constructing a policy that clearly defines what constitutes campaigning for district office. We have concluded the research phase, and have begun to refine the ideas and definitions found. Our goal is to provided a comprehensive and concise definition. The efforts of the Committee will be formally proposed within the coming week.

Having worked with the Committee members for only a short while, I am very impressed with their diligence in completing tasks. I am looking forward to serving the District with the aid of these fantastic Circle K members.

A copy of our timeline and links to the current documents with all of our work is attached at the bottom of this document.

Board Report: Kaleb Carter Committee: Laws, Regulations, and Awards

Committee: Laws, Regulations, and Awards

Short-Term Future Plans* No meeting has been held yet; however, members are diligently working to find a mutual time to devote about an hour to a digital meeting. The meeting is prospectively planned to occur within the next month.

Committee Goals The LRA will begin work on developing a Membership Recognition Program that will diligently recognize club members for their hard work in meeting the District goals. We hope that in surveying current programs employed in other districts, and similar programs from other organizations, that we can develop a solid program. Our vision it two-fold: developing and easily maintained program with minimal accounting, but one that increases motivation to meet those goals the District establishes as paramount.

Aside from our directives, members are also encourage to bring their fellow clubs members to join committees—not just LRA—emphasizing the unique opportunities afforded through the experience.


meeting?a. We have not held a meeting; however, we plan to hold a

meeting when we can find a mutual time that works best foreveryone to attend a digital meeting.

2. Whether or not you have committee members, how do you plan torecruit additional members for your committee?

a. In Club meetings, I emphasize that unique opportunities beinga part of a committee can provide. Additionally, Committeemembers are encouraged to recruit their fellow clubmembers. I have—and will continue—to personally reach outto individual members in the District.


a. Through a pre-established timeline, we set intermittentdeadlines to ensure communication remains strongthroughout the summer. Additionally, the weekly updates willensure we all remain accountable and stay on track.



a. I would like to address the District awards handed out atDCON. I personally believe that they focus too heavily on theDistrict development—which is a great thing—but not enoughemphasis is placed on development and success at the clublevel. After all, we can only be as strong as our weakest club.The awards need to be rewritten to encourage clubmembers to seek the success of their club in paramount totheir District involvement. However, there still needs to be aresidual focus on attending District events and pursuinginterclub communication, but they should be weighed less incomparison to club achievement.

b. Also, the awards need to be restructured in terms of theevidence or supplements required. The focus needs to bemore on quality and substance rather than quantity.Basically, it would be beneficial to shorten the awards andencourage many to apply rather than shy away from beingrecognized for their outstanding work because of a dauntingapplication.

5. How can the district board better assist your committee?a. The 2015-2015 LRA Committee is currently well satisfied with

the support so far; however, being in our infancy we can onlyspeak so much to this. But, it can be assured that we willreach out and ask for assistance when needed. We wouldalso encourage District commentary on our current works; attheir convenience.

Questions for the District 1. Is there any specific format for policy and direct proposals? For

example, when proposing the campaign amendment, does thecontext of the completed directive need to be in any specialformat provided by the District?

2. Do emails need to be copied to not just the Governor, but theAdministrator and Assistant Administrator?


First Task: Due April 12th by 5pm Topic: The Capital District policy code notes thats candidates for district office may not campaign 60 days prior to district convention; however, it does not define what ‘campaigning’ means.

Goal: Our goal is to define what ‘campaigning' means, and promulgate a definition that provides specifics and examples.

What you need to do: Define ‘Campaigning’ what it constitutes • 1) Please search around various CKI and Kiwanis websites for their bylaws, and find

definitions of ‘campaigning’. Another option is to search for various definitions of what ‘campaigning’ means in other contexts (e.g. dictionary, your student government’s definition, etc.).

• 2) After you have done some research, compile a list of the definitions and placethem in this Google Doc as you find them.

• 3) When you place items in the Google Doc, please attach a link or cite the sourcefrom which you found the items.

• 4) I will place various experts from our current policy in the Google Doc for yourreference.

• After we have place all of our research in the Google Doc, I will put everythingtogether and create a draft of the policy to submit (I will notify you when I am done).• Then, I ask that you review the proposal and make comments by April 16th at 5pm. Iwill compile all the comments and suggestions and then as a committee we willsubmit the proposal to Governor Matt.

Action Items: Now to April 12th at 5pm: Research ‘campaigning’ and findings in the Google Doc April 13th: The draft of the proposal will be available for comment and review April 16th @5pm: Submit final comments


Second Task: Draft Due May 10th, Final Due June 15th Topic: The District would like to create a program that rewards members for meeting certain requirements. We want to base this Monthly Recognition Program (MRP) on rewarding those who meet the district goals—once those have been developed I will notify you. We also want to think about other ways to recognize our members.

Goal: Develop a CDCKI Membership Recognition Program

What you need to do: For this we want to brainstorm different ways we can accomplish the following: • 1) Define what categories that the MRP will focus on (service hours, inter clubs,

district involvement, kiwanis family hours, etc.) • 2) Develop a list of the requirements to receive the recognition. We can

create system that awards base on points or a tier requirement (whatever we decided and find out will work out the best).

• 3) Determine how the members will submit the award (is it via email, a google form,via club officers?)

• 4) Determine the Mode of Recognition (something inexpensive): e.g. a ribbonattachment for their name tags at DCON. Other ideas might be names in the DCON program, a certificate, ribbon, highlight in the Capital Courier, etc.

• 5) Place all of these things in the Google Doc.I also will place helpful resources in the Google Doc.

This is a large task, so it will be best to split it up into stages: Stage 1: Brainstorming Goal: We will brainstorm and collaborate ideas about what NOs. 1, 2, 3 and 4 should look like; we will qualify them.

Use the Google Doc to submit ideas you may have or have researched (if you research please include a link) Due: April 25th Stage 2: Drafting Goal: We will select from our brainstormed ideas the one we feel will most effectively recognize our members.

We will highlight and comment on the ideas we can employ on the Google Doc Due: April 30th Stage 3: Drafting Part 2 Goal: Formalize a recognition plan. We will each be assigned a part of the proposal to work on using the Google Doc.

This stage will entail creating a basic outline of the program.


Due: May 7th (At this point we will submit to the District for comments) Stage 4: Formalization After we have comments from the District, we will work to put the program together, creating a solidified recognition program

Again, we will each work on parts using the Google Doc Due: June 1st

Action Items April 17th to 25th: Stage 1: Brainstorming (place ideas in the Google Doc) April 25th to 30th: Stage 2: Drafting (comment and highlight ideas in the Google Doc) April 30th to May 5th: Stage 3: Drafting Part 2 (We will work on creating a basic outline of the proposed program for review by the District) May 5th to June 1st: Stage 4: Formalization (We will work on finalizing the proposed program) (Note: we may have several meetings during this time period)


Introduction


Updates on Committee* Directives:

• Make a MET 2015-2016 calendar =completed

• Make a MET PowerPoint and a correspondingpdf for the month of April = completed

Short-Term Future Plans* • Get more members on committee• Generate ideas with committee on making new

exciting MET topics

Committee Goals • Make sure every CKI member is aware of our

history and legacy• Make sure each topic shared every month is

beneficial, helpful and actually interesting• Try to get more inter-clubbing in the district


meeting?a. Don’t have any members besides matt

2. Whether or not you have committee members, how do you plan torecruit additional members for your committee?

a. First ask people from my club if they would like to joinMembership Development and Education Committee, thenask officers at DOTC if they would ask there own clubs to join

Board Report: <Elizabeth Heard > Committee: Membership Development and Education

Committee:

the committee, and lastly If not successful I could send out at email asking everyone.


a. If I had committee members I would make sure I hadeveryone numbers, emails and constantly make sure thateach individual is kept in the loop about everything we aretrying to do. Also if possible I would try to meet up at leastonce with my committee during the summer at a place thatevery one would agree on and like.


a. At the end of each MET PowerPoint I think my committeeshould ask as least two questions about CKI foundation andhistory. I would not put the answers in the PowerPoint butrather as a footnote, so the clubs will really have to test theirknowledge on how well do they truly know CKI.

5. How can the district board better assist your committee?a. Each district officer could give me a second opinion on the

MET’s I send out and whether or not they are actuallybeneficial to the clubs, and also give me feedback on how Ican make them better.


Introduction Hello Capital District. I’m very excited to begin this year with you. I have

been working with Matt and Ben to get things posted to our social media

in order to gain awareness and followers. As of now, I have been working

with my home club at Virginia Commonwealth University, working as the

Membership Education and Recruitment Chair. I am excited to meet and

work with you all to have an amazing year.

Actions Since Last Report As a Public Relations Chair

- Worked with Matt and Ben in creating ideas for our social media

- Promoted CKIx on our Facebook to generate awareness

As a Virginia Commonwealth University CKI member

- Assisted the club as the Membership Education and Recruitment

Chair

- Attended the Black and White Affair Dance

Updates on Committee* List your directives here and the progress towards completing them.

- Develop Social Media Strategies and Advertising Activities

o I have sent out my proposal for strategies and I am just

waiting on the approval to put them forth.

- Advertise CKIx on our Social Media Platforms

o Using the nine day countdown until the end of Early Bird

Registration I was given, I wrote posts that I scheduled to send

out for the remaining days.

o I have also sent out a proposal for plans that I have for the

remaining time until CKIx and I am just waiting for approval.

Create a table showing your meeting dates/times and which members

attended:

Date Member Present Absent

15 April 2015 Amber Dillon

Hailey McQuiller

Sarah Smith

Jordan Stone

Board Report: Katlyn Pierre

Committee: Public Relations

Committee:


Hailey McQuiller

Sarah Smith

Jordan Stone


Hailey McQuiller

Sarah Smith

Jordan Stone

***Delete this text and replace it with your own when completing the

board report.

Short-Term Future Plans* For a short term plan, I want to be able to get better acquainted with all

of the district board to be able to be aware of everyone’s concerns with

what they would and would not like social media-wise. I want to be able

to help the Capital District of CKI gain more followers on our social media

platforms.

Committee Goals I want to make sure my committee is well-acquainted with each other so

they are able to collaborate together so all of our meetings will be

seamless and we can get things done.


meeting?

a. I have gained committee member, but I have not formally

held a meeting. I am still waiting to hear from one member

from CNU.

2. Whether or not you have committee members, how do you plan to

recruit additional members for your committee?

a. I plan on asking more members from my school to see if they

would like to be a part of my committee.

3. What are your plans for staying in touch with your committee over

the summer and ensuring that progress continues through the

summer months?

a. I plan to email each of them soon and ask them if they will be

available to hold bi-weekly video chats or even group chats

online. If this is not enough, I can hold meeting more

frequently and do it every week.

4. What would you like to accomplish with your committee that has

not already been assigned as a directive?

Committee:

a. I want to be able to form a better bond with each of them to

make sure they are always updated on everything that is

going on and keep them excited about future plans.

5. How can the district board better assist your committee?

a. As of right now, I don’t see anything that the board could to

better assist my committee.

* Subjects above marked with an asterisk should be reported on

briefly at the board meeting.

DOTC Lieutenant Governor Board Report 2015

Introduction • Hi everyone! I hope you’ve all had an exciting start to the new service

year. I’m so honored and excited to serve as the Battlefield LieutenantGovernor! We’ve had some major changes and I’m so happy to introduceSt. Mary’s into the Battlefield Division and sadly say goodbye to theUniversity of Maryland: Baltimore College. So far, I’ve had the amazingopportunity to attend events all through the District and help theUniversity of Maryland transition into their new service year. I can’t waitto see what’s coming next!


As Battlefield Lieutenant Governor: • Trained UMD’s Service Vice President for position• Attended Prince George’s Kiwanis Club meeting• Attended two of UMD’s executive board meetings (as requested) to assist

in planning• Met with UMD executive officers to discuss positions• Attended Salvation Army of PG County with PG Kiwanis on behalf of

UMDCKI to discuss service projects/partnering opportunities• Introduced myself to St. Mary’s College officers• Congratulated Anne Arundel executive officers on their positions

o Briefly talked about secretarial duties with secretary• Introduced myself to Hood College’s president• Held meeting with Hood College’s president to discuss:

o Dues/CKI tenetso Club goalso Important to-do’s for position

As University of Maryland, College Park member: • Attended weekly general body meetings• Attended fundraiser/social for UMDCKI’s Relay for Life event• Attended weekend service events

Updates on Battlefield Division University of Maryland, College Park – Purple

Board Report: Kristy Vo Division: Battlefield Division

Division: Battlefield DivisionDivision: Battlefield Division

• I have visited this club by attending their weekly general body meetingsas well as two executive board meetings

• We communicate on a daily basis via Facebook group chat• The club’s greatest success has been a fundraiser for their Relay for Life

teamo Raised more than $65o Held a baking social day beforeo Leftover baked goods used as prize for next general body meeting

• Greatest struggle is efficiently planning general body meetingso Usually last minute details and planning needed

• Past Events Heldo Service Events

§ Walk for Wishes – April 12th, 2015o Members volunteered at the event in DC where they

helped walkers with refreshments and to work withevent leaders

§ ArtEnables – April 11th, 2015o A local organization needed help with a workshop

that enables artists with mental and physicaldisabilities to create pieces of art freely and positively.

§ Spring Egg Hunt – March 28th, 2015o UMDCKI helped a local family-friendly facility hold

their annual egg hunt for children§ Cherry Blossom Festival Social – April 11th, 2015

o The club held a social where members could attendthe Cherry Blossom Festival together

§ Relay for Life Fundraiser – April 9th, 2015o They set up a table on their campus to sell baked

goods and inspirational bracelets made during theirApril in-house service project meeting

o Socials§ Cherry Blossom Festival Social – April 11th, 2015

o The club held a social where members could attendthe Cherry Blossom Festival together

§ Relay for Life Baking Social – April 8th, 2015o The day before the fundraiser, the club held a baking

social where members were welcome to come helpbake for the following fundraiser.

o General Body Meetings§ Held weekly general body meetings

o Each week changes between an in-house serviceproject, a workshop (leadership, team building,


communication), or a social meeting (ice breakers, teamwork, competition)

• Future Events:o After School Tutoring – Until end of Semester

§ Volunteering with local Salvation Army to help childrenfinish homework and have a safe place to play

o End of the Year BBQ – April 27th, 2015§ To wrap up the year, UMD is having their annual BBQ on

campus (free to all members)o GreenFest – April 16th, 2015

§ Volunteers will be helping an on-campus sustainability fairby working booths and refreshments

o Relay for Life – April 18th, 2015§ A 12 hour service event that raises money for the American

Cancer Society to fund a cure for cancero Anacostia Watershed Clean Up – April 25th, 2015

§ Volunteers will be beautifying different locations of theAnacostia Watershed for Earth Day

Hood College – Yellow • I have not yet had the chance to visit their club, however, I plan on

attending their first meeting next semester• I’ve had a video conference with their president and I have Facebook

messaged their executive board to introduce myself• Their greatest success is having fantastic elections with officers that are

excited to serve their community• Their greatest struggle is member involvement and communication

o Possible fix is to update Facebook page more often to keepmembers engaged

• Past Eventso River Clean Up – April 11th, 2015

§ Members helped to beautify a local stream and foresto General Body Meeting – Weekly/Monthly

§ They hold general body meetings bi-monthly that includegeneral updates and future event reminders

• Future Eventso Food Drive – Currently until end of the semester

§ Asking members of campus to bring food cans to location todonate to those in need

St. Mary’s College of Maryland – Blue


• I have not yet had the chance to visit their club, but they are in my hometown so I will plan a visit for the next time I return home

• I introduced myself and welcomed each executive officer to the club(informally via Facebook, formal introduction will be ASAP)

• Their greatest success was completing the MRF in a timely manner, it wassubmitted before the due date and before I sent a reminder message

• Their greatest struggle is finding service events in their area• Past Events – None that I know of• Future Events – They are beginning to wrap up their semester

Anne Arundel Community College – Red • I have not yet had the chance to visit their club• I congratulated both on their positions but have only received a response

from their secretary• Their greatest success is completing elections before SOTC• Their greatest weakness is member recruitment and service events due to

their campus and member locations (everyone is a commuter)• Past Events – None that I know of• Future Events – None that I know of

Travel Reports Prince George’s Kiwanis Meeting – Sir Walter Raleigh Inn

§ April 2nd, 2015: Presented them the awards won from DCON andsummarized the UMDCKI 2014-2015 service year

George Washington University – Lost in DC 2015 § April 4th, 2015: Explored DC while socializing with other district

members

University of Maryland, College Park – General Body Meeting § April 6th, 2015: Attended team building workshop to learn how to

communicate better with others

Hampden-Sydney College – Member Induction Ceremony/Social Reception § April 12th, 2015: Socialized with club members and congratulated

them on membership

Short-Term Future Plans* • Formally introduce St. Mary’s into Battlefield Division• Complete training guides for each officer that didn’t attend SOTC


• Continue to encourage district committee involvement• Schedule President’s Council Meeting

o Decide continuous date for each montho Summer divisional event – soup kitchen in DC/day in DC

• Supply information for CKIx to any interested member

Divisional Goals • Divisionals Every Other Month

o Divisionals can range from socials, service, or a pleasant blend ofboth, but the Battlefield Division will always have an opportunityto come together!

o I will do my best to have a divisional at each school so everyone isequally included.

• Scheduling Monthly President Council Meetingso I am in the works of scheduling a solid date for our first President’s

Council Meeting. One will be held each month once I can finalize amonthly date for everyone.

• Minimum of 4 members from each club per district evento I will strive to push each district event all throughout my term to

have a solid Battlefield presence at each event.• Ensuring St. Mary’s is well combined with the rest of the division

o Regardless of how far away they are, I will always do what I can doinclude them and make them feel welcome in the division.

Important Questions* 1. Have you introduced yourself to all of your clubs? How did you go about

introducing yourself? How many of your clubs have you visited tointroduce yourself?

• Yes, I have introduced myself to all clubs. I sent each president awelcoming/congratulatory email. Only visit I have completed isUMD.

2. Have all of the club officers in your division received training at SOTC orfrom you individually? What plans do you have to train any officers thathaven’t received training yet?

• All officers from UMD have been properly trained. All otherofficers in division will receive training guide once I put it together,I also plan to visit schools over the early summer to ensure they’reready for the next semester.

3. What plans do you have to stay in touch with your clubs over thesummer? What plans do you have to keep them excited and involved?


• I will continue to have monthly PCMs and I will have a divisionalevent over the summer in DC. I will also encourage each club tocontinue service/events over the summer to keep membersengaged.

4. Have you been advertising CKIx? Are any of your members attending?• Due to price, no members have expressed interest.

5. Have you advertised committees?• Yes, I have spoken individually with 8 members. 2 of which are

interested with more information provided.6. Are your clubs participating in the April Interclub Challenge?

• UMD attended the George Washington’s CKI Lost in DC event andI have told St. Mary’s, Anne Arundel Community College, andHood College about UMD’s Relay for Life event. But none haveexpressed interest in attending

DOTC Lt. Governor Board Report 2015

Introduction Hello fellow board members. I hope everyone is off to a good start to their

term. I have been working on communicating with my clubs and starting

to develop communication methods with various clubs. So far I have

developed two different newsletters. One for everyone in the division, and

the other for club board members. Each of these are biweekly, and they

alternate weeks in an effort to keep everyone updated on what’s

happening. Since April 1st I have visited Radford University, worked closely

with my home club while they transition, and visited Kiwanis DCON.

Actions Since Last Report As the Foothills Division Lt. Governor:

I have started to communicate with my clubs. I have started my

two newsletters, which are both sent out biweekly.

I have attended a board meeting with Radford University where

they developed their goals for this coming year, and by the time of

this board meeting I will have attended their chartering ceremony.

I have also communicated with Virginia Western Community

College and Randolph College to provide them with training

materials for their club officers.

I have also been working on getting updated on the status of my

division, because I was not given a lot of information about the

current status of the clubs.

I attended Kiwanis DCON.

Promoted CKIx to club members.

Advertised committees to clubs.

Contacted each club president individually to introduce myself and

get an update on their club.

I have worked closely with my home club to make sure the officer

transition was smooth.

As the acting Technology Chair:

Updated the website to reflect the changes in leadership.

Updated the divisional map to reflect the recent changes.

Board Report: Brian Elliott

Division: Foothills

Division: Foothills

Removed and replaced outdated content.

Added information about CKIx to the website.

Added other resources as requested.

As a Virginia Tech CKI member:

I have attended several service projects including an Easter Egg

Hunt for Kids, a bake sale for Relay for Life, and the Big Event.

I have attended all their club and board meetings, and I have

been working closely with the board to ensure a successful

transition.

I currently am also serving as the webmaster for my club and have

updated information to reflect the new club leadership.

I have chaired most of the projects that our club has done recently.

I have been working with our Kiwanis Family Vice President to help

start a Builder’s Club at a local middle school.

Updates on Foothills Division* Hampden-Sydney College – Green

Had officers attend SOTC

MRF was not submitted for March

I have communicated with their president to get updated on

what’s happening on in their club.

I will be attending their March of Dimes Event on April 26th.

Recent Events:

o SOTC

o Book Drive for Camp Loud and Clear – Ended March 26th

o Habitat for Humanity – March 27th

o Induction Ceremony – April 12th

Upcoming Events:

o March of Dimes – March for Babies – April 26th

Ignite Academy – Green/Potential

Christiansburg has expressed a strong interest in starting the club,

and has already done a bunch of ground work for it.

Ben Romano is working with them to fill out paperwork.

Liberty University – Green

Officers attended SOTC

Have a lot of ongoing projects

I have been able to communicate with their secretary, but not their

president.

Division: Foothills

Recent Events:

o Food Pantry – April 8th

o Joy Prom – April 10th

o Big Brothers Big Sisters Spring Festival – April 11th

Upcoming Projects

o Shoe Drive – April 16th

o Adopt-A-Highway – April 18th

o Charity 5K run

Lynchburg College – Yellow/Inactive

Currently there is not student involvement.

There is strong support from their Kiwanis Club and the faculty

advisor.

Ben Romano is working with the faculty advisor to hopefully get the

club running for next fall semester.

Radford University – Green

Their club is still pretty small, but their club leadership is working very

hard to grow the club.

Working hard to plan fundraisers and recruiting events for next year.

Communicate frequently.

I attended one of their board meetings.

Recent Events:

o Decorating event to prepare for their installation ceremony. –

April 11th and 12th

o Movie Social – April 10th

o In meeting service project/speaker – April 8th

Upcoming events:

o Installation ceremony/Re-chartering ceremony - April 18th

Randolph College – Green

They are considering adding positions to their club including a

Historian, Vice President, or Editor.

They are still small, so recruiting is very important for their club. They

have a small school so membership recruitment is not the easiest.

They did not attend SOTC, so I sent them resources to help train their

new officers.

I have not been able to get a response from their club president.

Did not submit an MRF

Recent Events:

o Relay Week – April 6th to April 10th

o Joy Prom – April 10th

Division: Foothills

Upcoming Events:

o Relay for Life – April 18th

University of Virginia: Wise Campus – Red

I have not been able to get in contact with anyone from their

board yet.

They have had elections for this year.

They are a small club, so I am worried about them potentially going

inactive.

Did not submit an MRF

Virginia Tech – Green

Strong club leadership.

They all attended SOTC, and I have personally ensured that they

have all been trained.

They are struggling to gain new members, and they are having a

hard time getting old members to come to meetings.

They have recently sponsored a Builder’s Club, and they are

working hard to make it successful. It currently has about 10 active

members.

Recent Events

o Easter Egg Hunt – April 4th

o Drunk Bake Sale for Relay for Life – April 10th

o Big Event – April 11th

Upcoming Events

o Brunswick Stew – April 18th

o 3.2 for 32 Memorial Run – April 18th

o International Street Fair – April 19th

o Relay for Life – April 24th

o Blood Drive – April 27th and 28th

o Healthy Kids Day – May 2nd

Virginia Western Community College – Green

I have spoken with their club president several times.

They did not attend SOTC, so I provided them with training

materials.

Since they were recently chartered they have not had elections for

next year’s officers. They will be electing new officers on April 23rd.

I am probably going to hold a training session for their new

members to work on club goals and recruitment ideas.

They are a small community college club, so membership

recruitment is important for their club’s continued success.

Division: Foothills

Recent Events:

o Kiwanis DCON – April 10th to April 12th

Upcoming Events:

o Spring Fling – April 17th

o Blue Ridge Marathon – April 18th

o Children’s Trust event – April 24th

o Chartering Ceremony – April 27th

o Boots2Books5k – May 1st

o Summer Service Trip – May 11th to May 13th

Travel Reports Radford Board Meeting – March 31st

Kiwanis DCON – April 10th

Short-Term Future Plans* I am still working on contacting my clubs that have not yet

responded to me. I have contacted the presidents, but if I do not

get a response I will be contacting other club officers to get an idea

of what’s happening in the club.

I am going to be attending Radford’s Installation Ceremony to

install their new officers on April 18th.

I am visiting Hampden-Sydney for their March of Dimes/March for

Babies event on April 26th.

Continue to promote CKIx to clubs.

Contact each club’s secretaries and presidents to ensure MRFs are

completed correctly and on time.

Make sure each club has submitted their goals, and provide them

with feedback and resources to meet the goals.

Hold a Presidents’ Council Meeting to discuss how to prepare for

the start of next semester.

Divisional Goals Improve communication with clubs that usually are not involved in

the district.

Have at least three divisional events in different geographical

locations to try and engage as many clubs as possible.

Have at least 3 PCMs to help prepare clubs for upcoming events,

recruiting, fundraising, and more.

Division: Foothills

Promote Kiwanis Family Relations with clubs, and encourage clubs

to work more closely with their Kiwanis counterparts and other CKI

clubs.

Important Questions* 1. Have you introduced yourself to all of your clubs? How did you go

about introducing yourself? How many of your clubs have you

visited to introduce yourself?

a. I have sent out two newsletters to introduce myself. I have

also contacted all the club presidents to personally interact

with them. I have also visited both my home club, Virginia

Tech, and the Radford CKI club. I am scheduled to visit

Hampden-Sydney later this month. I am also planning on

trying to host a training session for VWCC after they elect their

new officers.

2. Have all of the club officers in your division received training at

SOTC or from you individually? What plans do you have to train any

officers that haven’t received training yet?

a. Randolph College, the University of Virginia: Wise Campus,

and Virginia Western Community College did not attend

SOTC. I have sent training materials to both Randolph and

VWCC to help their presidents train their officers. I have not

been able to get in contact with UVa: Wise yet, but I am

going to be reaching out to their other officers to see if they

need additional training. I am also planning on having a

training session for VWCC following their elections.

3. What plans do you have to stay in touch with your clubs over the

summer? What plans do you have to keep them excited and

involved?

a. I am planning on having a PCM at the end of April. I will be

discussing membership recruitment and other topics that

relate to the start of next semester. I would like to ensure that

they are prepared for next semester before they get back, so

that they can take advantage of all the new students. I also

plan on sending out newsletters and emails over the summer

to club boards. I will try and have each newsletter related to

a different topic that will help them prepare for the next year.

4. Have you been advertising CKIx? Are any of your members

attending?

Division: Foothills

a. I have advertised CKIx in my newsletters and in an email to

club presidents. I do not know if anyone has signed up other

than people in district positions at this time.

5. Have you advertised committees?

a. I have advertised committees in my newsletters and to my

home club and Radford. There are several members of

Foothills that have signed up for committees.

6. Are your clubs participating in the April Interclub Challenge?

a. I believe that Randolph College is going to Liberty College’s

Relay for Life. Virginia Tech is supposed to be sending

members to Radford’s Installations on April 18th. I am also

encouraging clubs to attend Hampden-Sydney’s March of

Dimes/March for Babies event.




Introduction

I’m a Biology (pre-dental) major at VCU and I’m so siced to be the Metro-Richmond Lieutenant Governor this year. I’ve had a slow start, but it’s all about how you finish. Speaking of which that is what I want my divisionals to be based around…World Championship for Cycling and Monument 10K. I like to stay active, let’s keep CKI active too.


As Metro-Richmond division lieutenant governor:

-Will meet up with Ryan White next week for lunch/dinner

As a VCU CKI member:

April 1 Attended Meeting, afterwards packed Easter eggs April 2 Easter Egg hunt at St. Andrews elementary April 4 Attended GW Lost in DC April 5 Bubble Soccer with Students Helping Honduras

Made bookmarks for children of St. Andrews Prepped March of Dimes fliers & chocolates w/ service committee

April 8 Attend Meeting April 15 Attend Meeting April 16 St Andrews volunteer

CKI Service Week: April 6 March of Dimes tabling April 7 Chipotle (social) fundraiser for Eliminate April 8 Six Cents Day tabling selling Krispy Kreme doughnuts

Updates on Metro-Richmond Division* -Got an email from Dr. Richardson from Virginia State University for thegreen light to start back up

Travel Reports

Board Report: David Figueroa Division: Metro-Richmond

Division: Metro-Richmond

March 30, 2015, Monday, Traveled to University of Richmond to give Aheema Eliminate shirts to sell for CKI service week

April 4, 2015, Saturday, Traveled to George Washington University – Lost in DC: House of Service –Fundraiser for The Eliminate Project

April 11, 2015, Traveled to Randolph-Macon & Ashland Kiwanis for high-way clean up

Short-Term Future Plans* -Make better emails-Check to make sure everyone is getting my emails (I will always post tofacebook just in case)-Schedule a PCM (send out the doodle)-Get to know Mary Washington-Make the Snapchat-SleepDivisional Goals

-Get at least 2-3 members from each club to attend FMR and DCON-Make sure every club stays in good shape-Interclub at least 2 times a semester


about introducing yourself? How many of your clubs have youvisited to introduce yourself?

I did, I sent out an email to the Metro-Richmond list-serv. I will sendout a better version in my newsletter after DOTC. I haven’t visitedany club meetings yet, but I’ve been to Randolph-Macon for thehighway cleanup. I did attend a UR meeting before I was officiallyLTG though.

2. Have all of the club officers in your division received training atSOTC or from you individually? What plans do you have to train anyofficers that haven’t received training yet?

Division: Metro-Richmond

No, -Mary Washington has a few people to be trained

-UR only the President has been trained.I plan to send out an email to get an update on if theirpredecessors helped them. If not, I can have some of the VCU cluband myself train them.

3. What plans do you have to stay in touch with your clubs over thesummer? What plans do you have to keep them excited andinvolved?

I will use facebook mainly and email. I’ll have a get together with afew VCU members. VCU just made a sign-up sheet to plan for GeekWeek which is our first week at VCU next semester. I am also reallytrying to get my snapchat up and running for the division.Snapchat has blocked a bunch of third party apps, so it’s beendifficult to make it reliable.

4. Have you been advertising CKIx? Are any of your membersattending?

Yes, I emailed the metro-richmond list-serv as well as posted in themetro-richmond facebook group and each individual clubsfacebook. As of right now, no one has told me they were comingyet.

5. Have you advertised committees?I have not. I will right now.


No, I did tell UR president about it, but I believe with April being new for the new boards and the month of last exams before finals it’s been pretty hectic. I saw a huge decrease of members at our last meeting due to exams.



Introduction:

Greetings everyone! I am excited to serve as the

incoming Potomac LTG and contribute in the success

of the Capital District. I’m Sancho from George Mason

University CKI. I have held different positions in CKI but

hasn’t experienced having such administrative

responsibility as a Lieutenant Governor. With this new

division, I will do my best to support our current clubs

and work on starting new clubs to grow CKI.

Actions since Last Report As a district board member:

Voted on several district committee proposals at DOTC

Contacted LRA Chair Kaleb Carter about how the committee is

doing

Coordinated with other board members on how are we going to

do our jobs

Had 1on1 with Governor Matt

Represented CKI in presence of other Kiwanis Family members

As Potomac division lieutenant governor:

Attend every GMU CKI event since I took office

Went to Lost in DC at GWU

Coordinate with Potomac’s Club presidents and started a GroupMe

Reorganized the Facebook Group

Talked to club officers on the phone and gave advice on how to

solve their issues

Talked to Key Club and Kiwanis Counterparts at DOTC

Reorganized the email account for efficiency

Board Report: Sancho Jacinto

Division: Potomac

Division: Potomac

As a GMU CKI member:

Went to all club meetings since taking office

Went to ELIMINATE Benefit Gala and meetings to prepare for it

Raised money for the ELIMINATE Project

Presented district updates and talked about CKIx during meetings

Talked to with sponsoring Kiwanis club members

Updates on the Potomac Division:

We had our first divisional/interclub yesterday at GWU’s

Lost in DC which was attended by GWU, Howard

University, and GMU CKI clubs within the division. A lot

of members had a great time.

GMU CKI has a successful meeting last Monday, April

13, which was started by an ice breaker rock, paper,

scissors game then announcement of service, district,

and international events. The members showed interest

for these activities.

I also talked to NVCC-Woodbridge CKI and they had a

bake sale last Wednesday, April 15. They have also

submitted their paperwork to reactivate their club

which is now in process. A key clubber from Michigan

contacted me about starting a CKI club at American

University where she is going to attend in the fall. I sent

a text to Hannah Lane who is starting a CKI club at

NVCC-Annandale.

Travel Reports:

Travelled to GWU via Metro for Lost in DC, April 4, 2015.

Attended GMU CKI’s meeting on April 13, 2015.

Division: Potomac

Short-Term Future Plans:

Build a relationship with all the presidents in the

division. Utilize the GroupMe Text where the

presidents can share meeting dates and times, as

well as upcoming events to encourage interclub

events.

Talk to the president of NVCC-Loudoun who

couldn’t come to SOTC

Continue Diane’s effort in starting NVCC-

Annandale CKI by contacting Hannah.

For NVCC-Alexandria and NVCC-Woodbridge, I

have friends in both clubs which I have been in

active communication with to revitalize both clubs.

Woodbridge is reported to be in the process of

paying the club dues via the school’s credit card. I

just have to follow-up with them to finalize the

transaction so they can be an official club again.

Help Brie Dixon started American University CKI.

Start potential other CKI clubs within Washington

DC and Northern VA area.

Divisional Goals

Visit all the clubs in the division

Be able to assist the Potomac clubs with their issues

Hold interclub events as much as possible

Build a strong foundation of bond between

Potomac clubs

Revive NVCC-Alexandria and NVCC-Woodbridge

Start potential charters

Increase district involvement from Potomac clubs

Division: Potomac




Yes I did. I met their officers at SOTC’s presidents’ workshop. I have

only visited my home club, GMU and George Washington University

for Lost in DC. I have talked to David, NVCC-Woodbridge CKI’s

president and offered my help in reactivating their club.




All clubs have representatives at SOTC but not all their officers.

There’s a request from NVCC-Loudoun to have a summer training

session so we will do that since only 1 officer went to SOTC.



involved?

We started a GroupMe text for presidents at SOTC. We will continue

use it to keep in touch. I’ll get them excited by making sure each

event they attend to is worth their time by making it as enjoyable as

possible.


attending?

Yep. A couple from GMU are going, I’m not sure about the other

clubs yet. CKIx was also advertised during the GMU CKI’s meeting.

There is some funding from the school to those who wants to go.


I told them about it. A couple from GMU members are district

committee chairs. Advertised during GMU CKI meeting.


Yes, we already have one with Lost in DC but we’ll see if there are

other opportunities for the rest of the month. We will use the

GroupMe to promote potential interclub opportunities.




Introduction • Greetings everyone! I am so excited to start this service year as your

Susquehanna Lieutenant Governor. I have been working to establish a formof contact between the clubs within the division through a new Facebookpage for our division.


As Susquehanna division lieutenant governor: • Attended two of Towson’s board meetings• Encouraged members to apply for committees• Introduced myself to all the division officers• Organizing when I can attend club events

As a Towson CKI member • Attended weekly meetings• Participated in PB&J service project for Our Daily Bread

Updates on Foothills Division* Towson University- Purple

• Attended meeting on the 7th and the 14th.• Invited sorority members to an in meeting service project• Great job at keeping me up to date on upcoming events• Past events:

o Bread and Cheese Creek cleanup – 4/11/15o Arden Courts – 4/12/15

• Upcoming events:o Kiwanis Dinner 4/16/15o Pickersgill 4/18/15o Bear Creek cleanup 4/25/15o Manna House 4/26/15o Kiwanis May Festival- May 2nd -3rd

Johns Hopkins- Blue • Actively pursue volunteer opportunities for their members on

campus• Past events

o Maryland Science Olympiad April 11th

o Children’s House April 3rd

Board Report: Elizabeth Rodriguez Division: Susquehanna

Division: Susquehanna

University of Maryland Baltimore County- Gold • Communication mostly through Facebook

University of Delaware – Green • Responds to emails quickly• In meeting Service projects – April 27th and May 11th

Travel Reports Towson University-

• General meetings on April 7th and April 14th

• PBJ service project on April 14th

Short-Term Future Plans* • Encourage clubs to share their upcoming events through the

Facebook page.• Complete officer training for officers who did not attend SOTC.

Divisional Goals • Have more participation at the district level

o More attendance to events like FMR, DCON, and SOTCo Joining district committees

• More communication between the clubso Sharing eventso Discussion on how to improve our clubso Reason for Facebook group


about introducing yourself? How many of your clubs have youvisited to introduce yourself?

• I have emailed all the clubs officers. I am still planning visits.2. Have all of the club officers in your division received training at

SOTC or from you individually? What plans do you have to train anyofficers that haven’t received training yet?

• Only the officers from Towson have received training sincethey were the only club to attend SOTC. On my visits I plan totrain the officers.

3. What plans do you have to stay in touch with your clubs over thesummer? What plans do you have to keep them excited andinvolved?

• I am planning on meeting with officers during the summer tomake sure they are prepared for the fall semester. I will beusing mostly email to communicate with club officers and the

Division: Susquehanna

Facebook group to communicate with the division as a whole to share each other’s events.

4. Have you been advertising CKIx? Are any of your membersattending?

• So far I do not know if any members are attending but I havementioned it at the meetings I have attended at Towson.Most of the members I have spoken with one-on-one haveexpressed concerns about the price.

5. Have you advertised committees?• I have advertised it at meetings and so far only one member

has expressed some interest.6. Are your clubs participating in the April Interclub Challenge?

• So far the clubs are not participating in the challenge.



Introduction Hello. My name is Joe Zongolowicz and I am the Lieutenant Governor of Tidewater Division. I am currently attending ODU. I look forward to working with the other clubs of my division this year.

Actions Since Last Report As a district board member:

Completed my first board report

As Tidewater division lieutenant governor:

Introduced myself to the division, k-family counterparts, and local

Kiwanis club presidents

Sent out my monthly newsletter

Attended ODU general body meeting and officer meeting

As an Old Dominion University CKI member:

Attended general body meeting

Attended board meetings

Volunteered at Relay for life

Helped with officer transition

Updates on Tidewater Division* Old Dominion University - yellow?

I went to the general body meeting on April 7th

Since it is my home club I have a good understanding of what they

have going on MRFs are submitted on time

They had a successful co-sponsorship cleanup on their campus

The club has difficulty in member retention

o Clean up – March 21st – they cleaned up trash with Delta Zeta

o Relay for life – April 10th – the club staffed a table selling

candy bags and set up a scavenger hunt on campus

End of the year social – April 21st

Christopher Newport University - yellow?

I have not visited them due to the club finishing for the year

Nothing else is planned to happen. MRF was submitted on time

They raised $57 dollars for relay via 50/50 raffle

No reported difficulties

Board Report: Joe Zongolowicz

Division: Tidewater Division

Division:

o Relay for life – March 20th – the club sold 50/50 raffle tickets

No events are scheduled for the rest of the year

William and Mary- green?

I have not visited them due to the club finishing for the year

The previous LTG mentioned an upcoming event I can attend. MRFs

are submitted on time

They continued to work towards their main focus raising money for

Strike out ALS. They also had a Spring Break Service Trip

The club had difficulty having enough social events in March

o Heritage Humane Society –March 6, 20, and 27

o CPALS – March 3, 17, 24, and 31

o Spring Break Trip – Week of March 13

Strike out ALS- Saturday April 18th

Tidewater Community College - red?

I have not visited them due to not hearing back as of yet

I have not heard back from them (only recently received

President’s email). MRFs are not submitted on time

I will be trying to establish better communication with this club

Travel Reports

None at this time

Short-Term Future Plans*

Provide training to TCC officers (once elected)

Continue to relay information from district (ICON,

committees, interclubing, etc.)

Visit the College of William and Mary for one of

their events (April 18)

Hold virtual PCM or possible local activity (service

or social)

Divisional Goals Division meets - one service, one fundraiser, one other (service,

fundraiser, or social)

Division:

PCMs at key points in time (start/end of semester)

Interclubs – have our schools looking to work with one another

Fundraising goal (amount TBD)

Service goal (amount TBD)




Yes, email, just my home club but I plan on visiting one this coming

week




No, TCC was not at SOTC due to elections not having occurred yet. I

will visit the club/individual and go over the documentation used at

SOTC



involved?

I will continue to send any updates that come out of the district

(both as emails and newsletters). At least one PCM


attending?

Yes, one student from ODU expressed an interest


Yes


William and Mary mentioned they would look into organizing one

but most clubs are wrapping stuff up



DOTC Secretary-Treasurer Board Report 2015

Introduction Hey everyone! My name is Colin Welzenbach Austin and I currently attend Anne Arundel Community College. I am planning on transferring to Towson, Virginia Commonwealth, or George Mason to double major in Dance Performance and Business. I’m super excited to serve as the 2015-2016 Capital District Secretary-Treasurer and I am determined on completing my goals for the year and helping us reach new heights. Actions Since Last Report As a district board member: -Submitted monthly reports in a timely manner. -Followed through with assignments as required and requested -Introduced myself to the district board. As district secretary-treasurer: -Submitted minutes from the Board meeting held at SOTC. -Trained the incoming class of secretaries. -Met with Kiwanis and Key Club counterparts at Kiwanis DCON. -Attended the March Kiwanis District Board meeting, Kiwanis Financial Committee meeting, and the Capital District Kiwanis Foundation meeting. -Reached out to club officers on working with successors to fill out MRFs. -Compiled this awesome Board Book. As an Anne Arundel Community College CKI member: -Attended the transition meeting -Served as a CKI representative at the club’s Budget Hearing. -Working with new president to plan the upcoming year

Board Report: Colin Austin Secretary-Treasurer

Secretary-Treasurer

Update on District Goals* Membership (As of 4/15/2015) 737 members out of a set goal of 900.

Clubs NVCC Alexandria folded, we didn’t succeed with

that part of the goal. We chartered or rechartered 7 clubs, so we did reach this portion of the goal.

Eliminate Project According to the numbers collected through the submission of MRFs, the district has raised $7,058.09, meaning we have an average of $9.57 per member, surpassing our goal of $9 per member.

Service Hours According to the numbers collected through the submission of MRFs, the District’s service hour total is 11,149.95 hours. This means that we have an average of 15.12 hours per member, meaning we haven’t reached our goal of 25 hours per member.

District Event Attendance The goal was to increase event attendance by 15%. FMR –18.4% DCON – ~15%

Interclubbing A goal was set to provide clubs with four interclub opportunities outside of DCON, FMR, etc. Last year, we reached 100 hours, but totaling the numbers given in the MRF, we reached 758.5 hours this year.

Kiwanis Family 38% increase from last year’s total. Secretaries’ Newsletters and Subjects Since Last Report -Newsletter #1 (to be sent out)

-Introductions, basic duties, resource file, recognition. Treasurers’ Newsletters and Subjects Since Last Report -Newsletter #1 (to be sent out) -Introductions, basic duties, resource file, recognition Travel Reports -UMD Service and Social Event – College Park, MD, 3/07/2015

-Made St. Pat’s bags forDuckworth Aktion Club, followed by a fellowship iceskating event.

Secretary-Treasurer

-Key Club District Convention – Baltimore, MD, 3/20-22/2015 -Helped Capital District Key Club with their annual District Convention.

Assisted with the election process and delegation certification, advertised and represented CKI, chaperoned the sinful dance, helped recruit potential members. -SOTC – Fredericksburg, VA, 3/27-28/2015

-Trained the incoming class of secretaries on their duties, gave a presentation on the Kiwanis Family.

-AACC CKI Budget Hearing – Arnold, MD, 4/3/2015 -Proposed the budget for the 2015-2016 Academic year to the Board.

-Kiwanis District Convention – Roanoke, VA, 4/10-12 -Represented Capital District CKI, attend the District Board, Financial Committee, and Kiwanis Foundation meetings, discussed CKI with Kiwanians and established connection with the sponsoring Kiwanis Club for Virginia State University.

Short-Term Future Plans* -Attend the District Officer Training Conference -Hang out with Kathy Le and Clara Oh. -Prepare for CKIx -Prepare for Leadership Academy -Work on resources -Attend Towson’s meeting and GMU’s Gala Concert. -Attend other club meetings and events as available/invited. Secretary-Treasurer’s Goals -Hold bi-monthly webinars -Create resources:

-MUC How-To -Service Hours Sheet -Minutes template -“Duties” sheet -Kiwanis Family Fundraising Guide -How-To Deal with Dues video -Dues infographic -MRF Submission Chart* -Membership Chart* -Service Hours Chart*

-Work with Technology Chair to have minutes published promptly on District Website (as drafts until approved). -*Create an analysis of progress made by clubs in the areas of Service Hours, MRF Submission, Membership totals, etc by using the charts throughout the year.

Secretary-Treasurer

-Increase the submission of Early Bird dues. Important Questions*

1. Have you introduced yourself to all of the secretaries and treasurers? How did you go about introducing yourself? So far only the ones that were at SOTC. I am working to create my monthly memo templates, and as soon as they are done, I will be emailing the ListServs to introduce myself, provide a resource database, and give tips.

2. How do you plan to work with and communication with secretaries and treasurers throughout the year? I plan on establishing and improving communication through the usage of monthly memos, creating Facebook groups for each officer position, and holding bi-monthly webinars. I will also be reaching out to individual clubs if there is a problem that was addressed in the MRF, or by one-on-one contact.

3. What plans do you have to stay in touch with secretaries and treasurers over the summer? What plans do you have to keep them excited and involved? Monthly memos, Google Hangouts/Webinars, emails, Facebook. I plan on making contact exciting by utilizing forms of recognition as well as using one-on-one contact to reach out to officers and receive club updates and information.

4. What plans do you have for increasing the accuracy and on-time

completion of Monthly Report Forms (MRFs)? I plan on creating an MRF how-to guide that will go through the basics of their submission. I also want to push resources such as the “How to Calculate a Service Hour” document made last year, and the recognition of clubs through the MRF scoreboard to be included in my memos. I would like to push more recognition and incentives so they feel special, but I also need to stress the importance of the information included, so giving them insight into what we use the information towards would be beneficial.

5. What plans do you have specifically for improving the reporting of service hours? Educating the officers on how to correctly calculate the hours recorded. This has been an issue in the past and is probably one of the reasons that the hours goal has had some difficulty being reached.

Secretary-Treasurer

6. Have you reached out specifically to any secretaries or treasurers that did not attend SOTC to offer them the opportunity for position-specific training? JMU Secretary, Radford President (regarding secretary), AACC Secretary. However, I have not given any kind of individual training yet. I have compiling my resource database – which I hope to have completed by the Board meeting and that will be sent out to the officers. I will also be reaching out to both Secretaries and Treasurers that have not attended SOTC to give insight, a list of duties, and a timeline of when certain things should be a main focus.

7. What new ideas do you have for working with secretaries and

treasurers this year? I want to increase the recognition that officers get. While the job isn’t about getting noticed, people do like a congratulations for all of the work that they do, especially when the task seems daunting. I also want to be extremely active in being a resource that they can use as officers. I hope to do this by having a constantly updating resource database that includes things on topics such as MUC, dues, minutes, etc. I want to open communication and idea sharing even further through the bi-monthly webinars that people can use as a roundtable to talk to their counterparts and receive feedback from other clubs, as well as assistance from the District level.

* Subjects above marked with an asterisk should be reported on briefly at the board meeting.

Greetings Capital! My name is Kelly Chan, I am a speech-pathology graduate student at St. John’s University in Queens, New York, I have been a member of the Kiwanis Family for over 7 years, and I am serving as your 2014-2015 CKI Subregion F Trustee. While it is just the beginning of your term, my term will be ending shortly after CKIx, on June 30th but before it ends, allow me to address some relevant topics that may be on your mind: What is Subregion F? Subregions are a cluster of districts; similar to divisions are clusters of clubs. Subregion F includes the districts of: Capital, Eastern Canada, New England, New Jersey, and New York. At the moment, like Capital, all districts are seeking committee chairs and members to serve on district committees. Many District Officer Training Conferences and various other forms of training conferences are being held to prepare for the end of the semester and to ensure that clubs are prepared for the fall semester. If you’re serving as a lieutenant governor, it is your responsibility to ensure that your clubs are receiving the guidance and resources they need. Offer a training conference within your division or with individual clubs and get them ready for a successful service year! CKIx 2015 - June 23-27, 2015 - Indianapolis, IN A combination of CKI’s 60th Annual International Convention (ICON), CKI’s 15th Annual Large Scale Service Project (LSSP), and last but certainly not least, the celebration of 100 years of Kiwanis! It is a 5-day experience where we will all get the chance to celebrate CKI’s 3 tenets to its full capacity alongside thousands of members from not only Circle K but with members from Key Club, Aktion Club, and Kiwanis International.

• Celebrate Kiwanis 100 –Kiwanis Pancake Throwdown, Kiwanis birthday bash on Georgia Street, Kiwanis Family baseball night

• Leadership opportunities – many great luncheons, workshops, sessions devoted to our service partners, awards ceremony, House of Delegates, caucus, the retirement of the 2014-2015 International Board, the election of the 2015-2016 International Board

• Fellowship opportunities – a scavenger hunt around Indianapolis, a free Hellogoodbye and A Great Big Pile of Leaves concert, and many other opportunities to mingle with K-Family members from all over the world!

• Service opportunities – build a playground, serving the Hawthorne neighborhood, home to many lower income families and first generation citizens. This is on top of various other service projects such as volunteering at an achievement center for Down syndrome children, a bike race for cancer research, and the local food bank.

Check out http://circlek.org/CKIx for more information and for registration ($325 until 5/17)!

What else is happening on the international level? CKI just celebrated its annual Service Week campaign (April 5-11, 2015) and is offering recognition to those clubs that participated. Fill out the Google Form now if your club participated: http://tinyurl.com/CKIServiceWeekForm The Kiwanis Family Relations committee is updating its official blog, K-Family Kronicles, so be sure to check it out daily and to follow it if you’re on Tumblr (http://ckikfam.tumblr.com/)! The committee is always welcoming submissions so if you have any K-Family related photos, stories, ideas, or videos, send them to [email protected] for them to be posted! Club awards (Club Achievement, Club Video, Preferred Charities and Service Partners, Single Service, The Eliminate Project, Outstanding K-Family Relations) may be submitted up until your arrival in Indianapolis so promote this and have your clubs apply (more information on the http://circlek.org/CKIx). We are always continuing to support The Eliminate Project! Continue your fundraisers and remember to submit your funds as soon as they’re collected. Don’t forget to include your club’s name and information when you submit your funds! How can I stay updated and receive more information on CKI and Subregion F?

• Subscribe to CKI Weekly, a newsletter sent out by the CKI International Vice President each Monday: http://www.circlek.org/subscribe

• Subscribe to Subregion F Leadership Team Updates, a bi-weekly update I sent to provide information on international campaigns, resources, and updates on other districts within Subregion F. You can read the issue sent out on 4/7/2015 and subscribe using the button on the upper left-hand side: http://eepurl.com/bjdCFT

• Join the Subregion F Facebook group: https://www.facebook.com/groups/4974883501/

• “Like” Subregion F on Facebook • Contact me via e-mail at [email protected] at any time!

Yours in Service, Leadership, and Subregion F Love,

2014-2015 Subregion F Trustee

MEMORANDUM

To: Capital District CKI Board of Officers and Zone Administrators

From: Jennifer Wolff, District Administrator

Date: April 26, 2015

Subject: District Officer Training Conference

Welcome to DOTC!

Congratulations on being elected/appointed! You are about to have one of the best years of your CKI career and this weekend has been designed to help you maximize it and provide the best leadership you can for the members who elected you. Open your mind; let your imagination and creativity guide you through the training and please participate!

Membership Dues and Club Status -‐ As of the 4/08/15 Club Information Listing, we have 38 clubs. Of those, 29 are Active, 7 are Inactive, and 2 are Suspended. Our total paid membership stands at 730 (100 more than this time last year). At this time, we are the 3rd largest district in Circle K International behind Cal-‐Nev-‐Ha & New York.

CKI Leadership Academy – This 5 day retreat on building servant leaders continues for another year from July 26 – July 31, 2015. It is open to all CKI members. The event is $195 and that covers everything once you arrive. Members are responsible for getting there. The value of the event is actually $800 per student. Capital is going to send two students with free registration. They only have to get there. It is an online application process at www.circlek.org /leadership academy. Please apply by June 1 to be considered for the free scholarship. Anyone can register through June.

International Convention in Indianapolis – As a District Officer, your room and registration will be covered for ICON, you only cover your travel there and any food outside of the convention. Your attendance at ICON is mandatory. Lt. Governors, if there is a club (in good standing) in your division not sending 2 delegates to convention, you may serve as a delegate for them. You need a letter signed by that club’s president indicating that you are serving as a delegate for them. This is also true for S-‐T Colin and Editor Matthew, but you may serve for any club in the district not sending the maximum number of delegates already.

Please also assist OTIC Chair Ben by heavily promoting ICON attendance in your first newsletters. We want to have a strong showing of voting delegates present, especially if we have a candidate running for Intl. President. Make sure your clubs know to use the “thirds” system for ICON funding. 1/3 should be

From the Desk of Jennifer Wolff 14034 Rose Lodge Place ! Chantilly VA 20151 ! (703) 615-5490 ! [email protected]

provided by the club or school, 1/3 should be fundraised or personally paid for and you can request 1/3 from your sponsoring Kiwanis club.

Contact Information -‐ Make sure that Matthew N. has your summer information if it’s changing as well as the contact info for all of the clubs in your division. Lt. Governors, it is also your responsibility to work with Editor Matthew to get your divisional reflectors loaded with the appropriate addresses. Please let Gov. Matt and Editor Matthew know if you need assistance getting this done.

2014-‐15 EOY Reports -‐ You should have already received the End of Year report provided by your predecessor. I strongly recommend that you read it immediately and if you have any questions, contact that individual for more information.

2015-‐16 CKI Goal Sheets -‐ Please make sure you copy over the goal sheet that each of you must complete and return to the CKI office. If you don’t send this in, you may not be able to submit for a distinguished award at the end of the year.

Kiwanis-‐Family Counterparts – If you haven’t already done so, please ensure that you have sent introductions to all of your Kiwanis-‐Family counterparts. You have been provided with the cross-‐over lists and board rosters. Planning events later in the year will be considerably easier for you if you establish a relationship now.

cc: Kelly Chan, Trustee, Circle K International Brian Bell, Governor, Capital District Kiwanis David Heppner, Governor-‐Elect, Capital District Kiwanis

DOTC Governor Board Report 2015

Introduction Greetings Capital District CKI Members and District Board Members:

I look forward to beginning this year with all of you and moving forward to continue in our efforts to further Circle K International’s tenets of Service, Leadership, and Fellowship. I hope that we can work as a District Board and as members of the Capital District to see the potential that we all have within ourselves to be better Servant Leaders.

At District Convention this year, I presented a platform with specific goals that I plan to continue to support and accomplish throughout this year. Specifically, strengthening committees, focusing on learning and education, appreciating the hard work of our officers and members as a means of motivation, ensuring steady communication, supporting the activities of our district board, club officers, and clubs, and focusing on all of you as members.

Thus far, I have worked to reach out to potential committee members and committee chairs, and we are still in the process of filling all of our committee chair positions and getting more members on these committees. This is an excellent opportunity for our members to reach their leadership potential, and I encourage everyone to take advantage of these opportunities. We will begin another push for committee members in the fall.

We’re continuing the Monthly Education Topics and will focus on advertising those to club officers to share at meetings. A proposed calendar has been included in this board book for review by the district board. We will continue our efforts to educate members and club officers throughout the year.

I’m starting my efforts to appreciate members by sending emails to all of the Members of the Month listed on Club Monthly Report Forms (MRFs), so far 8 members have been recognized for the month of March, though every club has the opportunity to select a member for this recognition. The Laws, Regulations, and Awards committee is also reviewing the possibility of adding a Membership Recognition Program (MRP) with the other District Convention awards to recognize members that reach certain requirements and involvement levels.

In an effort to create steady communication, I have set specific time frames for my updates. Presidents and Vice Presidents will receive an update every other Monday, the District Board receives an update every Wednesday, and our entire membership receives an update on the 15th of each month.

Board Report: Matthew Johnson Capital District CKI Governor

Division:Division:

Focusing on the members will be a yearlong process of ensuring that we are putting the members first and keeping members in mind when making all of our decisions. The District Board exists to serve our members and club officers, so we want to keep that as our integral mission going forward.

As we proceed throughout the year, please never hesitate to contact your district board representatives, district committee chairs, or myself. We exist to serve you.

Yours in Service and Sunshine, Matthew W. Johnson Capital District CKI Governor Virginia Tech CKI Member

Actions Since Last Report As a representative of the Capital District at the international level:

• Attended the annual Governor and Administrator TrainingConference

• Met with the other governors of Subregion F• Attended a meeting with Subregion F Trustee Kelly Chan• Maintained communication and updated Subregion F on the

Capital District calendar of events

As a representative of Capital District CKI to Capital District Kiwanis Family: • Communicated with Key Club and Kiwanis governors to share

district calendars of events• Shared scheduling for our shared District Officer Training

Conferences

As a district board member: • Sent out emails to congratulate March Members of the Month• Emailed appropriated newsletters to Presidents & Vice Presidents,

the District Board, and our District Membership• Reached out to potential committee members and committee

chairs• Encouraged members to apply for vacant district board positions• Worked with Administrator Wolff and Assistant Administrator Dupuis

to update the District Officer Training Conference curriculum andmaterials

As ex-officio member of all committees: • Assigned directives to committees to get them started on their work

Division:Division:

• Sent reminders of directive deadlines• Held one-on-one phone calls as appropriate

As a Virginia Tech CKI member: • Attended meetings as available

Travel Reports Radford University – Elections Meeting – March 2, 2015 – Elected new officers for the new service year

St. Mary’s College of Maryland – Meeting – March 12, 2015 – Made dog toys with the members and advertised committees with Immediate Past Governor Benjamin Romano

George Mason University – Food Bank Service Project – March 14, 2015 – Attended a service project with members from GMU CKI and helped pass out food

Capital District Key Club – District Convention – March 20-22, 2015 – Represented Circle K International, educated Key Club members about CKI, and helped chaperone Key Club members

Capital District CKI – Spring Officer Training Conference – March 27-28, 2015 – Lead a workshop for Vice Presidents with Foothills Lt. Governor Brian Elliott and advertised committees and Leadership Academy

Virginia Commonwealth University – Black and White Affair Dance – April 3, 2015 – Fundraiser for March of Dimes

George Washington University – Lost in DC: House of Service – April 4, 2015 – Social event with members from 8 clubs in the Capital District

International – Governors and Administrators Training Conference – April 10-12, 2015 – Received training for the upcoming year

Short-Term Future Plans • Promote CKIx and encourage members to attend• Fill the remaining standing committee chair positions• Follow up on training for the district board• Hold one-on-ones with committee chairs to develop their goals for

their committees

Division:Division:

Board Meeting Discussion • What to expect at CKIx (International Convention and Large-

Scale Service Project)• What to do during the summer months• Upholding the expectations of officer positions• Questions about training• Governor visits• Continuing the goals of the previous district board

Membership doesn’t reset until September 30, 2015, so we still have the remainder of the semester to push for members to pay dues.

An Update on Club Membership Battlefield AACC: +1 (11%) Hood: +1 (10%) St. Mary’s: +11 (69%) UMDCP: +6 (26%)

Potomac: GMU: -10 (-27%) Howard: -33 (-61%) NVCC Alexandria: Suspended NVCC Loudoun: -24 (-71%) GWU: +0

Foothills: H-SC: +4 (18%)Liberty: +12 (43%)Radford: Reactivated (24)Randolph: -1 (-6%)UVA-Wise: Chartered (21)Virginia Tech: -44 (-52%)VWCC: Chartered (18)

Presidential: JMU: -14 (-61%) MBC: Suspended UVA: +5 (16%) SU: +6 (60%)

Tidewater: CNU: +3 (16%) ODU: -4 (-20%) W&M: -14 (-24%) TCC-Portsmouth: -8 (-33%)

Metro-Richmond: RMC: +0 VCU: +38 (112%) UMW: -3 (-21%) U of R: Chartered (?)

Susquehanna: JHU: +7 (47%) Towson: -12 (-33%) UD: -12 (-26%) UMBC: Chartered (21)

Article I. The provisions of the section apply to all members running for those district offices as mentioned in Article V, Section 1. (a).

Section 1.01 Provisions apply to members seeking Section 1. (a) status as consistent with those actions provided in

(a) this paragraph

(b) and those consistent with actions listed in Sections 1 and 2.

Section 1.02 ‘‘Campaigning’’ shall be defined as

(a) any actions------as viewed in the perspective of a third party------that could reasonably be construed as

(i) promotion or advocacy for, including but not limited to

1) the office in which the member seeks to run for;

2) goals and directives the prospective officer wants to accomplish;

3) any activity aimed at achieving a particular goal relevant to being elected to office;

4) encouraging individuals to rely more heavily on material when forming impressions of any personseeking Section 1. (a) status;

(ii) coordinated activities, including but not limited to

1) public speaking or demonstration consistent with Section 1.02 (a)(i);

2) activities consistent with Section 1.02 (a)(i) requiring planning or advanced planning prior to thesixty (60) day campaigning frame;

(iii) communication aimed at persuading individuals that is

1) delivered either electronically, physically or indirectly;

2) or requires a person’s consent to make contributions, whether they be monetary, physical or social;

(b) any activity that mobilizes forces------by the organization of individuals------to influence others toother vote or support a Section 1.01 person.

Section 1.03 For the purposes of Article I, any person meeting the following criteria will be considered a secondary party to a Section 1.01 person

(a) any person(s) who maintains regular contact with a Section 1.01 person about details pertaining to Section 1.02;

(b) any person(s) voicing their support for a Section 1.01 person, whether that be announced publically or in private.

Section 1.04 For the purposed of Article I, any person meeting the following criteria will be considered to be campaigning

(a) a Section 1.01 person;

(b) a Section 1.03 person;

(c) any individual acting in a manner consistent with actions mentioned in Section 1.02.

Section 1.05 Expenses

(a) any expense exacted for the success of a campaign pertaining to a Section 1.01 person should not be made prior to the 60 day campaigning period.

2015 Fall Membership Rally Themes: Service Out Of The World (Space), Jeepers Creepers (Scooby Doo), Shipwrecked Service (pirate/sea), Carnival/Circus Theme, Hocus Pocus, Monster Mashed

Teams and/or Costumes: Space → Buzz lightyear, Aliens, Astronauts, planets Scooby Doo → Characters from Scooby Doo or those they captured, anything scary like the movie Jeepers Creepers Shipwrecked → Pirates, fish, boat captain, stranded vacationer,sea creatures mermaid, etc Carnival/Circus → scary/psycho clowns, mime, elephants Hocus Pocus → Witches, black cat, mummies Monster Mash → mummies, vampires, werewolf take any costume and monster-fie it! Nurse monster, etc

Decorations: Space → stars, planets cut outs, space ship and astronaut face-in-a-hole, take different color paper lanterns and add tinsel to made planets, Rocket ship (could even have a cut out so it looks like people are in the ship), aliens

Scooby Doo → Face- in- the- hole van, monsters from the shows, ghosts, haunted house, Scooby seemed to be a fan of Scooby snacks so maybe something with that, castle from the opening credits, triple decker sandwiches (Shaggy always ate them), sign for the Malt Shop,

Shipwrecked → pirate signs (for directions or humor), sharks, treasure box, “boat” made of cardboard, skeletons of past people on the island that didn't make it alive, swords, palm tree, broken boat, coconuts, SOS sign, map searching for gold, totem polls,

Carnival/Circus → clowns, elephants, lions, tigers, roller coaster cut out, pom-pom party hats, pinwheels, circus director cut out, juggling equipment, face painting station, signs for various of fried food, balloons, cotton candy (use cotton balls to make it 3D),

Hocus Pocus → witches brooms, “poison” bottles, witches pot, black cats, witch hats, cut out of witches to take pictures with, the spellbook, crystal ball,

Monster Mash → one-eyed monsters, characters from monsters inc., green balloons with “eyes” glued on them

Team Building: Candy wrapper, Shape Communication and Trust Walk as team building.

● Trust Walk is blindfolded participants must rely on instructions given tothem in order to avoid various obstacles

● Shape Communication is team building in which everyone pairs up (we coulddo it by teams) and person A has a blank paper and person B has a shapescreating a picture. Person B has to describe the picture to person A exactlyhow it is shown- the image closest to person B's image wins. Lastly, switchsides if and where the big wind blows are very popular icebreakers that wecould always pull out if time permits.

● Candy Wrapper NEED: Pair of mittens for each player, Wrapped candy foreach player, Starting line/finish line. Divide the group into teams Have oneperson from each time stand on the starting line and have everyone else onhis team line up behind them. The first person puts on the mittens. On "GO",the first person runs to the candy, picks up a piece and runs back to thestarting line. The unwrap the candy, pop it into their mouth, and then removethe mittens and hand them to the next person on their team. That personputs on the mittens, runs and grabs a candy, and then races back to thestart line to get the candy unwrapped and into their mouth. Continue thisuntil everyone from each team gets a piece of candy. The final person on theteam should remove the mittens and hold their hands up. The first team whohas a person who hold their hands up over their head wins.

● Ghosts and Spooks Pick a person to be a scary creature (Player 1) and havethem blindfolded. As they walks about blindly, the rest of the team are in acircle around and when Player 1 touches someone he/she has to direct themto the sandwich (placed somewhere inside the circle)

General Games: ● Pin the ____ on the ____● Ring Toss● Walk to Plank● Can knockdown

● Mummy Wrap● bob for apples● Witches hat ring toss● pumpkin carving (each team member carves a portion)● Halloween/ people BINGO● Guess how many are in the jar and win it!

Friday night: game night → wii, cards against humanity, apples to apples, monopoly, corn hole (weather permitting) or a scary movie (give the members the option between the 2)

________________________________________________________ Workshops Session 1

● P + VP Roundtable and PCM● Sec + Treas Roundtable and something● Editors + Historians Roundtable and newsletter/branding discussion● Committee Chairs and Committee Membership● Finding your leadership potential

Session 2 ● CKI 101/201● CKI 301/401● Recruitment/Retention/Recognition/Innovative Club Enhancement● Communication/PR/Social Media● District Officers● Preferred Charities and Service Partners

Session 3 ● Konnecting with the K's● Pinterest 101● Service Project● DYI stressballs (very easy and cheap to make)● 30 minute show relating to the theme

SIDE NOTE:

Theme Specific Workshop for Space → Make Your Own Moon Sand

● 6 cups of play sand (preferably colored sand)● 3 cups of cornstarch● 1 1/2 cups of cold water Directions:Mix the sand and cornstarch

together. Add water, and mix everything together with your hands. Workthrough until you no longer see the white cornstarch. Add toys or moldinto shapes. Store in airtight container. You may have to add a coupleteaspoons of water the next time you play with moon sand.

Monthly Educational Topics • April

o Re-division• May

o Getting involved with the District• June

o Staying Connected with CKI• July

o The History of CKI• August

o Why you should pay dues• September

o Inter-clubbing• October

o Capital Events• November

o Kiwanis means family• December

o Being a leader in the District• January

o Recruitment• February

o Making service projects• March

o CKI New Year

CDCKI Takes Indianapolis2015 On to International Convention Proposal

This year’s International Convention marks the 100th year anniversary of Kiwanis International. All of the branches of the Kiwanis Family will be joining in Indianapolis to celebrate the centennial. Besides the fact that this is a once in a life time opportunity, we also have three candidates running for International Office. This convention will be an event you don’t want to miss.

This proposal provides suggestions for all aspects of the Capital District’s trip to Indianapolis, including spirit packs, t-shirt themes, and locations for the District Dinner. If you have any questions or suggestions, please contact me at [email protected]

I look forward to seeing all of you in Indianapolis!

Respectfully Submitted,

Benjamin RomanoOn to International Convention Chairman


Theme Proposals

Crabby BirthdayOff to the Races

100 Year Anniversary

Note: These ideas are preliminary. Past District Boards have asked Jen to clean up the design to better suit the needs of the shirt. At the current designs, the shirts are all approximately $6.50, as they are all only 2-3 colors.

Crabby Birthday

Off to the Races

100 Year Anniversary

District Dinner Proposal

Adobo GrillIozzo’s Garden of Italy

PalominoTavern on South

Alternate Dining Locations

Adobo Grill

This Mexican Grill offers a selection of authentic Mexican cuisine. Located only a 15 minute walk from the hotel, this restaurant combines affordability and class. On weekends, the restuarant has live mariachi music. Sample menu items include Chile Relleno, Carne Asada, Enchiladas, and Tacos. Order the guacamole and the chef will make it fresh at your table.

Chiles Relenos-$16Tacos-$14-$16Enchilladas-$15

Style: Authentic MexicanDistance: 15 minute walkPricing: $14-$20/entreeHighlight: Guacamole is made fresh and table-side

Iozzo’s Garden of Italy

Iozzo’s Garden of Italy, originally established in 1930, is one of the oldest Italian restaurants in Indianapolis. Family owned since the beginning, this restaurant offers both open air dining as well as a private room for large groups. The menu offers a wide range of dishes, including pasta, chicken marsala, and a fresh fish of the day.

Spaghetti-$15Lobster Ravioli-$30Baked Penne with Chicken-$19

Style: ItalianDistance: 15 minute walkPricing: $15-$30/entreeHighlight: Family owned restaurant with outdoor patio

Palomino

A self-proclaimed “Urban Italian” restaurant, Palomino shows Indianapolis how to modernize Italian food. Located just down the road from the convention hotel, you can eat anything from pasta and seafood to a burger. Palomino offers freshly cooked artisan pizzas that are freshly cooked in a crisp brick oven. This location uses only the finest of ingredients, including hand pulled fresh mozzarella.

Rigatoni Bolongese-$20Pizzas-$11-$13Asiago Crusted Scallops-$30

Style: Urban ItalianDistance: 10 minute walkPricing: $11-$35/entreeHighlight: Artisan pizzas are made cook to order

Tavern on South

Tavern on South is a casual, yet sophisticated restaurant located directly across the street from the convention hotel. This two story brick building features stunning views of the Indianapolis skyline as you enjoy your meal. The menu features a wide selection of entrees, including steaks, seafood, and pasta. If you’re not interested in any of the entrees, they also offer sandwhiches and salads.

Smoked Pork Loin-$20Blackend Ribeye-$29Rainbow Trout Napoleon-$23

Style: AmericanDistance: 1 minute walkPricing: $12-$30/entreeHighlight: 2nd level seating provides stunning views of Indianapolis skyline

Alternate Dining Locations

Subway 305 W Washington St.Noodles and Company 121 W Maryland StWhite Castle 55 W South StQdoba 233 S Delaware StGandolfo’s NY Deli 309 S Delaware St

TheHotel and Convention Center are conveniently located in Downtown Indianapolis. Aside from the upscale restaurants listed as potential locations for the District Dinner, there are many local restaurants that are on a much smaller price range. Listed below are several well known chains located within walking distance, as well as a few local restaurants. There are five meals that attendees will be responsible for, one of which will be the District Dinner, and one of which is planned to be a Subregion F Dinner. More information on the subregion dinner will be released shortly.

Spirit Pack Proposal

Crab AccessoriesCrab Hats

District CheerOverall Costs

Crab Accessories

Crab Necklace - $0.49

Nautical Bandanas - $0.92

District Pins - $1.50TBD

Crabs Sticker - $0.25

http://www.cappelsinc.com/catalog.asp?prodid=669713&showprevnext=1

http://www.orientaltrading.com/navy-anchor-bandanas-a2-13590272.fltr?prodCatId=551193

Crab Hats

Oriental Trading - $6.50

Mardis Gras Outlet - $4.85

Blockbuster Costumes - $3.99

District Cheer

As per Matt

#wedothings #true #killinit

Overall Costs

Crabby Hat $5.00Crabby Necklace x2 $1.00Bandana $1.00T-Shirt $7.00District Pin $1.50Crab Stickers x14 $3.50

$20.00

All prices are estimated

Recomended Selling Price: $20.00

School City State Kiwanis Division Potential Sponsors Contact Name Role Contact Address Notes

Mount St. Mary's University Emmitsburg MD 7 Frederick Kiwanis

Westminster Kiwanis

McDaniel College Westminster MD 7 Westminster Kiwanis Art Riley Kiwanis International Trustee Very interested in getting this club up and going

Frostburg University Frostburg MD 6 Bel Air Kiwanis

School City State Kiwanis Division Potential Sponsor Contact Name Role Contact Address Notes

Emory & Henry University Emory VA 16 Abingdon Kiwanis David Jordan Kiwanis President Elect [email protected]

According to Jack White, his club has been working on

it. Who knows.

Lynchburg College Lynchburg VA 15 Lynchburg Kiwanis Bianca Sumutka Faculty Advisor [email protected]

Faculty Advisor is very excited, but hard to find student

interest

Ignite Academy Christiansburg VA 16 Christiansburg Kiwanis George Kuhn Kiwanis President [email protected]

Small 2 year school. C-burg is very interested, and so is

the school president

Bluefield College Bluefield VA 17


Virginia State University Petersburg VA 10 Petersburg Kiwanis

We talked at KDCON, and they were super interested

in sponsoring them. Just have to get it going

J Sargeant Reynolds Community College Richmond VA 10 Richmond Kiwanis Johnny Walker Kiwanis SLP Chair [email protected]


NVCC: Annandale Annandale VA 2 Fairfax Kiwanis Hannah Lane Student [email protected]

Carolyn Richar Kiwanis Sponsor [email protected]

American University DC DC 1 DC Young Professionals Kiwanis ClubBri Dixon Future Student [email protected]

Brian Egger Kiwanis President


Shenandoah University Winchester VA 8 Winchester Kiwanis John Westervelt Kiwanis Lt. Governor Elect [email protected]

Blue Ridge Community College Weyers Cave VA 9 Staunton Kiwanis


Washington College Chestertown MD 5 Dover? IDK

Salisbury University Salisbury MD 5 Delmar


Regent University Virginia Beach VA 14 Virginia Beach-Combers KiwanisStuart Penner Kiwanis Treasurer

Combers has donated to YOP, so they might be

interested. Thank you sent for YOP donation, so we'll

peg them for more money later

Norfolk State University Norfolk VA 14 Norfolk Kiwanis

Thomas Nelson Community College Hampton VA 13 Downtown Hampton

Mercury 64, Hampton

Susquehanna

Tidewater

Battlefield

Foothills

Metro-Richmond

Potomac

Presidential

Old Point Comfort, Hampton

Total-K Day Proposal

When: Saturday, September 26th (2nd date: October 3rd)

Where: George Mason University (or local park)

How:

-Have members attend and divide into teams of 5 or 6 with people from the different branches andclubs.

-Start in one general area and explain the day (everyone will be given clues on where to go. Whenthey arrive at their location they will have a service project or task to complete before receiving theirnext location and project.

-Service Project ideas: Cards for veterans or children cancer patients, t-shirt dog toys, plastic bagyarn(service project from DCON), PB&J sandwiches for homeless, etc.

-Activity ideas: minute to win it, k-family trivia, human knot

Capital District CKI

April District Board Meeting

04/25/2015

Fredericksburg, VA

Present:

Governor Matt Johnson

Secretary-Treasurer Colin Welzenbach

Editor Matthew Nacionales

Battlefield Lt. Governor Kristy Vo

Foothills Lt. Governor Brian Elliott

Metro-Richmond Lt. Governor David Figueroa

Potomac Lt. Governor Sancho Jancinto

Susquehanna Lt. Governor Elizabeth Rodriguez

Tidewater Lt. Governor Joe Zongolowicz

Tidewater Zone Administrator Tom French

Foothills Zone Administrator John Montgomery Assistant Administrator Derek Dupuis

Club Building and Revitalization Chair Ben Romano

Membership Development Chair Elizabeth Heard

Public Relations Chair Katlyn Pierre

9:19 Call To Order

9:20 Amendment to Agenda Sec-Treas Welzenbach moves to add appointment of Susquehanna & Tidewater Lt. Governors Lt. Governor Vo seconds6-0-0, Motion passes

9:20 Sec-Treas Welzenbach moves to appoint Elizabeth Rodriguez as Susquehanna Lt. GovernorEditor Nacionales seconds 6-0-0, motion passes

Sec-Treas Welzenbach moves to appoint Joe Zongolowicz as Tidewater Lt. GovernorLt. Governor Vo seconds7-0-0, motion passes

9:22 Approval of minutes Sec-Treas Welzenbach moves the approval of minutes from the February and March Boardmeetings. Editor Nacionales seconds 8-0-0, motion passes

9:23 International Endorsements Editor Nacionales moves to go into executive session. Lt. Governor Figueroa seconds.8-0-0, motion passes.

9:25 Ben Romano, International President

9:29 Vy Tran, Sub F Trustee

9:34 Calvin Charles, General Endorsement, Intent to run for Trustee-At-Large



04/25/2015

Fredericksburg, VA

9:47 Vote Ben Romano – Unanimous Endorsement Vy Tran – Unanimous Endorsement Calvin Charles – No endorsement

9:54 Sec-Treas Welzenbach moves for a 5-minute recess. Editor Nacionales seconds.

10:01 Out of recess

10:02 Board Reports

Committee Chairs- ● Club Building and Revitalization-

○ No members, ask people to join.○ Directive 1: NVCC Annandale (trying to figure what happened at their

first meeting). NVCC Woodbridge and Alexandria, Longwood are hard to contact. Lynchburg is working to have a good fall recruitment drive. UoR is doing okay. UMBC is doing great, just not that responsive.

○ Club Recruitment Flyer○ Short Term Plans -- establish contact, working to complete a club

recruitment and retention plan● Conventions and Conferences-

○ Four members and had a meeting to discuss proposal○ Working on the schedule for FMR and fixing everything.○ Assigning FMR workshops○ Send out workshop criteria so we can optimize workshops

● Kiwanis Family-○ Have members○ Working on Total-K day and looking into continuing the pen-pal

program we started last year.○ Helping to plan John Button’s visit○ The Governors decided they wanted a tri-k picnic in September, which

they might combine with Total-K● Laws, Regulations, and Awards

○ Updating section of policy code on campaigning○ working on creating a membership recognition program

● Membership Development and Education○ Made a Monthly Educational Topic (MET) calendar○ made a MET powerpoint on redivisioning○ need members○ updating powerpoints○ Make sure that CKI members are aware of the basics

● Public Relations○ Working on social media○ advertising for CKIx○ become really informative on what’s going on the club level so that

they can advertise it District-wide.



04/25/2015

Fredericksburg, VA

Board Officers- ● Battlefield

○ UMCP- having last GBM of semester and there will be a cookout. Walkin DC, working with PG Kiwanis

○ Hood- Officers don’t take office until the following CKI year.○ SMCM- Google Hangout with Pierre. Talked with officers. Gave

contact of Montgomery Kiwanis. Trying to get them to work with localKey Club

○ AACC - Hard to contact.○ Talked with all of the officers and putting together a training guide.○ Need to schedule the PCM and set a consistent time with them.○ Planning a service/social event in DC.

● Foothills○ HSC- doing well. Not all of the officers were at SOTC. Emailed them

training stuff and materials on MUC. Had induction ceremony.○ Ignite Academy- potential, not official○ Liberty - very active. the president and secretary are maintaining great

communication.○ Lynchburg - inactive○ Radford - had reactivation ceremony. up to 26 members. President is

organized and hardworking and they have plans for next year.○ Randolph - Recruitment is a necessity because they are so small.○ UVA Wise- hasn’t contacted back, so going to contact all of the other

officers○ Tech is doing really well, all officers went to SOTC. Should have really

strong board this year. Events every single weekend and have themuntil the end of the year.

○ VWCC-- president is really organized and has goals and plans set.They have reactiviation/induction ceremony this week.

● Metro-Richmond○ VSU - they want to start it back up. Will keep pushing this.○ VCU - doing really well○ RMC - doing really well.○ UoR - doing pretty well. They need to get a lot of members in for the

next year.○ UMW - get in touch with them.

● Potomac○ GW- had lost in dc and it was really good. Met with officers at SOTC

and Lost in DC and they seem really close. The Kiwanis club is reallysupportive too.

○ Howard- president said that they had officer problems last year, butthis year is hopeful

○ GMU- good and do a lot, but we should strengthen the membership○ Woodbridge-active, and sent in their paperwork.○ Loudon- new club, but they’ve been decreasing in quality. There was a

conflict between the officers.○ Alexandria- suspended but found someone that might be able to help○ American- wants to start a club



04/25/2015

Fredericksburg, VA

● Susquehanna○ Towson- Only club to go to SOTC. They’re having a fundraiser.○ UMBC- having an event on tuesday and it will be the first time they’re

meeting face to face.○ UD- going to their meeting tomorrow. and bringing Towson members

to count as an interclub○ JHU- having communication issues and they didn’t advertise their last

meeting of the year. Will be going to the last officer meeting to keep inthe loop

● Tidewater○ ODU- seems pretty promising. They seem like they’ll have strong

recruitment. all officers at SOTC.○ CNU- finished up at the beginning of April○ WM- very active and doing very well. Have been doing a lot of

projects. Went on a giant service getaway trip over spring break.○ TCC- hard to communicate. Have not had elections. Going to meet

with them and give abbreviated● Editor –.

○ Sending out new publication soon. Will be asking for articlesubmission.

● DST –○ Plans for year, numbers update.

● International Update, Kelly Chan● Administrator Update, Jen Wolff● Governor Update, Matt Johnson

11:09 Proposals

11:13 Laws, Regulations, Awards Update to campaigning policy

Sec-Treas Welzenbach moves to accept proposal.Lt. Governor Elliott seconds.8-0-0, motion passes

11:20 Conventions and Conferences Fall Membership Rally proposal

Editor Nacionales moves to enter executive session. Lt. Governor Vo seconds.

Sec-Treas Welzenbach moves to accept the Scooby Dootheme. Lt. Governor Elliott seconds.5-3-0, motion passes.



04/25/2015

Fredericksburg, VA

11:27 On To International Convention Spirit Pack, District Dinner

Shirts DST Welzenbach moves for open discussion on shirts. Lt. Governor Figueroa seconds.

Editor Nacionales moves to end discussion and vote for “Kiwanis 100 Year” shirt. Lt. Governor Vo seconds.Division. 5-3-0, motion passes.

Lt. Governor Figueroa moves to change the shirt to a blue one.Editor Nacionales seconds. 8-0-0, motion passes.

Editor Nacionales moves to amend the motion to blue shirt, checkered “100”. Lt. Governor Jacinto seconds.2-6-0, motion fails.

Blue shirt, black lettering. 8-0-0, motion passes.

District Dinner Editor Nacionales moves that dinner is at Iozzo’s Garden. Lt. Governor Figueroa seconds.Division. 3-5-0, motion fails.

Lt. Governor Jacinto moves that dinner is at Palamino.Lt. Governor Figueroa seconds.Division. 4-4-0.Tie breaker needed, Governor Johnson votes in favor of Palomino.

Spirit Packs Sec-Treas Welzenbach moves to accept full spirit pack proposal with BlockbusterHat.Editor Nacionales seconds. 8-0-0, motion passes

11:42 Club Building and Revitalization Potential Club proposal

Lt. Governor Figueroa moves to amend the proposal to include Bluefield College.Editor Nacionales seconds. 7-1-0, motion passes.

Editor Nacionales calls the question.



04/25/2015

Fredericksburg, VA

Lt. Governor Zongolowicz seconds.8-0-0, motion passes.

Amended motion 7-1-0, motion passes.

11:45 Total K Day Total K Day program proposal.

Editor Nacionales moves to accepts proposal. Lt. Governor Figueroa seconds.5-3-0 motion passes.

11:46 Open Floor Sec-Treas Welzenbach moves to change the policy code requiring that the deadline forBoard Report submission is now one week prior to the board meeting as opposed to two.Editor Nacionales seconds. 8-0-0, motion passes.

11:48 Adjournment

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