aps au xcede sheets release notes 2019apsdownloads.reckon.com › reckonaps › xpa_aus ›...

Release Notes

APS AU Xcede Sheets and Templates August 2019

Release Notes | APS AU Xcede Sheets – August 2019 | Page 2 of 98

Author Created and Published by APS a product of Reckon Limited Level 2, 100 Pacific Highway North Sydney NSW 2060 Australia ACN 003 348 730 All Rights Reserved Copyright © 2019 Reckon Limited

Copyright & Trademarks No part of these materials may be reproduced or transmitted in any form or by any means, including photocopying, without written permission of Reckon Limited.

Every effort has been made to ensure the accuracy and completeness of this manual. However, neither Reckon Limited, its subsidiaries, employees and agents, are liable for any errors or omissions. This document should not be relied on as a detailed specification of the system. In addition, Reckon Limited reserves the right to issue revisions, enhancements and improvements to Reckon APS software or any other Reckon software at any time without notice. Every effort will be made to ensure that the manual is updated concurrently, and that the user is not inconvenienced as a result of any change.

Reckon, Reckon logos, R logos, Reckon APS, Advance and Accountable Technology are trademarks of Reckon Limited.


Contents

Before You Begin ............................................................................................................. 6

Reference Numbers ............................................................................................................................ 6

Knowledge Article............................................................................................................................... 6

Introduction .................................................................................................................... 7 Pre-requisites .................................................................................................................................................. 7 Main Features of this release .......................................................................................................................... 7 Important Information .................................................................................................................................... 8 Retiring Software versions .............................................................................................................................. 8 Financial Reporting Field Codes ..................................................................................................................... 9 The Header & Footer Sheets ........................................................................................................................... 9

Section 1: Xcede Sheets .................................................................................................. 10 New Sheets .................................................................................................................................................... 10 Amended Sheets ........................................................................................................................................... 12 Retired Sheets ............................................................................................................................................... 19

Section 2: Templates ...................................................................................................... 20 Renamed Templates ..................................................................................................................................... 20 Amended Templates ..................................................................................................................................... 20 New Templates.............................................................................................................................................. 22 Financial Reporting Fields ............................................................................................................................ 22

Spreadsheets on the Templates ...................................................................................................... 23 Amended Spreadsheets in the Template ..................................................................................................... 23 New Spreadsheets added to the Template .................................................................................................. 23 Jobstreams .................................................................................................................................................... 24 New and Amended Jobstreams – Company Template ................................................................................ 24 New and Amended Jobstreams – Trust Template ....................................................................................... 24 New and Amended Jobstreams – Association Template ............................................................................. 25 New and Amended Jobstreams – Partnership Template ............................................................................ 25 New and Amended Jobstreams – Superannuation Template ..................................................................... 25 New and Amended Jobstreams – Group Template ..................................................................................... 26

Appendix 1: Group Reports (ManGroup##15) .................................................................... 27 Report Options .............................................................................................................................................. 27 Jobstream Group15 ...................................................................................................................................... 28 Sample Report ............................................................................................................................................... 28

Appendix 2: Shareholder Dividend Statement (ShDividend Statement) .............................. 31


Report Options .............................................................................................................................................. 31 Sample Report ............................................................................................................................................... 32

Appendix 3: Depreciation Schedule for Non-Integrated Asset Ledgers (DepnSchTax & DepnSchBook) ............................................................................................................... 33

New Non-Integrated Asset Ledger ................................................................................................................ 34 Existing Non-Integrated Asset Ledger .......................................................................................................... 35 Convert an Integrated Asset Ledger to a Non-Integrated Asset Ledger ...................................................... 37

Appendix 4: Directors' Report (DrReport AIFRS) ............................................................... 42 Report Options .............................................................................................................................................. 42 Sample Report ............................................................................................................................................... 42

Appendix 5: AASB 15 Revenue from Contracts with Customers .......................................... 43

Revenue and Other Income Note ..................................................................................................... 44 Report Options .............................................................................................................................................. 45 Sample Note: Values Sourced from GL ......................................................................................................... 49 Sample Note: Values Entered in FRFs ........................................................................................................... 50

Compliance Balance Sheets (Balance Sheet, Balance Sheet OB, Balance Sheet TP, Balance Sheet TP OB) ............................................................................................................................................... 52

Special Coding ............................................................................................................................................... 52 Sample Report ............................................................................................................................................... 53

Contract Assets Note (Notes - Contract Assets) ............................................................................... 54 Sample Note .................................................................................................................................................. 55

Contract Costs Note (Notes - Contract Costs) ................................................................................. 56 Sample Note .................................................................................................................................................. 56

Right to Returned Assets Note (Notes - Right to Returned Assets) ................................................. 56 Sample Note .................................................................................................................................................. 56

Contract Liabilities Note (Notes - Contract Liabilities).................................................................... 57 Sample Note .................................................................................................................................................. 57

Refund Liability Note (Notes - Refund Liability) .............................................................................. 57 Sample Note .................................................................................................................................................. 57

Management Balance Sheet and Note Samples (ManBS) ............................................................... 58 Sample Management Balance Sheet (ManBS) and Notes: ........................................................................... 58

Appendix 6: AASB 9 Financial Instruments ....................................................................... 61

Income Statements (IncomeStatement, IncomeStatementTP) ..................................................... 61

Profit (Loss) for the Period Note (Notes - Profit AIFRS) ................................................................... 62 Sample Note .................................................................................................................................................. 62

Financial Assets Note (Notes - Financial Assets AIFRS) ................................................................... 63 Sample Note .................................................................................................................................................. 65


Financial Risk Management Note (Notes - Financial Instruments AIFRS) ...................................... 67 Sample Note .................................................................................................................................................. 67

Trade and Other Receivables Note (Notes - Receivables AIFRS) .................................................... 68 Sample Note .................................................................................................................................................. 69

Appendix 7: New and Amended Accounting Policies Adopted ............................................. 70 Sample Note .................................................................................................................................................. 71

Appendix 8: New Reporting Fields ................................................................................... 79

New FRFs - Entity Templates ............................................................................................................ 79

New FRFs – Group Template ............................................................................................................ 87

Appendix 9: Deleted FRFs ............................................................................................... 88

Deleted FRFs - Entity Templates ...................................................................................................... 88

Deleted FRFs - Group Template ....................................................................................................... 91

Appendix 10: Amended FRF Labels .................................................................................. 92

Amended FRF Labels – Entity Templates ........................................................................................ 92

Amended FRF Labels – Group Template.......................................................................................... 95

Appendix 11: Chart of Account Changes ........................................................................... 96

Template Chart of Account Updates ............................................................................................... 96


Before You Begin

This document contains information on the enhancements and corrections to the AU Xcede Sheets and Templates.

Reference Numbers

Items in this document contains either/or an Internal reference and a Support reference number. From time to time a Reckon staff member may advise a numeric reference to an outstanding issue or enhancement request. Once that change has been released, the release notes document will include the reference and an explanation of the change.

Knowledge Article

For details of known issues refer to the MyAPS website. Other general knowledge base articles:

Knowledge Base Reference

Title/Description

KA-01596 Which APS folders should be exempted from the anti-virus scanner?

KA-02492 New known issue identified with this release

https://myaps.reckon.com/https://myaps.reckon.com/knowledgebase/article/KA-01596/en-ushttps://myaps.reckon.com/knowledgebase/article/KA-02492/en-us


Introduction

This release is primarily for Compliance Reports with some enhancements to the Management Reports.

The following convention is used throughout the document:

Enhancement

Correction

Pre-requisites

The Xcede Professional Accounting 10.5 and Xcede Reporting Engine v10.8.6 must be installed for the new functionality in the Xcede Sheets to be effective.

IMPORTANT!

Please read the Installation notes for the Xcede Reporting Engine v10.8.6 accompanying this release.

Main Features of this release

This AU Xcede Sheets release package includes:

• All sheets released in August 2018 with subsequent: o Amendments for enhancement and corrections o New sheets.

• Master template and entity templates: o New and amended financial reporting fields o New sheets merged in.

This document has been divided into the following sections:

• Section 1: New and amended Xcede master sheets

• Section 2: Template changes

• Appendices: Explain the layout and reporting options for new and amended sheets

• Appendices 8 - 10: Detailed Financial Reporting Field changes to each template


Important Information

Instead of repeating the same information for each template, the tables will tick which templates have been impacted.

Template Codes Template

M C P T A Other

M = Master template C = Company template P = Partnership template T = Trust template A = Association template Other = type of template will be described

IMPORTANT

Consideration is required BEFORE the installation of the APS XPA AU Master Templates and Sheets.

How will these changes affect practice customisations?

Ensuring practice defaults for ALL new financial reporting fields are set before the practice template is refreshed to client ledgers.

This release includes sheets for use with:

• Microsoft Excel Microsoft Excel 2013 and above

• Xcede Reporting Engine 10.8.6

• XPA version 10.5.

NOTE!

The Value Add reports cannot form part of a standard Compliance or Management jobstream and are not included on the Index page.

Retiring Software versions

The following versions of XPA and Xcede Reporting Engine are being retired and support for these products has ended.

• XPA 10.1

• Xcede Reporting Engine 10.6

• Xcede 9 Sheets.


NOTE! This is the last release of Xcede 9 sheets.

Financial Reporting Field Codes

In this document, new and existing financial reporting fields (FRFs) will be referred to using the field code label e.g. .

To view the field code, click on the Financial Reporting Field icon in XPA. In the Financial Reporting Fields window, click the spanner icon to view the maintenance column on the right side of the screen where the field codes can be identified.

NOTE: This document may also refer to financial reporting fields as ‘FRFs’ where applicable.

The Header & Footer Sheets

IMPORTANT!

Where you have customised header and/or footers then please be aware that there may be issues when you upgrade to the new sheets.


Section 1: Xcede Sheets

IMPORTANT!

Where account codes are used for new disclosure, translate any current values to another account code.

New Sheets

For additional detail, please refer to the Appendices.

Sheet Name Sheet Description Template has a New or Deleted FRF?

ManGroupBS15 ManGroup15 ManGroupTrading15

Management trading statement, profit and loss statement and balance sheet that prints the balances from up to 15 ledgers. A financial reporting field provides the option to print only a combined YTD and CompYTD total for the ledgers in the group or to print the detailed results of each ledger, with a total. These results are displayed across the page in portrait orientation so when displaying the detail, pagination may be affected. Refer to Appendix 1: ‘Group’ Reports (ManGroup##15)

Yes

ShDividend Statement Shareholder dividend statements prints a summary of the Dividend paid to the first 10 shareholders. Refer to Appendix 2: Shareholder Dividend Statement (ShDividend Statement)

Yes

Headers Footers – M’ment Tab:

• Header37 • Footer23

Header and footer to print on the new management sheets: ManGroupBS15, ManGroup15, ManGroupTrading15 (prints the balances from up to 15 ledgers).

No

Headers Footers Tab:

• Header-Notes PolChng

• Footer17

Header and footer to print on the new and amended accounting policies adopted note.

No

Notes - ChgAccPol Impact on new and amended accounting policies adopted. Although displayed as a note this is a separate sheet that replaces Note 1 Change in Accounting Policy. It needs to be added to a jobstream, after the NOTES to print.

Yes


Sheet Name Sheet Description Template has a New or Deleted FRF?

Refer to Appendix 7: New and Amended Accounting Policies Adopted

Notes - Contract Assets Note called from the compliance balance sheets where there is a balance in either of the following account ranges: 705/100 to 705/119 (current assets) or 869/100 to 869/109 (non-current assets). Refer to Appendix 5, Contract Assets Note (Notes - Contract Assets)

Yes

Notes - Contract Costs Note is called from the compliance balance sheets where there is a balance in either of the following account ranges: 705/120 to 705/129 (current assets) or 869/110 to 869/119 (non-current assets).o 705/129 (current assets) or 869/110 to 869/119 (non-current Refer to Appendix 5, Contract Costs Note (Notes - Contract Costs)

Yes Yes

Notes - Contract Liabilities Note is called from the compliance balance sheets where there is a balance in either of the following account ranges: 916/100 to 916/109 (current assets) or 967/100 to967/109 (non-current assets). Refer to Appendix 5, Contract Liabilities Note (Notes - Contract Liabilities)

Yes

Notes - Right to Returned Assets

Note is called from the compliance balance sheets where there is a balance in the account range: 705/130 to 705/139 (current assets). Appendix 5

Yes

Notes - Refund Liability Note is called from the compliance balance sheets where there is a balance in the account range: 916/110 to 916/119 (current liability). Refer to Appendix 5, Refund Liability Note (Notes - Refund Liability)

Yes


Amended Sheets

The following sheets have been amended since August 2018 release.

Compliance Sheets

Compliance Reports Template has a New or Deleted FRF?

IncomeStatement IncomeStatement TP XCED-3068: Impairment gains (losses) from financial assets

Account codes 308 and 347 will print as one total on the Income Statements and have been removed from:

• By nature: Other expenses • By function: Administration expenses.

No

Balance Sheet Balance Sheet OB Balance Sheet TP Balance Sheet TP OB

XCED-2550. Balance Sheets

The compliance balance sheets have been enhanced with the following items being added:

• Contract Costs (Notes - Contract Costs) • Contract Assets (Notes - Contract Assets)

• Right to Returned Assets (Notes - Right to Returned Assets)

• Contract Liabilities (Notes - Contract Liabilities)

• Refund Liability (Notes - Refund Liability). Special coding has been introduced to enable reporting on the items above. The special codes have been removed from the Other Assets and Other Liabilities lines. Refer to Appendix 5, Compliance Balance Sheets (Balance Sheet, Balance Sheet OB, Balance Sheet TP, Balance Sheet TP OB)

Yes

Balance Sheet TP Balance Sheet TP OB XCED-3217

A rounding issue identified in the equity section has been fixed. This only occurred in some circumstances for Sole Traders.

No

Changes in Equity T P Changes in Equity T L Changes in Equity P Changes in Equity P P Changes in Equity L Changes in Equity IA P Changes in Equity IA L

XCED-3146. Changes in Equity

The Statement of Changes in Equity has had a change applied to the description of account 498. Any cumulative or retrospective adjustments can be done using account 498 and its sub accounts. The description on the sheets will be displayed as ‘Adjustment upon change in accounting policy’.

No


DrReport AIFRS XCED-2965. Directors’ report

A new section has been added for new accounting standards implemented during the year.

Refer to Appendix 4: Directors' Report (DrReport AIFRS)

Yes

AuditorIndDec XCED-3065

• The first paragraph of the Auditor’s Independence Declaration has changed:

From:

• I declare that, to the best of my knowledge and belief, during the year ended 30 June 2019 there have been no contraventions of:

To:

• In accordance with section 307C of the Corporations Act 2001, I am pleased to provide the following declaration of independence to the directors of XYZ Small (Reporting) Pty Ltd. As the lead audit partner for the audit of the financial report of XYZ Small Pty Ltd for the year ended 30 June 2019, I declare that, to the best of my knowledge and belief, there have been no contraventions of:

No

IACommittee Report XCED-3071

A new section has been added ‘New Accounting Standards Implemented’ and includes the following text: The Association has implemented AASB 9: Financial Instruments, which has come into effect and is included in the results. AASB 9 has been applied using the retrospective method, with comparative amounts restated where appropriate.

Yes

Note 1 Non-Reporting AIFRS Note 1 Reporting AIFRS XCED-2537. Financial Instruments Policy Note

Most of the FRFs in this policy have been deleted and new FRFs added as there were many text changes. The first field controls the inclusion of the accounting policy note as a whole and is set to ‘No’ by default to exclude the accounting policy. All other fields that contain ‘Yes/No’ prompts have had the default set to ‘Yes’. The default text that describes the policy can be amended, included or excluded as required. The order of the sections within the policy have also been changed. The structure of the policy before the changes: Initial recognition and measurement Classification and subsequent measurement Impairment Financial Guarantees Derecognition The new policy structure: Initial recognition and measurement

Yes


Classification and subsequent measurement Derecognition Impairment

Note 1 Non-Reporting AIFRS Note 1 Reporting AIFRS XCED-2538. New Accounting Standard for Application in

Future Period

The following accounting standards have been removed as the date of application has been reached: Association, Company, Partnership, Trust: AASB 9 AASB 2014-7 AASB 15 AASB 2014-5 AASB 2015-8 AASB 2016-3 AASB 2014-10 Company, Partnership, Trust: AASB 2016-7 Association: AASB 2016-4 The following accounting standard has been amended and an additional disclosure has been added: Association: AASB 2016-7

XCED-3069

The following accounting standard has been added: Association: AASB 2018-8

Yes

Yes

Note 1 Non-Reporting AIFRS Note 1 Reporting AIFRS XCED-3066. Investments in Associations Policy note

Minor change to the text: From:

The requirements of AASB 139: Financial Instruments: Recognition and Measurement

To: The requirements of AASB 9: Financial Instruments

Yes

Note 1 Non-Reporting AIFRS Note 1 Reporting AIFRS XCED-2536. Revenue Recognition Policy note

New policy note has been added with default paragraphs for Reporting and Large non reporting entities.

Yes

Note 1 Non-Reporting AIFRS Note 1 Reporting AIFRS Note 1 AIFRS Alt

XCED-2552 New and Amended Accounting Policies Adopted

Note 1 New and Amended Accounting Policies Adopted has been replaced by a reference to the policies. The detailed new and amended accounting policies will print as the last note in the jobstream. Refer to Appendix 7: New and Amended Accounting Policies Adopted

No

Notes - Financial Assets AIFRS XCED-2549. Financial Assets

Existing section headings have been relabelled. Section heading added for Investments in related parties. New section with default paragraphs added for Impairment

Yes


of other financial assets. The note has 6 categories, ordered as follows:

• Financial assets designated as at fair value through profit or loss

• Financial assets mandatorily measured at fair value through profit or loss

• Investments in equity instruments designated as at fair value through other comprehensive income

• Financial assets at amortised cost

• Investments in related parties

• Impairment of other financial assets. Refer to Appendix 6: AASB 9 Financial Instruments, Financial Assets Note (Notes - Financial Assets AIFRS)

Notes - Financial Instruments AIFRS XCED-2549. Financial Instruments

An excel name; Note_FinInt_No, has been added to the cell that prints the note number. This enables the Financial Instruments note number to be referenced in one of the paragraphs on the Financial Assets note.

No

Notes - Land Held for Sale XCED-2161. Land Held for Sale

The cross-reference to the Inventory notes has been corrected.

No

Notes - Other Asset AIFRS XCED-3005. Other Assets

The Other Assets note prints active accounts in the range 700 to 709 (705*) and 863 to 869 (869*). * Special Coding The codes used for Contract Assets, Contract Costs, Loss Allowance and Right to Returned Assets have been removed from this note. (705/100 -705/319; 869/100 -869/119.

No

Notes - Other Liabilities XCED-3006. Other Liabilities

The Other Liabilities note prints active accounts in the range 910 to 916 (916*) and 950 to 967 (967*). * Special Coding The codes used for contract liabilities and refund liability have been removed from this note. (916/100-119; 869/100-109).

No

Notes – Profit AIFRS XCED-3092. Profit (Losses) for the Period

Account code 308 and 347 have been added to print. Account 347 will print as “Loss allowance for financial assets” with the option to print sub account detail.

Yes

Notes – Receivables AIFRS XCED-2540. Trade and Other Receivables

Yes


Management Sheets

Management Reports Template has a New or Deleted FRF?

ManBS ManBSSub ManBS55Yr

XCED-2553 Management Balance Sheets

The Management balance sheets have been enhanced with the following items added:

• Contract Assets (Notes - Contract Assets)

• Loss Allowance

• Contract Costs (Notes - Contract Costs)

• Right to Returned Assets (Notes - Right to Returned Assets)

• Contract Liabilities (Notes - Contract Liabilities)

• Refund Liability (Notes - Refund Liability) Special coding has been introduced to enable reporting on the items above. The special codes have been removed from the Other Assets and Other Liabilities lines. Note: This enhancement uses the first subaccount of each group for the title e.g. Titles of each Group 705/100, /120, /130 etc. = Titles of each Group Details of each Group 705/101 - /109 = Contract Assets 705/110 - /119 = Loss Allowance 705/121 - /129 = Contract Costs 705/131- /139 = Right to Returned Assets 916/100 - /109 = Contract Liabilities 916/110 - /119 = Refund Liabilities

Some previous disclosure financial reporting fields have been deleted and new fields to capture the new disclosure requirements.

Refer to Appendix 6; Trade and Other Receivables Note (Notes - Receivables AIFRS.xlsX)

Accountants Report Disc CompReport CompReportMan DeclarPship DrDeclar DrDeclarTrust IADeclar

XCED-2552

Text reports, page references updated to include new and amended accounting policies adopted. Refer to Appendix 7: New and Amended Accounting Policies Adopted

No


Refer to Appendix 5: AASB 15 Revenue from Contracts with Customers

ManBS XCED-2244 / KB19364

The Balance Sheet has been fixed to display the correct note number and note for Sole Traders.

No

ManBSSub XCED-2541

Fixed ‘Out of Balance’ when 730:731 were set to display control code only.

No

ManGroupTradingP ManGroupTradingL XCED-2911

Report titles changed from "TRADING STATEMENT" to "GROUP TRADING STATEMENT"

No

M'ment Notes - Beneficiaries Funds XCED-2178 / KB 19285

Beneficiary Current Account note heading and note number not printing has been resolved. This issue only occurred then the ledger was set to display one year of data and the note was called from the current liability section of MANBS.

No

M'ment Notes – Loans Directors XCED-2200

The note number displaying '0' for Loans to/from Directors where ledger was set to ‘first year of trading’ has been fixed.

No

M'ment Notes – Loans Employees XCED-2201

The note number displaying '0' for Loans to/from Employees where ledger was set to ‘first year of trading’ has been fixed.

No

M'ment Notes – Loans Holding Company XCED-2203

The note number displaying '0' for Loans Holding Company where ledger was set to ‘first year of trading’ has been fixed.

No

M'ment Notes – Loans Subsidiaries XCED-2217

Missing note reference where ledger set to ‘first year of trading’ has been fixed.

No

M'ment Notes - Loans Partners XCED-2213


No

M'ment Notes - Loans Other Related Entities XCED-2209


No


Headers Footers – M’ment: Header Header1 Header3 Header5 Header6 Header18 Head-Notes Head-Notes-1 Head-NotesBS Head-ONEYEAR Head-ONEYEAR-1 Head-ONEYEARBS

XCED-2100

Current year style updated from ‘Heading Col YTD %’ to 'Heading Col YTD'.

No

Headers Footers – M’ment: Header37 Footer23

New header and footer for ManGroup##15 reports. No

Other

Depreciation Template has a New or Deleted FRF?

DepnSchTax DepnSchBook The sheets have been enhanced to enable the reporting

on non-integrated asset ledgers.

Refer to Appendix 3: Depreciation Schedule for Non-Integrated Asset Ledgers (DepnSchTax & DepnSchBook)

No

Style Template has a New or Deleted FRF?

AA Style New style added for Text Reports = 2 Decimal $ Zero

The style, Detail Text RJ already existed but there was no sample displayed on the style sheet. This has been added.

No


Retired Sheets

The following sheets have been retired since August 2018 release.

Sheet Name Sheet Description

Note 1 Change in Accounting Policy

Note 1 Change in Accounting Policy has been replaced by Notes – ChgAccPol. Refer to Appendix 7: New and Amended Accounting Policies Adopted


Section 2: Templates

Renamed Templates

The APS XPA standard templates have been renamed. Where the practice and APS template was the same filename, practices now have the option to upgrade from the released templates – removing the requirement to redo practice customisations.

For more information refer to the Upgrade Installation Guide.

Old Template Name New Template Name

Template Description

ASSOC AIFRS COMPANY AIFRS DIVISION AIFRS GROUP AIFRS MASTER CHART AIFRS PSHIP AIFRS RENTAL AIFRS SUPER AIFRS TRUST AIFRS

APS AU ASSOC APS AU COMPANY APS AU DIVISION APS AU GROUP APS AU MASTER APS AU PSHIP APS AU RENTAL APS AU SUPER APS AU TRUST

APS XPA Incorporated Association Template 2019 APS XPA Company Template 2019 APS XPA Divisional Template 2019 APS XPA Group Report Template 2019 APS XPA Master 2019 APS XPA Partnership & Sole Trader Template 2019 APS XPA Rental Template 2019 APS XPA Superannuation Template 2019 APS XPA Trust Template 2019

Amended Templates

The following templates have been amended.

For detail regarding the chart of account changes, refer to Appendix 11 Chart of Account Changes.

Template

Template Changes

FRFs

(refer to Appendix 8 to 10)

Sheets JobStreams Other

APS AU Master Chart of accounts

APS AU Association

Chart of accounts

APS AU Company Chart of accounts

APS AU PShip

Chart of accounts

APS AU Super


Template

Template Changes

FRFs

(refer to Appendix 8 to 10)

Sheets JobStreams Other

APS AU Trust

Chart of accounts

CODING TEMPLATES:

APS AU Division

APS AU Group

APS AU Rental


New Templates

The following new template has been created. For additional detail, please refer to the Appendices.

Template

Template Description

APS AU ASSETS NON-INT CHART.XPA Assists with creating ledgers with non-integrated assets – chart of accounts, un-integrated asset groups Refer to Appendix 3: Depreciation Schedule for Non-Integrated Asset Ledgers (DepnSchTax & DepnSchBook)

Financial Reporting Fields

The nine standard templates that accompany this release have been amended to update the release date. FRF has been deleted and FRF has been added for the new release date ‘August 2019’.

To identify other changes made to the financial reporting fields, refer to:

• Appendix 8 - New Reporting Fields

• Appendix 9 - Deleted FRFs

• Appendix 10 - Amended FRFs


Spreadsheets on the Templates

Amended Spreadsheets in the Template

The following templates have been amended for existing spreadsheets. For additional detail, please refer to the Appendices.

Sheet

Template Change Description Template

C T P A Other

DepnSchBookTax DepnSchBookTax description change: from: "Depreciation Schedule – Both Book & Tax Ledgers" to "Depreciation Schedule Integrated - Book & Tax".

Super

New Spreadsheets added to the Template

The following spreadsheets have been merged into the templates.

Sheet

Sheet Description Template

C T P A Other

ManGroup15 ManGroupBS15 ManGroupTrading15

Group P&L Report - up to 15 entities portrait Group Balance Sheet - up to 15 entities portrait Group Trading S'ment - up to 15 entities portrait

Group

Notes – ChgAccPol Change in Accounting Policy Note

ShDividend Statement Shareholder Dividend Statement


Jobstreams

New and Amended Jobstreams – Company Template

Jobstream Name Jobstream Description Change Details

TEMPLATE: APS AU COMPANY.XPA

MIN - DR MIN – SML MINUTES

Minutes - Directors Meeting - Year End Minutes - Small Company - Year End Minutes - Other Minutes

Shareholder Dividend Statement (SHDIVIDEND STATEMENT) has been added to the end of the jobstream

COMPLIANT2 … COMPLIANT4

Compliance - Small Reporting Company – Unaudited … Compliance - Large Reporting Company – Audited

Sheet ‘Notes - ChgAccPol’ added after ‘Notes – PPE’

COMPLIANT1 … COMPLIANT6 MANAGECOMP MANCOMPANY MANSUB

Compliance - Small Non-Reporting Company – Unaudited … Compliance - Large Non-Reporting Company – Unaudited M'ment Accts - profit & loss s'ment using income selection with supporting notes M'ment Accts - separate trading s'ment; profit & loss s'ment with supporting notes M'ment Accts - subaccounted profit & loss s'ment & balance sheet

Index sheet has been flagged as an Index Sheet in the jobstream and repositioned to after the cover page

New and Amended Jobstreams – Trust Template


TEMPLATE: APS AU TRUST.XPA

COMPTRUSTA COMPTRUSTB

Reporting Trust - Compliance Financial Report – Audited Reporting Trust - Compliance Financial Report - Unaudited

Sheet ‘Notes - ChgAccPol’ added after ‘Notes – PPE’

COMPTRUST COMPTRUSTA COMPTRUSTB MANAGETST MANSUB MANTRUST TRUSTEECO

Non-Reporting Trust - Compliance Financial Report - Unaudited Reporting Trust - Compliance Financial Report – Audited Reporting Trust - Compliance Financial Report – Unaudited M'ment Accts - profit & loss s'ment using income selection with supporting notes M'ment Accts - subaccounted profit & loss s'ment & balance sheet M'ment Accts - separate trading s'ment; profit & loss s'ment with supporting notes Corporate Trustee Compliance Accounts - Unaudited



New and Amended Jobstreams – Association Template


TEMPLATE: APS AU ASSOC.XPA

COMPASSOCA COMPASSOCR

Compliance - Reporting Association - Audited Compliance - Reporting Association - Unaudited

Sheet ‘Notes -ChgAccPol’ added after ‘Notes – PPE’

COMPASSOC COMPASSOCA COMPASSOCR MAN ASSOC MANAGE IA MANSUB

Compliance - Non-Reporting Association - Unaudited Compliance - Reporting Association - Audited Compliance - Reporting Association – Unaudited M'ment Accts - separate trading s'ment; profit & loss s'ment with supporting notes M'ment Accts - profit & loss s'ment using income selection with supporting notes M'ment Accts - subaccounted profit & loss s'ment & balance sheet


New and Amended Jobstreams – Partnership Template


TEMPLATE: APS AU PSHIP.XPA

COMPPSHIP MANAGEPART MANP'SHIP MANSUB

Compliance - Non-Reporting Partnership – Unaudited M'ment Accts - profit & loss s'ment using income selection with supporting notes M'ment Accts - separate trading s'ment; profit & loss s'ment with supporting notes M'ment Accts - subaccounted profit & loss s'ment & balance sheet


New and Amended Jobstreams – Superannuation Template


TEMPLATE: APS AU SUPER.XPA

SUPER1 SUPER2 TRUSTEECO

Self Managed Super Fund – Unaudited Self Managed Super Fund – Audited Corporate Trustee Compliance Accounts - Unaudited



New and Amended Jobstreams – Group Template


TEMPLATE: GROUP AIFRS.XPA

GROUP15 Group Report - up to 15 entities in portrait orientation. ManGroupTrading15, ManGroup15, ManGroupBS15

New jobstream

GROUPL GROUPP

Group Report - up to 5 entities in landscape orientation Group Report - up to 3 entities in portrait orientation

Jobstream Options > Round tab: The Precision parameter has been changed to “No Decimals”.


Appendix 1: Group Reports (ManGroup##15)

The group report set has been enhanced to provide three additional reports that print balances for up to 15 ledgers:

• Trading statement - ManGroupTrading15

• Profit and loss statement - ManGroup15

• Balance sheet - ManGroupBS15.

Report Options

A financial reporting field (FRF) controls the display of the ManGroup##15 reports.

• Set to ‘No’ to display the combined Year to Date (YTD) and combined Comparative YTD totals, with the option to hide the Comparative YTD (FRF set to Yes).

• Set to ‘Yes’ to display the YTD detail of all the ledgers included in the group, with a total.

Note: When displaying the YTD detail of all the ledgers in the group, pagination maybe affected.

Add the file names of the ledgers to be included in the group reports to the relevant FRFs, without the .XPA extension.


Jobstream Group15

Jobstream GROUP15 has been set up on the GROUP AIFRS template.

• Trading statement - ManGroupTrading15

• Profit and loss statement - ManGroup15

• Balance sheet - ManGroupBS15.

Note: Please note that the Group Jobstreams are not set to generate rounded reports. These reports print actual values with the precision of these values set to 0 decimal places.

Sample Report

The example below displays the detail of each selected ledger with a combined total. Financial reporting field settings in this example are:

• set to ‘Yes’ - show the detail of each ledger.

Note: When displaying the YTD detail of all the ledgers in the group, pagination may be affected; the report will paginate across more than one page and therefore is not designed to be printed.


The example below displays the combined Year to Date and combined Last Year to Date. Financial reporting field settings in this example are:

• set to ‘No’ - show combined totals

• set to ‘No’ - include the comparative combined total.


Appendix 2: Shareholder Dividend Statement (ShDividend Statement)

Shareholder dividend statements prints a summary of the dividend paid to the first ten shareholders, for a selected share class.

The statement has been added to the three ‘Minutes’ jobstreams. Where there is no dividend, remove the sheet from the jobstream.

Report Options

FRFs control the data that is displayed on the report. The screen shot below shows the FRFs.

• Report title – ‘Shareholder Dividend Statement .

• The summary of dividends paid to each shareholders can be printed on a new page; FRF

• Introductory paragraph - This paragraph looks to the FRF and if it is blank will print as follows:

“The details below relates to the dividend of cents per share for [Organisation] for the period [Year Start date] to [Period End date]. This dividend is franked at the company tax rate of .”

• set to ‘Yes’ for an interim dividend, ‘No’ for a final dividend.

• If the FRF is left blank the dividend period will be from the ledger’s Year Start date plus 6 months (interim dividend) or ledger Year End date (final dividend).

• Security Description - This field looks to the FRF to determine the Share Classes code entered in the File Details area. If it is blank, Share Class code ORD is used.

Note: The dividend statement does not support multiple share classes.

• Shares Held - This field picks up the number of shares held for the Share Class defined above.

• Dividend per Share - This field look to the FRF .

• Dividend Payment - Shares Held * Dividend per Share.

• Franked Amount - Dividend Payment * Franked %. This field looks to the FRF for the franked % and if it is blank it will assume the dividend is 100% franked.


• Unfranked Amount - If the dividend is not 100%, Dividend Payment * Unfranked %.

• Franking Credit – ((Dividend Payment / (1-Income tax rate )) - Dividend Payment)) * Franked %

• Payment Date - This field looks to the FRF and if it is blank it will print the Year End date of the ledger.

Sample Report

Comment 1: Date range: When FRF is set to Yes (interim dividend), the period for the dividend is the first day of the ledger plus 6 months. When set to No, the final dividend period is the full year of the ledger. If this date needs customising, set the range in FRF

Comment 2: The company tax rate is defined in FRF .

Comment 3: If FRF is left blank, share class ORD is displayed. To print a different share class, enter the share class code from File Details.

Comment 4: Franking credits calculation: (Dividend Amount / (1-Company Tax Rate) – Dividend Amount)*the percentage of franked.


Appendix 3: Depreciation Schedule for Non-Integrated Asset Ledgers (DepnSchTax & DepnSchBook)

Two depreciation schedules have been enhanced to print asset ledger details for either the integrated or non-integrated asset ledgers.

Note: The layout of the report has not changed. A new coding template; APS AU ASSETS NON-INT CHART.XPA will assist with adding the asset cost and sub account codes and for creating assets that are un-integrated.

DepnSchBook – Depreciation schedule prints the book ledger details for either integrated or non-integrated assets groups. For integrated asset groups the book ledger details will print regardless of whether the asset group is integrated to the general ledger on book ledger or tax ledger.

DepnSchTax - Depreciation schedule prints the tax ledger details for either integrated or non-integrated assets groups. For integrated asset groups the tax ledger details will print regardless of whether the asset group is integrated to the general ledger on book ledger or tax ledger. Note that where a motor vehicle is subject to a cost limit then the cost limit value is included with the description of the asset.

Non-Integrated Asset Ledgers

To print a non-integrated depreciation schedule, the ledger must be set up as follows:

• Non-integrated asset groups with no general ledger account links

• Asset cost accounts and sub accounts must exist in the chart, even if they are not used for coding.

APS AU ASSETS NON-INT CHART.XPA template

The new APS AU ASSETS NON-INT CHART.XPA template has been developed to assists with creating ledgers with non-integrated assets.

It contains Non-integrated asset groups and the chart has asset accounts (733:780) with 50 sub accounts each.

Choose from the following scenarios:

• New Non-Integrated Asset Ledger

• Existing Non-Integrated Asset Ledger

• Convert an Integrated Asset Ledger to a Non-Integrated Asset Ledger


New Non-Integrated Asset Ledger

Note: Please make a backup of the client ledger before continuing.

The client ledger has NOT been set up with an asset ledger and you wish to add a non-integrated one.

Use APS AU ASSETS NON-INT CHART.XPA to set the non-integrated asset groups and asset accounts in the chart.

Adding Asset Groups

1. In the client ledger, open the Asset Groups window and select the Template button.

2. Select APS AU ASSETS NON-INT CHART.XPA

3. Double click on the relevant asset group to copy it into the client ledger.

Adding Asset Codes in the Chart of Accounts

Note: Asset cost accounts and sub accounts must exist in the chart. As the asset ledger is non-integrated this will need to be done manually.

1. In the client ledger, open the Chart of Accounts window and select the Template button.


2. Select APS AU ASSETS NON-INT CHART.XPA

3. Scroll to the asset cost code that you wish to add and choose from the following options: a. To copy all 50 sub accounts into the client ledger, double click on control account

and select Yes to Add Sub-accounts. b. To copy individual sub accounts into the client ledger:

i. Double click on control account and select No to Add Sub-accounts. ii. The control account will be added to the client chart; double click on the

individual sub accounts in the template to copy them to the client ledger.

Note: It is not necessary to change the asset description in the chart.

Existing Non-Integrated Asset Ledger


If you have a client ledger with an existing non-integrated asset ledger; ensure the asset ledger has no links to the general ledger.

1. In the client ledger, open the Asset Groups window, double-click on the asset group and select Accounts.


If the GL coded exist, they will need to be cleared. This could be a result of the asset groups being copied from the APS AU Master template.

2. Close out of the client ledger and open the Administration Tool from the Advance Central Login screen.

3. Right click on the client ledger and select Clear GL-links to Non-Integrated Assets.

4. Click OK to the two message prompts that follow. 5. Check the Asset Groups in the client ledger to ensure that the GL codes have been cleared.


6. Check the chart of account to ensure the asset cost codes match the asset codes in the asset ledger.

If the codes do not exist in the Chart of Accounts, refer to Adding Asset Codes in the Chart of Accounts.

Convert an Integrated Asset Ledger to a Non-Integrated Asset Ledger


Although this is not recommended, under certain circumstances, users may wish to convert an integrated asset ledger to a non-integrated asset ledger. You will need to check that the asset group codes match the asset GL codes, clear the GL links and un-integrate the asset ledger.

Asset Group Code Matches Asset GL Code

Check that the asset group codes match to the asset GL codes.

1. In the client ledger, open the Asset Groups window, double-click on the asset group and select Accounts. Check that the Asset Group code matches the Cost Control code.


2. If the codes don’t match, close out of the client ledger and open the Administration Tool from the Advance Central Login screen.

If the codes match, continue to Un-Integrate Asset Ledger.

3. Right click on the client ledger and select Asset Group GL Code match.

4. Click OK to the message prompt that follows.


5. Check the Asset Groups in the client ledger to ensure that the codes match.

Un-Integrate Asset Ledger

1. Close out of the client ledger and open the Administration Tool from the Advance Central Login screen.

2. Right click on the client ledger and select Un-Integrated Asset Ledger.

3. Click OK to the two message prompts that follow.


Clear GL-links to Non-Integrated Assets

1. In the Administration Tool, right click on the client ledger and select Clear GL-links to Non-Integrated Assets.

2. Click OK to the two message prompts that follow.

3. Check the Asset Groups in the client ledger to ensure that the GL codes have been cleared and the integrated ledger is None.

Note: Once the asset groups become Non-Integrated they are unable to be re-integrated.

7. Check the chart of account to ensure the asset cost codes match the asset codes in the asset ledger.


Note: Asset cost accounts and sub accounts must exist in the chart, even if they are not used for coding. If the codes do not exist in the Chart of Accounts, refer to Adding Asset Codes in the Chart of Accounts.


Appendix 4: Directors' Report (DrReport AIFRS)

A new section has been added for new accounting standards implemented during the year.

Report Options

Financial Reporting Fields (FRFs) control the data that is displayed on the report. The screen shot below shows the FRFs.

FRF controls if the new accounting standards implemented during the year displays on the report or not.

Sample Report


Appendix 5: AASB 15 Revenue from Contracts with Customers

The new standard has resulted in the following Compliance development:

• Directors’ Report – paragraph regarding the new standard being implemented - Appendix 4: Directors' Report (DrReport AIFRS)

• Amended compliance balance sheets: Balance Sheet, Balance Sheet OB, Balance Sheet TP, Balance Sheet TP OB (Compliance Balance Sheets)

• Amended notes: Notes - Other Liabilities and Notes - Other Asset AIFRS

• New Contract Assets Note: Notes - Contract Assets (Notes - Contract Assets)

• New Contract Costs Note: Notes - Contract Costs (Notes - Contract Costs)

• New Right to Returned Assets Note: Notes - Right to Returned Assets (Notes - Right to Returned Assets)

• New Contract Liabilities Note: Notes - Contract Liabilities (Notes - Contract Liabilities)

• New Refund Liability Note: Notes - Refund Liability (Notes - Refund Liability)

• Enhanced Revenue and Other Income note: Notes - Revenue AIFRS & Notes - Revenue Function (Revenue and Other Income Note)

The new standard has also resulted in the same enhancement being applied to the Management Balance Sheets and notes that print with ManBS in keeping with the new special coding.

• Amended Management Balance Sheet (ManBS), Balance Sheet 5Yr (ManBS5Yr), Balance Sheet with Sub Accounts (ManBSSub) (Management Balance Sheet and Note Samples)

• M'ment Notes - Bal Sheet Assets 2

• M'ment Notes - Bal Sheet Assets 4

• M'ment Notes - Bal Sheet Liabilities 2a

• M'ment Notes - Bal Sheet Liabilities 4


Revenue and Other Income Note

For reporting entities, the Revenue and Other Income note will print where there are active balances in the revenue range of accounts. To include the Revenue and Other Income note for non-reporting entities, FRF must be set to Yes.

In this release the revenue section of the note has been enhanced for to provide more detailed disclosures as per the AASB 15 requirement.

The note has a summary section at the top followed by the detailed disclosures.

FRFs control the data and how it is displayed and the note is based on FRF , classification of expenses by nature or function.

= Yes (Nature) = No (Function)

• Revenue from contracts with customers, which relates to trading income (accounts: 230:239)

Note: If reporting by nature but there is no trading income; consider changing to report by function and select the relevant option. FRFs provide the option to source the balances from the ledger or to enter them manually. The detailed disclosure includes a section for timing of revenue recognition.

• Other sources of revenue

• Other income

• Revenue from contracts with customers Based on main source of income (FRF < ManSelect>) FRFs provide the option to source the balances from the ledger or to enter them manually. The detailed disclosure includes a section for timing of revenue recognition.

• Other income


Report Options

For the summary of revenue from contracts with customers

FRF set to Yes enables the note to source the value from the general ledger (GL) accounts.

For a sample of the note, refer to Sample Note: Values Sourced from GL

To manually enter the balance, set this FRF set to No and enter the value into .

In the example below; $1900000 has been entered in the FRF as FRF has been set to No.

For a sample of the note, refer to Sample Note: Values Entered in FRFs


For the detail separation of revenue:

FRF set to Yes enables the note to source the balances from the GL accounts.

FRF provides the option to display the GL accounts balances by division / sub account or main account:

• set to Yes: o Divisional ledger: display each division separately and the sum of sub accounts /001

- /199

The title for each division is taken from account 030/200, 030/220 and so on. The title for sub accounts /001 - /199 is take from 030/001.

o Revenue sub accounted: Display the sub account details. • set to No: Display the main account balances for revenue.

Refer to Sample Note: Values Sourced from GL

To manually enter the balance, set this FRF set to No and enter values into the relevant category FRFs.

There is the ability to add up to 6 categories, with 7 rows of detail under each category.


Refer to Sample Note: Values Entered in FRFs


Timing of revenue recognition

The note provides the optional inclusion of timing from revenue recognition. The details for section are entered into the FRFs.

If there are value in the FRFs


Sample Note: Values Sourced from GL

The sample note below has set to Yes (Classification of expenses by nature) and is sourcing the balances from the GL accounts ( set to Yes).

The sample is a divisional ledger with the FRF set to Yes, therefore displays each division.


If using the GL account balances; the note will round back to the Statement of Profit or Loss.

Sample Note: Values Entered in FRFs

The sample note below has set to Yes (Classification of expenses by nature) and revenue amounts have been manually entered ( set to No).


Compliance Balance Sheets (Balance Sheet, Balance Sheet OB, Balance Sheet TP, Balance Sheet TP OB)

5 new items have been added to the compliance balance sheets, with notes:

Contract Assets (705/100:119; 869/100:109)

Contract Costs (705/120:129; 869/110:119)

Right to Returned Assets (705/130:139)

Contract Liabilities (916/100:109; 967/100:109)

Refund Liability (916/110:119)

Other Assets and Other Liabilities have been amended to cater for the special coding used for the 5 new items.

Special Coding

Special coding for account 705, 869, 916 and 967. Reserved sub accounts are used for further breakdown of assets and liabilities related to Revenue from Contracts with Customers.

Current Assets Non-current Assets Impairment

Contract Assets 705/100 to 705/109 869/100 to 869/109 705/110 to 705/119

Contract Costs 705/120 to 705/129 869/110 to 869/119 N/A

Right to Returned Assets

705/130 to 705/139 N/A N/A

Current Liabilities Non-current Liabilities Impairment

Contract liabilities 916/100 to 916/109 967/100 to 967/109 N/A

Refund liability 916/110 to 916/119 N/A N/A

For more detail, refer to Template Chart of Account Updates

IMPORTANT!

If the reserved sub accounts of 705, 869, 916 and 967 have already been used on client ledgers, those balances will need to be transferred to another empty code in the same range.

The compliance balance sheet has hardcoded titles for Contract Assets, Contract Costs, Right to Returned Assets, Contract Liabilities and Refund Liability.

The management balance sheet uses the title from the first sub account in each range. Therefore, where only one balance is required, it is recommended that the first code of the range, e.g. 705/100 is used.


Sample Report

The following compliance balance sheets have been enhanced to report on the new coding structure and call the relevant notes.

• Balance Sheet

• Balance Sheet OB

• Balance Sheet TP

• Balance Sheet TP OB

•


Contract Assets Note (Notes - Contract Assets)

This note is called from the compliance balance sheets where there is a balance in either of the following account ranges: 705/100 to 705/119 (current assets) or 869/100 to 869/109 (non-current assets). Each sub account is displayed in the note, except 705/110 to 705/119 where one total is displayed with the title from 705/110.

Loss Allowance Accounts 705/112 to 705/119 must be set to close off to 705/111 (Opening balance).

Financial reporting fields are used to provide disclosures for contract assets and impairment of contract assets. Review the default text and amend as required.

Financial reporting fields are used to enter the detail on impairment of contract assets.

Note: the title of 705/100, 705/110 and 869/100 will be used in the management balance sheet.


Sample Note


Contract Costs Note (Notes - Contract Costs)

This note is called from the compliance balance sheets where there is a balance in either of the following account ranges: 705/120 to 705/129 (current assets) or 869/110 to 869/119 (non-current assets).

3 financial reporting fields provide the ability to add additional disclosure on contract costs.

Note: the title of 705/120 and 869/110 will be used in the management balance sheets.

Sample Note

Right to Returned Assets Note (Notes - Right to Returned Assets)

This note is call from the compliance balance sheets where there is a balance in the following account range: 705/130 to 705/139 (current assets).

2 financial reporting fields provide the ability to add additional disclosure on contract costs.

Note: the title in 705/130 will be used in the management balance sheets.

Sample Note


Contract Liabilities Note (Notes - Contract Liabilities)

This note is called from the compliance balance sheets where there is a balance in either of the following account range: 916/100 to 916/109 (current liabilities) or 967//100 to 967/109 (non-current liabilities)

3 financial reporting fields provide the ability to add additional disclosure.

Note: the title in 916/100 and 967/100 will be used in the management balance sheets.

Sample Note

Refund Liability Note (Notes - Refund Liability)

This note is called from the compliance balance sheets where there is a balance in the following account range: 916/110 to 916/119 (current liability)

1 financial reporting field provides the ability to add additional disclosure.

Note: the title of 916/110 will be used in the management balance sheets.

Sample Note


Management Balance Sheet and Note Samples (ManBS)

All Management Balance Sheets have a similar display to the Compliance Balance Sheet where the new codes are used for:

• ManBS

• ManBS5Yr

• ManBSSub.

The enhancement also covers the following notes. These notes are only generated from the Management Balance Sheet (ManBS) and do not apply to ManBSSub and ManBS5yr.

• Contract Assets

• Contract Costs

• Right to Returned Assets

• Contract Liabilities

• Refund Liabilities.

A sample of the Management Balance Sheet (ManBS) and related management notes are displayed below:

Sample Management Balance Sheet (ManBS) and Notes:


Contract Assets

Contract Costs

Right to Returned Assets Management Note


Contract Liabilities

Refund Liability


Appendix 6: AASB 9 Financial Instruments

The new standard has resulted in the following development:

• Directors’ Report – paragraph regarding the new standard being implemented (Appendix 4)

• Income Statement – new disclosure row “Impairment gains (losses) from financial assets”

• A new Financial Instruments policy with default text has been designed.

• Amended note: Notes – Profit AIFRS

• Amended notes: Notes - Financial Assets AIFRS

• Amended notes: Notes - Financial Instruments AIFRS

• Amended note: Notes – Receivables AIFRS.

Income Statements (IncomeStatement, IncomeStatementTP)

Account code 308 and 347 will display as one total for both by nature and by function layout. A balance in either account will call the note Notes – Profit AIFRS. Account 347 can be sub accounted and used for “Loss allowance on financial assets”

Impairment gains (losses) from financial assets” can have a category setup specifically for this disclosure on the Income Statement UDFF and Income Statement TP UDFF.

Note: If account codes 308 and 347 have been previously categorised as Other Expenses, they will need to be assigned a different category code.


Profit (Loss) for the Period Note (Notes - Profit AIFRS)

This note is called from the compliance income statements where there is a balance in account 308 or 347. When 347 is sub accounted, an FRF will control if the sub accounts print or the total of account 347 is displayed.

Sample Note

Sample note showing account 347

Sample note showing 347 sub accounts:


Financial Assets Note (Notes - Financial Assets AIFRS)

This note is called from the compliance balance sheets where there is a balance in the following account range:

• Current Investments accounts range: accounts 667 - 679

• Non-current Investments account range: accounts 781 – 810.

The Financial Assets note discloses six categories of investments.

The following four categories are based on the master chart:

• Financial assets designated as at fair value through profit or loss

• Financial assets mandatorily measured at fair value through profit or loss

• Investments in equity instruments designated as at fair value through other comprehensive income

• Financial assets at amortised cost.

Current financial assets:


Non-current financial assets:

The following two categories are based on financial reporting fields:

• Investments in related parties

• Impairment of other financial assets.


There are also five financial reporting fields available that can be used for to include any additional disclosures on financial assets.

Sample Note


Financial Risk Management Note (Notes - Financial Instruments AIFRS)

A new heading ‘Financial assets at amortised cost’ has been added in the financial assets section of this note. The heading can be modified as required.

In addition, a new subsection called ‘investments in equity instruments designated at fair value through other comprehensive income’ has also been created. This change means that the Financial Assets section is now divided into two sub sections:

• Financial assets at amortised cost (new heading only)

• Investments in Equity instruments designated at fair value through other comprehensive income (new financial reporting fields).

This is followed by:

• Financial Liabilities (existing financial reporting fields).

Note: The financial reporting fields under the subsection ‘Financial assets at amortised cost’ remain the same as 2018.

These changes have been applied to the Company, Trust, Association and Partnership entity templates.

Sample Note


Trade and Other Receivables Note (Notes - Receivables AIFRS)

This note has had the sub-sections revised.

Previous Sub-sections Revised Sub-sections Amendments

Construction contracts - Deleted

Government subsidies - Deleted

Provision for impairment of receivables

Expected credit loss lifetime credit impaired Credit risk

Additional detail row for ‘Net measurement of loss allowance’ per receivable. Geographical risk deleted. Previous aged fields have been deleted and new fields added for the aged disclosure of expected credit losses.

Credit risk - Now a sub-section of expected credit loss

Collateral held as security Collateral held as security No change

Financial assets classified as loans and receivables

Financial assets measured at amortised cost

Renamed the sub-section title

Collateral pledged Collateral pledged No change

Additional disclosure trade and other receivables

Additional disclosure trade and other receivables

No change


Sample Note

Below is an example of the ‘Expected credit loss lifetime credit impaired’ section of the note.


Appendix 7: New and Amended Accounting Policies Adopted

The New and Amended Accounting Policies note (Notes - ChgAccPol) was developed for accounting standard changes that are applicable for this release. Given the level of detail and the number of financial reporting fields (FRFs) that would be required, the note is designed for editing after generation.

By entering the number of rows required in the tables and the additional disclosures into the FRFs, the note will paginate. Detail of the table rows (title and values) will require manual entry after the report has generated.

Note 1, Summary of Significant Accounting Policies has a reference to New and Amended Accounting Policies Adopted and the detail displays in the last note.

The New and Amended Accounting Policies Adopted Policy is a separate sheet that has been added to the following jobstreams; if it is required in any other jobstream it will need to be manually added after the NOTES or NOTES - PPE:

• Company template: COMPLIANT2 – COMPLIANT4

• Trust template: COMPTRUSTA, COMPTRUSTR

• Association template: COMPASSOCA, COMPASSOCR.


Sample Note

Note 1: Summary of Accounting Policies

The reference to New and Amended Accounting Policies Adopted on Note 1 is activated by FRF being set to Yes.

Note: Where a reporting entity is required to generate management jobstream with a compliance note 1 format; set to Yes, the FRF must be set to No as the new and amended policies adopted has not been developed for management jobstreams.


New and Amended Accounting Policies Adopted

The note can report on three policies. For the policies to print, an accounting standard reference must be entered in the following FRFs , or .

COMMENT [1]: The number of rows printed is set in the FRFs

Accounting Policy 1 and 3:

New or amended accounting policy 1 and 3 have the same section, the example below if for policy 1.


Accounting Policy 2 (AASB 9)

The new and amended accounting policy 2 has been designed specifically for AASB 9 disclosure requirement.


Appendix 8: New Reporting Fields

The nine standard templates that accompany this release have been amended to update the release version. FRF has been deleted and FRF has been added for the new release date ‘August 2019’.

IMPORTANT!

Review Practice defaults for the new FRFs before refreshing client ledgers.

New FRFs - Entity Templates

The following table identifies new sections, groups and reporting fields on the entity templates:

SECTION

Group Description

FRF Label

Code Entity Template

C T P A

GENERAL ITEMS Setup Options

Template release date August2019

TEXT REPORTS & DECLARATIONS Directors’ Report

Have any new accounting standards been implemented? … Additional info required on new standards implemented? If so, enter details

DrAccStd … DrAccStd2

MINUTES & DIVIDEND STATEMENT (formerly ‘Minutes’) Dividend Statement


SECTION

Group Description

FRF Label


C T P A

Review the report title and amend where required … Date of dividend payment

DivStmtT … DivStmtPDt

NOTE 1 - SIGNIFICANT ACCOUNTING POLICIES

Financial Instruments Policy Note

RECOGNITION & INITIAL MEASUREMENT Recognition paragraph 2: amend or delete text where required …. Recognition paragraph 3: amend or delete text where required (replace prior FRFs for paragraph text update)

APFIRec2 … APFIRec3

CLASSIFICATION & SUBSEQUENT MEASURMENT CLASSIFICATION - Financial Liabilities: Include disclosure? … Financial Liabilities para 4: amend or delete text where required CLASSIFICATION - Financial guarantee contracts: Include disclosure? … Financial guarantee contracts para 2: amend or delete text where required CLASSIFICATION - Financial assets: Include disclosure? … Financial assets para 5: amend text where required CLASSIFICATION - Equity instruments: Include disclosure? …. Equity instruments para 2: amend text where required (replace prior FRFs and for paragraph text update)

APFICFL APFICFLH… APFICFL4 APFICFG … APFICFG2 APFICFA … APFICFA5 APFICEI … APFICEI2

DERECOGNITION Derecognition paragraph 1: amend or delete text where required DERECOGNITION - Financial liabilities: Include disclosure? … Financial Liabilities para 2: amend or delete text where required DERECOGNITION - Financial Assets: Include disclosure? … Financial assets para 3: amend or delete text where required Add additional disclosure on derecognition? If so add title Add additional text disclosure on derecognition (replace prior FRFs for paragraph text update)

APFID1 APFIDFL … APFIDFL2 APFIDFA … APFIDFA3 APFIDADH APFIDAD1


SECTION

Group Description

FRF Label


C T P A

IMPAIRMENT Impairment paragraph 1: amend or delete text where required … Impairment paragraph 2: amend or delete text where required IMPAIRMENT- General approach: Include disclosure? … General approach paragraph 1: amend or delete text where required IMPAIRMENT- Simplified approach: Include disclosure? … Simplified approach paragraph 2: amend or delete text where required IMPAIRMENT- Purchased or originated credit approach: Include disclosure? … Purchased or originated credit paragraph 2: amend or delete text where required IMPAIRMENT- Low credit risk operational simplification: Include disclosure? … Low cr risk op simplificaton paragraph 2: amend or delete text where required IMPAIRMENT- Recognition of expected credit: Include disclosure? … Recognition of expected credit paragraph 3: amend or delete text where required Add additional disclosure on impairment? If so add title Add additional text disclosure on impairment (replace prior FRFs for paragraph text update)

APFII1 … APFII2 APFIIGA … APFIIGA1 APFIISA … APFIISA2 APFIIPO … APFIIPO2 APFIILC … APFIILC2 APFIIRC … APFIIRC3 APFIIADH APFIIAD1


Impairment of Assets

APIA1b1hw … APIA1b3hw


SECTION

Group Description

FRF Label


C T P A


New Accounting Standards for Application in Future Periods Note

Amend text as required for disclosure regarding AASB 2016-7, paragraph 2 …. Amend text as required for disclosure regarding AASB 2016-7, paragraph 6 (replace prior FRFs for paragraph text update)

ASText167j … ASText167i


New and Amended Accounting Policies Adopted

Add the AASB number for new or amended accounting policy 1 … Do you require additional accounting policy 3 disclosure?

AS1R … AS3Pa3


SECTION

Group Description

FRF Label


C T P A


Revenue Recognition (applies to Reporting entity and Large Non-reporting Company)


SECTION

Group Description

FRF Label


C T P A

COMPLIANCE NOTES TO S’MENT PROFIT OR LOSS & COMP INC

Profit for the Year

Include subaccounts for account 347 on the note? Select 'Yes' to include PF347

COMPLIANCE NOTES TO STATEMENT FINANCIAL POSITION Contract Assets

Contract assets paragraph 1. Amend or delete as required … Contract assets paragraph 2. Amend or delete as required Include disclosure on impairment of contract assets? Select 'Yes' to include Impairment of contract assets paragraph 1. Amend or delete as required … Impairment of contract assets paragraph 3. Amend or delete as required Title of contract assets. Amend text as required Balance not past due date … >120 days past due date Title of expected loss rate. Amend text as required Percentage not past due date … >120 days past due date Title of loss allowance. Amend text as required Balance not past due date … >120 days past due date Do you require additional disclosure on contract assets?

ContA1 … ContA2 ContAIm ContAIm1 … ContAIm3 ContAImCA ContAImCA1… ContAImCA4 ContAImLR ContAImLR1 … ContAImLR4 ContAImLA ContAImLA1 … ContAImLA4 ContA


SECTION

Group Description

FRF Label


C T P A

COMPLIANCE NOTES TO STATEMENT FINANCIAL POSITION

Contract Costs

Do you require additional disclosure on contract costs paragraph 1? … Do you require additional disclosure on contract costs paragraph 3?

ContCost1 … ContCost3


Contract Liabilities

Do you require additional disclosure on contract liabilities paragraph 1? … Do you require additional disclosure on contract liabilities paragraph 3?

ContLiabs1 … ContLiabs3

COMPLIANCE NOTES TO STATEMENT FINANCIAL POSITION Financial Assets

IMPAIRMENT OF OTHER FINANCIAL ASSETS: Include disclosure? Impairment of other financial assets paragraph 1. Amend or delete as required … Impairment of other financial assets paragraph 1. Amend or delete as required

OFAImp OFAImp1 … OFAImp2

COMPLIANCE NOTES TO STATEMENT FINANCIAL POSITION Financial Risk Management

Review and amend heading as required

FinAamc


Refund Liability


SECTION

Group Description

FRF Label


C T P A

Do you require additional disclosure on refund liabilities? RefdLia


Right to Returned Assets

Do you require additional disclosure on right to returned assets paragraph 1? … Do you require additional disclosure on right to returned assets paragraph 2?

RightRa1 … RightRa2


Trade & Other Receivables

Paragraph 2 on expect cr loss lifetime cr impaired. Amend/delete text as require Add adjustment for receivable 1 … Add adjustment for receivable 5 Paragraph 4 on credit risk. Amend/delete text as required

aps au xcede sheets release notes 2019apsdownloads.reckon.com › reckonaps › xpa_aus ›...

Documents