Archiving in SharePoint 2013Serge Luca, SharePoint MVP @sergeluca

About Us Serge Luca

SharePoint MVP since 2008 www.shareql.com Brussels @sergeluca

Isabelle Van Campenhoudt SQL Server MVP www.shareql.com Brussels @thesqlgrrrl

Agenda

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

Information Lifecycle

How long do we keep the

information ?

What kind of information do

we keep ?

How do we keep it ?

How can we find it ?

Created

Consumed

Archived

Disposed

Information

Information in SharePoint

List item (document,

simple list item, document set)

Social (newsfeed,…)

E-mails (site mailbox)

What about the whole site ?What about the security ?What about auditing information ?

Challenges

Archiving

Record Manageme

nt (RM)

Classification

TaxonomieInformation Architectur

e

GOVERNANCE

Actors

Records & compliance officers

Define what will become a

record (+ categories)

How long

ITContent manage

rs

Make sure the teams follows RM practices

Plan, Install, Monitor

In TechNet : plan records management… http://technet.microsoft.com/en-us/library/ff363731.aspx

Record Management : 10 steps in TechNet Technet :

http://technet.microsoft.com/en-us/library/cc261982.aspx 10 steps One of them is « define a file plan »

What will become record Where Retention period What is the associated content type Who is in charge of managing this kind of record

DEMO

File Plan

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

DEMO

In-PlaceRecord Management

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

Record Center

Send To File Plan

Hidden Site coll hub in

O365: /sites/conten

t TypeHub

Auditing doesn’t follow

Versioning doesn’t follow

Security doesn’t follow

Requires Many

content types

Demo

Record Center

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

E-Discovery Context

Gathering & producing electronic

content for legal cases

Average corporate civil case cost : 1

millions $ just for e-Discovery

Fines if you don’t follow the

process

E-Discovery steps

Identify & preserve identify people

and content Cannot be

deleted for the case

Reduce the content

Content : e-mails, file shares, SP sites, user computers,Link conversations, On premises or O365

Search and process

Review

Attorney read page by page

Cost a lot of money (sometimes GB of docs)

Produce

In a format acceptable by the court

Demo

E-Discovery

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

Site Policy

Control Site

proliferation (site

coll level)

Site in 2 statesClosedcan be deleted

but sub-sites can still have

modifs

If root site closed, site

collection closed and cannot get

modifs

Deleted

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

Store archiving data

In separate Content

Database

Content DB Size

 Regular Usage 200

GB (100 GB

/site col in SPO)

4 TB Min 0.25 IOSP/GB

Optimal: 2 IOPS/GN

«unlimited» if

5% of content

accessed /month

Sites are Document Center ou

Record Center

No alerts, no

workflows, no unique permissio

ns

Max 60 millions

list items

500 content DB/farm

max

Do a Capacity Planning!!!!

http://www.microsoft.com/en-us/download/confirmation.aspx?id=27573

SharePoint Online (plan E)

10 GB + 500 MB/user

+ 0.2$ /GB

Max 15 TB per tenant

100 GB Max/ site coll

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

Summary Archiving requires a lot of governance

Capacity Planning Business sponsor

Technically : easier to implement on premise than in O365 1 content DB per site coll

Keep it simple In Place Record Center E-Discovery [Site Closure]

IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery

Site closures

Hardware & SQL Server

Summary

Call To Action

Call to Action

Go to technet http://technet.microsoft.com/en-us/library/cc261982.aspx

Follow the 10 steps

Questions ?

Serge&Isa@ShareQL.com

Questions?

Bonnes adresses UGSF Club UGSF :

http://www.ugsf.fr/Docs/Documents http://www.ugsf.fr/SitePages/PARTENAIRES.aspx

YAMMER UGSF : https://www.yammer.com/clubugsf/users

CODEPLEX UGSF : https://ugsfecm.codeplex.com/

MICROSOFT DEMO + TECHNET : https://www.microsoftofficedemos.com/ http://technet.microsoft.com/en-us/library/cc303422.aspx

MICROSOFT : https://www.technicalcommunity.com/ http://office.microsoft.com/fr-fr/sharepoint/

Bonnes adresses UGSF SPEAKER:

VISIO Michel LAPLANNE : http://www.visualblog.fr/ SP Nabil BABACI http://dotnet4ever.fr SP Guillaume MEYER http

://guillaumemeyer.wordpress.com/ SP Michael NOKHAMZON http

://mickey75019.wordpress.com SP Walid HADJADJ http://www.devparam.com/ SP Geoffrey LALANNE http://csc42.wordpress.com/ SP Erol GIRAUDY http://egiraudy1844.wordpress.com/ SP Aymen BEN TALEB http://www.eryemconseil.com/blog

/ SP Florent GRISON http://www.itsvision.com/ AZURE Jean-Luc BOUCHO http://blog.jeanlucboucho.com/ SharePoint France

http://office.microsoft.com/fr-fr/sharepoint/

Les jeudis de l’UGSF en Septembre 2013 le 26 à ISSY,

Les jeudis de l’UGSF en Décembre 2013 le 12 à ISSY,

En 2013 / 2014 :

Summit MVP à SEATTLE / USA en Novembre 2013 : http://mvp.microsoft.com/fr-fr/mvp-global-summit.aspx

TECHDAYS en 2014 à PARIS : http://www.microsoft.com/france/mstechdays/

SharePoint Conférence LAS VEGAS : http://sharepointconference.com/

Actualité

http://egiraudy1844.wordpress.com/2013/04/08/notre-livre-sur-microsoft-sharepoint-2013/

Voici le 5e Livre sur SharePoint 2013 :  Editeur Lavoisier / HERMES.

http://editions.lavoisier.fr/notice.asp?ouvrage=2721040&pos=14

Langue : Français Ouvrage 444 p. 15.6×23.4 cm Broché ISBN : 9782746245129

Nous en terminons un chez DUNOD, CookBook SharePoint 2013.

Le 1er livre SHAREPOINT 2013 en Français

L'équipe des Communautés Microsoft Depuis plus d’une dizaine d’années, Microsoft s’implique en France

dans la relation au côté des passionnés de ses logiciels et de ses technologies. La plupart de ces communautés sont nées au travers des newsgroups qui proposaient une aide pour les utilisateurs, un moyen discussion avec et entre eux, une mine d’informations sur les produits.

Que vous souhaitiez vous informer sur une communauté, trouver de l’aide sur nos technologies au travers des forums, ou trouver des collaborateurs à votre projet communautaire, cet espace est pour vous. Prêt ? Participez !

http://www.microsoft.com/france/communautes/presentation/contact.aspx

Merci à MICROSOFT pour :

Cette salle La logistique, Les Cafés, cocktail

A Florent GRISON pour l’hébergement de notre site UGSF chez A3IS et ITSVision http://www.linkedin.com/in/fgrison

A nos Partenaires http://www.ugsf.fr/SitePages/PARTENAIRES.aspx

A toute l’équipe UGSF. A tous nos membres et sponsors.

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