Download - Archiving in SharePoint 2013 UGSF Paris 2013
About Us Serge Luca
SharePoint MVP since 2008 www.shareql.com Brussels @sergeluca
Isabelle Van Campenhoudt SQL Server MVP www.shareql.com Brussels @thesqlgrrrl
Agenda
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
Information Lifecycle
How long do we keep the
information ?
What kind of information do
we keep ?
How do we keep it ?
How can we find it ?
Created
Consumed
Archived
Disposed
Information
Information in SharePoint
List item (document,
simple list item, document set)
Social (newsfeed,…)
E-mails (site mailbox)
What about the whole site ?What about the security ?What about auditing information ?
Challenges
Archiving
Record Manageme
nt (RM)
Classification
TaxonomieInformation Architectur
e
GOVERNANCE
Actors
Records & compliance officers
Define what will become a
record (+ categories)
How long
ITContent manage
rs
Make sure the teams follows RM practices
Plan, Install, Monitor
Record Management : 10 steps in TechNet Technet :
http://technet.microsoft.com/en-us/library/cc261982.aspx 10 steps One of them is « define a file plan »
What will become record Where Retention period What is the associated content type Who is in charge of managing this kind of record
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
Record Center
Send To File Plan
Hidden Site coll hub in
O365: /sites/conten
t TypeHub
Auditing doesn’t follow
Versioning doesn’t follow
Security doesn’t follow
Requires Many
content types
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
E-Discovery Context
Gathering & producing electronic
content for legal cases
Average corporate civil case cost : 1
millions $ just for e-Discovery
Fines if you don’t follow the
process
E-Discovery steps
Identify & preserve identify people
and content Cannot be
deleted for the case
Reduce the content
Content : e-mails, file shares, SP sites, user computers,Link conversations, On premises or O365
Search and process
Review
Attorney read page by page
Cost a lot of money (sometimes GB of docs)
Produce
In a format acceptable by the court
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
Site Policy
Control Site
proliferation (site
coll level)
Site in 2 statesClosedcan be deleted
but sub-sites can still have
modifs
If root site closed, site
collection closed and cannot get
modifs
Deleted
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
Store archiving data
In separate Content
Database
Content DB Size
Regular Usage 200
GB (100 GB
/site col in SPO)
4 TB Min 0.25 IOSP/GB
Optimal: 2 IOPS/GN
«unlimited» if
5% of content
accessed /month
Sites are Document Center ou
Record Center
No alerts, no
workflows, no unique permissio
ns
Max 60 millions
list items
500 content DB/farm
max
Do a Capacity Planning!!!!
http://www.microsoft.com/en-us/download/confirmation.aspx?id=27573
SharePoint Online (plan E)
10 GB + 500 MB/user
+ 0.2$ /GB
Max 15 TB per tenant
100 GB Max/ site coll
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
Summary Archiving requires a lot of governance
Capacity Planning Business sponsor
Technically : easier to implement on premise than in O365 1 content DB per site coll
Keep it simple In Place Record Center E-Discovery [Site Closure]
IntroductionIn-Place Record ManagementArchive Record ManagementE-Discovery
Site closures
Hardware & SQL Server
Summary
Call To Action
Call to Action
Go to technet http://technet.microsoft.com/en-us/library/cc261982.aspx
Follow the 10 steps
Bonnes adresses UGSF Club UGSF :
http://www.ugsf.fr/Docs/Documents http://www.ugsf.fr/SitePages/PARTENAIRES.aspx
YAMMER UGSF : https://www.yammer.com/clubugsf/users
CODEPLEX UGSF : https://ugsfecm.codeplex.com/
MICROSOFT DEMO + TECHNET : https://www.microsoftofficedemos.com/ http://technet.microsoft.com/en-us/library/cc303422.aspx
MICROSOFT : https://www.technicalcommunity.com/ http://office.microsoft.com/fr-fr/sharepoint/
Bonnes adresses UGSF SPEAKER:
VISIO Michel LAPLANNE : http://www.visualblog.fr/ SP Nabil BABACI http://dotnet4ever.fr SP Guillaume MEYER http
://guillaumemeyer.wordpress.com/ SP Michael NOKHAMZON http
://mickey75019.wordpress.com SP Walid HADJADJ http://www.devparam.com/ SP Geoffrey LALANNE http://csc42.wordpress.com/ SP Erol GIRAUDY http://egiraudy1844.wordpress.com/ SP Aymen BEN TALEB http://www.eryemconseil.com/blog
/ SP Florent GRISON http://www.itsvision.com/ AZURE Jean-Luc BOUCHO http://blog.jeanlucboucho.com/ SharePoint France
http://office.microsoft.com/fr-fr/sharepoint/
Les jeudis de l’UGSF en Septembre 2013 le 26 à ISSY,
Les jeudis de l’UGSF en Décembre 2013 le 12 à ISSY,
En 2013 / 2014 :
Summit MVP à SEATTLE / USA en Novembre 2013 : http://mvp.microsoft.com/fr-fr/mvp-global-summit.aspx
TECHDAYS en 2014 à PARIS : http://www.microsoft.com/france/mstechdays/
SharePoint Conférence LAS VEGAS : http://sharepointconference.com/
Actualité
http://egiraudy1844.wordpress.com/2013/04/08/notre-livre-sur-microsoft-sharepoint-2013/
Voici le 5e Livre sur SharePoint 2013 : Editeur Lavoisier / HERMES.
http://editions.lavoisier.fr/notice.asp?ouvrage=2721040&pos=14
Langue : Français Ouvrage 444 p. 15.6×23.4 cm Broché ISBN : 9782746245129
Nous en terminons un chez DUNOD, CookBook SharePoint 2013.
Le 1er livre SHAREPOINT 2013 en Français
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http://www.microsoft.com/france/communautes/presentation/contact.aspx
Merci à MICROSOFT pour :
Cette salle La logistique, Les Cafés, cocktail
A Florent GRISON pour l’hébergement de notre site UGSF chez A3IS et ITSVision http://www.linkedin.com/in/fgrison
A nos Partenaires http://www.ugsf.fr/SitePages/PARTENAIRES.aspx
A toute l’équipe UGSF. A tous nos membres et sponsors.