arizona nutrition network
DESCRIPTION
Arizona Nutrition Network. FY2010 Local Incentive Award Application Training February 2009 By Dolores H. Sawka, RD. Session Objectives. Experience iLinc Online Technology Review of the LIA Program Discuss SNAP-Ed Identify Program Requirements and Benefits Examine Reporting Forms. - PowerPoint PPT PresentationTRANSCRIPT
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Arizona Nutrition Network
FY2010 Local Incentive Award
Application Training
February 2009
By
Dolores H. Sawka, RD
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Session Objectives
• Experience iLinc Online Technology• Review of the LIA Program• Discuss SNAP-Ed • Identify Program Requirements
and Benefits• Examine Reporting
Forms
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FY10 LIA Application Training
Online Training for FY10 Application– Material is presented– Reviewed by questions and
answers– Audience responses– Partner participation from
your computer
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Local Incentive Award
“LIA”
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FY10 LIA Application TrainingReview
• Nutrition Education Funding Opportunity
• Reimbursement program NOT a grant
• Federal Fiscal Year – October 1, 2009 through September 30, 2010
• Requires State/Local funds spent at the local level
• Increases nutrition education budget by 50% through federal reimbursement
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FY10 LIA Application TrainingReview
LEVEL OF LIA PARTNERSHIPS
Contributing
Supporting
Community
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Community Partnership
A Community Partner…– is a person or representative of an agency
interested in receiving AzNN materials, news, or information, but is unable to attend meetings or participate in many Network activities
– may be limited to simply ordering and using AzNN materials
– may include teachers, self-employed professionals, consultants, etc
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Supporting Partnership
A Supporting Partner…– works with contributing partners in the
local areas, utilizes AzNN messages and materials
– may contribute funds to the leading agency but does not have a contract with ADHS
– valuable partner within the AzNN but is unable to contribute matching funds to the Network
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Supporting Partnership
– Federally funded agencies (Head Start)– State Agencies (Department of Economic
Security, Department of Education, Department of Agriculture, etc.)
– Private Non-profit agencies (American Heart Association, Food Banks, etc.)
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Contributing Partnership
A Contributing Partner…– is a lead agency in contributing state/local
share funds to the AzNN – contracts with ADHS and receives
reimbursements – attends AzNN meetings and participate in
committees– has access to all AzNN materials as well as
promotional items– works with supporting agencies
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Joining AzNN• Community Partnership
– Contact information will be added to our Partner database and email distribution list
• Supporting Partnership– Database and email list– Contact information will be shared with local Matching
Partners– Let us know if committee and event participation interests
you
• Contributing Partnership– All the above– Apply for Local Incentive Award (LIA)
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FY10 LIA Application TrainingReview
What is the Process for Applying?
One section application requires completion of an Excel file
Important Application Due Date
March 30, 2009, by 3:30 pm
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FY10 LIA Application TrainingReview
Where does the funding come from?– USDA Federal SNAP funds– State, County, or Local Public Funds– Cash Donations in some cases
Funds are to expand and enhance nutrition education provided for SNAP
Participants in Arizona.
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FY10 LIA Application TrainingReview
Who qualifies?- City Governments
- County Health Departments
- Indian Tribal Organizations
- Non-Profit Agencies
- School Districts
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FY10 LIA Application TrainingReview
How much funding is available?– Is not capped or competitive.– Must submit applications for approval. – Limited by the Local Share funds available
and program activities
meeting USDA
requirements.
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FY10 LIA Application TrainingReview
What will your program receive?
• Determine Local Share Funds used for allowable nutrition education activities serving SNAP eligible individuals for nutrition education purposes
• Eligible for reimbursement equal to 50% of the Local Share Budget
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FY10 LIA Application TrainingReview
ExampleProgram spends:
$500,000 in Local Share Funds for nutrition education
Program eligible to receive:
$250,000 in Federal Share funds to expand nutrition education services
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FY10 LIA Application TrainingReview
• All contracts must be USDA approved
• Activities paid with Federal Share funds must expand current nutrition education efforts
• Requirements are the same for both Local Share and Federal Share Funds
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FY10 LIA Application TrainingReview
Where can Nutrition Education be found?Examples: • County Health Departments• Tribal Programs• School Districts• Non-Profit Agencies• Senior Centers• Childcare Agencies
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FY10 LIA Application TrainingReview
Who is the Target Population?
– SNAP Participants
– People Eligible to Participate in SNAP
– Food Distribution Program on Indian Reservations (FDPIR) participants
– Highest priority is given to SNAP eligible women and their children
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FY10 LIA Application TrainingReview
Target Audience Categories:
• Certified Eligible
• Likely Eligible
• Potentially Eligible
by Site or Location
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FY10 LIA Application TrainingReview
Certified Eligible• SNAP Participants at 100% FPL• Food Distribution Program on Indian
Reservations (FDPIR)• “Adopt an Office” activities
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FY10 LIA Application TrainingReview
Likely Eligible• Documented Incomes at or below 130% of the
Federal Poverty Level (FPL)• Head Start Children • Commodity Supplemental Food Program Elderly
Participants (CFSP)• Food Bank or Food Bank patrons• WIC (Participants at or below 130% of FPL)• TANF recipients
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FY10 LIA Application TrainingReview
Potentially Eligible by Site or Location• Documented income at or below 185% of the
Federal Poverty Level (FPL)• Schools with 50% or more students receiving
free or reduced lunch – without duplicating
efforts• Census tracts with 50% or more of the
population at or below 185% FPL• Must be USDA approved (exclusivity waiver)
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FY10 LIA Application TrainingReview
Questions?
1. What would be another source to use to qualify a site other that NSLP or Census Track?
Ans: CACFP Mapper
2. What is required by USDA for each Potentially Eligible site?
Ans: Exclusivity Waiver
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FY10 LIA Application TrainingReview
Program Goals• Determine Local Share Funds used for allowable
nutrition education activities serving SNAP eligible individuals for nutrition education purposes
• Eligible for reimbursement equal to 50% of the Local Share budget
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FY10 LIA Application TrainingReview
What is Local Share? • Money spent for staff time, equipment, materials,
space, and other expenditures for nutrition education activities
• Public funds from state/local sources (not federal) and/or private donations meeting USDA criteria
• Indian Tribal Organizations may be able to use some federal funds (depending on wording of the federal program)
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FY10 LIA Application TrainingReview
Sources of Local Share Examples
• County General Funds
• State Funds
• City Funds for Parks and Recreation
• School District Funds
• Tribal Funds
• Private Donations
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FY10 LIA Application TrainingReview
Private Cash Donations • No endorsements of donors or products• No funds will revert back to the donor or benefit
the donor• No restrictions on use• Funds are under the state’s administrative
control
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FY10 LIA Application TrainingReview
Indian Tribal Organizations
• Some federal funds provided to Indian Tribal Organizations can be used as Local Share funding source
• Authorizing legislation must include “other federal laws not withstanding” language
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FY10 LIA Application TrainingReview
What is Federal Share? • USDA SNAP funds reimbursed for additional
expenses to increase and enhance nutrition education efforts for target population
• Your agency is eligible for Federal Share funds of up to 50% of your approved Local Share budget
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FY10 LIA Application TrainingReview
Questions?
1. What is Local Share and what is it used for?
Ans: Money spent for staff time, equipment, materials, space, and other expenditures for nutrition education activities
2. What is Federal Share and what is it used for?
Ans: USDA SNAP funds reimbursed for additional expenses to increase and enhance nutrition education efforts for target population
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Supplemental Nutrition Assistance Program-Education (SNAP-Ed)
• Dietary Guidelines
• MyPyramid
• Behaviorally-Focused
• Science-Based
• Social Marketing and Community Education
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Supplemental Nutrition Assistance Program-Education (SNAP-Ed)
All SNAP-Ed activities
must focus on the selection
and consumption of
healthy foods within a
limited budget
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Supplemental Nutrition Assistance Program-Education (SNAP-Ed)
SNAP-Ed Priorities:
Health Promotion Is to help SNAP eligibles establish healthy eating habits
and a physically active lifestyle
Primary PreventionTo help prevent or postpone chronic diseases
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FY10 LIA Application Training
LIA Program isPrimary Prevention
The LIA program is to help SNAP eligibles, throughNutrition Education and Promotion of Physical Activity,prevent or postpone the onset of diet-related chronic
diseases by establishing more active lifestyles and better eating habits
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FY10 LIA Application Training
Question? What takes place with Secondary/ Tertiary Prevention?
Ans:1. Screening and Identification of people at risk
for chronic diseases2. Diet modification to assist people that have a
disease
Is this allowable for our program?
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Supplemental Nutrition Assistance Program-Education (SNAP-Ed)
SNAP-Ed Behavioral Outcomes:• Eat fruits and vegetables, whole grains,
and fat free or low fat milk every day• Be physically active every day
as part of a healthy lifestyle• Balance caloric intake from food and
beverages with calories expended
Other behavioral outcomes may be approved if justification is provided and approved by USDA.
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LIA Program Requirements
• SNAP-Ed meets Dietary Guidelines
and My Pyramid
• Allowable/Unallowable Costs
• Reasonable and Necessary
Expenditures to promote change
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LIA Program Requirements
• Contract with the Arizona Department of Health Services (ADHS)
• Monthly Financial and
Program Reports
• AzNN Policies and Procedures
• Four required training
meetings per year
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LIA Program Requirements
• Implement your approved
nutrition education work plan
• Use AzNN and USDA
materials and messages
• Enjoy your work
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LIA Program Requirements
Questions?1. When is your FY10 Application due? Ans: March 30th at 3:30 pm
2. There are three target areas that your program must adhere to, out of this list what is missing?
1. SNAP-Ed meets Dietary Guidelines and My Pyramid2. Must adhere to the Allowable/Unallowable Cost3. Reasonable and necessary expenditures to promote change
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Benefits to the LIA Program
As a Contributing Partner -Access to Free materialsSocial Marketing Tools
CostumesTraining
NetworkingIncentive items from AzNN website
Receive Reimbursement
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Benefits to the LIA Program
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Benefits to the LIA Program
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FY10 LIA Application TrainingReview
10 MINUTE BREAK
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FY10 LIA Application Training
Time Documentation
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FY10 LIA Application TrainingTime Documentation
Labor Activity Reports/Continuous Time Staff
• Reporting Employees – 100% SNAP-Ed
• Must have 100% time spent on SNAP-Ed activities
• Requires a certification at least every 6 months
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Certification Sample
ARIZONA DEPARTMENT OF HEALTH SERVICES Bureau of USDA Nutrition Programs
Arizona Nutrition Network
Certification of Duty Performance
FEDERAL FISCAL YEAR:
PERIOD (select one):
October 1 – March 31
April 1 – September 30
NAME:
POSITION TITLE:
As the incumbent of the position listed above, I certify that all work performed during this period was solely for the Federal grant shown above in accordance with the Office of Management and Budget Circular No. A-87, Attachment B, Paragraph 8h, 3-4, Circular No. A-122, Attachment B, Paragraph 8B, 1-2, Circular No. A-21, Attachment J, Paragraph 10 A-D.
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FY10 LIA Application TrainingTime Documentation
Employees that are not 100% SNAP-Ed
• Time documentation must show:– After-the-fact distribution– All activities– Prepared at least monthly and must match
one or more payrolls– Signed by employee and supervisor
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FY10 LIA Application TrainingTime Documentation
Administrative - Management Duties– Personal Supervision– Payroll– Traveling to attend meetings– Preparing reports and proposals– Traveling to and providing staff training– Professional development activities
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FY10 LIA Application TrainingTime Documentation
Direct Delivery Services– Preparing lesson plans– Travel to and from sites– Teaching allowable SNAP-Ed– Surveys or Evaluation questionnaires– Summarizing results of Nutr. Edu. Activities– Ordering Nutr. Edu. materials– Conducting Physical activity demonstrations
• Must include a nutrition message
– Making referrals– Setting up lessons and activities
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Labor Activity Report SampleLabor Activity Report Pay Period: To: Department of Health Services
Position No: Timekeeper's Name: Name: EIN: Telephone Number:
9/20 9/21 9/22 9/23 9/24 9/25 9/26 9/27 9/28 9/29 9/30 10/1 10/2 10/3S S M T W T F S S M T W T F
0000000
000
0% 0% Total Hours Worked 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0LEAVE TimeCOMP 330 0HOLIDAY 322 0ANNUAL 300 0SICK 310/311 0LWOP 640 0Jury Duty 350 0
Total Leave Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Pay Period Totals 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
NETWORK FSNE Time# Hours *Management 0# Hours **Direct 0
Total FSNE Hours 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0I certify that the hours above represent, to the best of my knowledge,an accurate record of the time that I have devoted to the identifiedprograms/activities as per ADHS policies and procedures.
DateNOTE: Due to Timekeeper when signing time sheet. Due into Payroll Office on Monday, before close of business. LAR will not be processed without Signatures. Date Date
Total
09/20/08 10/03/08
PCA
Employee Signature
BNP Financial Accountant
%Change - % -
Supervisor Signature
DefaultFunding AYIndex Description
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FY10 LIA Application TrainingTime Documentation
Time logged to Local Share or Federal Share
• Salaries and wages must be based on payroll records
• Weekly records must be maintained, and signed by pay period or once a month
• Teacher• Supervisor
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Batch Cover SampleArizona Nutrition Network Local Incentive Award Program
Contributing Partner Staff SNAPed Time Documentation Cover Sheet
For Month of
Organization FFY Please Print
I have reviewed these time documentation forms which show an after-the-fact distribution of time spent in SNAPed activities. There are ____ timesheets totaling ____ hours included with this cover sheet. _______
Supervisor Signature Date
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FY10 LIA Application TrainingTime Documentation
Questions?
1. For record keeping, what is the difference between travel to meetings and travel to teaching sites?
Ans: Travel to meetings is Management time
Travel to Teaching sites is Direct time
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FY10 LIA Application Training
InvoicesLocal and Federal Share
Actual Costs
Due 15th of Each Month
Electronic and Hard Copies
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InvoiceContractor: Arizona Nutrition Network Date: 10/1/2008 Address: 150 North 18th Avenue, Suite 310 Report Period: October 1 - 31, 2008 Phoenix, AZ 85007 Contract #: HG??????-1
PO #: E9H?????
Budget Categories for Local ShareApproved Local Share
Budget Total (1)Actual ExpensesThis Period (2)
CumulativeExpenses To Date (3)
Unexpended Balance (4)
A. PERSONNEL COSTS/SALARY $22,000.00 $0.00 $0.00 $22,000.00
B. FRINGE BENEFITS $12,000.00 $0.00 $0.00 $12,000.00
C. CONTRACTS/GRANTS/AGREEMENTS $3,000.00 $0.00 $3,000.00
D. NON-CAPITAL EQUIPMENT SUPPLIES $4,000.00 $0.00 $4,000.00
E. MATERIALS $5,000.00 $0.00 $5,000.00
F. TRAVEL $6,000.00 $0.00 $6,000.00
G. BUILDING/SPACE $7,000.00 $0.00 $7,000.00
H. MAINTENANCE $0.00 $0.00 $0.00
I. EQUIPMENT & OTHER CAPITAL $9,000.00 $0.00 $9,000.00
J. INDIRECT COSTS $10,000.00 $0.00 $10,000.00
TOTAL EXPENSES $78,000.00 $0.00 $0.00 $78,000.00
Budget Categories for Federal ReimbursementApproved Federal Share
Budget Total (1)Reimbursable Expenses
This Period (2)Cumulative Reimbursable
Expenses To Date (3)Unexpended Balance (4)
A. PERSONNEL COSTS/SALARY $20,000.00 $0.00 $0.00 $20,000.00
B. FRINGE BENEFITS $8,000.00 $0.00 $0.00 $8,000.00
C. CONTRACTS/GRANTS/AGREEMENTS $4,900.00 $0.00 $4,900.00
D. NON-CAPITAL EQUIPMENT SUPPLIES $2,000.00 $0.00 $2,000.00
E. MATERIALS $3,000.00 $0.00 $3,000.00
F. TRAVEL $100.00 $0.00 $100.00
G. BUILDING/SPACE $500.00 $0.00 $500.00
H. MAINTENANCE $500.00 $0.00 $500.00
I. EQUIPMENT & OTHER CAPITAL $0.00 $0.00 $0.00
J. INDIRECT COSTS $0.00 $0.00 $0.00TOTAL EXPENSES $39,000.00 $0.00 $0.00 $39,000.00
PCA: 44161 Object Code: 6811
Index #: 98939 AY: 09
Signature of Authorized Organizational Representative Date Signature of Authorized Arizona Department of Health Services Staff Date
L O C A L I N C E N T I V E A W A R D I N V O I C E
I certify the above claim is true, correct and complete according to the terms and conditions of the contract. I also certify that the service dates were within the time period of the grant.
NOTE: Cumulative Federal reimbursement expenses must not be greater than 50% of the Local Share cumulative expenses.
This Box is for Official ADHS Staff Only
$0.00ADHS Reimbursable Allowed:
FINAL REPORTPeriodic Report
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FY10 LIA Application Training
Monthly ReportsEducation and Administrative Reporting
System (EARS) RequirementsDue 15th of Each Month
All ActivitiesFour Sections
Electronic Copy
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Direct Tab
TOTAL 0 0 0 0 0 0 0 0 0 0 0
Length of
Session in
Minutes
Number of
classes in series
Food Demo?
2
Total
Partici-pants
(1st Time)
%Interac-
tivemedia 1 3 4
Date Delivery SiteClass
IdentifierContacts
FirstInterve-
ntionwiththis
group?
Anynew
partici-pants?
Primary Content
Session number
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Unduplicated Tab
School Sites
All Other Sites
M F M F M F M F
TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0
Undup-licatedCount
% FreeMeal
Recipients(School,
Child Careor ADHCsettingonly)
Participant Food Stamp Participant Age and Gender
Age/Gender
Total
60+ Yrs18 - 59 Yrs
DateClass
IdentifierDelivery Site Type of Setting
Food Stamp Participants
0 - 4 Yrs 5 - 17 YrsOther
Partici-pants
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Indirect Tab
TOTAL TOTAL
Type Source of Data
Materials Distributed Communication and Events
Date Name of Activity Estimated Reach Type Date Name of Activity Estimated Reach
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Narrative Tab
XXX
Challenges/Unmet Needs
1. Adopt-an-Office Activities or other FSNE at Food Stamp Offices: Adopt-an-Office Activities
Staff Meetings (i.e. going over social marketing campaign changes with staff)
5. Methods of Evaluation:
Anecdotal Information *From Direct, Unduplicated and Indirect worksheets.
6. Evaluation ResultsResults:
2. Quarterly Total Direct Contacts*:
1. Methods for collecting quantitative and demographic data:Data Collection & Evaluation
2. Most Significant Accomplishments:
1. Activities this Quarter:
4. New Equipment Purchased:
3. New Materials Developed (provide copy):
Arizona Nutrition Network
4. Quarterly Total Indirect Contacts*:3. Quarterly Total Unduplicated Contacts*:
Indirect Activities (i.e. replenishing handouts - Fun Food News)Direct Activities (i.e. one-on-one education w/ participants)
Summary of Activities (include partnership and collaborative efforts and Adopt-an-Office activities)
Quarter 1: October 1 - December 31FY
Local Incentive Award Agency Quarterly Narrative Report
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Conclusion
• Experienced iLinc Online Technology
• Reviewed of the LIA Program
• Discussed SNAP-Ed
• Identified Program Requirements and Benefits
• Examined Reporting Forms
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FY10 LIA Application TrainingMonthly Reports
Questions?