arma webinar: open access - working with publishersoverview • open access definition • green and...

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ARMA Webinar: Open Access -

Working with Publishers


Webinar Overview

• Open Access: background & key terms

• Support for open access: institutions and

publishers

• Longer term / (inter)national initiatives

engaging with publishers on open access


Open Access: background & key

terms

Jennifer Smith


Overview

• Open access definition

• Green and Gold open access

• Publishing models

• Outline of some of the funder policies

• Funding OA


Open Access: a definition

“By 'open access' to this literature, we mean its free availability on the

public internet, permitting any users to read, download, copy, distribute,

print, search, or link to the full texts of these articles, crawl them for

indexing, pass them as data to software, or use them for any other

lawful purpose, without financial, legal, or technical barriers other than

those inseparable from gaining access to the internet itself.

The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited.”

Budapest Open Access Initiative 2002

http://legacy.earlham.edu/~peters/fos/boaifaq.htm (accessed 24 August 2015)


Green Open Access

The author’s accepted manuscript

of a published research output

available via an institutional or

subject repository

Publisher usually stipulates an

embargo before article openly

available

Publisher embargoes may be

longer than those required by

Funders


Gold Open Access

The published version is made

freely available immediately via the

publisher’s website

Article processing charge (APC)

is an upfront fee charged to replace

subscription income

Funder may specify a particular

licence which permits specific re-

use rights, eg CC-BY which allows

further sharing


Publishing models

Journal e.g. Publisher e.g.

Pure gold Pay APC to publish for

immediate OA

All articles in journal openly

available

PLOS Medicine All journals are pay

to publish and

immediate OA

PLOS (Public Library of

Science)

Hybrid* Some articles will be paid

OA; to access others a

subscription or pay per

view required

Nucleic Acids

Research (OUP)

Mix of journals which

may be OA and

subscription/OA

journals

OUP journals

* Subscriptions to Hybrid journals + APCs paid to Hybrid publishers + staff/system costs = Total Cost of Ownership


Policy Journal articles /

published conference papers

Monographs

RCUK (£2.3bn p.a.) Immediate Gold OA, under CC-BY,

APC paid, or

Embargoed Green OA

No requirement, but encouragement

and active consideration

Wellcome Trust

(£700m p.a.)

Immediate Gold OA, under CC-BY,

APC paid, or

Embargoed Green OA

Immediate Gold OA, under CC-BY-

NC/D, BPC paid, or

Embargoed Green OA

REF (1.6bn p.a.) Deposit at acceptance

Discoverable by publication

OA within ~RCUK embargo limits

No requirement this time, but active

consideration for future

EC Horizon 2020

(£67bn over six

years)

Deposit by publication

Immediate Gold OA, APC paid, or

Embargoed Green OA

No requirement this time, but

encouragement

Funding for FP7

Outline of some of the funder policies


Funding OA

• Block grants from funders

• Costs incorporated in original grants

• Direct requests to funders

• Memberships

• Institutional funding


Support for open access:

institutions and publishers

Helen Dobson and Catherine Sharp


Background: publishers & open access

Global Global Global

% of journals % of journals Growth*

Publishing model 2012 2014 CAGR 12-14

Gold-APC 7.8% 8.2% 4.4%

Gold-no APC 8.7% 8.6% 0.8%

Hybrid-Total 45.5% 49.0% 5.5%

Delayed OA 2.3% 2.4% 5.4%

Subscription only 35.6% 31.7% -4.0%#DIV/0!

Immediate OA 62.1% 65.8% 4.7%

Subscription-based 37.9% 34.2% -3.4%

Total No. Journals 21,741 22,486 1.7%

Po

ten

tial

Imm

ed

iate

OA

Sub

scri

pti

on

bas

ed

Journals

Source: Monitoring the Transition to Open Access: A report for the

Universities UK Open Access Co-ordination Group


Background: institutional variations

• Size of institution

• Type and research intensity

• Level of RCUK/COAF block grant

Review of the Implementation of the RCUK Policy on Open Access, March 2015


Institutional APC payments

0

100

200

300

400

500

600

700

800

900

January-June 2015. Source: Figshare


APC payments to publishers

January-June 2015. Source: Figshare

0

100

200

300

400

500

600

700

800

900

Number of APCs 2015


Publications management

• Pure, Converis, Symplectic

• EPrints, Dspace

• In-house publications management

systems

• Researchfish (RCUK outputs)

Reporting on funded publications is a

challenge


Sustainability of OA supportAverage time in minutes per Green OA article

Average time in minutes per Gold OA article

Counting the Cost of Open Access,

2014


Managing messages

• Getting buy-in for new OA requirements

– Inconsistent (and changing!) terminology

– Complexity of varying funder OA policies

– New publisher workflows


Publishers’ roles, institutional

expectations

Meet funders’ requirements (CC BY, PMC deposit)

Develop systems and implement standards to

support institutions

Offer sustainable APC models (offsetting)


Challenges for publishers

Changing funder requirements

(nationally and internationally)

Legacy systems (hybrid

publishers)

Stakeholders (authors,

institutions, Jisc, standards suppliers)


APC payments

Review of the Implementation of the RCUK Policy on Open Access, March 2015


Offsetting schemes

• IOP: 90% rebate on previous year’s APC

spend

• Sage: flat fee for journal package

subscribers

• Wiley: varying % of previous year’s APC

spend

• T&F / RSC: vouchers based on

subscription spend


Longer term / (inter)national

initiatives engaging with publishers

on OA

Neil Jacobs


Overview

• Benefits of engaging collectively

• Forums, groups

• Initiatives

• Services


Benefits of engaging collectively

• Publishers work internationally, sometimes

nationally – that is the picture they see

• OA policies are often national, so that

requirements are often shared across

HEIs

• Enables greater:

– Efficiencies (eg, shared services)

– Leverage (eg, collective negotiation)


Forums and groups

• Universities-UK OA Coordination Group

• UK Open Access Implementation Group

• RLUK Open Access Publisher Processes

Group

• Jisc OA policy expression working group

• Ad hoc task groups

– Jisc journal OA policy expression task group

– RCUK OA policy review panel


Initiatives engaging with publishers

• ESAC: Efficiency and Standards for Article

Charges [http://esac-initiative.org/]

• Jisc “Desiderata”: the information and

services that HEIs want from publishers [http://scholarlycommunications.jiscinvolve.org/wp/2015/03/26/how-

publishers-might-help-universities-implement-oa/]

• Copyright exceptions for research: text-

and-data-mining [https://www.gov.uk/government/publications/changes-to-copyright-

law]


Shared services engaging with publishers

• Negotiations: Jisc Collections

– Total Cost of Ownership – data and negotiations

– Principles of “offset” agreements

– Internationally, ICOLC

• Policy information:

– Sherpa RoMEO and FACT

• Operational information:

– Jisc Publications Router

– Usage data, other metrics


Summary and conclusions

• Open Access is:– Here to stay; no signs of major policy change

– Moving quickly; policy and service development, university implementation…

– Accepted in principle by almost all publishers

• Costs:– Subscriptions + APCs; offset models, progress..

– Future funding of APCs

– Administrative costs

– An effective market?

• Workflows– Academics, library, research office… + publishers

arma webinar: open access - working with publishersoverview • open access definition • green and...

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