armed forces research institute of medical...
TRANSCRIPT
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Day‐to‐dayHVACOperationsandPreventiveMaintenancePlanExample
ARMEDFORCESRESEARCHINSTITUTEOFMEDICALSCIENCES
( A F R I M S )
h t t p : / / a f r i m s . a m e d d . a r m y . m i l
Eakkapob Srichamnan,BE,LATG
28th June2019
(FacilitiesQualityAssuranceEngineer)
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DisclaimerMaterial has been reviewed by the Walter Reed Army Institute of Research. There is no objection toits presentation and/or publication. The opinions or assertions contained herein are the privateviews of the author, and are not to be construed as official, or as reflecting the views of the U.S.Department of the Army, the U.S. Department of Defense, or the U.S. Government.
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AFRIMS Bangkok, Thailand
WRAIR Maryland, US
USAMD‐AFRIMS,Bangkok
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USAMD‐AFRIMS’Facilities Resources:
• 4,500 m2 Vivarium and 220 m2 Insectarium
• 200 m2 BSL‐3 and 300 m2 ABSL‐3 Containment
• 4,700+ m2 Research Buildings
• 500+ Rhesus monkeys and 2,000+ Mice, Mosquitoes, Chiggers
Mission: Medical research, disease surveillance, and development and evaluation of medical products for militarily important infectious diseases.
Vision: To conduct quality biomedical research and surveillance of infectious diseases to preserve the health and safety of Thailand’s and America’s Soldiers.
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USAMD‐AFRIMS’VivariumProgram
• Regulatory Compliance: U.S. Departments of Agriculture and Defense Animal Welfare Regulations
• Fully accredited by since 1999
• “Assurance” with U.S. OLAW, National Institutes of Health (NIH)
• U.S. Food and Drug Administration (FDA) Good Laboratory Practices (GLP) compliance
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AAALACSiteVisitCommonDeficiencies
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HVACSystematAFRIMS
Chillers 1 &2 (200 ton)
AHUs 1‐4 (7,500 CFM)AHUs 5‐8 (14,400 CFM) Humidifiers
Duct heaters
4AHUs 1 & 2 (3,150 CFM)
BIBO
BSL‐3 (200 SQM)
Rodent (275 SQM)
NHP (1,225 SQM)
Duct heaters
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Day‐to‐DayHVACO&MPlanExample
1. OPERATION
Room Validation for HVAC Parameters
System Document
2. MAINTENANCE
Emergency, Routine and Non‐routine Service
Life Cycle Replacement Plan
Access Requirement
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1.OPERATION (1/8)
Room Validation
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Top: Example of Daily Room Monitoring Log.
1.OPERATION (2/8)
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Top: Example of Annual Room Monitoring Log for BSL‐3/ABSL‐3.
1.OPERATION (3/8)
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System Documentation
1.OPERATION (4/8)
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Top: Example of Daily System Monitoring Log.
1.OPERATION (5/8)
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Top: Example of Annual Validation for BSL‐3/BSL.
1.OPERATION (6/8)
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Top: Example of Routine Maintenance Log.
1.OPERATION (7/8)
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Top: Example of Non‐Routine Maintenance Log.
1.OPERATION (8/8)
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TheImportanceofDocumentationThere is an old adage from Human resource circles: “If it isn’t written it doesn’t exist”. This saying points to the importance and need for clear consistent documentation of events.
Credit: Important of Documentation in Research Methodology by Soma Bhowmick at www.academia.edu.
TAKE A BREAK
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Day‐to‐DayHVACO&MPlanExample
1. OPERATION
Room Validation for HVAC Parameters
System Document
2. MAINTENANCE
Emergency, Routine and Non‐routine Service
Life Cycle Replacement Plan
Access Requirement
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Facility Services
•Duty Hours: < 15 min
•NOT Duty Hours: < 30 min
•Completed: Keep working until downgrade
URGENT
•Duty Hours: < 8 hrs
•NOT Duty Hours: N/A
•Completed: Keep working until downgrade
ROUTINE•Duty Hours: < 5 days
•NOT Duty Hours: N/A
•Completed < 10 days
Facility Management Office Facility Contractors
Facility Manager
Repair Work
PM Work
New Requirements
QA QC
DMLSS System
Top: Example of Facility Management Working Chart.
2.MAINTENANCE
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2.MAINTENANCE(1/3)RoutineWorkRequest
Top: Example of Preventive Maintenance Schedule.
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2.MAINTENANCE(2/3)RoutineWorkRequest
Top: Example of Preventive Maintenance Requirement.
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2.MAINTENANCE(3/3)RoutineWorkRequest
Top: Example of Preventive Maintenance Requirement (Con’t).
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Responsible user
VQCE/ AA
Facility Contractor
FMA
Outside Company
FMA and VQCE
Workflow for WR
2.MAINTENANCE(1/5)Non‐RoutineWorkRequest
Top: Example of Workflow for Work Request
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Responsible user
VQCE/ AA
Facility Contractor
FMA
Outside Company
FMA and VQCE
2.MAINTENANCE(2/5)Non‐RoutineWorkRequest
Workflow for WR
Top: Example of Workflow for Work Request
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Responsible user
VQCE/ AA
Facility Contractor
FMA
Outside Company
FMA and VQCE
2.MAINTENANCE(3/5)Non‐RoutineWorkRequest
Workflow for WR
Top: Example of Workflow for Work Request
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Responsible user
VQCE/ AA
Facility Contractor
FMA
Outside Company
FMA and VQCE
In‐house service (Facility Contractor)‐ Annual Training‐ Annual Physical checkup‐ Security clearance‐ For general facility systems
Outside service (Outside Company)‐ No Training, Occ. Health, security record‐ For the work which is not in the contract‐ For special equipment (chiller, generator, etc)
2.MAINTENANCE(4/5)Non‐RoutineWorkRequest
Workflow for WR
Top: Example of Workflow for Work Request
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2.MAINTENANCE(5/5)Non‐RoutineWorkRequest
Responsible user
VQCE/ AA
Facility Contractor
FMA
Outside Company
FMA and VQCE
Workflow for WR
Top: Example of Workflow for Work Request
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2.MAINTENANCE(1/1)LifeCycleReplacementPlan
Building# AHUs & CDUs Chillers & pumpsVAV, Dampers, Thermostat,
Diffusers, Grills D305006642A SPLIT A/C CONDENSING
UNIT
Install / Major
Upgrade Date
Year to be
replaced
Replacement Cost ($)
Install / Major
Upgrade Date
Year to be replaced
ReplacementCost ($)
Install / Major
Upgrade Date
Year to be replac
ed
Replacement Cost ($)
Install / Major
Upgrade Date
Year to be replaced
Replacement Cost ($)
1‐HQB 1/1/2006 2026 $ 100,000 ‐ ‐ ‐ 1/1/2010 2030 $ 10,000 1/1/2005 2020 $ 30,000
2G1‐MRB 1/1/2002 2022 $ 200,000 ‐ ‐ ‐ 1/1/2002 2022 $ 20,000 1/1/2002 2017 $ 30,000
223‐MRB 1/1/2016 2036 $ 200,000 ‐ ‐ ‐ 1/1/2016 2036 $ 20,000 1/1/2016 2031 $ 30,000
245‐MRB 1/1/2011 2031 $ 200,000 ‐ ‐ ‐ 1/1/2011 2031 $ 20,000 1/1/2011 2026 $ 30,000
267‐MRB 1/1/2007 2027 $ 200,000 ‐ ‐ ‐ 1/1/2007 2027 $ 20,000 1/1/2007 2022 $ 30,000
3‐LIB 1/1/2005 2025 $ 200,000 ‐ ‐ ‐ 1/1/2005 2025 $ 20,000 1/1/2005 2020 $ 30,000
4‐BSL 1/1/2008 2020 ‐ ‐ ‐ ‐ 1/1/2008 2028 $ 100,000 1/1/2008 2023 $ 3,000
5‐VMB 1/1/2004 2024 $ 200,000 ‐ ‐ ‐ 1/1/2004 2024 $ 20,000 1/1/2004 2019 $ 70,000
5A‐VIV 1/1/1999 2019 ‐ 1/1/2004 2024 $ 200,000 1/1/2008 2028 $ 30,000 1/1/1999 2014 $ 10,000
6‐CPB ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
7‐HQS ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1/1/2017 2032 $ 3,000
8‐HVRC 1/1/2013 2033 $ 300,000 1/1/2013 2033 $ 500,000 1/1/2013 2033 $ 30,000 1/1/2013 2028 $ 150,000
9‐IN ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐
10‐MP ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1/1/2005 2020 $ 15,000
12‐SGB ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1/1/2008 2023 $ 10,000
14‐WHF 1/1/2008 2028 $ 150,000 ‐ ‐ ‐ 1/1/2008 2028 $ 15,000 1/1/2008 2023 $ 10,000
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1. Vivarium Access Request:• Chest X‐ray Report• Respiratory Fit Test• Training (3 hours)• Vaccination (Optional)
2. Security Access Request:• Request letter (What + When + Where + POC)• ID Card (Photocopy)• ID Vehicle (Optional)
2.MAINTENANCE(1/4)AccessRequirement
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2.MAINTENANCE(2/4)AccessRequirement
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• Scope of PM
2.MAINTENANCE(3/4)AccessRequirement
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3. User notification prior to starting work• E‐mail• Meeting
4. Escort/co‐ordination• Prefer to do outside the facility as applicable• PPE• Sanitize tools before entry the facility• Area arrangement• Safety first
2.MAINTENANCE(4/4)AccessRequirement
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Question?