army’s general fund enterprise business system (gfebs)

8 Jan 07 1 ASA (FM&C)

Army’s General Fund Enterprise Business System (GFEBS)

John L. MillerDASA-FIM

10 January 2007


Agenda

What is GFEBS?

Why GFEBS?

Governance Structure

Project Schedule

Progress to Date

Road Ahead


What is GFEBS?

General Fund Enterprise Business System (GFEBS) is a web-based enterprise resource planning solution that will enable the US Army to compile and share accurate, up-to-date resource management data across the Army

GFEBS is being built on SAP, a commercial-off-the-shelf (COTS) Enterprise Resource Planning (ERP) financial management system

GFEBS will:Supply standardized, real-time financial data and

informationComply with Federal Financial Management

Improvement Act (FFMIA) requirementsProvide timely, accurate, and relevant information for

leaders to make strategic business and financial decisions to the benefit of the warfighter

GFEBS will become the Army’s financial backbone.


Significance

GFEBS will be one of the world’s largest enterprise financial systems

It will manage more than: $100 billion in annual appropriations $38 billion of inventory $120 billion in general property, plant, and equipment $40 billion in environmental liabilities

This is a huge undertaking in a large and complex environment, which requires careful planning to get the job done right


GFEBS Operational Objectives

1. Provide accurate, reliable, and timely financial information and integrated functional performance data to Army decision makers

2. Improve Army accountability and enable full cost management

3. Exchange information with customers and stakeholders

4. Achieve efficiencies and operate effectively

5. Enable the Army to receive an unqualified audit opinion on

annual financial statements with respect to Army General Funds


Why GFEBS?

GFEBS will lower the Army's cost of financial management, improve visibility of financial resources, allow better business decisions, and improve resource

utilization.

Not just someone’s good idea ….

but mandated by Congress


Why GFEBS?

Deficiencies include: Lack of visibility of total program cost at all levels Limited visibility of Real Property (Fixed Asset Valuation) No linkage between budget and performance information High rework rate for financial processes drives costs

Integration

Nightmare!


System View Before SAFE

10Systems Require

Further Study

87 Systems to be eliminated and subsumed by GFEBS

25Absorbed by

Other Systems

76Systems Require Alignment w/ GFEBS

198 Total Systems Captured in SAFE Architecture


System View After SAFE

76Systems Require

Alignment w/ GFEBS

10Systems Require

Further Study

87 Systems Eliminated (Functionality Subsumed in GFEBS)

25 Systems Eliminated (Functionality Subsumed by Another System)

76 Systems Remain

10 Systems Require Further Analysis


GFEBS Governance

ESC

Process Executives

SEC Army/CSA

ASA (FM&C)

Configuration

Control Board (CCB)

Executive Sponsor

ACSIM IMA ARNG USAR DFASPEO EIS MACOMS CIO/G6

Budget ProgrammingReal Property Accounting Logistics Acquisition

Personnel Technical Architecture Cost

Business Transformation Agency

BTA

Co

mp

lian

ce

AAA

PEO EIS

USD (ATL)

AAECIO/G6 MILDEP

Acquisition Management

MDA from ASD(NII)

PO

ERAM


GFEBS Schedule Incremental Development & Fielding

FY083 4 21

FY103 42

FY093 4213 421

FY073 421

FY06FY053 421 1

FY11

Demonstrated ability to meet requirements

Sustaining Force

Requirements

TECHNOLOGY DEMONSTRATION

Garrison Requirements

Operating Force

Requirements

GFEBS Capabilities: General Ledger

Financial Reporting Property, Plant, and Equipment

Accounts Receivable Cost Management

Funds Control Budgetary Accounting

Accounts Payable Audit Trails and System Controls

• Complete solution blueprint

• Develop garrison capabilities

• Begin garrison deployment

• Develop mission capabilities

• Begin mission deployment

• Develop sustaining force capabilities

• Begin sustaining force deployment


Progress to Date


Fort Jackson, SC July 2006 Technology Demonstration Results

Established Single System Capability for Real Property Inventory for General Fund

Developed a United States Standard General Ledger;Successfully demonstrated: Capturing Cost associated with Real Property Inventory Distribution and Control of Funds from Headquarters Department of

Army to Installation Management Agency Garrison, Fort Jackson, South Carolina

Yearly close out and quarterly financial reporting functions Ability to perform direct charges for Intra Army Ability to interface with

• Global Exchange (GEX)• Standard Procurement System (SPS)

Standard Financial Information System (SFIS)

Executive Steering Committee approved movement into Release 1.2 planning activities


Current Process Real Property

System Owner

IFS = Integrated Facility System

Assistant Chief of Staff for Installation Management

PROBE = Program Optimization and Budget Evaluation

Assistant Secretary of the Army, Financial Management & Comptroller

PBAS = Program Budget Accounting System

Defense Finance Accounting Service

IMA-Online = Installation Management Agency-Online

Installation Management Agency

STANFINS = Standard Finance System


CAPS = Computerized Accounts Payable System


SRD-1 = STANFINS Redesign-Subsystem 1


DDRS = Defense Departmental Reporting System


IFS

STANFINS

IMA-Online CAPS

SRD-1

DDRSPROBE

PBAS

10. Financials

reported in DDRS1. Budget

planned in IFS

5. Work order

submitted in IFS

9. Property

recorded in IFS

2. Budget

approved in

PROBE

3. Budget

distributed in PBAS

To IMA-Online

4. Funds committed

in IMA-Online

6. Obligations

recorded in

STANFINS 7. Invoices

received In CAPS

8. Disbursements

performed in

SRD-1


Technology Demonstration ResultsReal Property

GFEBS

2. Budget

approved in PROBE

(Future capability)

3. Budget

distributed in GFEBS

4. Funds committed

in GFEBS

5. Work order

submitted in GFEBS

6. Obligations

recorded in

GFEBS

7. Invoices

received In GFEBS

8. Disbursements

performed in

GFEBS

9. Property

recorded in GFEBS

10. Financials

reported in GFEBS

1. Budget

planned in IFS

(Future capability)


Road Ahead


R1.2 Release Schedule

2006 2007 2008

Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug

Plan

Design – 4 Months

Build – 5 Months

Test: Internal

Test: External

3.5 Calendar Months (2.5 with R1.1 close out)

Analyze

5.5 Months (5 with holidays)

Deploy – 3 Months

Go Live and Initial Support– 4 Months

Phase Transition

PDR

CDR

TRR 1

TRR 2

5 Months (4.5 with holidays)

TRR 3

ORR

2 Months

Go Live


GFEBS Financial Management Functional Team Organization

HQDACommand/Control

DASA-FIM

Functional IPT

Governance StructureESCCCB

Funds Mgt Spending Chain Property, Plant & EquipmentTeam Lead

Reimbursable Cost Mgt

Cross IPT Integration

F&A Mgt

Blueprint Core Team

Master Data

Functional Integration Team


Release 1.2 Scope Overview

Funds Management / Budget Formulation Budget Formulation is below HQDA level Funds Management of General Funds

Property, Plant and Equipment Real Property, Maintenance, Equipment/Assets, Environment Liabilities

Spending Chain Initiate purchase requisition and check funds, record obligation, manage

goods and services receipts and process disbursement Logistics integration / inventory management

Reimbursables Execute order management Process accounts receivable

Cost Management Full Costing Focused on Brigades, Starting with IMCOM Services /

SSP’s Payroll & Travel Interfaces

Financials General ledger accounting (USSGL) Workflow Journal Voucher Approval Process Financial Statement reporting to departmental level Month end/ Year End Closing Process

army’s general fund enterprise business system (gfebs)

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