around the globe constituition

7/27/2019 Around the Globe Constituition

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The Constitution of the Around the Globe Culture Club

Preamble

We, the members of the Around the Globe Culture Club at South Texas Independent School

District, wish to maintain academic responsibility, cultural awareness, and students' rights, dohereby pledge and establish this constitution of the Around the Globe Culture Club.

Article I

We, the members of this organization, do choose to be known as Around the Globe Culture Clubof South Texas Independent School District.

Article II

The purpose of the Around the Globe Culture Club (hereafter referred to as AGCC) and itsevents and administrative functions shall be to promote awareness African-American culture andheritage within the student body. These function will include the following:

a) To provide for Black unity, respect, and cultural awareness.

b) To provoke awareness of local, national, and international issues of interest to the Black community.

c) To serve as a positive influence in the academic environment of the South Texas IndependentSchool District campuses.

d) To serve as an organizational base from which the concerns and needs of Black students can be addressed in the most efficient manner possible.

Article IIISection 1: General Membership

General membership shall be open to all members of the South Texas Independent SchoolDistrict.

Article IVThe AGCC shall consist of a General Body and Officers elected by the General Body. EachOfficer shall have one (1) vote, with the exception of the President who will have no vote unlessnecessary for consensus. The duties and powers of Officers are as follows:

Section 1: General Duties and Powers of the Officers


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a) Each officer shall be responsible for keeping a bound record of his/her activities for the purposes of membership review.

Section 2: President

a) To be an elected officer, receiving a vote only in the event of a tie.

b) To supervise all AGCC activities

c) To act as a spokesperson for the organization

d) To appoint an alternate spokesperson for the organization, with the consent of the Vice-President, when deemed necessary.

e) To ensure that the responsibilities of each officer are maintained.

f) To co-sign all financial transactions, as a joint responsibility with the Treasurer.

g) To review information received by the organization and distribute it to the appropriatecommittee(s).

h) To run General Body and Officer meetings.

i) To schedule rooms and audiovisual equipment for events in a timely manner and maintaindocumentation of said reservations.

Section 3: Vice-President

a) To be an elected Officer.

b) To supervise all AGCC committees.

c) To ensure the Recording Secretary's listing of all committee goals, projects and members areaccurate.

d) To assume the duties of the President in his/her AGCCence.

e) To act as spokesperson for the organization when necessary in the AGCCence of thePresident.

f) To provide access to and scheduling for meetings (including those of other organizations) heldin the AGCC room.


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h) To compile the AGCC directory and distribute it to the Officers.

Section 4: Treasurer

a) To be responsible for maintaining an accurate ledger of the year's financial transactions (whichcan be reviewed by any General Body member at any time by request) and a file of all invoicesand receipts incurred.

b) To collect all money and supervise all assets of the organization.

c) To pay all bills legitimately incurred by the organization as agreed upon by the Officers.

d) To give an oral and/or written statement of the AGCC budget status at each Officer meeting.

e) To create the budget for the forthcoming year and submit it to the Officers for discussion and

approval. The General Body may view the budget.f) To abide by AGCC fundraising procedures.

g) To attend all AGCC General meetings with the President.

Section 5: Recording Secretary

a) To record minutes in all Officer and General Body meetings.

b) To collect and file minutes of all Officers and General Body meetings, as well as end-of-year officer reports. These minutes will be available to the General Body upon request.

c) To display the AGCC calendar, this will include the location and time for all committeemeetings.

d) To maintain and update the AGCC Facebook page.

e) To provide access to and scheduling for meetings (including those of other organizations) heldin the AGCC room.

g) To maintain accurate contact information for all AGCC members.

h) To be responsible for:i. Keeping an accurate listing of all meeting attendance ii. Keeping an accurate listing of all Voting Members iii. Providing sign-in sheets at all meetings and necessary events


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Section 6: Parliamentarian

a) To issue all organizational notices, correspondence and announcements, including meetingdates and activities.

b) To publicize all AGCC events by any and all of the following methods as necessary: postering, emailing, attending meetings of other organizations, mail box stuffing, issuing pressreleases, and making banners within one week of the request.

c) To be responsible for postering as well as the removal of said for all AGCC events.

b) To maintain order at all General Body and Officer meetings.

c) To supervise all elections held throughout the year.

d) To be a reference on Constitutional Issues.

Section 7: Historian

a) To take pictures at all club activities and event

b) To assist Secretary in maintaining Facebook page

Article I - Definition of Organizational Membership

Section 1: General Membership

a) Membership is open to all Members of the STISD.

b) New Members must complete application form provided by the AGCC sponsors.

c) All past Members must re-register each year by giving appropriate information to theCorresponding Secretary.

Section 2: Voting Membership

a) Officers receive one (1) vote, with the exception of the President who votes only in the eventof a tie.

b) Members must attend at least three (3) General Body meetings and one (1) event per semester to be a voting Member.


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Article II - Conduction of MeetingsSection 1: Officer Meetings

a) An Officer meeting shall take place before each General Body meeting and whenever deemed

necessary.

b) The Officers decide on the meeting day and time of the Officer meetings

Section 2: General Body Meetings

a) All AGCC meetings are to be held in the sponsors room, unless a larger venue is needed; inthis case, proper advance notification shall be made.

b) The date and time for all meetings shall be announced at least one week in advance

c) There shall be at least two (2) General Body meetings per month when school is in session.

d) There must be a set agenda (written or verbally stated) for each meeting, whereby businessmay take place, followed by a discussion, presentation, or special event.

e) Attendance sheets must be provided by the Secretary for all meeting participants to sign-in.

Article III - Legislative Procedures

Section 1: Organizational Quorum

a) The quorum of the organization shall consist of 50% of the Voting Membership

Section 2: Duties and Powers of the Executive Board

a) To approve all representative speakers for the organization when necessary.

b) To review and approve annual budget proposal before presentation to the General Body.

c) To enact impeachment or proceedings against any Officer, following initiation by the General

Body.

Section 3: Duties and Powers of the General Body

a) To initiate legislation and formulate all policies of the organization.

b) To place any necessary rule, procedure, or policy into the By-Laws using New Legislation or Amendment Procedures.


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c) To override any ruling by the Officers by two-thirds majority vote.

d) To participate in committees and assist the organization in its business.

e) To view the early budget proposal and approve any subsequent modifications.

f) To initiate impeachment or proceedings against any Officer following ImpeachmentProcedures.

Section 4: Financial Decisions

a) Spending decisions for amounts under $50 can be approved by the consent of the Treasurer and either the President or Vice President without a majority vote of the Officers.

b) Spending decisions for amounts of $50 and above must be approved by a majority vote of theOfficers.

c) A spending decision may be vetoed by any combination of two of the following:i. Presidentii. Vice Presidentiii. Treasurer

Section 5: Emergency Procedure

In the event that decisions need to be made between scheduled General Body meetings, the

following procedure must be used:a) An Emergency Officer meeting must be called, and a tentative/decision may be obtained(given that the immediacy of the problem precludes the calling of a General Body meeting).

b) The Officer that calls the emergency meeting is required to send out notifications including phone contact to alert all Officers.

c) Officers are required to respond within 12 hours of the notification or that member forfeitshis/her vote on the pending decision.

d) Once an alerted quorum of 70% of the Executive Board members have been reached, the pending decision can be made with a majority vote.

e) The decision becomes definite pending a majority vote by the General Body.


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Article IV - Election Procedure

Section 1: Eligibility for Office

a) Must be a voting member of the AGCC.

b) Must be a student in good academic standing.

Section 2: Elections

a) In the case that Candidates are on the ballot for more than one position, Election order shall bedetermined by the Parliamentarian.

c) Candidates must prepare a statement of intent not to exceed two (2) minutes, and must answer questions posed to them by the membership.

d) Elections shall be held using secret ballot.

e) Candidates may vote for all offices.

f) Intention to vote via AGCCentee ballot must be submitted to the Recording Secretary at leastone week prior to elections; the AGCCentee ballot must be submitted to the Parliamentariantwenty-four (24) hours prior to the elections. In the case of AGCCentee ballots, the outcome of the election will not be announced until all votes have been submitted. Votes should besubmitted to the Parliamentarian in a written format.

Article V - Executive Office

Section I: Installment of the New Officers

a) Officers may hold office for one (1) year, after which they must be re-elected.

b) It is the responsibility of the incumbent Officer to plan a transition meeting in order to discuss proper execution of AGCC business.

c) Each Officer member must submit a complete record (Transition Folder) of activities and planning techniques to be filed for future reference.

Section 2: Impeachment Proceedings

a) Documentation of violations of AGCC procedures and/or goals must be provided to thesponsors


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e) The accused shall be given one (1) week to provide a written statement of explanation. Animpeachment meeting shall be held where all statements shall be read and a general vote held bythe officers. Two-thirds (2/3) majority vote against the accused results in dismissal from office.

Section 3: Resignation

a) A written statement of resignation must be submitted to the sponsors.

b) A written record of all completed and uncompleted projects must be submitted before theresignation is complete.

Section 4: Filling a Vacancy

a) Upon the vacancy of an office, the General Body will nominate a replacement at the nextGeneral Body meeting.

b) Voting shall take place at the same meeting and the elected candidate shall complete the term.

Article VI - Constitution

Section 1: General Guidelines

a) Any questions on interpretation of the AGCC Constitution shall be resolved by a quorum of the General Body.

b) Any existing amendment of the Constitution and By-Laws may be modified or deleted usingAmendment Procedures.

c) An amendment becomes effective at the meeting in which it is ratified.

Section 2: Amendment Procedures

a) Amending via New Legislation Proceduresi. Amendments may be proposed as new legislation, and as such be subject to all guidelinesexcept clauses reserved for emergency procedures or referencing timelines.ii. Amendments must be ratified by a quorum (50%) vote of all voting members who wish

to participate in the ratification process. It is the duty of the Officers to inform voting membersof the legislation to be ratified.

b) Amending via Petitioni. An amendment may be submitted with a petition containing signatures of 25% of thevoting membership.ii. Submission is followed by discussion, and a vote must be made at the present or following meeting.


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iii. Majority vote of the voting membership at the present meeting results in automaticratification of the amendment.

c) Amending during Emergency Sessions

During emergency sessions, a two-thirds (2/3) vote of the General Body at the present meetingresults in automatic ratification of the amendment.

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