attachment 1 asset management plan noosa main ... purpose of the sand recycling system (srs) asset...

Asset Management Plan

Noosa Main Beach Sand Recycling System

March 2018 Revision 1.0

Services & Organisation Committee10 April 2018 - Item 6

ATTACHMENT 1

Asset Management Plan: Noosa Main Beach Sand Recycling System Page 1

Table of Contents 1. Executive Summary ............................................................................................................. 3

2. Introduction .......................................................................................................................... 4

2.1 Asset Management Plan Definition and Purpose ...................................................... 4

2.2 Scope ....................................................................................................................... 4

2.3 Sand Recycling System Facility ............................................................................... 5

2.4 Sand Recycling System Asset Management Objectives ........................................... 6

2.5 Levels of Service ...................................................................................................... 6

2.6 Legislative & Licence Requirements ......................................................................... 6

2.7 Current Levels of Service ......................................................................................... 7

2.8 Measured Levels of Service ..................................................................................... 7

3. Future Demand .................................................................................................................... 8

3.1 Demand Drivers ....................................................................................................... 8

3.2 Demand Impacts on Assets...................................................................................... 8

4. Lifecycle Management Plan ................................................................................................ 9

4.1 Assets ...................................................................................................................... 9

4.2 Asset Valuation ........................................................................................................ 9

4.3 Asset Condition ........................................................................................................ 9

4.4 Operations ............................................................................................................. 11

4.5 Maintenance Plan .................................................................................................. 12

4.6 Asset Renewals ..................................................................................................... 13

4.7 Renewal Replacement Plan ................................................................................... 13

4.8 Capital Upgrades and New Assets ......................................................................... 15

4.9 Capitalisation of Assets .......................................................................................... 15

4.10 Disposal and Replacement of Assets ..................................................................... 15

5. Risk Management .............................................................................................................. 16

5.1 Critical Assets ........................................................................................................ 16

5.2 Risk Assessment .................................................................................................... 16

6. Financial Summary ............................................................................................................ 17

6.1 Financial Statements and Projections .................................................................... 17

6.2 Funding Strategies ................................................................................................. 17

6.3 Budget Forecasts ................................................................................................... 17

7. Plan Improvement and Monitoring ................................................................................... 19

7.1 Status of Asset Management Practices .................................................................. 19

7.2 Improvement Program ............................................................................................ 19

7.3 Monitoring and Review Processes for the Asset Management Plan ....................... 20

7.4 Asset Management Effectiveness .......................................................................... 20


8. ANNEX A: Document Management .................................................................................. 21

9. ANNEX B: SRS Stakeholders ........................................................................................... 22

10. ANNEX C: Measured Levels of Service ........................................................................... 23

11. ANNEX D: SRS Asset Maintenance Plan ......................................................................... 25

12. ANNEX E: SRS Asset Renewal Program ......................................................................... 36


1. Executive Summary Noosa Main Beach (the beach) is undoubtedly one of the Shire’s most valuable natural and economic assets. The key objective of the sand recycling system is to ensure appropriate levels of sand remain on the beach to meet community and business needs, and to maintain service level expectations. The absence of an effective sand recycling system at the beach would leave it exposed to an unacceptable risk of annual net loss of sand due to tidal and weather related events (not withstanding risks to Council’s reputation and the local economy due to Tourism impacts). The sand recycling system is fully funded by the Noosa Main Beach Maintenance Levy. The Noosa Main Beach Sand Recycling System (SRS) is located at the end of Claude Batten Drive, Noosa Heads. The facility pumps sand recovered by sand shifter units operating on the adjacent beach. Recovered sand is pumped through 1,600 metres of entrenched pipeline for beach disposal at the high-water mark at a number of disposal locations along Main Beach. In establishing good maintenance and renewal practices, a condition assessments was undertaken in 2017. The initial condition assesment covered plant and equipment providing a breakdown of assets and comprehensive condition information. The estimated economic life, asset condition, repair priorities, expected year of replacement and costs for plant and equipment assets was also reviewed. The operations and levels of service are aligned with the objectives of the Noosa Corporate Plan. A strategy under the Corporate Plan is to enable an active and healthy community. Residents and visitors of Noosa generally value fitness, climate, and location that lends itself to water activities. The provision of Main Beach is, therefore, a significant pillar of the infrastructure services provided by Council. The operations of the SRS is a contracted service by a specialised service provider which is managed by Council staff. A contract dated 12 August 2008 was developed to manage the SRS as a response to the annual net loss of sand from Noosa Main Beach, due largely to tidal and weather-related causes.


2. Introduction 2.1 Asset Management Plan Definition and Purpose

“Documented information that specifies the activities, resources and timescales required for an individual asset, or a grouping of assets, to achieve the organisation’s asset management objectives.”1 The purpose of the Sand Recycling System (SRS) asset management plan is to define the whole of life activities associated with operating and maintaining the SRS for the Noosa Community. The plan identifies the assets and the levels of service to meet the expectations of the Noosa Community. A key outcome of the asset management plan is the identification of the current state of the asset conditions and the development of renewal and maintenance plans. Importantly, the identification of future costs and potential risks to the assets that support the service for operating the sand recycling system is fundamental in achieving the asset management objectives for Noosa Council.

2.2 Scope

The scope of this asset management plan is to ensure the SRS meets, demonstrates and incorporates the following key asset management objectives: • A description of assets and the services provided; • Links to Councils long term financial plan through:

o An asset renewal program reflecting Council’s Capital Works Program. o A maintenance program.

• Levels of service and demand are identified and determined. • The assets are identified with a condition. • Life cycle costs are addressed. • Long-term cash-flow requirements are forecasted for asset renewals, maintenance and

operations. • Asset rationalisation and disposal is addressed. • The risk management activities associated with the SRS.

1 ISO 55000:2014 (3.3.3) Asset Management – Overview, principles and terminology


2.3 Sand Recycling System Facility

The SRS was constructed in 2008 for the purpose of providing a permanent facility for the sand renourishment of Noosa Main Beach. The Noosa Beach Sand Recycle System (SRS) is located at the end of Claude Batten Drive, Noosa Heads.

Figure 1: Sand Pumping System Overview

The current facility consists of a water intake pump installed on a jetty in the Noosa River and a pumping station located at the end of Claude Batten Drive. The SRS receives pumped sand from the installed sandshifters and pumps the material through a buried pipeline for discharge on the Hastings Street end of Noosa Main beach. Pipelines connect the infrastructure; these pipelines distribute sea water and sand slurry to the specific locations. The absence of an effective sand recycling system at the beach would leave it exposed to an unacceptable risk of annual net loss of sand due to tidal and weather related events (not withstanding risks to Council’s reputation and the local economy due to Tourism impacts). The sand recycling system is fully funded by the Noosa Main Beach Maintenance Levy.


The SRS comprises of the following assets: • Main Building that includes – pump room, control Room, toilet

and various plant & equipment. • Intake Jetty that includes with supporting infrastructure. • 1.6 kilometres of pipework. • Slurry Pump system. • 14 x Specialised Valves. • Instrumentation to monitor and regulate the pumping activities. • Compound Security Fencing & Gates.

This asset management plan consolidates Council’s available data and analysis on the SRS assets. It also presents the output of how systematic approaches are applied by Council to optimally balance cost, risk and performance. This is essential to meet forecasted demand and the levels of service required.

2.4 Sand Recycling System Asset Management Objectives

The asset management objectives detailed in the AMP include: • A consolidated asset register that identifies:

o asset description; o asset condition; o useful life and renewal dates; and o replacement costs.

• The levels of service provided by the SRS to the Noosa Community; • Current and future maintenance expenditure; • Identifying any future demand forecasts for the SRS; • Identifying any legislative considerations necessary in the management of the SRS; • Document the financial forecasts for the SRS; • Identifying all risks and opportunities related to management of the SRS; and • Documentation of any future actions identified to improve the asset management objectives of

the SRS.

2.5 Levels of Service

The levels of service that are currently being maintained by the SRS are aligned to the Corporate Plan and Branch Plan objectives. The continuous development and implementation of the asset management objectives that include good asset governance and asset knowledge are also aligned to the Corporate Plan objectives. Any changes in the levels of service at the SRS will be required to demonstrate the benefit and be approved by Council. Changes in levels of service should be addressed through the asset management governance framework prior to approval by Council.

2.6 Legislative & Licence Requirements

The legislative and licence requirements relative to the SRS are: • Civil Liability Act 2002 and Civil Liability Amendment (Personal Responsibility) Act 2002 • Approved Plans – Environmental Licences and Permits – Permit Number IPDE01651509.


2.7 Current Levels of Service

The current levels of service for the SRS are to ensure that a suitable beach sand profile is provided in accordance to the Environmental Permit (permit No. IPDE01651509) 365 days of the year at Noosa’ Main Beach. In addition, key operational elements must be taken into consideration: • The contracted services provided to Council meet the statutory requirements of the permit and

the conditions of the contract. • The scheduled maintenance activities will be within the defined timeframes. • The SRS will be operational and meet the limits of sand pumping to renourish Noosa Main Beach

should erosion occur. On average approximately 40,000m3 of sand per annum is transferred through the SRS and is deemed sufficient to maintain a buffer of sand on Main Beach. In the event of erosion caused by major storm events, it may be necessary to pump up to 80,000m3 in any given year. The community expect that the SRS is operational in the event of erosion caused by major storm events. The SRS operation is funded from the Main Beach Levy and the expectation is that when the SRS is required to operate it does so without operational failures. The recent SRS condition assessment has further defined the maintenance and inspection routines required for this facility on a cyclic basis by asset class.

2.8 Measured Levels of Service

To demonstrate the levels of service at the SRS a table of performance measures has been drafted and is located at Annex B. This table of Measured Levels of Services is utilised to inform responsible staff of their obligations in maintaining the current levels of service. When targets are not achieved they should be escalated and reported through the Asset Management Governance Framework.


3. Future Demand 3.1 Demand Drivers

There is currently an adhoc approach of demand management applied to the management of the SRS through, the serviceability of the SRS, the agreed levy contributions, the contract management of the contractor and the compliance with the permit conditions. Targets initiated to assist in monitoring activities of the SRS should act as an indicator to reviewing demand management. It is Council policy that any change in the level of service due to demand is reported to Council in accordance with current guidelines and practices. The major driver of capital upgrade for the SRS will be changes in legislative/statutory requirements, compliance with WH&S policies, changes in technologies or changes to the contracted operational activities. The recent Condition Audit Report2 for this facility highlighted the need to improve on preventative maintenance activities to preserve the current life of the assets.

3.2 Demand Impacts on Assets

The most significant impact on assets from demand relate to periods of scheduled closures for asset repairs/refurbishment or maintenance works. These scheduled activities should ideally be undertaken outside of the regular storm season, November to May, where beach erosion is most prevalent.

2 CH2M Noosa Sand Recycling System – Asset Condition Assessment 8th December 2017


4. Lifecycle Management Plan 4.1 Assets

The Noosa Main Beach sand recycling system was constructed in 2008 and featured: • Main Building that includes – pump room, control Room, toilet and various plant & equipment. • Intake jetty that includes supporting infrastructure. • 1.6 kilometres of pipework. • Slurry pump system. • 14 x specialised valves. • Instrumentation to monitor and regulate the pumping activities. • Compound security fencing & gates.

4.2 Asset Valuation

The value of the SRS, at the end of the financial year 2016/2017 for the purposes of this asset management plan is summarised below:

2017 Current Asset Cost Current Depreciation Written Down Value

Sand Recycling System $3,540,473 $576,074 $2,964,399

Table 3: SRS Asset Valuation

4.3 Asset Condition

Levels of service and asset management decision making should be directly linked to asset condition; this determines what condition the asset should be in before an asset management intervention. The intent of current and future condition assessments is to: • Provide a robust and repeatable process for carrying out condition assessments on Council

assets; • Use condition assessments to develop programs for intervention with regards to further

inspection, monitoring, maintenance and renewals; • Provide a coarse surrogate for likelihood of asset failure for those assets not inspected.


A consistent condition ranking scale has been chosen by Council as the framework for measuring SRS assets, based on 1 to 5 ranking according to the International Infrastructure Management Manual (IIMM). Any asset scoring 4 (fair) to 5 (poor) will be considered under a renewal program. A condition assessment was completed on the SRS during in December 2017. The condition assessment covered all SRS equipment above the high water mark and provided comprehensive condition information for all plant and equipment. The assessment included estimated economic life, asset condition, repair priorities, expected year of replacement and costs for replacement of assets. Underwater and more detailed electrical/ mechanical assessments were not included and should be considered for future condition assessments. In asset reporting an approach to linking individual assets to either the sand pumping station or the sea water supply pumping station has been undertaken. The graph below details the assets inspected by the combined condition assessments. The asset conditions are ranked according to the International Infrastructure Management Manual (IIMM). The combined rating of these assets resulted in an average rating of 2 (Very Good). These assets are grouped consistently and reported accordingly throughout this document.

Figure 1: Condition by Number of Assets

The breakdown of replacement costs by asset condition is depicted in the graph below. The importance of this graph is to identify the value of each asset condition and where future investments are required to renew or rehabilitate the SRS assets. The condition assessments identified are a number of high valued assets at condition 1 for the sand pumping station and condition 2 for the sea water supply pumping station which is expected for a facility that is nearly 10 years of age. There are some lower valued assets ranked at condition 4 for both the sand pumping station and the sea water supply pumping station; the timing and renewal of these assets will be addressed in the asset renewal plan that is included in this asset management plan and, will be reflected in Council’s 5 – 10 year Capital Works Program.

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5

10

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25

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35

Sand Pumping Station (SPS) Sea Water Supply Pump Station (SWSPS)

1 2 3 4 5

Conditions by Number of Assets


Figure 2: SRS Asset Condition by Replacement Costs

4.4 Operations

Operations for the SRS are those activities not specifically targeted towards upgrade, replacement, maintenance or restoration. These day to day operational activities have no effect on the SRS facility conditions but, are necessary to keep the assets appropriately utilised and operating. Typical operational activities include: • utility costs, e.g. water, electric, gas and rates; • cleaning and consumables; • salaries, depreciation; • security surveillance and patrols; • asset management data collection and condition assessment. Operations expenditure is not fully distinguished from maintenance expenditure in the Council financial systems; however there are some entries on a line item basis that relate to operations costs e.g. utility costs including electricity, gas, water, depreciation and income.

Actual Actual Actual Budget Forecast Forecast Year 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 Operating $206,429 $287,132 $339,578 $577,472 $577,472 $577,472

Table 4: SRS Annual Operations Expenditures (actuals and proposed budget) It is estimated that operational costs will rise in the future with increasing utility costs; particularly electricity. Noosa Council will consider various sustainability and energy efficiency measures in existing and upgraded facilities to minimise costs and environmental impact. This operational strategy is considered in relation to Zero Emissions Noosa™ (ZEN) Organisational Strategy.

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$1,000,000.00

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$1,400,000.00

$1,600,000.00

$1,800,000.00

Sand Pumping Station (SPS) Sea Water Supply Pump Station (SWSPS)

1 2 3 4 5

Replacement Cost by Component Condition


Asset condition inspections and asset data collection is included in operational costs of the SRS. Asset inspections, asset data collection and condition assessments will be carried out on a cyclic three-year basis. It will support the accumulation of more comprehensive and refined asset data; creating a greater understanding of the condition and deterioration profile of assets. As renewal work is completed, asset inventories will be updated through the capitalisation process.

4.5 Maintenance Plan

Maintenance is fundamental for the ongoing operations of the SRS; it is considered an investment rather than a liability. The SRS relies on maintenance costs, these are a significant annual investment that directly influence the operation of the facility. The ongoing development of asset knowledge through asset inspections, maintenance inspections, subsequent defect monitoring and repairs are fundamental in developing sustainable intervention levels for renewals and replacement of SRS assets. The figure below depicts maintenance specific activities generated from the condition assessments undertaken. Not all asset maintenance activities have been completely determined and therefore are not reflected in this table.

Figure 3: Annual Maintenance Costs by Asset Group

Ongoing maintenance costs are identified to ensure Council understands the whole of life costs associated with the operations of the facility. The figure below identifies the long term financial commitment required in maintaining assets. In order to maintain assets to an acceptable level, the cumulative costs over a ten year period will equate to $250k. Annex D provides a more detailed list of maintenance activities per annum by assets.

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$30,000.00

2018 2019 2020 2021 2022 2023 2024 2025 2026 2027

Annual Asset Maintenance Costs Sea Water Supply Pump Station(SWSPS)

Sand Pumping Station (SPS)


Figure 4: SRS Cumulative Maintenance Costs

4.6 Asset Renewals

The purpose of developing a renewal plan is to identify assets that need to be replaced to maintain and operate the facility. Asset failure due to lack of renewal will affect the operations of the facility and subsequently the service provided to the Noosa community. SRS asset renewals are condition based. Recent condition assessments has provided staff the ability to develop a Capital Renewal Program (Annex D lists the renewal program by asset). There are assets that have not been included in the condition assessments and subsequent maintenance and renewal plans. Underwater and more detailed electrical / mechanical assessments were not included and should be considered for future condition assessments.

4.7 Renewal Replacement Plan

Renewal expenditure is work which does not increase the SRSs design capacity but restores, rehabilitates, replaces or renews an existing asset to its original service capacity. Improved condition assessment data compiled in 2017 included asset renewal considerations based on physical conditions and estimates of remaining useful life of assets therefore guiding renewal programs. Renewal plans are developed to maintain levels of service to ensure assets achieve their optimal useful life before they reach the asset condition range of 5. A renewal program is defined in Annex E. The graph below depicts the planned renewals by asset class over the next 10 years. There are no significant planned renewals until 2027/2028 financial year for a major pump at the Sea Water Pump Station. As the facility is just going on 10 years there are very little renewals planned other than the pipe replacement program of $50k every second year. As these assets age continued condition assessments will be required to monitor the assets and adjust more defined renewal plans. The graph below enables Council to identify and plan for these significant renewal activities.

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Cumulative Maintenance Costs

Maintenance Maintenance Cumulative


Figure 5: SRS Asset Replacement Costs

Furthermore, the graph below identifies the cumulative costs and future investment required in renewing assets over a 10 year period. These renewals are identified in Councils 5 -10 year Capital Works Program.

Figure 6: SRS Cumulative Asset replacement Costs

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Annual Asset Renewal Costs Sea Water Supply Pump Station(SWSPS)Sand Pumping Station (SPS)

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Cumulative Renewal Costs

Renewal Renewal Cumulative


4.8 Capital Upgrades and New Assets

There are no short-term plans for upgrades and expansion of the SRS assets. It has not been determined if the facility has the capacity to expand and cater for any additional locations within a suitable proximity should the need arise. The ongoing monitoring of sand renourishment and beach erosion activities will form the business case for any future expansion of the SRS operations.

4.9 Capitalisation of Assets

All new and renewed assets will be acquired and commissioned in accordance with the Noosa Council Capital Delivery Framework.

4.10 Disposal and Replacement of Assets

Disposal of assets will be consistent with statutory and regulatory requirements. The replacement of assets will be driven from the condition assessments. The disposal and commissioning of assets from the asset register is undertaken in the capitalisation and asset write-on/off process. This process is being delivered via the Asset Management Branch and Finance Branch.


5. Risk Management Risk management is a coordinated approach to the management and control of risk by Noosa Council.

5.1 Critical Assets

The identification of critical assets is based on the consequence of failure multiplied by the likelihood of failure; as adapted from the International Infrastructure Manual 2015 Section 3.2.4. For an indicative draft table of risk measures refer to Councils Risk Matrix in Council’s Corporate Risk Register.

5.2 Risk Assessment

It is important to have a good understanding of the risks associated with the operations of the SRS. The top four asset related risks are: 1. Operational Performance – No asset failures when sand renourishment is required after

significant erosion has occurred from a major weather event. 2. Contract Management 3. Continuity Planning– the current contract is a construct and operate arrangement. Future

contracts will need to reflect an ‘operate only’ contract. 4. Work, Health & Safety - Public Safety – when sand renourishment activities are in-progress. These risks and all other current risks will be regularly reviewed and if necessary, they can be documented in the annual Branch Plan – Infrastructure Planning, Design & Delivery. Should the need for them to be further escalated they can be addressed for consideration by the Risk and Audit Committee.


6. Financial Summary 6.1 Financial Statements and Projections

The Infrastructure Planning, Design and Delivery Branch Plan details the financial statements and projections associated with the total management of the SRS on an annual basis.

6.2 Funding Strategies

The immediate improvements to funding requests for maintenance and renewals in the budget process are now evidence based and are supported from the condition assessments that have been carried out. The funding strategy, key assumptions, reliability and confidence levels are detailed in the Council’s long-term financial plan. More detailed funding strategies that promote the long-term sustainability of the SRS will be further developed and defined in future asset management plans.

6.3 Budget Forecasts

Budget forecasts will continue to be developed as information is captured and reported from the Technology One (T1) financial system. Through the annual review of actuals, maintenance and renewal activities against budget will initiate further development and identify trends that are reportable and reflect future year forecasts. The figure below identifies the current forecasts for the operational, maintenance and renewal expenses to demonstrate the whole of life costs over a 10-year period for the SRS. In summarising, the 10-year forecast has an overall expenditure of $580k p.a. to $760k p.a. from year 1 to year 10. There are no significant asset renewals or major maintenance activities planned until year 10 due to the SRS assets being in a very good condition. However there is a $50k allocation every second year for a pipe replacement program

Figure 7: SRS forecasted expenditures

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2018/19 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28

Forecast Expenditures

Operating

Maintenance

Renewals

Total Costs

Linear (Total Costs)


The reactive nature of equipment failure and the initial development of condition monitoring indicates there is potential difficulty and limited scope to predict breakdown-related maintenance. However, in pulling these forecasts together the following general assumptions have been identified. • Proposed Capital Renewal Program will be funded as per the current Council model adopted; • Renewal works will be prioritised according to asset condition; • The condition and physical footprint of the SRS as stated as of June 2017; • Current maintenance funding levels will meet service level requirements; • Renewals, maintenance and isolated failure replacement is generally ‘like for like’; • Where a renewal must be provided to a higher standard, the difference in cost between a ‘like

for like’ renewal and the higher standard is to be treated as an asset upgrade. • Depreciation is in accordance with Council policy; • There is no allowance for CPI as the continuing revaluation and condition inspection process

will make adjustments for current rates.


7. Plan Improvement and Monitoring 7.1 Status of Asset Management Practices

Currently all Asset Management activities are managed within the Noosa Council Asset Management Governance Framework and enabled through TechnologyOne (T1) asset information management system.

7.2 Improvement Program

The following initiatives are recommended: 1. Asset Inventory – Ensure that there is one single asset register/hierarchy that captures all

parent and child assets; at a level of the lowest or appropriate repairable unit. All other duplicated asset lists/registers should be eliminated. The T1 is the Enterprise Asset Management Repository. Prior to the revaluation, it is recommended a detailed asset register and data reconciliation project establishes a single point of truth for asset data within T1.

2. Condition Assessments – Consideration for more detailed and regular condition assessments, to include all assets other than the pool related assets already assessed. Investigate the potential for implementing regular electronic condition assessments on mobile devices for use in a formal renewal plan and improve record keeping.

Condition assessments for the underwater infrastructure that supports the SRS should be incorporated in future condition inspection routines.

3. Contract Management – In respect of the SRS contract, it is recommended that a formal contract plan be developed outlining procedures and allocating various staff responsibilities for optimal management of this contract covering key aspects including operational performance (and desired beach profile), Safety matters, business continuity, review of invoices, communications and reporting etc.

4. Business Continuity Planning – Management has identified the need to develop a strategy beyond the current operating contract. The current contractor has the specialist knowledge of the facility and a need to build and document operational activities for future contracts is critical to the management of the facility. There are potential impacts on future operations due to the intellectual property of the existing contractor that must be addressed over the next 3 years, well in advance of the expiry of the current contract to ensure a smooth transition into the next contract period.

5. Asset Systems – There is no implementation of operational work orders for reactive work or inspections to date. There is a number of functions of the T1 system that would improve the operational and maintenance activities and further improve the asset management objectives of the organisation. These include: i. Planned maintenance work orders; ii. Costings via work orders; iii. Inspections and defects logged within T1; iv. Asset performance reporting from T1.

6. Renewal and Maintenance Plans – Plans must be regularly reviewed and incorporated into the annual budget process. Continued inspections and recording of asset condition and maintenance activities are key to achieving this initiative.


7.3 Monitoring and Review Processes for the Asset Management Plan

This first edition of asset management plan for the SRS refers to current levels of services that have existed over recent years. This asset management plan is to be a ‘living’ document reflecting actual practices used in managing the Noosa main Beach SRS. In accordance with this, Council will use best practice to balance cost, risk and performance needs for the SRS. The asset management plan will have a high-level annual review for developing the annual budget from the maintenance and renewal plans. A full document review will occur on a three-year cycle, in line with the completion of detailed condition assessments and the financial asset revaluation of the SRS.

7.4 Asset Management Effectiveness

The effectiveness of this asset management plan will be measured in terms of: 1. Adoption of the Noosa Main Beach SRS Asset Management Plan by Council. 2. The ongoing development of good asset knowledge through a commitment to recording

information against assets and undertaking cyclic condition assessments at the facility. 3. Maintenance and renewal plans that are robust and initiate the annual budget process. 4. Historical asset activities that are recorded and located in Council’s asset management

system. 5. Limited reactive work and more planned maintenance activities. 6. The SRS Asset Management Plan becomes the reference point of all information that enables

good decision making for asset related activities and investments.


8. ANNEX A: Document Management Document Owner Revision Date Document Owner Date Approved

1.0 01/04/18 Asset Planning Manager 28/03/18

Document History Revision Date Reviewed By Approved By Date Approved 1.0 01/12/17 Asset Planning Manager Asset Planning Manager 28/03/18

Distribution of Copies Revision No. of Copies Issued to 1st draft 1 x electronic copy Asset Planning Manager

Noosa Council Associated Asset Management Documents Document Date Approved By Strategic Asset Management Plan (SAMP) 2017 Council Noosa Council Asset Management Roadmap 2016 Council

Abbreviations Abbreviations Meaning AM Asset Management AMP Asset Management Plan CA Condition Assessment ISO International Standards Organisation KPI Key Performance Indicators (LoS) Level of Service SAMP Strategic Asset Management Plan SRS Sand Recycling System

Proposed Amendments No Section Proposed Amendment


9. ANNEX B: SRS Stakeholders The internal and external stakeholders for the SRS are detailed below:

Role Function

Internal

Council Staff Council officers play a major role in managing assets to ensure that they provide a level of service that meets the needs of both residents and visitors to the area. Council officers implement the components identified in the SRS asset management plan.

Elected Council Officers This stakeholder group includes Councilors and the Mayor for the Council. They are primarily responsible to ensure that their decisions represent and reflect the needs of the wider Noosa community.

Council Asset Management Group

Ensures the asset management planning covers the whole of life and optimally balances cost, risk and performance of the SRS where possible.

Asset Manager Infrastructure Services Director responsible for Community Facilities branch management.

Project Coordinator – Flooding, Coastal and Foreshores

Responsible for Contractor management, sand profiles, monitoring and responding to significant erosion events at Noosa’s Main Beach.

SRS Contractor Responsible for Operational Control and SRS facility management. Responsible for Facility Maintenance and Maintenance Control

Finance Ensures that the appropriate level of financial information is made available to Community Facilities branch management.

External

Community & Residents Residents are the core users of Main Beach. Their needs, wants and expectations are conveyed to Council, which should be reflected in the levels of service for maintain a good sand profile on Noosa main Beach.

Councils Insurer Ensures that all insurance and risk are adequately addressed.

Visitors Visitor’s wants, needs and expectations drive the development in areas of the highest tourism usage.

It is important that the defined roles have the capability and capacity within their management responsibility to make good on the responsibilities assigned to them. From stakeholder discussions held during development of the Asset Management Improvement Roadmap, some of these responsibilities may be centralised in the first instance and then transferred to other parts of the Organisation when the appropriate capability and/or capacity is developed.


10. ANNEX C: Measured Levels of Service Levels of service

Performance Measure

Level of Service Measure Measurement Criteria

Target

Reliability SRS is operational

Facility is fully Operational without defects or asset failures

Unplanned operational failure

No more than 1 unplanned closures resulting in a day of lost availability per year.

Equipment Failure

Equipment Failure Records

No more than 1 equipment failures that result in a full day of lost availability per year.

Quality / Condition

SRS is Fit for Purpose

Condition of SRS Assets

Condition Rating

All assets with a score 1, 2 or 3. All assets with score of 4 should be placed on the Capital program for renewal and all assets with a score of 5 should be replaced ASAP.

Health and Safety SRS facility is safe and free from Hazards

No of Injuries Reported Injuries

Zero injuries

Legal and Statutory Compliance

Compliance of SRS Facility Management

Compliance with Legal, Statutory Standards and relevant codes

Audit of Legal and Statutory Compliance

100% Compliant

Noncompliance warnings per year

Nil Non-Compliance Warnings

Appearance and Presentation

SRS Facilities are clean and presentable condition

Cleanliness Customer Feedback

Less than 3 issues or complaints about cleanliness of building and supporting facilities per year


Levels of service

Performance Measure

Level of Service Measure Measurement Criteria

Target

Maintenance to prescribed Standards based on SRS facility usage

Audit of Maintenance Contract

100% of items in maintenance contract are performed or accounted for.

Beach Profile The beach profile is maintained in an acceptable condition.

The beach profile is maintained above the minimum design profile.

Survey against design profile.

No more than 1 instance per year that the beach profile falls below design, ideally for a period no greater than a week outside of a significant event.

Quality The SRS Facility is maintained in acceptable condition as per IIMM definitions

Defects Number of defects/period

No greater than 10 defects per year for SRS (excluding vandalism) And all defects must be prioritised and rectified

Condition of SRS Facility

Percentage of SRS assets in condition 3 or better

More than 90% of the SRS assets in condition 3 or better


11. ANNEX D: SRS Asset Maintenance Plan

Frequency

Asset No.

CH2M Asset Id No.

Asset Description Asset Type

Maintenance Strategy Calendar Hours Discipline

Duration of task (hours)

No. of Staff Parts Consumables

10-WP1

10-WP1

Sea Water pump No.1 Pump Pump

Predictive Maintenance 1W Mechanical 0.5 1 $ - $ -

10-SP1

10-SP1 Slurry pump Pump


1047 1047 Slurry pump Motor Motor

Preventive Maintenance,

Routine Maintenance 1W Mechanical 0.25 1 $ 10.00 $ 10.00

10-WP2

10-WP2

High-pressure pump Pump


Routine Maintenance 1W Mechanical 0.25 1 $ - $ -

1048 1048 High-pressure pump Motor Motor



10-WP3

10-WP3

Low-pressure pump Pump


1049 1049 Low-pressure pump Motor Motor



1004 1004

Security fencing and access gates Fencing

Predictive Maintenance 1M Mechanical 0.5 1 $ - $ -


Asset No.

CH2M Asset Id No.





10-AC1

10-AC1 Compressor Compressor


Routine Maintenance 1M Mechanical 0.5 1 $ - $ -

UV-001

UV-001

Low Pressure Discharge Isolation Valve Valve


Routine Maintenance 1M Mechanical 0.25 1 $ - $ 10.00

UV-004

UV-004

High Pressure Discharge Line to Beach System Isolation Valve Valve



LCV-005

LCV-005

Slurry Sea Water Make-up line No.2 Valve



UV-008

UV-008

Slurry Sea Water Make-up line No.1 Valve



UV-010

UV-010

Slurry Sump Intake Isoaltion Valve Valve



UV-011

UV-011

High Pressure Line to Slurry Sump Intake Line Control Valve Valve




Asset No.

CH2M Asset Id No.





1043 1043 Security Fencing Fencing

Predictive Maintenance 1M Mechanical 0.5 1 $ - $ -

1051 1051 Sea Water Pump Station Site

Predictive Maintenance 3M Mechanical 1 1 $ - $ -

1052 1052 Sand Pumping Station Site


1001 1001 Intake Jetty Jetty Predictive

Maintenance 6M Mechanical 1 2 $ - $ -

10-SP2

10-SP2

Sand Clearing Pump Pump



1005 1005 Handrails Handrails Predictive

Maintenance 6M Mechanical 0.5 1 $ - $ -

1006 1006 Floor Grating Grating Predictive

Maintenance 6M Mechanical 0.5 1 $ - $ -

1007 1007 Jetty Pipework Pipework Predictive

Maintenance 6M Mechanical 1 1 $ - $ -

10-SP1-01 Slurry pump Pump


Routine Maintenance 6M Mechanical 0.5 1 $ - $ -

1020 1020

COMMS Switchboard UPS UPS

Predictive Maintenance 6M Contractor 1 1 $ 20.00 $ 10.00

1023 1023 Overhead Crane Crane

Predictive Maintenance 6M Contractor 0.5 1 $ 20.00 $ 20.00


Asset No.

CH2M Asset Id No.





DIT-014

DIT-014 Densitometer Meter


Routine Maintenance 6M Electrical 1 1 $ - $ -

FIT-012

FIT-012 Flow Meter Meter


Routine Maintenance 6M Contractor 1 1 $ - $ 40.00

LIT-009

LIT-009

Level transmitter Instrument


Routine Maintenance 6M Electrical 0.5 1 $ - $10.00

1041 1041 HDPE 1.6 km discharge pipe Pipe


1042 1042 Building No.1 Pipework Pipework


1053 1053 Site Fire Extinguishers Site

Predictive Maintenance 6M Contractor 1 1 $ 100.00 $50.00

1054 1054 Emergency Lighting Site

Predictive Maintenance 6M Electrical 1 1 $ 50.00 $15.00

10-WP1-

03



Routine Maintenance 1Y Mechanical 2 2 $ - $20.00

10-WP1-

04

Sea Water pump No.1 Motor Motor


Routine Maintenance 1Y Electrical 1 1 $ - $10.00


Asset No.

CH2M Asset Id No.





10-WP4

10-WP4



Routine Maintenance 1Y Mechanical 2 1 $ - $ 20.00

10-WP4-

01

Sea Water pump No.2 Motor Motor


Routine Maintenance 1Y Electrical 1 1 $ - $ 10.00

10-SP2-01

Sand Clearing Pump Pump


Routine Maintenance 1Y Mechanical 3 2 $ 20.00 $ 20.00

10-SP2-02

Sand Clearing Pump Motor Motor


Routine Maintenance 1Y Electrical 1 1 $ - $ 10.00

HV-018

HV-018

Sea Water Intake Pump Check Valve Valve


Routine Maintenance 1Y Mechanical 0.5 1 $ - $ 10.00

1050 1050 Switchboard Switchboard Predictive

Maintenance 1Y Electrical 1 2 $ 25.00 $ 15.00

10-SP1-02 Slurry pump Pump


Routine Maintenance 1Y Mechanical 2 1 $ 50.00 $ 20.00

1047-

01 Slurry pump Motor Motor


Routine Maintenance 1Y Electrical 1 1 $ - $ -


Asset No.

CH2M Asset Id No.





1048-

01 High-pressure pump Motor Motor



10-WP3-

03 Low-pressure pump Pump


Routine Maintenance 1Y Mechanical 2 2 $ - $ 20.00

1049-

01 Low-pressure pump Motor Motor



1017 1017 MCC MCC Predictive

Maintenance 1Y Electrical 4 2 $ 100.00 $ 50.00

1019 1019 COMMS Switchboard Switchboard

Predictive Maintenance 1Y Electrical 1 2 $ 25.00 $ 15.00

10-SU1

10-SU1 Slurry Sump Structure

Predictive Maintenance 1Y Mechanical 1 1 $ - $ -

10-KS1

10-KS1 Screen No.1 Screen


Routine Maintenance 1Y Mechanical 0.5 2 $ - $ -

10-KS2

10-KS2 Screen No.2 Screen


Routine Maintenance 1Y Mechanical 0.5 2 $ - $ -

1001-

01 Intake Jetty Jetty Predictive

Maintenance 3Y Civil 2 2 $ - $ -


Asset No.

CH2M Asset Id No.





10-WP1-

01



Routine Maintenance 1000 Mechanical 1 1 $ 20.00 $ 15.00

10-WP1-

02




HV-002

HV-002

Sea Water Pump No.2 Check Valve Valve Run to failure 0 0 $ - $ -

1002 1002

Sea Water Intake Pump Bellow Bellow Run to failure 0 0 $ - $ -

1003 1003 Jetty Lighting Lighting Run to failure 0 0 $ - $ - FSL-024

FSL-024 Flow Switch Switch Run to failure 0 0 $ - $ -

1009 1009 Cables and Cable Trays Cable Run to failure 0 0 $ - $ -

1010 1010 Building No.1 Building Run to failure 0 0 $ - $ - 1011 1011 Pump Room Room Run to failure 0 0 $ - $ -

10-WP2-

01 High-pressure pump Pump




Asset No.

CH2M Asset Id No.





10-WP3-




10-WP3-




10-AC1-

01 Compressor Compressor


Routine Maintenance 2000 Contractor 1 1 $ 100.00 $ 50.00

1012 1012 Exhaust fan Fan Run to failure 0 0 $ - $ - 1013 1013 Control Room Room Run to failure 0 0 $ - $ - 1014 1014 PC Computer Run to failure 0 0 $ - $ -

1015 1015

Control Room Air Conditioning

Air Conditioner Run to failure 0 0 $ - $ -

1016 1016 MCC Room Room Run to failure 0 0 $ - $ -

1018 1018 MCC Air Conditioning

Air Conditioner Run to failure 0 0 $ - $ -

1021 1021 Toilet Room Room Run to failure 0 0 $ - $ - 1022 1022 Toilet Toilet Run to failure 0 0 $ - $ -


Asset No.

CH2M Asset Id No.





1024 1024

Camera - Beach Discharge Camera Camera Run to failure 0 0 $ - $ -

1025 1025

Camera No.2 - Inside Building No.1 Camera Run to failure 0 0 $ - $ -

1026 1026

Camera No.3 - Views Slurry Slump camera Run to failure 0 0 $ - $ -

1027 1027

Camera No.4 - Views Beach Intake Camera Run to failure 0 0 $ - $ -

1028 1028

Building No.1 Internal Lighting Lighting Run to failure 0 0 $ - $ -

1029 1029

Sand Pump Station External Area Lighting (External lighting on Building No.1) Lighting Run to failure 0 0 $ - $ -

1030 1030

Slurry Pump Discharge Bellow Bellow Run to failure 0 0 $ - $ -

1031 1031 Cables and Cable Trays Cable Run to failure 0 0 $ - $ -

HV-015

HV-015 Drain Valve Valve Run to failure 0 0 $ - $ -


Frequency

Asset No.

CH2M Asset Id No.





HV-016

HV-016

Bypass Check Valve Valve Run to failure 0 0 $ - $ -

HV-017

HV-017 Bypass Valve Valve Run to failure 0 0 $ - $ -

HV-019

HV-019 Drain Valve Valve Run to failure 0 0 $ - $ -

HV-021

HV-021

Slurry Sump Drain Valve Valve Run to failure 0 0 $ - $ -

HV-022

HV-022

Isolation Valve for beach hose Valve Run to failure 0 0 $ - $ -

1038 1038

High Pressure Line to Slurry Sump Intake Line Control Valve Bypass Isolation Valve Valve Run to failure 0 0 $ - $ -

1039 1039

High Pressure Line to Slurry Sump Intake Line Control Valve Bypass Check Valve Valve Run to failure 0 0 $ - $ -

1040 1040

Slurry Sump Lighting (on slurry sump platform) Lighting Run to failure 0 0 $ - $ -

PIT-003

PIT-003

Pressure Transmitter Instrument Run to failure 0 0 $ - $ -


Frequency

Asset No.

CH2M Asset Id No.





PIT-006

PIT-006


PIT-007

PIT-007


PIT-013

PIT-013


PSL-030

PSL-030 Pressure Swtich Switch Run to failure 0 0 $ - $ -


12. ANNEX E: SRS Asset Renewal Program Asset Id No.

Asset Type Install Date CA Score

CA Estimated Remaining Life

CA Assessment Replacement Year

Indicitive Replacement Cost

10-SP2 Sea Water Supply Pump Station (SWSPS) 12/08/2008 4 5 14/12/2022 $10,900 1015 Sand Pumping Station (SPS) 12/08/2008 4 6.25 14/12/2023 $9,500 10-WP1 Sea Water Supply Pump Station (SWSPS) 12/08/2008 3 11 14/12/2028 $85,000 HV-018 Sea Water Supply Pump Station (SWSPS) 12/08/2008 3 13.75 14/12/2030 $6,200 1003 Sea Water Supply Pump Station (SWSPS) 12/08/2008 3 5.5 14/12/2022 $5,500 1005 Sea Water Supply Pump Station (SWSPS) 12/08/2008 3 13.75 14/12/2030 $15,000 1006 Sea Water Supply Pump Station (SWSPS) 12/08/2008 3 13.75 14/12/2030 $20,000 1050 Sea Water Supply Pump Station (SWSPS) 12/08/2008 3 11 14/12/2028 $35,000 1014 Sand Pumping Station (SPS) 12/08/2008 3 5.5 14/12/2022 $3,000 1018 Sand Pumping Station (SPS) 12/08/2008 3 13.75 14/12/2030 $9,500 1023 Sand Pumping Station (SPS) 12/08/2008 3 13.75 14/12/2030 $40,000 LCV-005 Sand Pumping Station (SPS) 12/08/2008 3 13.75 14/12/2030 $3,600 UV-010 Sand Pumping Station (SPS) 12/08/2008 3 13.75 14/12/2030 $6,300 UV-011 Sand Pumping Station (SPS) 12/08/2008 3 13.75 14/12/2030 $3,970 HV-016 Sand Pumping Station (SPS) 12/08/2008 3 13.75 14/12/2030 $1,500 1039 Sand Pumping Station (SPS) 12/08/2008 3 13.75 14/12/2030 $1,500 10-SU1 Sand Pumping Station (SPS) 12/08/2008 3 22 14/12/2039 $200,000 1040 Sand Pumping Station (SPS) 12/08/2008 3 5.5 14/12/2022 $2,000 1001 Sea Water Supply Pump Station (SWSPS) 11/01/1900 2 40 14/12/2057 $1,500,000 1002 Sea Water Supply Pump Station (SWSPS) 12/08/2008 2 20 14/12/2037 $3,500 1004 Sea Water Supply Pump Station (SWSPS) 12/08/2008 2 16 14/12/2033 $15,000 1007 Sea Water Supply Pump Station (SWSPS) 12/08/2008 2 40 14/12/2057 $30,000 FSL-024 Sea Water Supply Pump Station (SWSPS) 12/08/2008 2 12 14/12/2029 $1,000 1009 Sea Water Supply Pump Station (SWSPS) 12/08/2008 2 24 14/12/2041 $45,000


Asset Id No.





10-WP2 Sand Pumping Station (SPS) 12/08/2008 2 16 14/12/2033 $29,500 10-WP3 Sand Pumping Station (SPS) 12/08/2008 2 16 14/12/2033 $76,500 10-AC1 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $25,000 1012 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $6,000 1020 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $7,500 1022 Sand Pumping Station (SPS) 12/08/2008 2 24 14/12/2041 $3,000 1024 Sand Pumping Station (SPS) 12/08/2008 2 8 14/12/2025 $3,000 1025 Sand Pumping Station (SPS) 12/08/2008 2 8 14/12/2025 $3,000 1026 Sand Pumping Station (SPS) 12/08/2008 2 8 14/12/2025 $3,000 1027 Sand Pumping Station (SPS) 12/08/2008 2 8 14/12/2025 $3,000 1029 Sand Pumping Station (SPS) 12/08/2008 2 8 14/12/2025 $4,500 1031 Sand Pumping Station (SPS) 12/08/2008 2 24 14/12/2041 $25,000 UV-001 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $3,820 UV-004 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $6,200 UV-008 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $3,820 HV-015 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $1,500 HV-017 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $1,500 HV-019 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $1,500 HV-021 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $1,500 HV-022 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $1,500 1038 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $1,500 10-KS1 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $3,500 10-KS2 Sand Pumping Station (SPS) 12/08/2008 2 20 14/12/2037 $3,500 FIT-012 Sand Pumping Station (SPS) 12/08/2008 2 12 14/12/2029 $10,000 LIT-009 Sand Pumping Station (SPS) 12/08/2008 2 12 14/12/2029 $5,500 PIT-003 Sand Pumping Station (SPS) 12/08/2008 2 12 14/12/2029 $7,500 PIT-006 Sand Pumping Station (SPS) 12/08/2008 2 12 14/12/2029 $7,500


Asset Id No.





PIT-007 Sand Pumping Station (SPS) 12/08/2008 2 12 14/12/2029 $7,500 PIT-013 Sand Pumping Station (SPS) 12/08/2008 2 12 14/12/2029 $7,500 PSL-030 Sand Pumping Station (SPS) 12/08/2008 2 12 14/12/2029 $1,500 1042 Sand Pumping Station (SPS) 12/08/2008 2 40 14/12/2057 $75,000 1043 Sand Pumping Station (SPS) 12/08/2008 2 16 14/12/2033 $35,000 1010 Sand Pumping Station (SPS) 12/08/2008 1 76 14/12/2093 $750,000 10-SP1 Sand Pumping Station (SPS) 12/08/2008 1 19 14/12/2036 $87,500 1017 Sand Pumping Station (SPS) 12/08/2008 1 28.5 14/12/2045 $150,000 1019 Sand Pumping Station (SPS) 12/08/2008 1 19 14/12/2036 $50,000 1028 Sand Pumping Station (SPS) 12/08/2008 1 9.5 14/12/2026 $12,000 1030 Sand Pumping Station (SPS) 12/08/2008 1 23.75 14/12/2040 $3,500 DIT-014 Sand Pumping Station (SPS) 12/08/2008 1 14.25 14/12/2031 $18,000 10-WP4 Sea Water Supply Pump Station (SWSPS) 12/08/2008 1 11 14/12/2028 $10,900 HV-002 Sea Water Supply Pump Station (SWSPS) 12/08/2008 1 16 14/12/2033 $1,500 1008 Sea Water Supply Pump Station (SWSPS) 12/08/2008 1 6 14/12/2023 $60,000 1041 Sand Pumping Station (SPS) 12/08/2008 3 21 14/12/2038 $30,000