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137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

ATTACHMENTS FOR ORDINARY COUNCIL

MEETING REPORTS

Tuesday 18 February 2014

5.30pm Oberon Council Chambers

ATTACHMENTS FOR REPORT

Report Item

11.01 OBERON PLATEAU TOURISM ASSOCIATION (OPTA)

ATTACHMENT A – OPTA Minutes 11.11.13

ATTACHMENT B – OPTA Minutes 09.12.13

ATTACHMENT C – OPTA Committee 26.11.13

ATTACHMENT D – OPTA Committee 29.01.14

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OBERON PLATEAU TOURISM ASSOCIATION

Minutes of General Meeting held at Cafe Savanna, Oberon

on November 11, 2013 at 6.00pm ATTENDEES: Tim and Fran Charge, Don and Jenn Capel, Bob and Sally Parrington, Michael Richard, Brian and Sandra Harman, Charles Degotardi, Kay Jones, Julie Stott, Alan Cairney, Lynne Causer, Sam Lord, Donna Gauci, Jennifer Prineas, Malcolm Allen, Peter Low, Edmond Powell, Kevin McGrath GUESTS: John McMahon – Oberon Mayor; APOLOGIES: Jo Murphy, Andrew Gauci, Annie Phillips, Meg Low, Barry & Robyn Richard, Irene Bishop, Tony

& Deidre Robertson, Deb Marks, Pat Bird, Denise Voytilla

CHAIR: Tim Charge Tim welcomed everyone to the meeting and a minutes silence was observed for Remembrance Day. MINUTES OF MEETING October 14, 2013: Circulated via Newsletter Minutes accepted (Brian Harman / Fran Charge ) CORRESPONDENCE: Received:

a) Letter from Office of Environment & Heritage (NPWS) re Public Exhibition of the Jenolan Caves Karst

Conservation Reserve Draft Plan of Management

b) Letter from Alan Cairney Oberon Council re Councillor Sam Lord being the delegate to OPTA

c) Letter from Oberon Public School requesting donation and request to attend School Presentation

d) Letters from Black Springs Public School requesting donation and someone to present Award

e) Email from Kay Jones saying thank you for Shop Local Voucher

f) Email response from Randall Walker re Membership Audit

g) Email from Irene Bishop with updated membership spreadsheet

Sent: a) Email to Randall Walker re Committee concern regarding OPTA membership renewals b) Letter to members thanking them for their membership renewal and providing OPTA sticker c) Emails to BMLOT (Wayne and Irene) re membership

MATTERS ARISING FROM MINUTES & CORRESPONDENCE Jenn asked whether there was an email from Julie Stott regarding the locality map of businesses in the Oberon area. Sally explained that this would be covered in Julie’s IT Report and that she and Julie exchange emails almost every day! Alan mentioned that Ken Barwick, Principal of Oberon High School had commented that whilst it was great that the local schools are covered on the oberonaustralia.com website as there was also a reference to schools in Bathurst it was felt that the Bathurst schools were overshadowing the schools in the Oberon area. Tim asked Sally to read to the meeting the email to Randall Walker and his response.

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TREASURERS REPORT: In Pat’s absence Sally presented the Treasurer’s Report to the meeting. Tim provided background to the members on OPTA supporting schools with a cheque for $50 every year and then asked for someone to move that the schools be paid and the outstanding invoices for Oberon Videos and Discs invoice and the telephone invoice be paid. Moved Fran Charge / Sandra Harman MAYORAL REPORT: Mayor John reported the Council’s Expression of Interest in the management of the Commercial Precinct of Jenolan Caves had been unsuccessful. A meeting with representatives from the Department of Planning is taking place tomorrow regarding Large Lot Residential Zones on the eastern side of Oberon. Council has recommended a 1 hectare Minimum Lot Size and the NSW Office of Water want the minimum to be larger, at 5 hectares. Once this is sorted out the whole LEP can move forward for the Planning Minister to approve. Effects of the bushfires have impacted on Oberon businesses. Randall Walker from BMLOT has had a large media presence in spreading the word that Oberon Lithgow and the Blue Mountains are open for business and John has been also spreading the word through local media and more widespread. VISITOR INFORMATION CENTRE REPORT: Lynne reported that visitation has been down in October due no doubt to the fires. Overall the numbers were down for Garden visitors but on Mayfield and Gairloch third open weekend the visitors were also able to enjoy the Spring Oberon Open Gardens and the feedback was very encouraging. Lynne also provided information on “What’s On” in Oberon which is available on the website. IT REPORT: Julie discussed Accommodation distances from Oberon and expressed the feelings of some members that have shared with her their dissatisfaction in the buttons showing the distances on oberonaustralia.com. A new interactive map was proposed and approved at August 2012 meeting but never implemented. Straliaweb emailed saying that whilst it is not an easy process to make the change it will take some time to build in the background and then switch over when it is ready. Considerable discussion ensued. Jennifer Prineas moved that the interactive map approved in August 2012 be adopted and Tim added that there should only be 2 buttons and the 3rd button showing Mudgee to the north and Goulburn to the south be deleted but the map stay as shown. This was seconded by Jenn Capel and all were in agreeance. JENOLAN CAVES UPDATE: Charles said that thanks to fires, winds and roadworks the visitation was only at 25% for October. Charles attended the Canberra Show with Lithgow and Bathurst and there were 400 people to the stand per day with a huge enquiry for garden visitations. Destination NSW are doing a Blue Mountains special in the Sunday Telegraph next weekend. Charles, Tim and Don Capel attended a second meeting at Lithgow regarding the “Get In Now” funding. NATIONAL PARKS REPORT: Jules unable to furnish report as still out with fires.

MAYFIELD GARDEN: Jo provided a report although she was unable to attend the meeting. Mayfield has been concentrating on two areas the first being the cafe/nursery/retail area and major progress has been made and they are still on track for a March or April opening. The second focus has been a big push in promoting the Spring garden weekends with re‐branding, more investment in advertising and attending two garden shows in Sydney. Unfortunately the bush fire crisis meant numbers were well down for the first weekend and continued to remain low for the next two weekends despite almost perfect weather. The mild conditions saw the garden week’s ahead of where it would normally be and as the foliage came so early some of it was then frosted.

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Catherine Locksley and her troupe performing Shakespeare at 11am and 1pm on Saturdays proved popular and Avril and Aaron were delightful as usual. The Garden Tool Shop from Warwick in Queensland travelled down for the 3 weekends and were an excellent addition to the attractions with their quality assortment of garden tools.

GAIRLOCH GARDEN: Peter informed the meeting that they had over 400 people over the 3 weekends

which made for a very successful opening. Peter thanked the Information Centre and members for

spreading the word about their garden and sending so many visitors to them. They had even had a bus

group visit this afternoon! Peter also said that he and Meg hadn’t been aware before that visitors spend

much more than 1 or 2 nights in the area but up to 4 and 5 nights and how pleasing this was to hear.

ARTS COUNCIL: The month began with a most successful celebration of 150 years of Art and Culture in Oberon in the form of an Art Exhibition held on the first weekend. An excellent number attended the opening night to hear the Mayor of Oberon Open the Art Show followed by local artist Greg Hyde who spoke on the importance of providing opportunities for art activities for the Oberon community. Two of the completed Mosaic bullocks destined for the toilet block at the Oberon Common received very positive comments from locals and visitors over the weekend. Local artists as well as the very talented needle workers displayed their pottery, paintings, quilts and handmade items which impressed all who viewed them. Work will now progress on the wheels for the wagon. Money raised over the weekend has been donated to Can ‐Assist and the BushFire Appeal. Oberon Council applied for a grant to win a Sculpture from the “Sculpture By The Sea Exhibition” which was held at Bondi. This was unsuccessful with Bathurst winning for the second year in a row. OAC members travelled by bus to Sydney on Sunday 10th November and enjoyed a great day and plan to go again next year. The bus Oberon Council have made available for local groups was a fantastic opportunity for a group such as ours to travel and enjoy an exhibition that many of us would not ordinarily see. This month is our AGM and new members are welcome to come along at 5.00pm to the Oberon Golf Club on the fourth Tuesday of the month followed by dinner at 6.30pm.

Tim thanked the Mayor and members for providing reports and information.

GENERAL BUSINESS: a) Social Members / Friends of OPTA – Tim advised members that this had been discussed at a

Committee Meeting in order to allow interested members of our community to become involved or take an active interest in OPTA activities.

b) Reducing meetings and selecting sub‐committees e.g. sub‐committee for HSVF. Committee to discuss further.

c) Six foot track assistance – Brian Harman explained how he had offered a paddock for parking.

d) Edmond announced that he is re‐joining OPTA! He has a new menu and has had many great guests for dinner. He has asked the National Bank (Oberon) if it would be possible to use the backyard on Oberon Street behind the bus shelter for a vegetable garden. The bank is keen on the idea and they are trying to get in touch with the owner.

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e) Highlands Steam & Vintage Festival – February ‐ volunteers required to man stand. A sheet of paper was passed around for members to jot their names down if they could assist.

f) Alan Cairney said that the MOU needs updating to have the expected roles of Council and OPTA clarified.

g) Monthly Markets ‐ Alan asked if OPTA members could put the signs out and also provide people for the stall at the market.

h) Alan said the banners in the main street need replacing.

i) Oberon LGA Map ‐ Alan said he had found a number of errors on the map.

Tim thanked Thea and staff of Cafe Savanna for providing a very nice meal. Meeting closed at 7.20p.m. Next Meeting: “Christmas Party”

Monday December 9, 2013 6.00p.m. at Oberon Golf Club

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OBERON PLATEAU TOURISM ASSOCIATION

Minutes of “Christmas” General Meeting held at the Golf Club, Oberon

on December 9, 2013 at 6.00pm ATTENDEES: Tim and Fran Charge, Don and Jenn Capel, Bob and Sally Parrington, Michael Richard, Brian and Sandra Harman, Barry & Robyn Richard, Irene Bishop, Tony & Deidre Robertson, Deb Marks, Pat and Katie Bird, Denise and Mark Voytilla, Charles Degotardi, Kay Jones, Julie Stott, Alan Cairney, Lynne Causer, Sam Lord, Donna Gauci, Edmond Powell, Kevin and Stella McGrath, Dee Donnelly and Kevin O’Keefe, Kim de Govrik and Angela Corkeron APOLOGIES: Jennifer Prineas, Malcolm Allen, Jo Murphy, Andrew Gauci, Annie Phillips, Peter and Meg Low,

Kathy and Brian Beesley, John McMahon, Randall Walker

CHAIR: Tim Charge Tim welcomed everyone to the meeting and in particular Dee and Kevin from Eagle View. MINUTES OF MEETING November 11, 2013: Circulated via Newsletter Minutes accepted (Brian Harman / Charles Degotardi ) CORRESPONDENCE: Received:

a) Thank you letters from the following schools:

‐ O’Connell Public School

‐ Black Springs PS

‐ Oberon HS

‐ Burraga PS

‐ Hampton PS a lovely card

b) Email from BMLOT (Irene) re membership

Sent:

a) Emails to BMLOT (Irene) re membership NEW MEMBERS: Detour Adventures – Ian Redpath New Social Member – David McMurray

TREASURERS REPORT: Sally circulated the Treasurer’s Report . Moved Sally Parrington / Brian Harman Tim asked members who would like to provide reports or speak about their business. EAGLE VIEW: Dee spoke about the fires and how it had been suggested it would be a 3 month recovery period. She advised all to “hang in there”. VISITOR INFORMATION CENTRE REPORT: Deb reported that visitation has increased for November compared to 2012. The most enquiries were received for Jenolan Caves followed by Tablelands Way with Kanangra Walls coming in third.

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IT REPORT: Julie discussed web statistics provided by Straliaweb. Julie also informed the meeting about the tragedies that have recently befallen the Kelly family of Oberon. Rotary will be assisting the family and if any OPTA members would like to contribute in whatever way they can, that would be much appreciated. JENOLAN CAVES UPDATE: Charles spoke about the Tourism Awards and Jenolan Caves won “Written in Stone” for Heritage and Cultural Tourism. They have won gold for three consecutive years and are now part of NSW Tourism Awards Hall of Fame. Members gave a round of applause. McKEOWN’S REST: Brian said the parking for the 6 foot track event is all organised. NATIONAL PARKS REPORT: Kim advised that the Upper Lachlan has been taken on by NPWS. Crookwell VIC does a good job of marketing the area. Kim said he liked the resulting LGA map that Jules and others spent long hours compiling. The cancellation of the Kanangra Classic whilst the fires were occurring in Springwood was not a decision taken lightly. BUDDENS B&B: Tony Robertson spoke about the Rockley Rodeo and how Rockley used to work with Oberon and Oberon would hold a campdraft. The Rockley Rodeo is on next March. PUBLICITY REPORT: Kay spoke of her disappointment in compiling reports for Let’s Talk About “Hot News” for the Oberon Rodeo and “A Day on the Common” at O’Connell only to be told by Ellen Hill that the articles would not be published as they were not members. Tim advised that he had called Randall Walker and discussed with him how important it was that OPTA/BMLOT support fundraisers such as these as that is what brings the visitors to Oberon. Tim thanked members for providing reports and information.

GENERAL BUSINESS: a) Tim advised the meeting that a Memorandum of Understanding has been received for the Get In

Now funding. The MOU is between the 3 LTO’s and needs to be agreed and signed in January. Members are happy to leave it in the capable hands of the Committee.

Tim thanked Marjorie and all the ladies of the Golf Club for providing a very special and scrumptious Christmas meal. Meeting closed at 7.20p.m. Next Meeting: Monday February 10, 2013

6.00p.m. at Sunsets at Oberon

OPTA Committee Meeting Minutes

Thursday November 26, 2013

9.00am at Cafe Savanna

Present: Tim Charge, Don Capel, Pat Bird, Bob and Sally Parrington, Charles Degotardi, Brian

Harman, Denise Voytilla, Jules Bros

Apologies: Barry Richard, Kay Jones, Jo Murphy

Business:

1. Charles presented the meeting strategy that had been circulated to committee members via email. Each sub‐committee to elect a chairperson and a minute taker. All present thought it was a good idea and there was discussion on who might like to be involved and on which committee. Don proposed the idea be floated to the members for their approval. Sally to circulate meeting structure to all members.

2. Charles attended a Destination NSW presentation on future dollar for dollar funding. Only 4 people from BMATA attended the presentation. Everything to be geared for tracking overnight stays. Discussion on how to raise $50,000 to get $50,000 ... must be spread over the 3 LTO’s.

3. Get In Now Proposal ‐ Joint venture BMATA & Lithgow Tourism Charles displayed logo with no branding but the message being Stay, Eat, Play.

4. Tim said there is an opportunity to link our website to Tourism Australia.

5. MOU with Council – Tim advised that he has spoken with Alan Cairney and is waiting for Alan to provide modifications to the existing agreement.

6. BMLOT update: ‐ Sally advised that requests for membership information is still not coming through in a timely manner. ‐ Tim provided a point review on the recent BMLOT Board Meeting. Bob proposed another letter go to BMLOT re our concerns and this was seconded by Pat and agreed by all.

7. Markets signage – Alan Cairney had spoken at the General Meeting that he felt the quality of the signage needed to be lifted and that Council will fund new signs. Tablelands Way brand market recognition. Tim has advised Alan that the Church wanted to take over the running of the markets and leave OPTA out of it and it was the feeling of the meeting that Council should approach the Church before OPTA get involved. OPTA could possibly assist with putting out the signs if required. There was also discussion re manning the Information stand at the markets.

8. LGA map – Tim and Jules provided overview of the project. Jules said there are invoices to be paid and it was suggested that Jules give them to Geoff Luscombe as he is the Treasurer of BMLOT and they control the funding distribution. Discussion regarding the map and

copies were given out for distribution amongst people who know the area well. Businesses requiring maps can either pay up front for them or at the end of the period either return the maps or the money! It was agreed to sell them for $3.00.

9. Discussion re Christmas Part at the Golf Club. It was agreed that this year we wouldn’t do hampers or have an auction ... just relax and enjoy!

Meeting closed at 10.20a.m.

OPTA Committee Meeting Minutes

Wednesday January 29, 2014

9.00am at Cafe Savanna

Present: Tim Charge, Don Capel, Pat Bird, Bob and Sally Parrington, Barry Richard, Brian

Harman, Denise Voytilla

Apologies: Charles Degotardi, Kay Jones, Jo Murphy, Jules Bros

Business:

1. Membership Tim asked Sally to read the email she had sent him prior to the last Board Meeting (separate attachment). Sally passed around the BMLOT email and Purchase Orders from the previous year showing no detail other than a membership number. Tim informed the meeting of his discussions with Randall Walker. Pat moved that OPTA generate membership invoices for the next financial year (2014‐2015). This was seconded by Brian Harman and agreed by all present. OPTA will be responsible for paying to BMLOT their share of the membership monies. Sally said there is still a lot of work ahead to get an accurate playing field on which to send out the renewals.

2. Membership Prospectus – BMLOT Don has studied the Prospectus but asked what it meant. He felt that an Accountant would be required to understand how to work out what any particular accommodation house would need to pay. All the Committee members agreed and it was explained that a meeting had been held with James Shearer about 18 months ago requesting that the form be simplified so that the process wasn’t so confusing. Barry and Brian provided some earlier history on BMLOT in general.

3. LGA Map Tim informed the meeting there are funding $’s left which should be used to make any necessary amendments to the map and also provide information on the other side of the map. There was general discussion on how some of the roads are shown and Brian will attend a meeting with Alan Cairney and other key people to finalise the map.

4. Steam Fair / Oberon Show Oberon Review has emailed Tim regarding OPTA advertising and supporting the Steam Fair and the Oberon Show. All present agreed to ¼ page ad in the paper for both events. David McMurray was asked to co‐ordinate the volunteers for the 2 shows and he agreed to

do so. David is having a meeting with Alan Cairney this morning re the Fair.

Sally advised the meeting of the current guests in town staying with the 3 Motels, the caravan park

and Melaleuca Chalets. They are the film crew “BackTrack Productions” who are filming near the

Oberon tip.

Sally also expressed her disappointment that there was nowhere to send the many guests staying at

the Park for a meal on some of the Public Holidays as the Restaurants/Cafes were closed.

Meeting closed at 10.00a.m.


Report Item

11.03 BLUE MOUNTAINS LITHGOW AND OBERON TOURISM (BMLOT)

ATTACHMENT A – BMLOT Minutes 15.08.13

ATTACHMENT B – BMLOT Minutes 21.11.13

ATTACHMENT C –BMLOT Minutes 16.01.14

ATTACHMENT D – BMLOT Agenda 20.02.14

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BMLOT Board Meeting Minutes of Meeting

Thursday, 15 August 2013

11am-1:30pm State Mine Heritage Park, Lithgow

Present: Randall Walker (RRS, Chairman), Clr Daniel Myles (BMCC), Tim Charge (OPTA), James Shearer (CEO), Kellie Barrow (LTAC Representative), Karim Hussain (TRAN), Clr Maree Statham (LCC), David Hammon (ATTR), Dylan Jones (ADV), Alan Cairney (OC), Wayne Cooper (BBSC, Secretary), Geoff Luscombe (NPWS, Treasurer), Eric Sward (BMATA), Kathryn Anderson (BMLOT, Minute Taker) Apologies & Not in Attendance: Sonia McIvor (DNSW, Observer), Huong Nguyen (RES), Michael Brischetto (BGHR, Vice Chairman) Meeting opened: 11.10am ITEM NUMBER 1: Welcome & Apologies The Chairman welcomed everyone to the meeting. The Chairman mentioned apologies as above. No urgent motions. The Mayor of Lithgow, Clr Maree Statham welcomed the board to Lithgow and thanked everyone for coming to visit the area for the meeting. The manager of the State Mine Heritage Park, Ray also welcomed the group. Ray gave the group a little bit of information on the mine and the history behind it. He also invited the group to view the light and sound display, which opened in March. Chairman thanked Ray and commented on the interesting and professional visitor experience afforded by the Park, in particular the display. ITEM NUMBER 2: CONFIRMATION OF THE MINUTES Motion: To accept Minutes of Meeting 20th June 2013.

Moved by Geoff Luscombe Seconded by Clr Daniel Myles

Carried. ITEM NUMBER 3: Review of Action Items No action items to be reviewed. ITEM NUMBER 4: Correspondence Clr Maree Statham and Kellie Barrow responded to correspondence, which had been submitted.

ITEM NUMBER 5: Membership

Secretary noted the Membership Renewal table did not accurately reflect the number of members in 2012-13.

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Action Item: Secretary to confer with office to review figures and arrange for a correct table to be distributed to Directors. Motion: New members be accepted.

Moved by Wayne Cooper. Seconded by Clr Maree Statham.

Carried. ITEM NUMBER 6: Financial Report Geoff Luscombe explained that the July financial statement is not telling the full story; this was showing a significant surplus at the end of July. There was an end of year deficit for 2012/2013 of approximately $100,000, due to a shortfall in revenue of approximately $100,000 from membership and sponsorship. It is noted that the board approved budgeted marketing expenditure to be allocated to Bicentenary activities. Therefore the 2013/2014 budget will plan for a $100,000+ surplus. The Treasurer discussed that there are 3 budget scenarios and handed to the Chairman to explain the approach taken by the Executive. Budget A is the most optimistic option that will have limited impact on business. This option assumes membership, sponsorship and contestable funding targets are met. Roaring 20s Festival, Festival of Walking, Bicentenary Celebrations, Food & Wine, Local Heroes are all important parts where funding remains. Marketing (including International Marketing) remains a very important part of the budget. The Chairman noted it is important for operators to continually be signing new contracts for international markets and this to be recorded as a KPI. The Chairman explained the Executive and CEO met and discussed the implementation of scenarios A, B & C. Discussion would be carried out towards the end of the first quarter if the decision to move from scenario A to B or C had to be made. Scenario B involves a move from fixed liability contractor fees to mainly fee for service, with some reduction in services. Scenario C involves a significant reduction in services including CEO. However, it is hoped that Scenario C will not need to be put into place. It is important to note that when using either of the 3 scenarios, there is no intention to reduce PR services as this expenditure returns over $10M each year in trackable exposure for BMLOT. The trigger for adopting either scenario B or C would be a failure to receive revenue/income targets by the end of the first quarter of the current year. Motion: That Scenario ‘A’ budget be adopted, subject to appropriate review by the Executive.

Moved by The Treasurer, Geoff Luscombe Seconded by Dylan Jones

Carried. Motion: That the Financial Report be accepted.

Moved by The Treasurer, Geoff Luscombe Seconded by Karim Hussain.

Carried. ITEM NUMBER 7: Project Performance Activity Report The CEO highlighted recent BMLOT activity. Mentioned the success of BE Sydney, National Landscapes Forum, Holey Dollars for local schools, various trade shows and the success of the email newsletters which have been going out.

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ITEM NUMBER 8: Chairman’s Report The Chairman spoke about the Bicentenary Crossings and the Festival of Walking, which is being held from the 5-13th October. The launch of the festival is to be held at ‘The Gully’. Shadow Minister for Tourism, Bob Baldwin commented and said that if he becomes minister then he will be in attendance at this launch. There will also be the launch of a new Aboriginal Experience Guide as well as a new iconic walk – Grand Cliff Top Walks. BMLOT has partnered with NPWS, BMCC and BMWHI to create a new walk from Wentworth Falls to Mount Victoria, which includes overnight stays between these six villages. A big part of this festival is to promote the region as a low carbon tourism destination. Both Blue Mountains Bus Company and Fantastic Aussie Tours have agreed to run their fleet on bio-diesel for the duration of the festival. Operators are encouraged to get on board with this and operate their businesses as eco-friendly as possible particularly during this event. The Chairman encourages operators to think outside the box when organising activities for the event, there are already a number of interesting walks/events due to take place including singles walks, food tours, mystery walks and night walks. In February 2014, it is planned to celebrate the surveying of the road. Celebrations to take place around Wentworth Falls area with the hope to have a parade to include schools, local projects and anything else which could assist in this particular celebration. The Chairman thanked David Hammon and Scenic World for hosting the recent BMLOT Awards of Excellence. A record 25+ finalists have now gone through to the NSW Tourism Awards. Invitations for attending these awards have not gone out yet, however BMLOT usually makes a block booking of tables and operators are invited to express their interest. Australian National Landscapes forum had 60+ delegates attending and it was said to be highly regarded and the ‘best ever’. There are 16 National Landscapes across Australia and 4 of them are in NSW. One of the ways to promote the region is to get on board with the other National Landscapes in NSW to have a stronger pull when trying to attract visitors to the state. Funding for projects in the area were discussed with Shadow Minister for Tourism, Bob Baldwin recently and he advised that if there is a budget surplus, then there is the chance to have this funding revisited. $5 million has been discussed as funding for a Blue Mountains Museum and preliminary illustrations are already in place if this funding comes through should the coalition be voted in. Caves House was also discussed and this is currently being viewed as a state issue however the Chairman suggested one-off federal funding is required. There have been expressions of interest from private parties to take over Caves House however this $5 million funding would be more of an incentive. There does however need to be a certainty of funding for Jenolan Caves before a meaningful strategy can be implemented. ITEM NUMBER 9: CEO’S Report The CEO spoke about:

- Destination Management Plan. The final draft is being circulated and there is currently the opportunity for operators to provide feedback on this. There is a push to have this finalised this month. The DMP can be used when applying for funding and can be accessed via the member’s site.

- The Chairman noted that the DMP was delivered later than intended, providing little time for funding applicants to access the document.

- T.I.R.F applications. There had been recent applications from BMLOT in conjunction with both the Blue Mountains Botanic Gardens as well as an application for the new Grand Cliff Top Walks with BMCC and NPWS.

- Destination NSW/RTO funding. BMLOT has submitted 2 applications for funding of $227,500,

Shorts Breaks, Festivals & Events and International Marketing. BMLOT has been the first to apply and is currently making changes requested by DNSW before resubmitting.

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- Regional Contestable Funding. There has been one application lodged for the “six Villages

walk” (Grand Cliff Top Walks). Success of the application will be advised in September. ITEM NUMBER 10: Motions On Notice No motions on notice. ITEM NUMBER 11: General Business Clr Maree Statham met with the Lithgow Tourism Committee recently and provided some feedback to the board. The Lithgow Tourism Committee wanted to express their disappointment with the recent BMLOT Awards of Excellence as not one of their individuals was mentioned for their contribution to the Bicentenary celebrations; they were upset that they didn’t even have the opportunity to nominate someone to win one of these awards. The Mayor expressed that the tourism committee are a very proactive and enthusiastic group and invited the CEO to attend their next meeting (CEO unfortunately on leave). The Chairman asked the Mayor to send through a list of names of individuals who should be considered for recognition as having made an outstanding individual contribution to the Bicentenary. He also pointed out that Lithgow City Council, as an organisation, was recognised for this award, and so was the Hartley Progress Association for the ‘A Moment in Time’ exhibition. The Chairman also identified that some Bicentenary events were still to occur in Lithgow and that the Bicentenary runs from 2013-2015 and there will be opportunities to recognise individuals and organisations progressively over that time. He identified that 2 individuals from Lithgow had been flagged by the Awards Committee to be future recipients of a Bicentenary Award when the timing would be more appropriate. Clr Daniel Myles spoke briefly about the need for the state government to be involved in funding for Caves House and that we shouldn’t have to accept that Federal government doesn’t have the funding for this either. Tim Charge (OPTA) mentioned that there is a lack of communication around membership. Many members are expressing that they have not received their renewal paperwork. This needs to be improved, as the emails seem to be inconsistent. Action Item: CEO to discuss with Tim and arrange any necessary correction. David Hammon spoke about the ‘Perfect China’ event that occurred recently. 3000 people travelled from China to Australia and 1,550 of them visited Scenic World. In September 2014, there is the potential of a further 10,000 visiting through Pro Health Products Limited as an incentive group.(David Hammon advised at the January 2014 Board Meeting, based on a famil, should the Blue Mountains win this business, the group size the group size is now likely to be 6,000). David suggests that it’s very important to get them to the area and promote it as a great outer Sydney destination. Things that these groups enjoy include meeting local Mayors, links with their heritage, National Parks, Jenolan Caves, Lithgow History, Scenic World. This would happen across 12 days at around 800 people visiting per day. Geoff Luscombe briefly mentioned the World Parks Congress, hosting 3000 delegates in Sydney for 1 week. Many field trips being conducted to regional destinations. The Chairman also mentioned the International Rotary Convention in 2014 as an opportunity to attract visitors to the area. Eric Sward wanted to congratulate and thank the Chairman with his great involvement with all the events of BMLOT Bicentenary events, the visit from the Shadow Minister for Tourism Bob Baldwin MP and the record results of the BMLOT Awards for Excellence. _________________________________________________________________________________ Meeting closed: 1:15pm, some Directors did a tour Next Meeting: Thursday 17th October 2013 Venue: TBC

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Thursday, 21 November 2013

11.00am-2.00pm The Rooster Restaurant, Katoomba

Present: Randall Walker (RRS, Chairman), Clr Daniel Myles (BMCC), Huong Nguyen (RES), Michael Brischetto (BGHR, Vice Chairman), Tim Charge (OPTA), Kellie Barrow (LTAC Representative), Karim Hussain (TRAN), David Hammon (ATTR), Dylan Jones (ADV), Alan Cairney (OC), Geoff Luscombe (NPWS, Treasurer), Eric Sward (BMATA), Clr Michael Begg (BMCC), Clr Ross Higlett (LCC). Apologies & Not in Attendance: Wayne Cooper (BBSC, Secretary), Clr Maree Statham (LCC), Sonia McIvor (DNSW, Observer). Meeting opened: 11.15am ITEM NUMBER 1: Welcome & Apologies The Chairman welcomed everyone to the meeting and explained that the proposed 17 October joint Board Meeting with Central NSW Tourism (RTO) was deferred due to the bushfires to this end of year meeting. The Chairman mentioned apologies as above. The venue host will speak at the end of the meeting. No urgent motions. ITEM NUMBER 2: CONFIRMATION OF THE MINUTES Minutes of Meeting Thursday 15 August to be confirmed at the next BMLOT Board Meeting. ITEM NUMBER 3: Correspondence Following on from BMLOT’s request in October to BMCC to accelerate the January instalment, allowable under the agreement, a letter from BMCC, received yesterday by BMLOT (dated 18 November), was read and passed around. BMCC was seeking to impose conditions (Annexure X and Annexure Z) on the advancement of the January instalment such as BMCC paying BMLOT creditors directly (not allowing BMLOT to pay creditors) and had identified for the first time, without discussion, that BMCC intended to deduct $7,207.20 for accounting and legal costs for considering the request from the instalment amount. Motion: Due to the passage of time since BMLOT’s original request in October, BMLOT no longer requires an advance payment. The Executive will respond to BMCC.

Moved by Geoff Luscombe. Seconded by Huong Nguyen. Abstained: Clr Daniel Myles.

Carried.

ITEM NUMBER 4: Membership Analysis

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ITEM NUMBER 5: Financial Report The Treasurer explained key points of the amended budget for 2014. ITEM NUMBER 6: Project Performance The Chairman identified that the BMLOT team had been working very well since he assumed the Executive Chairman role on 1 October. He announced that Irene Bishop had commenced in the accounts role from 1 November. ITEM NUMBER 7: Chairman’s Report The Chairman identified:

• The Bushfire Recover Campaign activities. • The significant loss to the tourism industry. • BMLOT had prepared a major annual festivals and events calendar featuring tier 1 events

across the region. Comments: Lithgow Flashgift now in November, Dylan Jones flagged a future event (Climbing Festival).

• Congratulated Lithgow for an outstanding Halloween event which he took his children to and the BMLOT PR team visited twice.

• Congratulations to all awards finalists for the NSW Tourism Awards next week. • An update on the recent Tourism Management Committee Meeting.

ITEM NUMBER 8: Motions On Notice No motions on notice. ITEM NUMBER 9: General Business

• Michael Brischetto provided an ATWS update for the event in Namibia and that the bid document was due in the last week of December.

• Clr Daniel Myles identified that a law firm was exploring a class action in relation to the recent bushfires.

Conclusion The Chairman invited the owner of the Rooster to join the meeting so that the board could congratulate him on his 20+ years tenure operating the Rooster, following 18 years from the original owners. This long running business was recognised by the board as contributing in a quality way to the visitor experience of the region. All present wished Michael well for the future. _________________________________________________________________________________ Meeting closed: 2:00pm Next Meeting: Thursday 16 January 2014 Venue: World Heritage House, 70 Great Western Highway, Leura

1


Thursday, 16 January 2014

11.00am-2.00pm BMLOT Office, World Heritage House, 70 Great Western Highway, Leura

Present: Randall Walker (RRS, Chairman), Michael Brischetto (BGHR, Vice Chairman), Wayne Cooper (BBSC, Secretary), Alan Cairney (OC), Tim Charge (OPTA), David Hammon (ATTR), Karim Hussain (TRAN), Dylan Jones (ADV), Clr Daniel Myles (BMCC), Huong Nguyen (RES). Apologies & Not in Attendance: Geoff Luscombe (NPWS, Treasurer), Clr Ross Higlett (LCC), Kellie Barrow (LTAC Representative), Clr Maree Statham (LCC), Eric Sward (BMATA), Clr Michael Begg (BMCC), Sonia McIvor (DNSW, Observer). Meeting opened: 11.05am ITEM NUMBER 1: CHAIRMAN’S WELCOME Apologies: The Chairman welcomed everyone to the meeting and mentioned apologies as above. Call for Urgency Motions: That the formal resolution be passed in relation to the Executive Chairman role.

Moved by Clr Daniel Myles Seconded by Dylan Jones

Urgency Accepted ITEM NUMBER 2: CONFIRMATION OF THE MINUTES Motion: That the Minutes of Meeting 15 August 2013 be accepted.

Moved by Clr Daniel Myles Seconded by Karim Hussain

Carried

Motion: That the Minutes of Meeting 21 November 2013 be accepted. Moved by Clr Daniel Myles

Seconded by Karim Hussain Carried

ITEM NUMBER 3: CORRESPONDENCE Correspondence exchanged with Destination NSW and Tourism Australia. Correspondence from Clr Daniel Myles to be addressed during the February meeting. ITEM NUMBER 4: MEMBERSHIP ANALYSIS Nick Mahoney’s Membership Report was tabled and discussed.

2

It was noted that Irene Bishop is working to achieve all membership data to be contained within MYOB and therefore, MYOB will become a financial and membership record of fact, rather than relying on a separate list. The list of new members contained in the report was discussed. Motion: That the new members be accepted.

Moved by Karim Hussain Seconded by Dylan Jones

Carried ITEM NUMBER 5: FINANCIAL REPORT The Treasurer, Geoff Luscombe, is not able to assist with the financial report due to relocating to the Central Coast. It was noted that delays in receiving Government funding placed cash flow issues on the business. When agreement is made with suppliers it is now built in that all parties accept and understand payment is linked to BMLOT receiving Government funds. Blue Mountains City Council funding of $100,000 will be received in January. Federal funding program brought forward to specifically assist BMLOT. ACTION: Disappointment that NSW Government announcement of $227,500 $150,000 in a public promise of funding to BMLOT, only resulted in BMLOT receiving $24,000. Despite this a critically needed radio campaign was developed by BMLOT and deployed with 2GB and 2UE. Resolution Item Number 7. ACTION: Cancelled members to be reported to the Board in February. ACTION: The board questioned $55K DNSW Aged Receivables. To be clarified in February. Motion: That the Financial Report be accepted.

Moved by Daniel Myles Seconded by Wayne Cooper

Carried ITEM NUMBER 6: CHAIRMAN’S REPORT The Chairman reported on the following: Roaring 20’s Festival on track. Surveyors and Road Builders Celebration Bicentenary Event deferred until Sunday 19 October 2014. Federal Government funding application formally lodged. BMLOT is the first priority for the new program. AGM plans advised to the Board by Wayne Cooper.

3

ITEM NUMBER 7: MOTIONS ON NOTICE Urgency motions: Motion: That the Board endorses and ratifies the decision for Randall Walker to carry out the interim CEO role until the end of the current financial year.

Moved by Daniel Myles Seconded by Michael Brischetto

Carried

Motion: That the Board ratifies the $80,000 radio campaign (value $250,000), as an amendment to the Federal Government funding program, it will continue until May 2014.

Moved by Daniel Myles Seconded by David Hammon

Carried

Motion: That the Board ratifies the decision to appoint John Dymond of Dymond Faulds & Vaughan as auditor, to replace the current auditor John Mair of Davis Mair & Co, pending ASIC approval.

Moved by Daniel Myles Seconded by Wayne Cooper

Carried Note: John Mair resigned due to health issues. ITEM NUMBER 8: GENERAL BUSINESS Michael Brischetto updated the Board on Adventure Trade Travel Association and Adventure Travel World Summit progress and acknowledged the assistance of Business Events Sydney with the bid documentation. The Regional Guide is now stocked in all VICs across the BMLOT region. ACTION: A report on the downloading and viewing of the Regional Guide from website links will be available at the February meeting. Input from each board member on recovery from bushfires indicated that business appeared to be recovering well. The discussions indicated some improvement in December/January on same period last year. Echo Point and the Three Sisters have been formerly recognised as an Aboriginal Place. The Board recognised Geoff Luscombe’s contribution to the organisation and tourism generally over 13+ years. There were filming opportunities taking place via BBC1 and National Geographic channels. Some disappointment on lack of BMCC response to requests to open various areas prior to Christmas. Digital Strategy – Stage1 by end of this financial year. Hosting has been shifted due to previous host and developer not accepting responsibility for hacks. Horst Dallmayer appointed to coordinate IT – shifting hosting to Rendrag.

4

It was agreed that each LTO would be the final arbitrator on the promotion of community events. This will be clarified and streamlined with PR and Admin. OPTA membership process continues to be an issue and despite all efforts the Membership Strategy has not been implemented. Randall Walker to meet with Tim Charge. BMCC and Ashfield Council have met a delegation from China and are considering Sister City opportunities. ___________________________________________________________________ Meeting closed: 1.10 pm Next Meeting: Thursday 20 February 2014 Venue: TBA

Blue Mountains Lithgow & Oberon Tourism www.visitbluemountains.com.au

AGENDA _________________________________________________________________________________________________________________

Blue Mountains Tourism Limited – Board Meeting

Date: Thursday 20 February 2014 Time: 11.00am – 2.00pm (lunch included), 10.30am tour optional Venue: Blue Mountains Botanic Garden, Bells Line of Road, Mt Tomah RSVP: Louise Vining BMLOT: [email protected] 1300 922 492 Note: Blue Mountains Botanic Garden has kindly offered to provide an optional 30min tour prior to the meeting, 10.30am – 11.00am. Please nominate if you would like to take a Guided Walking Tour or a Shuttle Tour of the Garden. Item Description Speaker

1. Chairman’s Welcome R.Walker • Apologies • Call for Urgency Motions

2. Confirmation of the Minutes R.Walker

3. Correspondence W. Cooper

4. Membership Analysis

5. Financial Report G. Luscombe

6. Chairman’s Report R. Walker • Roaring 20s Festival... And all that Jazz: Saturday 1 February – Sunday 23 February • Government Funding Update • AGM: Monday 24 February, Waldorf Leura Gardens Resort, 20-28 Fitzroy St, Leura

9.30am – 10.00am Registration and Morning Tea 10.00am – 12.00pm Annual Marketing Workshop 12.00pm – 12.30pm Lunch 12.30pm – 1.30pm AGM 2.00pm – 3.00pm Board Meeting

7. Motions on Notice • Clr Daniel Myles – management processes • Clr Maree Statham – meeting times (verbal discussion)

8. General Business

9. Date of Next Meeting R. Walker • Thursday 20 March 2014 • Thursday 17 April 2014 • Thursday 15 May 2014 • Thursday 19 June 2014 • Thursday 17 July 2014

10. Close R. Walker

00161139

STATEMENT BY DIRECTOR DANIEL MYLES IN SUPPORT OF THE BOARD PASSING RESOLUTIONS 1 TO 11 INCLUSIVE (AS SEPARATE RESOLUTIONS) AS SET OUT IN

THE DOCUMENT ANNEXED AND MARKED “A”

1. The company is incorporated under the Corporations Act 2001. It is a public

company, limited by guarantee.

2. It is important for each director to understand that he or she is the director of a public company. As a result, all directors are subject to the provisions of the Corporations Act relating to directors’ obligations and liabilities.

3. The company receives financial assistance from each of the three participating Council members, with the major part of that financial assistance provided by Blue Mountains City Council. The BMCC annual funding is provided under the agreement concluded in May 2012 between BMCC and the company. That annual funding is in two parts.

4. First, the payment of the BMCC membership subscription, which totals $140,000.00. Secondly, additional funding of $60,000.00, to bring the total BMCC annual financial support up to $200,000.00.

5. It is a condition of the BMCC Funding Agreement that the company conduct its business and manage its operations to achieve the Key Performance Indicators (KPIs) that are set out in the schedule to the agreement. A copy of that schedule is attached.

6. As directors will note, items 14 and 15 within the KPI schedule are in the following terms:

Service KPI 14 Governance – Board Skills.

Directors aware of responsibilities. Directors provided with opportunity to attend or access training through various training mediums

Minimum 1 training opportunity by an accredited trainer offered Note: includes self-taught, online training, formal course

15 Governance/compliance – Board operates within and fully complies with Corporations Act 2001

Nil non-compliance recorded

7. BMCC is very concerned that the company is not following good governance

procedures. The very fact that we, as directors, received notice of today’s Board meeting on Tuesday evening, with an agenda but no supporting Board papers, supports that conclusion.

00161139

8. How can we as directors fulfil our statutory obligations under the Corporations Act, if we do not receive comprehensive Board papers before a meeting? If we receive papers and financial reports at the meeting we have no time to assess those documents or to consider any questions that we should ask. This is not the way that a public company, including a not-for-profit public company, should be conducted. We are individually at potential risk here, unless we act to address these problems.

9. The financial difficulties suffered by the company in October and onwards last year support my argument that the Board must secure a much better understanding of the company’s financial position from time to time, particularly of our projected cash flow, our expenses and our outstanding debtors.

10. Under s95A of the Corporations Act, a company is deemed to be insolvent if it is unable to pay its debts as and when those debts fall due for payment. The information available to me indicates that in October/November last year this company was unable to pay its debts. That was a very perilous position for us to find ourselves in.

11. BMCC arranged for the company’s financial records to be reviewed by Lower Russell & Farr chartered accountants of Penrith (LRF). LRF subsequently prepared and submitted a report identifying improvements that should be made in the company’s operating and governance procedures.

12. BMCC is a very substantial financial supporter of the company. That continued financial support is dependent upon the company achieving the KPIs set out in the schedule, including KPIs 14 and 15 that I have quoted above, and otherwise complying with the funding agreement.

13. As a Board, we carry a heavy responsibility in this matter. As directors, we face possible personal liability if we allow the company to trade insolvent. That outcome could occur if we fail to ensure that the company is being appropriately managed and if we fail to ensure that we are properly and fully informed, in a timely way, of all relevant matters in relation to the company’s operations and finances.

14. In my submission the Board should pass each of resolutions 1 to 11 in the attachment to this statement. BMCC has written to the company requesting that resolutions in substantially the same terms as 1 and 4 to 11 (which I have slightly refined) be passed by the Board of directors no later than 28 February 2014. I anticipate that the Council will review its obligations under the Funding Agreement in light of the Board’s decision on the proposed resolutions. That is a most important matter for all directors to consider.

15. It is also my understanding that the nominee directors of each of Lithgow City Council and Oberon Council support the passing of the proposed resolutions. That is also a material matter for the directors to consider.

16. The resolutions are not put before the Board to create conflict or to make life difficult for management. They are put forward as sensible steps that should be taken by the Board to ensure that the company is managed to ensure that the directors are at all times fully informed of critical matters concerning the company’s performance.

00161139

17. The resolutions are put forward to protect the Board as well as the company.

18. I will listen with interest to any comments by directors in support of the proposition that some or all of the resolutions are inappropriate, given the very heavy obligations to which each one of us is subject in our role as directors of this company.

Daniel Myles Director, BMTL (trading as Blue Mountains Lithgow and Oberon Tourism)

00161137

Text of 11 resolutions proposed by Councillor Daniel Myles, as the director of the company appointed by Blue Mountains City Council (as a Participating Council

Member of the company The Board hereby resolves:

1. Resolved that: The Board will meet at least once each month (excluding January in each year if the Board resolves not to meet in that month).

2. Resolved that: Unless a special Board meeting is convened to deal with an urgent matter, each director must be given not less than five (5) clear business days notice of a proposed Board meeting.

3. Resolved that: An agenda and supporting Board papers (dealing with each item on the agenda) must be given to each director with each notice of a Board meeting.

4. Resolved that: The company’s MYOB accounts and membership registers be reconciled and brought up to date as a matter of priority and that systems be developed to ensure that these reconciliations are undertaken on a regular basis. The Board requires a report at the next scheduled Board meeting to confirm the action taken in this matter.

5. Resolved that: The company engage a qualified bookkeeper, with a clearly defined

job description. The bookkeeper shall report to the Board each month on the financial position of the company. This report shall include a rolling cash flow projection and reporting of all material variances against budget, within the material variance margins fixed from time to time by the Board.

6. Resolved that: The company shall promptly investigate the introduction of a facility allowing membership subscriptions to be paid by direct debit or other electronic payment means or, if possible, by monthly instalments.

7. Resolved that: The company as a matter of priority follow up all outstanding membership applications and fees, and work to win back any members whose subscriptions have not been renewed for the 2014 financial year. Board members ............[X].................., .............[Y].................. and ...........[Z]................ are appointed to a membership committee to undertake this task, working with management.

8. Resolved that: The company’s previous management strategy be reviewed by the company’s membership committee and that recommendations concerning the reintroduction or amendment of that management strategy be brought to the Board for decision as soon as possible.

9. Resolved that: The executive officers of the company provide written reports to the Board at each monthly meeting, including a financial report prepared by the bookkeeper and the company Treasurer.

10. Resolved that: The company update the company’s strategic plan and work to closely align that plan with the company’s cash flow management.

00161137

11. Resolved that: The company from the date of this resolution implement Fair Work

compliant employment policies and practices, if it has not already done so, and ensure that the company complies in all respects with the requirements of all applicable workplace legislation.


Report Item

13.06 STATEWIDE WATER CORPORATION

ATTACHMENT A – Minutes FRWSCC 10.12.13

Fish River Water Supply Customer Council

Fish River Water Supply - Customer Council Meeting Minutes of Meeting Page 1 of 7

State Water Corporation

Fish River Water Supply

Customer Council

Minutes of Meeting 2 -2013/2014

Fish River Water Supply –Customer Council Minutes of Meeting Page 2 of 7

MEETING MINUTES 2 -2013/2014

Date: 10 December 2013, Commenced 10:30 am, Finished 1:00 pm

Venue: FRWS Wallerawang Administration Centre

Present:

Peter Gray, Regional Production Manager, Energy Australia NSW

(nominated Customer Council delegate)

Ramen Charan’ A/Senior Manager Water Supply Operations, SCA

Peter Littlejohns, System Configuration and Stakeholder Relations, SCA

Alan Cairney, General Manager, Oberon Council

Rhys Brownlow, Supervisor Plant & Pump Stations, Lithgow City Council

Adrian Langdon, Manager Water Operations, State Water

Daniel Buckens, Urban Water Manager, State Water

Kathryn Green, Executive Support Officer to Manager Water Operations,

State Water

Apologies:

Aruna Wickramasinghe, Director of Engineering, Oberon Council

Graham Attenborough, Senior Manager, Operations and Maintenance, SCA

Nino Di Falco, Environmental Manager, Energy Australia NSW

Sri Sritharan, Water Delivery Manager, State Water

Jack Langfield, Asset Planner, State Water

Bold denotes the nominated FRWS Customer Council member.

Item1 Adoption of Previous Meeting Minutes

The minutes of the Customer Council Meeting held on 17th September 2013 were adopted

Item 2 Business Arising See action sheet.

Next Meeting: No. 3 (Ordinary Meeting)

Venue: FRWS, Administration Office

Time: 10.30 am

Date: 11th March 2014


Item 3 Operations Report Adrian reported on this, the Murrumbidgee & Burrinjuck Dam could be running dry by February 2014. There should be increasing rain by the end of summer due to the prognosis chart. Minor Consumers are to go onto 6 monthly billing from January 2014 due to high readings & leaks. Duckmaloi is not being used at the moment due to the water quality. There was 1GL of FRWS water unaccounted for this financial year. State Water have an ongoing program to reduce these losses and the installation of additional meters as well should help this. There will be 15 Mag flow meters in total which will be used for the water balance equation.

Item 4 Drought Planning

The Fish River water usage graphs and predictions were noted by the Customer Council. The scenarios of drought prognosis include utilisation of Duckmaloi Water. Energy Australia & SCA would like the Duckmaloi water to be sorted out as soon as possible so as the can be utilised to protect the Oberon Dam levels into the future. From January 2014 State Water should have full SCADA monitoring on water quality/colour. Adrian explained all of the water quality sampling that State Water currently undertake. This testing of water quality is as per the management system that is currently in place. The SCA would like the crypto tested to provide a baseline and then State Water are to do another series of tests over the 3 days after a rainfall event.

Item 5 Finance Report

The Finance report for November 2013 was noted by the CC.

Item 6 Asset Report The asset report was noted by the CC. The date for the Duckmaloi upgrade to be finished should be May 2014 not 2015.

Item 7 WH&S Report Nil to report

Item 8 Environmental Report

A scour valve leaked into the creek but this was not a significant event.


Lithgow Council were notified that there may be a leak within their reticulation network discharging upstream of a bridge on Pipers Flat Road near the railway crossing causing high chlorine readings upstream in the creek. Energy Australia suggested that a risk assessment should be done if the storage was halved due to the Rydal Dam upgrade. Filters will be installed around the base of Rydal Dam due to dam safety requirements together with works to be done on the outlet tower.

Item 9 Customer Report

Energy Australia NSW reported that Wallerawang unit 7 is out of service from 20/12/13 and may return to service in January 2014 for about 1 week, after this they do foresee it coming back into service in the near future. Unit 8 is to come out of service in March 2014 for the rest of the financial year. Mount Piper Power Station looks ok at this stage. Steve Saladine is now the CEO of Macquarie Generation. In 2014 the water demand from Energy Australia for the Wallerawang Power Station will drop off significantly. SCA reported that with the Narrowneck pumping station in operation has contributed to the rise in the dams from just below 60% to almost 70%. Narrowneck pumping station has increased the flow to 13ML/day. If the pump stops at Narrowneck through the Christmas shutdown period SW staff are to leave it off until all staff are back from leave. Sydney Water installed a pressure relief valve at Faulconbridge. The SCA have no CEO at the moment and Fiona is acting CEO. LCC have had direction from the General Manager to trial the drought relief program and this will be happening on the 11th December 2013 with FRWS water. Clarence pipework was burnt in the October 2013 bushfires. Oberon Council are currently happy with the water quality although the local community are concerned about the dropping of the Oberon Dam level. A fluoridation consultation is currently in progress at Oberon.

Item 10 General Business

State Water have had the ACCC review over the last few months and are waiting for the draft report to come out in the new year. The Minister requested that State Water look at obtaining The Broken Hill Water Board from Essential Energy.


As of the 1st July 2013 a new restructure took place with the following positions:

Stephen Farrelly Manager Assets Services Anthony Burrell Manager Maintenance & Services Adrian Langdon Manager Water Operations Scott Barber Manager Customer Operations Dan Berry Manager Basin Planning Glenn Baker Manager Operations Assurance and Risk Adrian’s position includes Urban Water as well as River Operations. A renewal of the Major Customer Contracts will be occurring and a draft should be out by June 2014. Currently LCC are receiving drinking water supply. The meeting was closed at 12.30pm.


Item No 2

Fish River Customer Council Committee Action Sheet

When By Whom Progress to Date

120619/3 Talk to Brett Hartman regarding water supply to Delta from the Duckmaloi Source

15/10/13 Adrian Langdon/ Mark

Frost

130917/1 Customer Council would like exact time for the installation and operation of the analysers

15/10/13 Adrian Langdon Chasing up for final installation timeframe and will be sending an email before Christmas for supply of these.

121009/2 Prepare strategy for the use of Duckmaloi River water

Next meeting

Adrian Langdon Water quality data to be presented today at meeting

131210/1 Minutes of CC Meetings are to be sent out within 2 weeks of the meeting and the Business papers to be sent out 2 weeks prior to meeting

10/12/13 Kath Green/Sri Sritharan

131210/2 Reasons for extreme variations should be included in the table of Drought scenario – eg: Pipe breaks for unaccounted water

Next Meeting

Sri Sritharan

131210/3 FRWS to send samples off to Sydney water for testing to undertake research analysis in the area for Crypto/Guardia – Samples to be taken the first 3 days of when rainfall occurs

FRWS Staff

131210/4 Sri to explain what is included in the prognosis scenarios and if the restriction levels apply at each stage.

Next meeting

Sri Sritharan


Item No 2

Fish River Customer Council Committee Action Sheet

When By Whom Progress to Date

131210/5 Oberon Council would like the buoys placed in Oberon Dam

ASAP Steve Hamson/Adrian

Langdon


Report Item

14.02 QUARTERLY BUDGET REVIEW – DECEMBER 2013

ATTACHMENT A – QBR – December 2013

Quarterly Budget Review Statement

for the period 01/10/13 to 31/12/13

Oberon Council Quarterly Budget Review Statementfor the period 01/10/13 to 31/12/13

Table of Contents page

1. Responsible Accounting Officer's Statement 2

2. Income & Expenses Budget Review Statement's

Consolidated 3

General Fund 4

Water Fund 5

Sewer Fund 6

Waste Fund 7

Town Improvement 8

Directorate 9

3. Capital Budget Review Statement 11

4. Cash & Investments Budget Review Statement 13

5. Key Performance Indicator (KPI) Budget Review Statement 14


Report by Responsible Accounting Officer

The following statement is made in accordance with Clause 203(2) of the Local Government (General)Regulations 2005:

It is my opinion that the Quarterly Budget Review Statement for Oberon Councilfor the quarter ended 31/12/13 indicates that Council’s projected financial position at 30/6/14 will besatisfactory at year end, having regard to the projected estimates of income and expenditureand the original budgeted income and expenditure.

Signed: date:

Lynette SafranekResponsible Accounting Officer


Income & Expenses Budget Review Statement

Budget review for the quarter ended 31 December 2013Income & Expenses - Council Consolidated

Original Revised Variations Projected Actual($000's) Budget Budget for this Year End YTD

2013/14 2013/14 Dec Qtr Result figuresIncomeRates and Annual Charges 4,103 4,103 - 4,103 4,280 User Charges and Fees 4,150 4,150 - 4,150 3,048 Interest and Investment Revenues 243 243 - 243 109 Other Revenues 293 293 - 293 95 Grants & Contributions - Operating 3,267 3,267 2 2 3,270 1,381 Grants & Contributions - Capital 1,414 1,414 568 1 1,982 221 Net gain from disposal of assets 100 100 - 100 324 Total Income from Continuing Operations 13,571 13,571 570 14,141 9,458

ExpensesEmployee Costs 3,977 3,935 (46) 3 3,889 2,429 Borrowing Costs 28 28 - 28 7 Materials & Contracts 4,146 4,268 (110) 3 4,158 1,211 Depreciation 3,489 3,489 - 3,489 1,737 Legal Costs 27 27 - 27 4 Other Expenses 1,605 1,605 - 1,605 969 Total Expenses from Continuing Operations 13,272 13,352 (156) 13,196 6,357

Net Operating Result from Continuing Operations 299 219 727 945 3,101

Discontinued Operations - Surplus/(Deficit) - -

Net Operating Result from All Operations 299 219 727 945 3,101

Net Operating Result before Capital Items (1,116) (1,196) 159 (1,037) 2,880

Notes



Budget review for the quarter ended 31 December 2013Income & Expenses - General Fund


2013/14 2013/14 Dec Qtr Result figuresIncomeRates and Annual Charges 2,692 2,692 - 2,692 2,772 User Charges and Fees 2,699 2,699 - 2,699 2,305 Interest and Investment Revenues 123 123 - 123 105 Other Revenues 264 264 - 264 95 Grants & Contributions - Operating 3,236 3,236 2 2 3,238 1,351 Grants & Contributions - Capital 1,407 1,407 568 1 1,975 221 Net gain from disposal of assets 100 100 - 100 324 Total Income from Continuing Operations 10,521 10,521 570 11,091 7,172

ExpensesEmployee Costs 3,435 3,393 (46) 3 3,347 2,140 Borrowing Costs 0 0 - 0 - Materials & Contracts 2,417 2,539 (110) 3 2,429 650 Depreciation 3,221 3,221 - 3,221 1,605 Legal Costs 27 27 - 27 4 Other Expenses 1,445 1,445 - 1,445 891 Total Expenses from Continuing Operations 10,546 10,626 (156) 10,469 5,291

Net Operating Result from Continuing Operations (25) (105) 727 621 1,881


Net Operating Result from All Operations (25) (105) 727 621 1,881

Net Operating Result before Capital Items (1,432) (1,512) 159 (1,353) 1,661

Notes



Budget review for the quarter ended 31 December 2013Income & Expenses - Water Fund


2013/14 2013/14 Dec Qtr Result figuresIncomeRates and Annual Charges 297 297 - 297 330 User Charges and Fees 976 976 - 976 517 Interest and Investment Revenues 42 42 - 42 22 Other Revenues - - - - 0 Grants & Contributions - Operating 11 11 - 11 11 Grants & Contributions - Capital 4 4 - 4 (1) Net gain from disposal of assets - - - - - Total Income from Continuing Operations 1,331 1,331 - 1,331 879

ExpensesEmployee Costs 162 162 - 162 82 Borrowing Costs 27 27 - 27 7 Materials & Contracts 917 917 - 917 353 Depreciation 172 172 - 172 86 Legal Costs - - - - - Other Expenses 89 89 - 89 45 Total Expenses from Continuing Operations 1,367 1,367 - 1,367 574

Net Operating Result from Continuing Operations (36) (36) - (36) 305


Net Operating Result from All Operations (36) (36) - (36) 305

Net Operating Result before Capital Items (40) (40) - (40) 306

Notes



Budget review for the quarter ended 31 December 2013Income & Expenses - Sewer Fund


2013/14 2013/14 Dec Qtr Result figuresIncomeRates and Annual Charges 474 474 - 474 508 User Charges and Fees 182 182 - 182 108 Interest and Investment Revenues 53 53 - 53 (19) Other Revenues - - - - - Grants & Contributions - Operating 11 11 - 11 10 Grants & Contributions - Capital 4 4 - 4 (2) Net gain from disposal of assets - - - - - Total Income from Continuing Operations 724 724 - 724 605

ExpensesEmployee Costs 253 253 - 253 119 Borrowing Costs - - - - - Materials & Contracts 457 457 - 457 29 Depreciation 89 89 - 89 44 Legal Costs - - - - - Other Expenses 70 70 - 70 33 Total Expenses from Continuing Operations 868 868 - 868 225

Net Operating Result from Continuing Operations (145) (145) - (145) 380


Net Operating Result from All Operations (145) (145) - (145) 380

Net Operating Result before Capital Items (148) (148) - (148) 382

Notes



Budget review for the quarter ended 31 December 2013Income & Expenses - Waste Management


2013/14 2013/14 Dec Qtr Result figuresIncomeRates and Annual Charges 249 249 - 249 257 User Charges and Fees 294 294 - 294 118 Interest and Investment Revenues 2 2 - 2 1 Other Revenues 29 29 - 29 0 Grants & Contributions - Operating 9 9 - 9 9 Grants & Contributions - Capital - - - - - Net gain from disposal of assets - - - - - Total Income from Continuing Operations 583 583 - 583 384

ExpensesEmployee Costs 128 128 - 128 87 Borrowing Costs - - - - - Materials & Contracts 256 256 - 256 179 Depreciation 7 7 - 7 2 Legal Costs - - - - - Other Expenses 1 1 - 1 0 Total Expenses from Continuing Operations 391 391 - 391 268

Net Operating Result from Continuing Operations 192 192 - 192 116


Net Operating Result from All Operations 192 192 - 192 116

Net Operating Result before Capital Items 192 192 - 192 116

Notes



Budget review for the quarter ended 31 December 2013Income & Expenses - Town Improvement


2013/14 2013/14 Dec Qtr Result figuresIncomeRates and Annual Charges 390 390 - 390 414 User Charges and Fees - - - - - Interest and Investment Revenues 22 22 - 22 1 Other Revenues - - - - - Grants & Contributions - Operating - - - - - Grants & Contributions - Capital - - - - 3 Net gain from disposal of assets - - - - - Total Income from Continuing Operations 412 412 - 412 418

ExpensesEmployee Costs - - - - - Borrowing Costs - - - - - Materials & Contracts 99 99 - 99 0 Depreciation - - - - - Legal Costs - - - - - Other Expenses 1 1 - 1 - Total Expenses from Continuing Operations 100 100 - 100 0

Net Operating Result from Continuing Operations 312 312 - 312 418


Net Operating Result from All Operations 312 312 - 312 418

Net Operating Result before Capital Items 312 312 - 312 415

Notes



Budget review for the quarter ended 31 December 2013Income & Expenses - Council Consolidated


2013/14 2013/14 Dec Qtr Result figuresIncomeOur Community 485 485 - 485 451 Basic Services 7,611 7,611 568 1 8,179 4,918 Economic Prosperity 163 163 - 163 308 Responsive & Caring 894 894 2 2 897 380 Open Communication 4,234 4,234 - 4,234 3,306 Natural Environment 183 183 - 183 95 Total Income from Continuing Operations 13,571 13,571 570 14,141 9,458

ExpensesOur Community 878 878 - 878 364 Basic Services 8,519 8,599 (156) 3 8,443 3,855 Economic Prosperity 355 355 - 355 144 Responsive & Caring 1,127 1,127 - 1,127 558 Open Communication 1,402 1,402 - 1,402 1,057 Natural Environment 990 990 - 990 380 Total Expenses from Continuing Operations 13,272 13,352 (156) 13,196 6,357

Net Operating Result from Continuing Operations 299 219 727 945 3,101


Net Operating Result from All Operations 299 219 727 945 3,101

Net Operating Result before Capital Items (1,116) (1,116) (1,037) 2,880

Notes


Income & Expenses Budget Review StatementRecommended changes to revised budget

Budget Variations being recommended include the following material items:

Notes Details

1 Successful Grant funding from Roads to Recovery.

2 Successful Grant application for "Broadband for Seniors".

3 Adjustment to Private Works budget to align with RTA Routine Maintenance allocation.


Capital Budget Review Statement

Budget review for the quarter ended 31 December 2013Capital Budget - Council Consolidated


2013/14 2013/14 Dec Qtr Result figuresCapital ExpenditureNew Assets- Plant & Equipment 474 474 - 474 13 - Land & Buildings 833 833 - 833 163 - Roads, Bridges, Footpaths 55 55 - 55 - - Other 347 347 - 347 32 Renewal Assets (Replacement)- Plant & Equipment 1,392 1,392 - 1,392 425 - Land & Buildings - - - - - - Roads, Bridges, Footpaths 3,395 3,395 - 3,395 2,086 - Land & Buildings 199 299 - 299 121 Loan Repayments (Principal) 82 82 - 82 50 Total Capital Expenditure 6,778 6,878 - 6,878 2,891

Capital FundingRates & Other Untied Funding 2,121 2,121 2,121 2,013 Capital Grants & Contributions 1,414 1,414 568 1 1,982 221 Reserves:- External Restrictions/Reserves 71 71 71 - Internal Restrictions/Reserves 3,043 3,143 3,143 432 New Loans - - Receipts from Sale of Assets- Plant & Equipment 31 31 31 37 - Land & Buildings 100 100 100 Total Capital Funding 6,780 6,880 568 7,448 2,703

Net Capital Funding - Surplus/(Deficit) 2 2 568 571 (189)

Notes


Capital Budget Review StatementRecommended changes to revised budget


Notes Details

1 Successful Grant funding from Roads to Recovery.


Cash & Investments Budget Review Statement

Budget review for the quarter ended 31 December 2013Cash & Investments - Council Consolidated

Opening Budgeted Budgeted Estimated Variations Projected Actual($000's) Balance Transfers Transfers Closing Balance for this Year End YTD

1/07/2013 to from 30/06/2014 Dec Qtr Result figuresExternally Restricted (1)

Developer Contributions - General (D) 848 60 908 908 848 Developer Contributions - Water Fund (D) 9 4 13 13 9 Developer Contributions - Sewer Fund (D) 99 4 103 103 99 Specific Purpose Unexpended Grants (F) 341 14 355 355 311 Water Supplies (G) - 81 (220) (139) (139) Sewerage Services (G) 802 105 (93) 814 814 802 Domestic Waste Management (G) 211 211 211 211 Total Externally Restricted 2,310 268 (313) 2,265 - 2,265 2,280 (1) Funds that must be spent for a specific purpose

Internally Restricted (2)

Plant & Vehicle Replacement 529 672 (1,371) (170) (170) 132 Infrastructure Replacement - 10 (2) 8 8 - Employees Leave Entitlement 230 213 (211) 232 232 230 Cemetery Plaques 11 11 11 11 Financial Assistance Grant - General Component 705 705 705 705 Financial Assistance Grant - Roads Component 1,116 1,116 1,116 1,116 Garbage Depot 90 90 90 90 Gravel Pits 96 9 105 105 96 Information Technology 2 2 4 4 2 Land Development 99 102 (300) (99) (99) 99 Legal Costs 36 7 43 43 36 Office Equipment 27 10 37 37 27 Rail Crossings Update 38 38 38 38 Road Construction - 300 (523) (223) (223) Self Care Units 99 12 (11) 101 101 99 Swimming Pool 14 (13) 1 1 14 Town Improvements 566 412 (552) 426 426 566 Depot - 30 (30) - - - Election - 25 (50) (25) (25) - Road Maintenance - 70 (70) - - - Community Centre 10 10 10 10 Community Technology Centre 8 8 8 8 Residential Dwellings 25 25 25 25 Total Internally Restricted 3,701 1,873 (3,132) 2,443 - 2,443 3,304 (2) Funds that Council has earmarked for a specific purpose

Unrestricted (ie. available after the above Restrictions) 333 - 333 587

Total Cash & Investments 5,539 5,040 5,040 6,171

Notes Notes


Cash & Investments Budget Review Statement

Investments

Investments have been invested in accordance with Council's Investment Policy.

Cash

The Cash at Bank figure included in the Cash & Investment Statement totals $287,233

This Cash at Bank amount has been reconciled to Council's physical Bank Statements.The date of completion of this bank reconciliation is 31/12/14

Recommended changes to revised budget


Notes Details


Consultancy & Legal Expenses Budget Review Statement

Consultancy & Legal Expenses Overview

BugetedExpense (Y/N)

Consultancies Y

Legal Fees Y

Definition of a consultant:

A consultant is a person or organisation engaged under contract on a temporary basis to providerecommendations or high level specialist or professional advice to assist decision making by management.Generally it is the advisory nature of the work that differentiates a concultant from other contractors.

YTD Expenditure(Actual Dollars)

1,398

4,461

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