Attendance Monitoring SeminarAttendance Monitoring Seminar

GIME, DUFE

Why mustWhy must we do it?we do it?

Compulsory requirement from the PSBMonitor students’ academic

performanceMonitor students’ daily performanceConfirm students’ safety and ensure a

successful stay in China

It is not only required in China It is not only required in China

For example: UKBA

UK requires 100% attendance of foreign students.

Absences in MarchAbsences in March77 students have absences294 absences in totalOver 20 students late for new

semester registration

ResponsibilitiesResponsibilities Instructors

Taking attendance every class accurately and on time

International Education Office Sending warning letters to students with 3 unexcused

absences.

Reporting students’ absences to the Public Security Bureau

INTO Office Settling attendance record disputes, and notifying students

who have 2 unexcused absences

Principles Principles For academic purpose, full authorization belongs to

instructors. Instructors can decide whether to give students short-term

leave permission or not. Instructors can decide to send warning letters based on

academic requirements and to ban students with poor attendance from taking final exams.

For overall daily performance management, full authorization belongs to Student Management Panel(SMP)

SMP deal with students’ appeal if they want to defend themselves from being expelled by the university due to poor attendance.

The panel has final say over whether students in violation of the policy are allowed to continue their study or be expelled.

Student Management PanelStudent Management Panel Associate Dean: Mr. TAO Shuo Faculty Chair: Prof. Paul Huo UG Director: Associate Prof. ZHOU Shouliang PG Director: Associate Prof. ZHANG Yue IEO Manager: Mr. LAN Guang INTO Office Manager: Mr. Eric Reid INTO Office Senior Student Services Coordinator: Miss Grace

Gu

SMP Approves long-term leave(more than 3 weeks), delayed arrival(longer than 1 week but less than 3 weeks), and judges expulsion cases. SMP has ultimate authority to expel students based on attendance.

Students who wish to appeal must submit a formal application of appeal, meet with the SMP, provide evidence and give an oral defense.

Short-term leave & Long-term leaveShort-term leave & Long-term leave

Short-term leave Individual class Permission given by instructors, ask for leave from instructors No need to notify INTO and IEO

Long-term leave More than 3 weeks leave Extreme reasons only Permission given by IEO and INTO Procedures of asking for leave:① Fill the application form in INTO office② Get approval from SMP③ Contact every instructors

Attendance CategoryAttendance CategoryP = PresentA = AbsentAA = Authorised AbsentL = LateB=Banned

Registration for new semesterRegistration for new semesterApproval of short-term late return (within 1 week of

the new semester)7 days in advance “Application of Delayed Arrival”Provide evidenceApproved by IEO

Approval of long-term late return (longer than 1 week, less than 3 weeks) 10 days in advance “Application of Delayed Arrival”Extreme reasons / evidenceApproved by Student Management Panel

Overall Monitoring ProceduresOverall Monitoring Procedures

Meet INTO Staff

Meet INTO Staff

Warning Letter issued

Warning Letter issued

Meet Visa

Officer

Meet Visa

Officer

Be expelled

Be expelled

Once students are caught twice for over 3 absences in a certain month during the

semester, they will be expelled.

3 Absences 4 Absences 5 Absences 2 Absences

Students who will be expelled defend themselves in the Student Management Panel if they request appeal

Q & AQ & A