17. Column AN has to be "OK"

Do's (a)

1. Attendance/Other Input should be strictly in the same format which is attached,

2. New Joinees Bank name/account number and If any change in the A/c number to be updated along with IFSC code.

3. Regarding resignation of any employee, on Date of Resignation please update as DOR and for Last Working Date update as LWD, post LWD leave blank.

4. Mention the Maternity leave From date and To date, ML should not be more than 84 days, Please refer the attachment.

5. Send all the inputs by 21st, cut-off date for attendance/input is 21st.

6. New joinees update CORRECT Employee Code (2 alpha 4 numeric eg : MA0022) and Full Employee Name as per their bank account, TPA-Consultant codes already shared with you. Emp List as on date Given already, not require to alter anything.

7. LEAVE TRACKER and LEAVE POLICY before updating leaves for any employee,

8. All leaves updated in the attendance has to be applied online through HRMS as well.

9. New joinees employee codes contact Sweta

10. Attendance required for A1 to A12 and TPA-Consultants for the period 21st of last month to 20th of this month.

11. Department, Job location and Grades are mandatory fields, maintain uniform date format i.e. 01-Aug-2012

12. If any HOLD salary (other than resignation) mention the same in remarks column along with the reason.

13. OT Hours should not exceed 17 Hours per month or 50 Hours in any continuous 3 months.

14. Approval mail from Process Head should be attached with the input.

15. OT Hour should match with SWIPE/BIOMETRIC Report when we cross check, if does not match please do not include.

16. Holiday working data has to match with SWIPE/BIOMETRIC Report when we cross check.

18. Number of OFF's should not be more than "2" in a calendar month

19. Employee’s Bank account number once updated in Payroll records cannot be changed until that employee exits from the company

Updating A/c No for existing employees.

NA

Updating more than 84 MLs

Revising the input or sending the input after 21st of the month.

Leaving Space or - or / in Employee Code

Giving Excess leaves even if no balance.(Refer leave tracker).

Off-line Leave approvals

Leaving Blank or mentioning as NEW as Employee Code.

Using other Date formats such as 1st ,Aug 12 or 01/08/2012, etc

NA

Giving Excess OT hours then stipulated hours for payable.

NA

Updating OT which will not match with their Swipe details

Updating Holiday pay which will not match with their Swipe details

NA

Don’t s (×)

Using any other symbols for Attendance OR Adding/Deleting Columns in the format.

Sending input even Column AN Showing as "Recheck" (Except NEW/EXIT Cases)

NA

Attendance new format

Err:520 Err:520 Err:520 Err:520

# Emp Id Name DOJ Department1 MA5101 Deval Brahmbhatt 6-Oct-14 CRM2 MA5740 Sayed Nida 14-Mar-2015 CRM3 MA1174 Gajanan Padwal 1-Jan-2009 CRM4 MA3453 Poonam Rupesh Vichare 12-Oct-2012 CRM5 MA2627 Rashmita Sawal 19-Nov-2011 CRM6789

10

P WO OFF SL 0.5SLp Week Off Saturday Off Sick Leave Half Day Sick

Err:520 Err:520 Err:520 Err:520 Err:520 Err:520 Err:520 Err:520

Tue Wed Thu Fri Sat

Job Location Grade SPOC 21-Jul-15 22-Jul-15 23-Jul-15 24-Jul-15 25-Jul-15Mumbai A3 Suchita P P P P P

Saki Naka A4 Suchita P P P P PSaki Naka A4 Suchita P P P P OFFSaki Naka A6 Suchita P P P P OFFSaki Naka A4 Suchita P P P P PMumbai SuchitaMumbai SuchitaMumbai SuchitaMumbai SuchitaMumbai Suchita

EL 0.5EL CO H OH WFHEarned Leave Earned Leave Comp Off Declared Holiday Optional Holiday Work from Home

Err:520 Err:520 Err:520 Err:520 Err:520 Err:520

Sun Mon Tue Wed Thu Fri

26-Jul-15 27-Jul-15 28-Jul-15 29-Jul-15 30-Jul-15 31-Jul-15WO P P P P PWO P P P P PWO EL P P P PWO EL P P P PWO P P P P P

ML T LOP 0.5LOP DORMaternity Leave (ShouOfficial Travelling Loss of Pay / Absent Half Day LOP Date Of Resignation

Err:520 Err:520 Err:520 Err:520 Err:520

Sat Sun Mon Tue Wed

1-Aug-15 2-Aug-15 3-Aug-15 4-Aug-15 5-Aug-15OFF WO P P POFF WO P P P

P WO P P PP WO P P PP WO P P P

LWDLast Working Date

Err:520 Err:520 Err:520 Err:520 Err:520 Err:520 Err:520 Err:520

Thu Fri Sat Sun Mon Tue Wed Thu

6-Aug-15 7-Aug-15 8-Aug-15 9-Aug-15 10-Aug-15 11-Aug-15 12-Aug-15 13-Aug-15P P P WO P P P PP P P WO P P P PP P OFF WO P P P PP P OFF WO P P P PP P P WO P P P P

Err:520 Err:520 Err:520 Err:520 Err:520 Err:520 Err:520

Fri Sat Sun Mon Tue Wed Thu

14-Aug-15 15-Aug-15 16-Aug-15 17-Aug-15 18-Aug-15 19-Aug-15 20-Aug-15P H WO SL SL P PP H WO P P P PP H WO P P P PSL H WO SL SL P PP H WO P P P P

Err:520 Err:520 Err:520 Err:520

Recheck Input Symbols

OkOkOkOkOk

RecheckRecheckRecheckRecheckRecheck

Date Of Resignation(DOR)

Last Working Date(LWD)

Reason for Exit

Err:520 Err:520 Err:520 Err:520

Other Remarks(if any)Maternity Leave from & to(Total not more than 84 days)

Bank Name (If not given before)

A/C number (If not given before)

Err:520 Err:520 Err:520 Err:520 ### ### Err:520K U

upto July'15

IFSC (Axis/ICICI/HDFC) Week offs SL EL Half SL0 23 4 0 0 00 25 4 0 0 00 23 4 0 1 00 20 4 0 1 00 26 4 0 0 00 0 0 0 0 00 0 0 0 0 00 0 0 0 0 00 0 0 0 0 00 0 0 0 0 0

A/C Number Length(ICICI - 12, HDFC -14, Axis - 15)

p days

Err:520 Err:520 Err:520 ### Err:520 Err:520 Err:520 Err:520 Err:520 Err:520V AO

Aug'15 leave

Half EL SL EL Half SL Half EL Total SL Total EL Half LOP Holiday0 2 0 0 0 2 0 0 0 10 0 0 0 0 0 0 0 0 10 0 0 0 0 0 1 0 0 10 3 0 0 0 3 1 0 0 10 0 0 0 0 0 0 0 0 10 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0

Total LOP Absent

Err:520 ### Err:520 ### ### Err:520 ### ### ### ### Err:520 Err:520

Sat Off Travel Maternity Lv CO Blank Absconding DOR R LEFT LWD find exit Temp1 0 0 0 0 0 0 0 0 0 01 0 0 0 0 0 0 0 0 0 02 0 0 0 0 0 0 0 0 0 02 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 00 0 0 0 31 0 0 0 0 0 00 0 0 0 31 0 0 0 0 0 00 0 0 0 31 0 0 0 0 0 00 0 0 0 31 0 0 0 0 0 00 0 0 0 31 0 0 0 0 0 0

ONE TIME DEDUCTIONS ONLY

# Employee ID Employee Name Remarks

1 MA4559 Imteyaz Basha S 0 Id & Access card lost

Total 0

Other deduction

# Duplicate Chk Code Name SPOC Dept Grade

1 1 MA4729 Ajaya Kumar Nayak Suma Centralised Preauthorisation A32 1 MA4727 Shrish Chandra Shukla Suma Centralised Preauthorisation A33 1 MA4658 P Raghavender Reddy Roopa Claims A34 1 MA5703 Gaddavari Navitha Roopa Claims A45 1 MA3539 B Rupesh Kumar Roopa Claims A4

Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu

21-Jul-15 22-Jul-15 23-Jul-15 24-Jul-15 25-Jul-15 26-Jul-15 27-Jul-15 28-Jul-15 29-Jul-15 30-Jul-15

Fri Sat Sun Mon Tue Wed Thu Fri Sat

31-Jul-15 1-Aug-15 2-Aug-15 3-Aug-15 4-Aug-15 5-Aug-15 6-Aug-15 7-Aug-15 8-Aug-15

Sun Mon Tue Wed Thu Fri Sat Sun Mon

9-Aug-15 10-Aug-15 11-Aug-15 12-Aug-15 13-Aug-15 14-Aug-15 15-Aug-15 16-Aug-15 17-Aug-15

Tue Wed Thu

18-Aug-15 19-Aug-15 20-Aug-15 TOTAL Extra Hours Remarks00000

0

Approval mail From Process Head

Attached

# Duplicate Chk Code Name SPOC Dept

1 1 MA5265 Barani B Shankar Administration2 1 MA3220 Ruth Sowmya R Shankar Claims3 1 MA4776 Venkatesan Shankar Claims4 1 MA5417 Deepika S Shankar Claims5 1 MA4951 J surendra Goud Roopa CRM

Tue Wed Thu Fri Sat Sun Mon

Grade21-Jul-15 22-Jul-15 23-Jul-15 24-Jul-15 25-Jul-15 26-Jul-15 27-Jul-15

A4A5A5A5A5

Tue Wed Thu Fri Sat Sun Mon Tue

28-Jul-15 29-Jul-15 30-Jul-15 31-Jul-15 1-Aug-15 2-Aug-15 3-Aug-15 4-Aug-15

Wed Thu Fri Sat Sun Mon Tue Wed

5-Aug-15 6-Aug-15 7-Aug-15 8-Aug-15 9-Aug-15 10-Aug-15 11-Aug-15 12-Aug-15

Thu Fri Sat Sun Mon Tue Wed Thu

13-Aug-15 14-Aug-15 15-Aug-15 16-Aug-15 17-Aug-15 18-Aug-15 19-Aug-15 20-Aug-15

TOTAL Extra Days00000

Approval mail From Process Head Attached

ONE TIME MONTHLY EARNINGS ONLY

Aug'15

# Dup Employee ID Employee Name Grade Other allownace

1 1 MA4776 Venkatesan A5 02 1 MA5204 Janarthanan S A4 03 1 MA5042 Hasan Ahmed Omair A4 0

0Done

SPOC

Night shift allowance ShankarNight shift allowance ShankarNight shift allowance Roopa

Remarks for Other allowance

Tue Wed Thu

# Duplicate Chk Code Name SPOC Dept Grade

21-Jul-15 22-Jul-15 23-Jul-151 1 MA0336 Asha P Rakhi Claims A52 1 MA5393 A Arun Kumar Rakhi Claims A33 1 MA1730 Shashi Kumar B M Rakhi Claims A34 1 MA2430 Mukesh Mandal Rakhi Claims A35 1 MA4415 Sahana S Rakhi Claims A3

Fri Sat Sun Mon Tue Wed Thu Fri Sat

24-Jul-15 25-Jul-15 26-Jul-15 27-Jul-15 28-Jul-15 29-Jul-15 30-Jul-15 31-Jul-15 1-Aug-15

Sun Mon Tue Wed Thu Fri Sat Sun Mon

2-Aug-15 3-Aug-15 4-Aug-15 5-Aug-15 6-Aug-15 7-Aug-15 8-Aug-15 9-Aug-15 10-Aug-15

Tue Wed Thu Fri Sat Sun Mon Tue Wed

11-Aug-15 12-Aug-15 13-Aug-15 14-Aug-15 15-Aug-15 16-Aug-15 17-Aug-15 18-Aug-15 19-Aug-15

Thu

20-Aug-15 TOTAL 00000

Approval mail From Process Head Attached