august 2018 - university of georgia€¦ · project coordinator monthly awareness email tuesday...

onesource.uga.edu

ReadinessMonthly Status Call

August 2018d

Getting Started

• Please send questions through the question function.

• Please think about the format of information presented today and any suggested changes.

• The presentation and recording will be available on the OneSource website.

onesource.uga.edu

Agenda

• August – November Activities

• 2018 At A Glance

• Special Topics and Updates

onesource.uga.edu

Thank You

onesource.uga.edu

Go-Live

OneUSG Connect (HCM) Security Workflow Request

August 2018Monday Tuesday Wednesday Thursday Friday

1 2 3

Monthly Highlights (FIN)

• UGA Financial Management

System Go-Live Training

Monthly Highlights

OneUSG Connect (HCM)

• Kaba Clock Installation

Preparation

• Tester Recruitment

• OneUSG Connect (HCM)

Unit Request:

See Unit Request Resource

page

• Office Hours

August 6-16

• HR Business Processes

Updated

Monthly Highlights (Comm)

• Faculty and Staff Guide for

HR/Payroll Changes

• Fall 2018 Talking Points

• Unit Request Comm.

• Project Feedback Survey

#3

• August-Attend

unit/department meetings

ITMF

6 7 8 9 10

Project Coordinator Monthly

Awareness Email

Tuesday Tips (New)

BSAG

UGANET

Tester Recruitment Deadline

13 14 15 16 17

First Day of Classes Tuesday Tips (New) Kaba Workshop - Cancelled *TODAY

Monthly Status Call

20 21 22 23 24

Tuesday Tips (New)

27 28 29 30 31

Tuesday Tips (New)

Monday Tuesday Wednesday Thursday Friday


• Training

• Feature Release

Monthly Highlights


• Tester Orientation

• Direct Deposit –

Encouraging enrollment

• HR Reports To/HR

Departments Unit Request



Forums: September 5, 20,

27, and 28

3 4 5 6 7

HOLIDAY Project Coordinator Monthly

Awareness Email

Tuesday Tips (New)

BSAG

ASAC

Sept Forum for Unit Heads

ITMF

Fall Meeting for Project

Coordinators/Change

Champions (Face to Face)


Unit Request Due

10 11 12 13 14

HRLE

Tester Orientation

Tuesday Tips (New)

UGANET

17 18 19 20 21

Faculty and Staff Go-Live

Guide Available (New)

Tuesday Tips (New) Kaba Workshop Monthly Status Call

Sept Forum for HR

Practitioners

24 25 26 27 28

Tuesday Tips (New) Sept Forum for Supervisors Sept Forum for Faculty/Staff

September 2018

October 2018Monday Tuesday Wednesday Thursday Friday

1 2 3 4 5


• Training

Oct 1: Go Live Email #1 to

Project Coordinators*

Monthly Highlights OneUSG

Connect (HCM)

• Testing - UAT



• Kaba Clock-Registration

• OneUSG Connect

Readiness Survey 2


• Go-Live Comm. start to

project coordinators*

• Training Schedule Released

ITMF

8 9 10 11 12


Awareness Email

HRLE BSAG

UGANET

Staff Council

15 16 17 18 19

Kaba Workshop BAAF

22 23 24 25 26

29 30 31

Other UGA Activities

Open Enrollment

November 2018Monday Tuesday Wednesday Thursday Friday

1 2


• Training

Monthly Highlights




• Kaba Clock-Registration


Unit Request Final Signoff



faculty and staff

• Training

• System Lock-Outs begin

• Go-Live Checklist

5 6 7 8 9

Go Live Email #2 to Project

Coordinators


Awareness Email

Go Live Email #1 to Unit

Heads

Go Live Email #1 to Faculty

and Staff

BSAG

ITMF

Weekly Status Call (Begin)

12 13 14 15 16

HRLE UGANET Weekly Status Call

19 20 21 22 23

Thanksgiving - HOLIDAY HOLIDAY

26 27 28 29 30

OneUSG Connect Go-Live

Survey Week of November 26


Coordinators

Weekly Status Call

December 2018Monday Tuesday Wednesday Thursday Friday


• Training

Monthly Highlights OneUSG

Connect (HCM)

• Go-Live

• Validation of personal data

• Kaba use begins

December 16.



faculty and staff

• Training

• System Lock-Outs begin

• Go-Live Checklist

*Daily Status Calls being

December 17. This will resume

December 31 and continue

until 11

Weekly Status Call will

continue through February 73 4 5 6 7

Go Live Email #2 to Faculty

and Staff

BSAG

ASAC

ITMF

Weekly Status Call

10 11 12 13 14


Coordinators

HRLE UGANET Weekly Status Call

17 18 19 20 21


Coordinators

Go-Live (Dec 16) First

Workday

Daily Status Call

Daily Status Call Daily Status Call Weekly Status Call

Daily Status Call

Daily Status Call

24 25 26 27 28

HOLIDAY HOLIDAY HOLIDAY HOLIDAY HOLIDAY

31


Coordinators

Reminder- UGA Workday

Special Topics and Updates

onesource.uga.edu

OneSource Web Page Changes

New Section

OneUSG Connect (HCM) Go-Live Forum Agenda

• USG Business Process Manual Updates/Business process change, Finance and Administration Policy Library (FAPL) related changes

• Key OneUSG Connect (HCM) Decisions

• Employee Lifecycle: UGAJobs, OneUSG Connect, Affiliates

• Fall Talking Points

• Expectations: Business Process Changes, Learning New System, Transition during December/holiday period

• Testing and Training Calendar

onesource.uga.edu

OneUSG Connect (HCM) Go-Live Forum Agenda

• Deadlines/Cutoff for current business processes/systems

• Faculty Changes

• Go-Live Communications• Employee Guide

• Go-Live Communications start in November to all employees

• Go-Live Communications overall (weekly calls, daily calls)

• Support Model: Who do I contact for what issues? OneSource Support, OneUSG Shared Services Center, etc.

onesource.uga.edu

OneUSG Connect (HCM) Go-Live Forums

onesource.uga.edu

Date Audience

September 5, 3:00-4:00 p.m. Unit Heads, Deans, Vice Presidents

September 20, morning and afternoon session HR Practitioners

September 27, morning and afternoon session Supervisors

September 28, morning and afternoon session Employees

Reporting Resources

• Getting Started with Reporting• Webinar scheduled for Monday, September 17, 2018

• Self-service in the OneSource Training Library

onesource.uga.edu

Change Champion/Project Coordinator Fall Meeting

onesource.uga.edu

When: Thursday, September 6, 2018

Where: Special Collections Library

Time: 1:00 p.m. to 3:00 p.m.

More information and invitation coming soon!

QuestionsProject Feedback

onesource.uga.edu

[email protected]

Monthly Status Call

Resource Page

Next Monthly Call:

September 20 @ 1:30 p.m.

onesource.uga.edu

http://onesource.uga.edu/

mailto:[email protected]

https://onesource.uga.edu/resources/monthly_status_call/

https://onesource.uga.edu/resources/monthly_status_call/

Project Coordinator Time

onesource.uga.edu

UGA Financial Management System

onesource.uga.edu

• New Business Management WorkCenter

• Finance teams are working diligently to resolve issues• Making phone calls and inquiries

• Reaching out to Project Coordinators

• Reviewing ideas to improve the process of adding approvers into pools

OneUSG Connect Go-Live Materials

onesource.uga.edu

• Printed Materials:

• We will be providing Project Coordinators with printed materials throughout Fall.

• The upcoming list of materials to be on the look-out for

• August 13: Kaba Informational Flyers

• August 27: Direct Deposit Informational Flyers

• September 4: OneUSG Connect (HCM) Go-Live Flyers

• We do plan to distribute some materials to faculty and staff during October-December to promote the Faculty and Staff go-live guide

• Digital Signage:

• We are also working on digital signage materials. These will be provided to digital signage contacts in the units. We will keep project coordinators update on when these materials are distributed.

OneUSG Connect (HCM) Unit Request

onesource.uga.edu

• OneUSG Connect (HCM) Workflow: Thank you!

• OneUSG Connect (HCM) Consolidated Request: Due September 7

• HR Reports To and HR Departments:

august 2018 - university of georgia€¦ · project coordinator monthly awareness email tuesday...

Documents