august 8-10, 2017 manual von braun center huntsville, al...scsworx mail - po box 69 madison al 35756...

SCSWORX

MAIL - PO BOX 69 MADISON AL 35756

FAX - (256) 461-7720 . PHONE CALLS - (256) 612-9934

SCSWORX.COM

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August 8-10, 2017

Von Braun Center

Huntsville, AL

Space & Missile Defense SymposiumAugust 8-10, 2017

Von Braun Center

Huntsville, AL

Show Information Section 1

Marshaling Yard Information Section 1

Frequently Asked Questions Section 1

Targeted Move-In/Out Information Section 1

Numbered Floor Plans Section 1

2017 Registration Information Section 1

Order Recap Section 2

Payment Policies (Payment by Credit Card) Section 2

Furniture & Accessories Order Form Section 3

Carpet Order Form Section 3

Booth Cleaning Form Section 3

Plant Order Form Section 3

Audio Visual Order Form Section 3

Rental Booth Order Forms Section 3

Signs & Graphics Order Form Section 3

Photography Order Form Section 3

EAC Notification Section 4

Labor Order Form Section 4

Forklift Order Form Section 4

Rigging Section 4

Shipping Information Section 5

Material Handling Order Form Section 5

Shipping Labels Section 5

Additional Service Providers Section 6

(Shipping, Lead Retrieval, Electrical, Internet, Etc)

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Cindy Landman [email protected]

SCSWORX

MAIL - PO BOX 69 MADISON AL 35756 . FAX - (256) 461-7720 . PHONE CALLS - (256) 612-9934

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Von Braun Center

Huntsville, AL

SHOW INFORMATION

DEADLINE DATES

TARGETED MOVE-IN / OUT INFORMATION

FREQUENTLY ASKED QUESTIONS

MARSHALING YARD INFORMATION

NUMBERED FLOOR PLANS


Von Braun Center

Huntsville, AL

Advanced Order Deadline: 7/18/2017

Any orders received after 7/18/2017 will be filled as on-site orders, subject to availability.

Advanced Order Deadline: 7/18/2017

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SCSWORX is pleased to be the Official Service Contractor for the

Space & Missile Defense Symposium

Enclosed are the order forms for materials and services you may require for your upcoming event. We ask that you

read the enclosed information carefully, and return the completed forms, along with payment to our office.

If you require additional services (AV, Labor, Portable Booths, Graphics, etc) that are not included in this packet,

please call the office for pricing. 256-461-8815

BOOTH EQUIPMENT

LABOR

SCSWORX will only guarantee the starting time of 8 a.m. for installation labor of advance paid orders. Start times

after 8 a.m. will be filled as close to the requested times as possible. On-site orders will be filled after all advance

orders. Dismantle labor will be provided as soon as ALL empty containers have been returned to the exhibitor's

booths.

Each 10'x10' booth will be provided with 8' tall back drape in Red/White/Blue, 3' tall side

drape in Red or Blue, (1) 6' skirted table, (2) folding chairs, (1) wastebasket and (1) company

I.D. sign.

EXHIBIT HALL CARPET

The South hall will have blue aisle carpet. The South Hall corridor is fully carpeted, with beige patterned carpet (no

pad). There will be no booth carpet provided unless provided by exhibitor, or ordered through scsworx (see form

later in this packet).

ADVANCED DISCOUNT DEADLINE

To receive the Advanced Order discount, orders along with payment must be received on or before the deadline

date. Any orders received after the deadline or with payment, will be charged standard pricing and are subject to

availability.


Von Braun Center

Huntsville, AL

7/18/2017 Section 6

7/18/2017 Section 3

7/18/2017 Section 3

7/18/2017 Section 4

7/18/2017 Section 5

7/25/2017 Section 6

Order Cancellation Date: 7/18/2017

Rigging Deadline: 7/18/2017

PAGE 4MAIL - PO BOX 69 MADISON AL 35756 . FAX - (256) 461-7720 . PHONE CALLS - (256) 612-9934

All hanging signs/banners MUST be shipped to the advance warehouse to arrive no later than the rigging deadline.

Containers MUST be clearly marked as a hanging sign. (Separate hanging sign labels are provided in Section 5)

Hanging signs arriving after the deadline, improperly labeled or without a rigging order will be charged Standard

Rates and Special Handling Fees

Orders for electrical and telephone service should be made directly through the Von Braun Center. For questions

please email [email protected]

RIGGING

CALENDAR OF DEADLINE DATES

Lead Retrieval - Early Bird Discount (send directly to MGL)

Furniture and Accessories, Carpet, Booth Cleaning, Plants

Audio Visual, Portable Displays, Signs and Graphics

Rigging Form, Forklift Rental, EAC Form, Labor Order (estimate)

Shipping to show site order forms. *REFER TO SECTION 6 FOR ACTUAL SHIPPING DATES

Internet Service, Phone Service, Other Utility Service (VBC)

CANCELLATIONS

Any show orders cancelled on or before cancellation date will receive a 50% refund. There will be no refund orders

after this date

QUESTIONS/ASSISTANCE

If you have any questions, please call Cindy Landman at 256-612-9934 Or email [email protected] Please

direct any onsite questions to the SCS service desk.

ELECTRICAL/TELEPHONE

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Von Braun Center

Huntsville, AL

Saturday 8 a.m. - 11:30 a.m. (Targeted)

Saturday 12:30 p.m. - 5 p.m. (Targeted)

Sunday 8 a.m. - 11:30 a.m. (Targeted)

Sunday 12:30 p.m. - 5 p.m. (Targeted)

Monday*** 8 a.m. - 11:30 a.m., 12:30 p.m. - 3 p.m.**

Monday 5:30 p.m. - 8:00 p.m. (Not exhibit hours)

Opening reception - VBC Arena

Tuesday 9:45 a.m. - 5:00 p.m.

Exhibitor entry begins at 7:30 a.m. Exhibits close at 5:00 p.m.

Reception to be held in North Hall Salons 5:30 - 8:30 p.m.

Wednesday 9:45 a.m. - 5:00 p.m.

Exhibitor entry begins at 7:30 a.m. Exhibits close at 5:00 p.m.

Salute to the Warfighter Receptioon - South Hall 5:30 p.m.

Toast to the Warfighter - South Hall 6 p.m.

Thursday 9:45 a.m. - Noon

Exhibitor entry begins at 7:30 a.m. Exhibits close at Noon

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August 9, 2017

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EXHIBITOR MOVE-IN

**This is cuttoff for freight only (To allow the aisle carpet to be laid)

***You may hand carry materials in until 8 p.m. and set up in your booth until 10 p.m.

See target move-in maps provided in this section

EXHIBIT HOURS

August 5, 2017

August 5, 2017

August 6, 2017

August 10, 2017

NO EXHIBITS MAY BE BROKEN DOWN BEFORE NOON ON THURSDAY!! Any exhibitor tearing down before Noon on

Thursday will forfeit their pre-selected booth space for the next year, and will not be allowed to select booth space

until June 1st (should any spaces still be available) or be added to the wait list until June 1st.

The South Hall Parking Garage closes at 11 p.m. nightly

August 6, 2017

August 7, 2017

August 7, 2017

August 8, 2017


Von Braun Center

Huntsville, AL

Thursday** Noon - 10 p.m.**

Friday** 8:00 a.m. - Noon***

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EXHIBITOR MOVE-OUT

August 10, 2017

August 11, 2017

** All materials MUST be out of South Hall 1 and South Hall corridor by 10 p.m. on Thursday. If you have any

questions/concerns please call 256-461-8815 and ask for Cindy. Materials not removed from the South portion of

South Hall II and the corridor by 10 p.m. on Thursday must be moved against the North wall and removed as soon

as possible Friday morning.

***All materials MUST be out of South Hall II by Noon on Friday

Freight carriers must be checked in by 8 p. m. on Thursday and 10 a.m. on Friday


Von Braun Center

Huntsville, AL

Saturday

Saturday

Sunday

Monday

No target changes will be made after

PAGE 7

This schedule refers to the time your freight carrier has been assigned to check in at the marshaling yard to be placed in line for unloading at the Von Braun

Center. This schedule is for the move-in of your exhibit and display equipment to your booth. You are not required to set your display at this time. Deliveries

arriving off-target (not meeting assigned target date and time) will be unloaded after all on-target vehicles have been unloaded and will incur off-target charges.

If you are unable to meet your assigned target date and wish to change for any reason, you must make prior arrangements with SCSWORX. No target date will

be changed without approval from SCSWORX. Written requests are required (email to [email protected] or fax acceptable) and will be acknowledged in

writing. Please include booth number, dimensions and weight of heaviest piece, total # of pieces or number of trailers, as well as delivery time requested.

SOUTH HALL

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SOUTH HALL MOVE-IN SCHEDULE

TARGETED MOVE-IN TIMES

August 5, 2017

August 5, 2017

August 6, 2017

August 7, 2017

INBOUND FREIGHT TARGET SCHEDULE

Please see the exhibitor list at the end of this section for booth assignments. You may also view a numbered floor

plan of each hall at the end of the exhibitor listing.

July 25, 2017

8 a.m. - 11:30 a.m.

12:30 p.m. - 5 p.m.

8 a.m. - 11:30 a.m., 12:30 p.m. - 5 p.m.

8 a.m. - 11:30 a.m., 12:30 p.m. - 3 p.m.

Green

Blue

Red

Yellow


Von Braun Center

Huntsville, AL

Thursday

Friday

You may begin to teardown anytime after the show closes on

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The ending times listed are when the hall must be cleared.

August 10, 2017

You may schedule your carrier to arrive any time after the show closes. Carriers must be checked in by 8p.m. on

Thursday and 10a.m. on Friday.

SOUTH HALL MOVE-OUT SCHEDULE

TARGETED MOVE-OUT TIMES

August 10, 2017

August 11, 2017

Noon - 10 p.m.

8 a.m. - Noon

Yellow

Red

SOUTH HALL


Von Braun Center

Huntsville, AL

SCSWORX will accept advanced freight 07/10/17 through 7/24/17

SCSWORX SCSWORX

FOR: SMD SYMPOSIUM FOR: SMD SYMPOSIUM

10446 County Line Road C/O SCSWORX

Madison, AL 36576 Von Braun Center

EXHIBITOR NAME 700 Monroe Street

BOOTH #_____________ Huntsville, AL 35801

EXHIBITOR NAME

BOOTH #_____________

Direct shipments to show site will be received on

A 25% surcharge will be added to any shipments arriving at the advanced warehouse after


EXHIBIT FREIGHT

Only SCSWORX will be allowed to operate lift equipment in the hall. All freight that cannot be hand carried or

manually pushed, must be loaded at the dock and will be subject to material handling charges. ONLY freight that

can be brought in by hand through the roll up door will be allowed to be carried in by the exhibitor. See Section 5

for specific material handling charges.

SHIPPING INFORMATION

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All exhibitors who will be using SCSWORX services for loading their freight MUST pick up a bill of lading and

further instructions at the SCSWORX service desk before the close of the show. Exhibitors must contact their

outbound carrier to arrange for equipment pick-up. SCSWORX does not make outbound shipping arrangements!

Champion Logistics will be on-site during move-out for any of your shipping needs. See Champion Logistics

information & quote request form in Section Six of this packet.

All exhibitors in South Hall 1 and South Hall corridor must have freight ready for loading by 8 p.m. on Thursday! All

outbound carriers for these exhibitors must be checked in at the marshaling yard by 8 p.m. on Thursday. If you are

unable to have your freight picked up on Thursday, please contact SCSWORX for special arrangements. South Hall 1

and the corridor MUST be cleared by 10 p.m. on Thursday!

Due to the special nature of air freight carriers such as FedEx and UPS, there will be an additional charge assessed if

you wish to use these carriers and have SCSWORX handle your freight outbound. There will be a fee of $10 for the

first item and $5 for each additional item in addition to standard material handling rates. ALL air carrier freight

MUST be brought to the service desk in the NW corner of the South Hall during move-out hours. Any problems or

questions on this policy should be directed to the SCSWORX service desk in the rear of the South Hall before move-

out begins.

ADVANCED WAREHOUSE SHIPPING ADDRESS SHOW SITE ADDRESS

Monday, August 07, 2017

(Except targeted move-in) Shipments arriving at the Von Braun Center prior will be directed to the SCSWORX

advance warehouse.

July 24, 2017


Von Braun Center

Huntsville, AL

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DIRECTIONS TO THE MARSHALING YARD

From I-565, take Memorial Parkway South. Exit on Clinton Avenue. Head East on Clinton Avenue and look for the

marshaling yard signs on your left. The marshaling yard is located in Lot K on Clinton Avenue. See following map.

No entrance for parking or unloading from Monroe St. All must enter from Pollard Street.

MARSHALING YARD AND PARKING MAP

The South Hall parking garage will close at 11 p.m. nightly.


Von Braun Center

Huntsville, AL

Driving directions for the Huntsville International Airport:

Driving directions from Birmingham, AL:

Driving directions from Nashville, TN:

Driving directions from Atlanta, GA:

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Merge onto I-565 E toward Huntsville. (6.0 miles) Merge onto US-231S / US-431S / N. Memorial Parkway / AL1S via Exit 19A.

(0.6 miles) Take the Clinton Ave. exit. (0.1 miles) Turn right onto Clinton Ave. W / AL-20N. Continue to follow Clinton Ave. Start

looking for parking signs. You will see the North Hall of the VBC on your right past the post office. (0.4 miles) Turn right onto

Monroe St. (


Von Braun Center

Huntsville, AL

Courtyard by Marriott Embassy Suites Guest House Suites

(256) 837-4865 (256) 539-7373 (256) 837-8907

4804 University Drive 800 Monroe Street 4020 Independence Drive

Huntsville, AL 35816 Huntsville, AL 35801 Huntsville, AL 35816

Radisson Suite Hotel Springhill Suites by Marriott

(256) 882-9400 (256) 512-0188

6000 South Memorial Pkwy. 745 Constellation Place Drive SW

Huntsville, AL 35802 Huntsville, AL 35801

Huntsville/Madison County Convention & Visitors Bureau

What is my booth number and where am I located on the show floor?

What is furnished with my booth space?

How and where do I ship my freight for the Symposium and what is the cost?

Are the halls carpeted?

South Hall will have blue carpet only. South Hall corridor is carpeted in a patterned beige/brown carpet. Ino pad)

When do I move-in/out?

How do I get a receipt for show services?

Please allow 1-2 weeks for the close of the show for all final invoices to be completed,

PAGE 12

Huntsville/Madison County Chamber of Commerce

www.huntsvillealabamausa.com

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AREA HOTELS

RENTAL CAR LISTING

Please visit www.smdconf.org for rental car information

HUNTSVILLE / MADISON COUNTY AREA INFORMATION

www.huntsville.org


You may ship either to the advance warehouse or to the show site. Addresses and dates of acceptancemay be found in section

five.

Please see the move-in/move-out schedules in this section of the packet. Any changes in targeted move - in or move-out must

be approved by SCSWORX in advance by contacting Cindy Landman - [email protected]

For SCSWORX advance orders, please fill out the information on the SCSWORX order recap page to have a receipt sent to you.

For VBC orders, please fill out your information on the form provided or call the VBC.

FREQUENTLY ASKED QUESTIONS

Please see page 15 of the show information section for an alphabetical listing of exhibitors registered online and assigned booth

spaces. A map of both halls and corridors is also included.

Your booth will be furnished with one 6' skirted table, two folding chairs, one wastebasket, a company ID sign and red, white

and blue drape.

http://www.huntsvillealabamausa.com/http://www.huntsville.org/


Von Braun Center

Huntsville, AL

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1. If the exhibit material has been previously approved for public release, proof of it's clearance

(Distribution A: Distribution unlimited) must be on hand at the booth. If you need help, please call your

government rep.

2. If the exhibit material has not been previously approved for public release, it must receive a security

review for public release before being displayed at this Symposium. Once it is obtained, proof of it's

clearance must be on hand at the booth.

This request is not above and beyond your organization’s current regulations. If there is a question on whether the

material has been cleared for public release, contact the government technical monitor for your contract. Please

garner information on public release internally! This is a Federal Government regulation, not an SCSWORX or SMD

Symposium requirement. SCSWORX does not have information on public release for your company. Please contact

your government rep if you need help.

COORDINATION OF MEDIA IN EXHIBIT HALL

Exhibitors are encouraged to invite the media to visit their booth for publicity purposes. We ask you follow the

guidelines below to ensure a successful meeting:

Lisa Cox Nick Leone

[email protected] [email protected]

When setting your appointment, please make the media personnel aware that they need to be registered for the

Symposium and to allow time for that process.

SMD Symposium Media Committee Contacts:

Patricia McCarter

[email protected]


If possible, set a specific date and time and provide media outlet your booth number.

CLEARANCE FOR PUBLIC RELEASE FOR EXHIBIT MATERIALS

All exhibits at the Space and Missile Defense Symposium will likely be viewed by members of the news media and

public.

If your organization will be displaying material developed while under contract with the U.S. Government, one of

two conditions must be met:

Robert English

[email protected]

mailto:[email protected]:[email protected]:[email protected]:[email protected]


Von Braun Center

Huntsville, AL

Please note the following:

•

•

•

•

PAGE 14

Darren Wheeler

[email protected]

Larry Burger

[email protected]

Sharon Jordan

[email protected]

No unattended boxes, bags, etc. are to be left on the show floor at any time (yes, just like

airports)

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SECURITY

Thank you for your participation in the Space and Missile Defense Symposium. You play a major role in making this

a successful event and we want your experience to be as pleasant as possible, while placing a priority on your

safety, and the safety of the attendees and the exhibits.

A government issued ID (state issued driver's license, passport, etc.) must be presented

during registration

Symposium Badges are required beginning TUESDAY morning

Booth set up must be completed by 8:00 p.m. Monday evening

Exhibits are to remain intact throughout the entire Symposium with breakdown beginning

at Noon on Thursday. Any tear down crew arriving before Noon must have show

credentials.

SMD Symposium Security Committee

mailto:[email protected]:[email protected]


Von Braun Center

Huntsville, AL

Hanging signs are not premitted over standard linear boooths.

A standard linear booth located on the perimeter walls of the exhibit floor.

These rules also apply to Island Booths less than 20'x20'.

Hanging signs are not permitted over perimeter linear booths.

Any exhibit 20'x20' or larger with aisles on three sides.

Hanging signs are permitted over peninsula booths 20'x20' or larger.

Any exhibit surrounded by aisles on all four sides and 20'x20' or larger.

Maximum height of 30' in all areas of your booth allowed in South Hall.

Hanging signs are permitted over island booths 20'x20' or larger.


BOOTH TYPES AND REGULATIONS

Every exhibitor has the right to be visible. When designing your booth, please keep the following rules in mind.

They are in place to prodect all exhibitors.

Standard linear Booth (10' deep)

Any booth that shares a common back wall abuts other exhibitors on one or more sides.

Island Booth

Canopies and Ceilings

Canopies, including ceilings, umbrellas and canopy frames shall not have canopy bottoms lower than 7'

from the floor within 5' of any aisle. Supports for canopies should be no wider than 3 inches. Fire

regulations require that certificates of fire retardant be submitted for any canopy structure. Drawings of

canopy/ceiling placement must be submitted at least 30 days before the first day of move-in to be

approved by the Fire Marshal. The Fire Marshall reserves the right to refuse to allow any canopy he

deems to be a fire hazard. Any canopy not approved in advance may be refused on the show floor and

may be required to be removed at the exhibitor's expense. One fire extinguisher per 200 square feet of

covered space must also be installed by the exhibitor.

Maximum height is 8' up to 5' from the front of the booth. The front 5' of your booth is restricted to 4'

in height, including product and equipment.

Perimeter Wall Booth (10' deep)

Peninsula Booth

Maximum height is 12' up to 5' from the front of the booth. The front 5' of your booth is restricted to 4'

in height, including product and equipment.

For all peninsula booths, the exterior back wall must be finished and may not contain booth

identification, logos or advertisements.

If backed by a row of standard linear booths, the back wall may not be higher than 4' for a distance of 5'

from either side aisle and 20' in the center of the back wall. This must be maintained for a distance of

10' from the back wall.

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Von Braun Center

Huntsville, AL

To pick up your badge you will need to show proof of identity, i.e. driver license or passport.

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Standing on chairs, tables, or other rental furniture is prohibited. This furniture is not made to support your weight.

SCSWORX is not responsible for injuries or falls caused by improper use of this furniture. If assistance is needed to

help assemble your booth, please order labor on the Labor Order form and the necessary ladders and tools will be

provided.

BOOTH INSTALLATION/DISMANTLING

All booths must be show ready by 10 p.m. on Monday night and may not be dismantled until the show ends on

Thursday at Noon.

MATERIAL HANDLING

Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks and

other mechanical equipment is not permitted. SCSWORX will control access to the loading docks and the roll-up

doors to facilitate an orderly and safe move-in / move-out. Exhibitors who wish to hand carry their own materials

still must check in at the move-out. Exhibitors who wish to hand carry their own materials still must check in at the

marshaling yard and receive a dock pass to come up for unloading. However, exhibitors may park in the South Hall

parking garage or off facility grounds and hand carry items into the facility. Only full-time employees of the

exhibiting company will be allowed to hand-carry items.


All Booth Types

No portion of an exhibit may extend into the aisles or exceed the booth dimensions of the assigned booth. Exhibits,

displays nor equipment may not extend into the aisle at any height. This includes hanging signs. Logos, lights, lasers,

etc. may not be used outside the booth space. Lights, etc. may not be shone on the ceiling or facility walls.

All Booth Types

If you are concerned in any way about meeting booth structure guidelines for your booth type, or would like to

request permission to construct your booth outside the stated guidelines, please complete a Booth Variance

Request Form and submit a scaled drawing of your proposed booth structure.

SAFETY

FOOD AND BEVERAGE

All food and beverages MUST be coordinated with the Von Braun Center. The VBC does not allow any outside food

or beverage to be brought into the facility. Please see Section Six of this packet for VBC contact information to

arrange food and beverage service.

BADGES

Badges must be worn at all times during show hours. Lending badges is prohibited , regardless of the length of time

the person wishes to remain in the exhibit hall. Exhibit-only badges may be acquired free of charge at the main

registration desk in the S Hall Prefunction.


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Von Braun Center

Huntsville, AL

SCS ORDER RECAP

SCSWORX Payment Policies (Credit Card)

SCSWORX


Space & Missile Defense Symposium August 8‐10, 2017 Von Braun Center Huntsville, AL

***** Important Notice*****

All Rental and Sales Items will be charged Huntsville, AL Rental or Sales Tax at a rate of 9%. If you are Tax Exempt and do not wish to be charged Rental or Sales Tax, you must send your Tax Exempt Form in with your orders. Refunds on Sales Tax will not be given if orders are received without proper paperwork.


Von Braun Center

Huntsville, AL

Furniture

Carpet and Padding

Audio Visual

Plants

Cleaning

Portable & Rental Booths

Signs & Graphics

Photography

Labor (estimate)

Forklift Service

Rigging

Material Handling

.09 % Rental Tax

GRAND TOTAL

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ADVANCED ORDER DEADLINE

7/18/2017

This form along with the Payment Policies form must be completed and sent to SCSWORX with your order. Full payment must

accompany all orders. To benefit from our advance discount pricing, orders must be received by the advance deadline date. All

orders placed after the advanced deadline date or at show site will be charged standard prices. Orders received after the

advanced date will also be filled as floor orders and are subject to availability.

ORDERS


Von Braun Center

Huntsville, AL

Exhibiting Company: Booth Number:

Email Address:

Address:

Phone: Fax:

On Site rep. (print):

Card Type (Circle one) Visa Amex MasterCard

Account Number: Exp: vcode:

Cardholder's Name:

Signature:

Billing Address:

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CANCELLATION POLICY - On orders made for rental exhibits and furnishings that are canceled prior to advanced deadline date,

SCS will refund 50% of the payment received. NO REFUNDS WILL BE MADE FOR ORDERS CANCELED AFTER THE ADVANCED

DEADLINE DATE.

CREDIT CARD CHARGE AUTHORIZATION

If you wish to charge your orders to your credit card account, please complete the information requested below and return this

form with your orders. Any show site balances or charges for outbound labor, freight or miscellaneous items not paid before

the show closing will be charged to your credit card account.


7/18/2017

To obtain discount pricing, all orders along with FULL payment must be received by SCS, no later than the advanced discount

deadline. Payment for estimated labor or material handling orders must be received as well. All orders received after the

deadline date will be filled as show orders and are subject to availability. ALL ACCOUNTS MUST BE SETTLED AT THE SERVICE

DESK PRIOR TO THE CLOSE OF THE SHOW. SCSWORX WILL NOT INVOICE. Checks and credit cards are accepted. A purchase

order is not considered payment.

Advanced orders received without full payment will not be filled until payment is received. Refunds will be made for

overpayment on Labor or Material Handling Estimates. Orders arriving at the warehouse or show site without advanced

payment will not be delivered to your booth until payment is received. Please advise your show representative of this policy.

Orders for services placed on the show floor will be filled according to availability. SCS cannot guarantee services placed in this

manner. Orders will not be filled without full payment. Your show representative must be aware of this policy and have

payment on hand at the show. No exceptions.



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Von Braun Center

Huntsville, AL

AUDIO VISUAL

PLANTS

BOOTH CLEANING

FURNITURE AND ACCESSORIES

CARPET

RENTAL BOOTHS

SIGNS AND GRAPHICS

SCSWORX


Von Braun Center

Huntsville, AL

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4' Plain Table $47.00 $62.00


7/18/2017

**Full payment must be received by the Advanced Discount Date to receive discount pricing**

TABLES AND SKIRTING

All Standard Tables are 2' wide and 30" tall, with wooden tops, covered in plastic.

Raised Skirted Tables are 42" tall.

Skirted tables have skirting on 3 sides. To have your table skirted all the way around,

please order "4th side skirted" in addition to your table order.

TotalSTANDARDADVANCEDDESCRIPTION

6' Raised Skirted Table


$67.00

$72.00

$77.00

$82.00

$87.00

$92.00

$97.00

$100.00

4th Side Skirted

$52.00

$57.00

$62.00

$67.00

$72.00

$77.00

$82.00

6' Plain Table

8' Plain Table

4' Skirted Table

6' Skirted Table

8' Skirted Table


$87.00

$20.00 $20.00


Von Braun Center

Huntsville, AL

QTY

PAGE 22

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7/18/2017


CHAIRS

DESCRIPTION ADVANCED STANDARD Total

Folding Chair $15.00 $20.00

Padded Chair $44.00 $57.00

Padded Stool $72.00 $87.00

Leather Bar Stool (Specify Color) $127.50 $155.00

White Leather Dining Chair $127.50 $155.00

Red Cushion Stool $310.00 $335.00

A limited amount of other office furniture (conference tables, couches, coffee and end tables) is available in to

addition to above items. Please call SCSWORX for availability.

Black Cushion Stool $310.00 $335.00

Bombo Stool (Specify Color) $75.00 $98.00

Folding Chair Folding Chair Padded Stool Leather Bar Stool (White or Black)

White Leather Dining Chair

Red Cushion Stool Black Cushion Stool Bombo Stool (Silver or Blue)


Von Braun Center

Huntsville, AL

QTY

PAGE 23

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7/18/2017


ACCESSORIES


Grid Wall (24" x 74") $24.50 $30.00

Easel $17.00 $27.00

5 Pocket Literature Stand $67.00 $107.00

6 Pocket Literature Stand $77.00 $117.00

Bag Stand $45.00 $55.00

Stanchions with Blue Rope $22.00 $32.00

Stanchions with Red Rope $22.00 $32.00

Wastebasket $7.00 $12.00

Clip-On Light $17.00 $25.00

Fish Bowl $12.00 $17.00

Grid Wall Easel Literature Stands Bag Stand

Stanchions and Rope (Red or Blue Ropes)

Clip-On Light Fish Bowl Wastebasket


August 8-10, 2017

Von Braun Center

Huntsville, AL

QTY

PAGE 24

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7/18/2017


MISC. TABLES / DISPLAY CUBES


Café Table $77.00 $97.00

Heavy Duty Café Table (White) $100.00 $125.00

Gray and White Cube $225.00 $330.00

Black and White Cube $225.00 $330.00

Square Top Cube $85.00 $125.00

Shelf Added To Cube $30.00 $45.00

Kidney Top Cube $85.00 $125.00

Mushroom Top Cube $80.00 $118.00

Cafe Table27"-39" Adjustable

Heavy Duty Cafe Table (White)39" High (Not Adjustable)

Black and White Cube (24"x24"x41")

Gray and White Cube (20"x32"x42")

Square Top Cube (31"x31"x42")

Kidney Top Cube (52"x30"x42")

Mushroom Top Cube (48"x34"x42")


August 8-10, 2017

Von Braun Center

Huntsville, AL

QTY TOTAL

COLOR TOTAL

COLOR TOTAL

COLOR TOTAL

Total:

PAGE 25

CA

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7/18/2017


STANDARD CARPET

Rental includes installation and removal at the close of the show. Cancellations made after the Advanced Discount

Date, will not receive a refund. Custom cut carpet is required for any booth larger than 30' in length. Orders for (2)

10' sections will not be guaranteed to match.

ITEM COLOR STANDARDADVANCED

10' x 10' $197.00

Price includes installation to fit booth space

10' x 20'

10' x 30'

BLUE GRAY

BLUE GRAY

BLUE GRAY

$160.00

$295.00

$437.00

$392.00

$570.00

CUSTOM SIZE CARPET

PLEASE CIRCLE COLOR CHOICE: BLUE OR GRAY

100 Square Foot Minimum

STANDARD RATEADVANCED RATETOTAL SQUARE FEETDIMENSIONS

______ft. x_____ft. $3.95 / sq. ft $4.95/ sq. ft

______ft. x_____ft. $.37/ sq. ft $.47/ sq. ft

CUSTOM SIZE CARPET

DIMENSIONS TOTAL SQUARE FEET ADVANCED RATE STANDARD RATE

______ft. x_____ft. $.80 / sq. ft $.95/ sq. ft

VISQUEEN

DIMENSIONS TOTAL SQUARE FEET ADVANCED RATE STANDARD RATE


Von Braun Center

Huntsville, AL

QTY TOTAL

Grand Total:

QTY TOTAL

Grand Total:

PAGE 26

DISPLAYS

AU

DIO

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7/18/2017


Quantities are limited. Please call for availability. Prices are for the duration of the show

Audio / Visual equipment may be ordered from the list below. Additional equipment is also available on request.

All prices based on delivery on day prior to show opening. All Audio/Visual equipment rental must be ordered in

advance. No orders will be taken on the show floor.

32" LCD with Wall Mount (built in speakers)

$150.00

$195.00

$275.00

$350.00

ITEM PRICE

24" LCD with Desktop Stand

24" LCD with Wall Mount

32" LCD with Desktop Stand (built in speakers)

PLAYERS

ITEM PRICE

$485.00

$550.00

$1,125.00

$1,125.00

$130.00

$175.00

40" LCD with Desktop Stand (specify if speakers are needed)

40" LCD with Wall Mount (specify if speakers are needed)

55" LCD with Desktop Stand (built in speakers)

55" LCD with Wall Mount (built in speakers)

Floor Stand for Plasma display with plasma rental

Floor Stand for Plasma display without plasma rental

*Larger monitors may be available upon request

$250.00Laptop with Standard Office Package

$225.00Desktop Computer with Standard Office Package

DVD/Bluray Player $135.00


Von Braun Center

Huntsville, AL

QTY

*Types of blooming plants are vased on availability.

For specific plant requests, please call for availability and pricing.

PAGE 27

Cut Flower Arrangements, Unique Plants, etc. are available. Please call SCSWORX for pricing.

Blooming Plants (Seasonal) $47.00 $55.00

$80.50

4' to 6' Green Plant $72.00 $89.50

Rental includes drop off and pick up at the close of the show.

Cancellations made after the deadline will not be refunded.

PLA

NTS

SCSWORX




7/18/2017


SCS will deliver beautiful flowers and plants directly from the nursery to your exhibit booth. Prices listed below are

for the duration of the show and cover RENTAL COST ONLY. Plants missing from the booth upon dismantle are the

responsibility of the exhibitor and an additional charge will be applied.

PLANTS


1' to 3' Green Plant $63.50


Von Braun Center

Huntsville, AL

TOTAL

TOTAL

TOTAL

PAGE 28

10x10, 20x20, or 30x30 $69.75 $104.75

40x40 AND LARGER $91.50 $137.25

PERIODIC PORTER SERVICE

SCSWORX will empty wastebaskets and wipe down counters at two hour intervals, show hours only,

for the duration of the show. Vacuuming not included.

ITEM 10x10s X # of Days ADVANCED STANDARD

10x10, 20x20, or 30x30 $32.00 $40.00

40x40 AND LARGER $37.00 $45.00

ONE TIME ONLY

EVERY SHOW DAY

ITEM 10x10s X # of Days ADVANCED STANDARD

$37.00 $42.00

40x40 AND LARGER $46.00 $52.00

CLEA

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7/18/2017


Booth cleaning includes vacuuming the carpet, emptying trash, and cleaning counter tops.

There is a 100 sq. ft. minimum

ONE TIME ONLY

First Day Only. Prices are based on square footage

STANDARDADVANCED# OF 10x10 SPACESITEM

10x10, 20x20, or 30x30


Von Braun Center

Huntsville, AL

QTY TOTAL

PAGE 29

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7/18/2017


PANEL SYSTEMS - SALES

Panel systems from small tabletop designs to twenty foot booth size designs are available. Packages available can

include panel display, lights, graphics, cases, counters, tables, audio-visual capabilities, full sized photomural

applications, wheeled cases and much more. Depending on choice of package, prices range from $290.00 and up.

10" CURVED POP UP SYSTEM

$575.00

$650.00

Pop-up Systems are also available in many configurations, ranging from small tabletops to twenty and thirty foot

displays with islands, trusses, towers, kiosks and many other designs.

For more information regarding custom booth sales, please contact our sales staff

(256) 461-8815 or email: [email protected]

POP - UP SYSTEM - RENTAL

PRICEITEM

10' STRAIGHT POP UP SYSTEM

POP - UP SYSTEM - SALES

10' Straight9' Section Frame with Channel Bars

(5) Fabric Panels(2) 200V Halogen Clip Lights

10' Curved10' Section Frame with Channel Bars

(6) Fabric Panels(2) 200V Halogen Clip Lights


Von Braun Center

Huntsville, AL

Option A (10x10) Option A (10x10)

Extruded aluminum booth with panels Extruded aluminum booth with panels

24" x 36" Digital Print Graphic 24" x 36" Digital Print Graphic

54" x 96" Digital Banner 54" x 96" Digital Banner

1 demo station 1 demo station

1 reception counter 1 reception counter

Plasma not included Plasma not included

Option B (10x10) Option B (10x20)

Extruded aluminum booth with plexi panels Extruded aluminum booth with plexi panels

Accent wall in stock colors Accent wall in stock colors

3 Clip Lights 6 Clip Lights

Backwall Cabinet 2 Backwall Cabinets

1 reception counter 1 reception counter

Plasma and literature rack not included Plasmas and literature racks not included

PAGE 30

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7/11/2017


Our turn-key booth is an extruded aluminum booth that contains wall panels and graphics. It is a simple design

with eye-catching aesthetics. Distinguish yourself with these displays by showing off your creativity and your

unique approach to doing business. Custom laminated tabletops and headers are also available. Custom colors

are available for an additional cost.

SCS may be unable to fill orders received after the order deadline. Please call for availability.


Von Braun Center

Huntsville, AL

Option C (10x10) Option C (10x20)

Extruded aluminum booth with panels Extruded aluminum booth with panels

84"x96" digital banner 84"x96" digital banner

1 demo station 1 reception counter

1 display shelf 2 demo stations

LCD monitor and literature rack not included 1 cafe table and 4 chairs

LCD monitors and literature rack not included

Option D (10x10) Option D (10x20)

Extruded aluminum booth with plexi panels Extruded aluminum booth with plexi panels

(3) 26" x 84" digital graphics (6) 26" x 84" digital graphics

(1) 12" x78" digital header (2) 12" x78" digital header

1 reception counter 1 demo stations

1 demo station 1 café table and 4 chairs

LCD monitor and literature rack not included LCD monitor and literature rack not included

PAGE 31

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7/11/2017




Von Braun Center

Huntsville, AL

Contact us to learn more

PAGE 32

Rent a custom tradeshow booth with the

ease of a turnkey rental. SCSWORX designers

with collaborate with your team to design a

customized layout that will set you apart

from the rest of the crowd.

TUR

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7/11/2017



CUSTOMIZED

BOOTH

RENTALS


Von Braun Center

Huntsville, AL

QTY TOTAL

PAGE 33

Please send SCS your logo and lettering if your turnkey choice includes a logo header. Email to [email protected] .

All orders for turnkey equipment must be placed by the order deadline. No orders for turnkey equipment will be taken on the show floor.

CUSTOM OPTIONS- EMAIL FOR PRICING

OPTION C (10x10)

OPTION C (10x20)

OPTION D (10x10)

OPTION D (10x20)

$3,367.00

$6,488.00

ITEM

OPTION A (10x10)

OPTION A (10x20)

OPTION B (10x10)

OPTION B (10x20)

$5,877.00

$2,947.00

$5,508.00

$3,513.00

$6,585.00

$4,521.00

$2,267.00

$4,237.00

$2,703.00

$5,065.00

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STANDARDADVANCED

$2,249.00 $2,924.00


7/11/2017



Prices include delivery, installation, dismantle, removal and rental for the entire show. All equipment remains the

property of SCS. Exhibitor is responsible for any damage other than normal wear. SCS SHALL NOT be responsible

for any damage to persons or property which may occur during the use of this booth. SCS accepts your order under

these terms and conditions. Any orders received after the deadline will be filled based on availability and will

include an additional rush charge.

TURNKEY BOOTH RENTAL

$4,377.00

$8,435.00


Von Braun Center

Huntsville, AL

QTY

QTY

QTY

QTY

QTY

PAGE 34

LOGO SIGN QUOTE QUOTEFile Submission: Format: Adobe CS preferred (PSD, PDF, AI, EPS) * high Resolution JPG and TIF files are also accepted.

Resolution: 300 dpi @ 50%, 150 DPI @ 100%. CONVERT ALL FONTS TO OUTLINES AND INCLUDE ALL LINKED IMAGES (DO NOT

IMBED)

Sending Files: files 5MB or smaller, send to Chris Kulmer 2 [email protected]

Files larger than 5MB: FTP or Dropbox is available. Contact Chris Kulmer for information

VELCRO $8.00 $10.40

REPLACEMENT ID SIGN 17"x44" $38.18 $49.60

$10.40

DOUBLE STICK BACK $8.00 $10.40

DESCRIPTION ADVANCED STANDARD TOTAL

EASEL BACK $8.00

With pole pockets, per sq. ft. $16.85 $21.90

SPECIALTY ITEMS

Full color digital print on scrim banner (maximum width 60")


With grommets, per sq. ft. $15.70 $20.45

10ft HOPUP (with endcaps) $1,185.00 $1,777.50

** Other sizes and hardware options are available. Call for pricing

VINYL BANNERS

Full color print on fabric (includes frame and carry bag)


8ft HOPUP (with endcaps) $995.00 $1,492.50

29.5" x 83.35" Premium ® $410.00 $533.00

** Other sizes and hardware options are available. Call for pricing

FABRIC HOPUP

29.5" x 79.25" Economy ® $310.00 $403.00

29.5" x 77.5" Standard ® $340.00 $442.00

11" x 17" $115.00 $149.50


31.5" x 88.5" Economy (NR) $310.00 $403.00

BANNERSTANDS

** Call for custom size pricing / double sided

Full color digital print on non-curl encapsulated vinyl (R= retractable / NR= non-retractable)

36" x 48"

GR

AP

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SCSWORX



18" x 24"

24" x 36"


7/18/2017


PRINTED SIGNS (SINGLE SIDED)

Full color digital print with protective overlaminate, mounted to 1/8" foam PVC

TOTALSTANDARDADVANCEDDESCRIPTION

$135.50

$190.00

$210.00

$176.15

$247.00

$273.00


Von Braun Center

Huntsville, AL

QTY

For orders with PR photos and Booth Photos with People:

Requested Date:

Requested Time:

Shipping Information for Orders with CDs or Prints:

Company: Attention:

Shipping Address

City: State:

Zip Code: Phone Number:

PAGE 35

PH

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SCSWORX



BOOTH PHOTOS WITH PEOPLE $100.00 $130.00


7/18/2017


TRADESHOW PHOTOGRAPHY

Order below to receive professional photography services for all of your tradeshow needs


STATIC BOOTH/ PRODUCT PHOTOS $75.00 $100.00

PR PHOTOGRAPHY $250.00 $325.00

DIGITAL COPY ON CD $75.00 $95.00

8x10 PRINT $40.00 $54.00

Standard photos files will be delivered electronically within 2-3 weeks from the end of the show. CD and 8x10 print orders will

ship within 3-4 weeks. Optional rush service is also available. Additional services include photo retouching, large photo prints,

mounting, matting, and framing. Contact us with any questions you may have.


SECTIO

N FO

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Von Braun Center

Huntsville, AL

LABOR ORDER FORM

EAC NOTIFICATION

FORKLIFT ORDER FORM

RIGGING ORDER FORM

SCSWORX



Von Braun Center

Huntsville, AL

Straight Time: Monday - Friday, 8am - 4:30pm $84.50/HR

Overtime: Monday - Friday, 4:30pm to Midnight, Saturday and Sunday 8am - 5pm $125/HR

Double Time: After 5pm Saturday, Sunday, and all day on Holidays $166/HR

Straight Time: Monday - Friday, 8am - 4:30pm $89.50/HR

Overtime: Monday - Friday, 4:30pm to Midnight, Saturday and Sunday 8am - 5pm $135/HR

Double Time: After 5pm Saturday, Sunday, and all day on Holidays $173/HR

TIME Hours Hour Rate Total

Total labor ordered:

25% Surcharge for SCSWORX supervised labor:

Grand Total:


STANDARD LABOR RATES (IF ORDERED AFTER ADVANCED ORDER DEADLINE)

TERMS AND CONDITIONS

The exhibitor is required to cancel labor orders at least two days prior to date for which labor labor is scheduled.

Otherwise, a two hour per man "No Show" will be billed to the exhibitor.

LAB

OR

SCSWORX



7/18/2017


On-site labor is available to assist you in unpacking and installing your booth before the show and in dismantling

and packing your booth after the show. Starting time can can only be guaranteed when labor is requested for the

beginning of the work day.

ADVANCED LABOR RATES (IF ORDERED BY ADVANCED ORDER DEADLINE)

There is a 2 hour minimum charge per man per labor call

□ Exhibitor Supervised (Do not proceed without exhibitor presence.) Exhibitor should check

in at SCSWORX service desk to pick up labor

□ SCSWORX Supervised (Laborers proceed without exhibitor presence) SCSWORX will

supervise labor to unpack and install exhibitor display. SCSWORX wil supervise labor to

dismantle and pack exhibitor display. A 25% surcharge will be added to above rates for

SCSWORX supervised labor.

DATE Number of people Total Hours


Von Braun Center

Huntsville, AL

1 Ensure the orderly and efficient installation and removal of exhibits

2 Assure the distribution of labor to all exhibitors according to need

3 Provide sufficient labor to satisfy the requirements of exhibitors, and of the show itself

4 See the proper type and limits of insurance are in force

5 Avoid any conflit with local union regulations and requirements

Exhibiting Company: Booth Number:

Contractor's Name:

Address:

City/State/Zip

Telephone: Fax:

Email Address:

On-Site Representative: Emergency Telephone:______________

PAGE 38

EAC

NO

TIFICA

TION



EXHIBITOR APPOINTED CONTRACTOR INFORMATION

SCSWORX

OFFICIAL SERVICES CONTRACTORS ARE APPOINTED TO:

Should an exhibitor wish to employ the services of a contractor other than the official contractor, the following

must be met:

1. The exhibitor must inform SCSWORX of the name and address of the contractor and the work to be performed.This

information must be received in writing no later than July 25, 2014. If notification is not received, SCSWORX must be used for all

work. The non-official contractor will be permitted to supervise only. This will be strictly enforced!

2. The EAC MUST provide a certificate of insurance with at least the following limits: Comprehensive General Liability not less

than $1,000,000 with respect to injuries to any one person in an occurrence; $2,000,000 with respect to injuries to more than

one person in any one occurrence and $5,000,000 with respect to damage of property; Worker's Compensation Insurance,

including employment liability coverage, in a minimum amount not less than $1,000,000 of individual and/or aggregate

coverage.

3. The EAC must agree to abide by all rules and regulations of the show, as well as all union rules and regulations. The EAC must

have all business licenses, permits and Workers' Compensation required by the State, City and facility. The EAC must provide

evidence of such upon request.

4. SCSWORX has total control of all areas of the exhibit hall. The EAC must coordinate all activities with SCSWORX. The EAC must

confine its operations to the exhibit area of the client. Absolutely NO SOLICITING on the show floor will be allowed.

5. The EAC must agree to share with SCSWORX all costs incurred as a result of or relating to the EAC's operation. This includes

costs for stewards and other union representatives where applicable. Any costs necessary to restore exhibit area to initial

condition may also be shared by EAC.


Von Braun Center

Huntsville, AL

Straight Time: Monday - Friday, 8am - 4:30pm

Overtime: Monday - Friday, 4:30pm to Midnight, Saturday and Sunday 8am - 5pm

Double Time: After 5pm Saturday, Sunday, and all day on Holidays

QTY Straight Overtime Double Total

$75.00 $117.50 $155.00

$125.00 $192.50 $255.00

$170.00 $20.00 $345.00

$225.00 $342.00 $265.00

Number of pieces to be spotted:

Dates and times needed:

PAGE 39

FOR

KLIFT

SCSWORX



Forklift & Operator for up to 5,000lb capacity




This form is for in-booth work or loading and unloading ONLY. In the case of loading and unloading, it will take place

of dryage costs.

If your crates must be stored during the show,you must pay drayage costs

Rates are bases on the hour with a 1hr minimum charge

EQUIPMENT RENTAL RATES

ITEM


Von Braun Center

Huntsville, AL

Hanging Signs Must Be Received By: July 25, 2017

PRICE/HR TOTAL

PRICE/HR TOTAL

$460.00

$75.00

$112.00

All overhead signs will be hung: 08/04/17

Accurate location drawings are required for hanging.

Some discretion by SCSWORX and the VBC is required due to hanging points available.

Hanging Sign Estimate:

Assembly Labor Estimate:

Rigging Estimate:

Grand Total:

PAGE 40

QTY ITEM

UNDER 4,000 LBS*

**Overhead signs need to be shipped to the advance warehouse with layout and setup diagrams.

ASSEMBLY LABOR ST

ASSEMBLY LABOR OT

Time starts upon entry into hall by crew. Rates are a minimum of one hour per labor call.

*4,000 lbs and above, please call for quote

RIG

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7/18/2017

This form MUST be returned by the order deadline date. ALL banners/hanging signs or any other item to be hung

from the ceiling MUST be sent to the SCSWORX advance warehouse, NO LATER THAN the rigging deadline.

Sign/banners must be clearly labeled as a hanging sign. (Hanging Sign labels are provided in the shipping section of

this packet.)

You may pay hanging sign rates ONLY IF you have a straight banner weighing no more than 20lbs. AND having 3 or

less hanging points AND requiring no assembly. ALL hanging signs, banners, UAVS, etc. weighing more than 20lbs.

Or with more than 3 rigging points or requiring assembly or in any shape or than straight MUST use rigging rates.

HANGING SIGN RATES

QTY ITEM

HANGING SIGN (PER SIGN, LESS THAN 20LBS. WITH 3 OR LESS

RIGGING POINTS, REQUIRING NO ASSEMBLY $130.00

RIGGING LABOR RATES


Von Braun Center

Huntsville, AL

To Use Grid:

Use bold lines to indicate the outline of your booth

Indicate the scale of the grid (i.e. 1 Square = 1 foot or indicate the dimensions of your booth)

Mark the adjacent booth numbers or aisle numbers

Indicate the placement of your hanging sign or banner

Indicate Indicate

Adjacent Adjacent

Booth Booth

or or

Aisle Aisle

Number Number

PAGE 41

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SCSWORX




Von Braun Center

Huntsville, AL

Shipments will be received at the VBC only on: Targeted

PAGE 42

Exhibits will be unloaded, placed in your booth, empties removed for storage and returned at the close of the show. Exhibits

will then be loaded onto truck for return shipment. ONLY SCSWORX FORKLIFTS WILL BE ALLOWED ON FLOOR. FOR COST SEE

THE FREIGHT MATERIAL HANDLING SERVICE RATES.

INSURANCE

To expedite removal of materials, SCSWORX shall have authority to change designated carriers.

Exhibitors must arrange their outbound shipping.

It is understood that SCSWORX and its contractors are not an insurer. If any insurance is needed, it should be obtained by the exhibitor. It is suggested that

exhibitors arrange All Risk coverage. This can often be done by endorsement to existing policies. Exhibitor’s materials should be insured from the time they

leave their firm until they are returned after the close of the show. SCSWORX shall not be held responsible for any loss or damage whatsoever.

LIABILITY

An accurate weight must be listed on your inbound bill of lading to correctly tabulate your material handling charges. Shipments without proper weight

information will be estimated by SCSWORX management at unloading and the estimated weight will be used to tabulate charges. Verification of weight after

the show will not be accepted. Direct carrier shipments must have certified weight tickets. Mixed shipments arriving on van lines must have certified weight

tickets separating weights of crated items from loose and uncrated items. Weights not broken out will be charged at “loose and uncrated” rates.

SCSWORX shall not be responsible for damage to uncrated materials, improperly packed or concealed damage.

SCSWORX shall not be responsible for loss, theft, or disappearance of materials after same has been delivered to exhibitor’s booth.

SHIP

PIN

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SCSWORX



Freight and material handling rates DO NOT include uncrating, unskidding, installation, dismantling, crating, etc. For

such services refer to the enclosed Labor Order form..

Shipments will be received at SCSWORX:

July 10- July 24, 2017

Shipments will be stored and delivered to your booth prior to exhibitor move-in. Empty containers will be removed for storage

and returned at the close of the show. Exhibits will then be loaded onto truck for return shipment. FOR COST SEE THE FREIGHT

MATERIAL HANDLING SERVICE RATES

SHOW SITE RECEIPT

Make sure materials are properly crated and labeled before turning in the SCSWORX bill of lading to the Service Desk. This prevents shipping out empty crates.

All rates are based on inbound weight rounded to the next cwt. (100 lbs.) Exhibits which because of their nature (excessive size,

delicate nature, extreme value, etc.) require special handling, will be charged on a time and materials basis, in addition to

standard material handling rates. Uncrated (pad-wrapped) shipments will not be received at the advance warehouse and will be

subject to additional handling charges Advance notification of your needs by completing and returning the freight handling &

materials service rate form will facilitate prompt and efficient handling of your display needs.

Acceptance of Bills of Lading by SCSWORX does not represent acceptance of counts on bill. All outgoing freight will be counted by designated carrier at the

booth; notifying SCSWORX of any adjustments. SCSWORX is not responsible for security of exhibitor freight that is left unattended in the booth while waiting

for the designated carrier.

SCSWORX shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues, or for any collateral costs, which may

result from any loss or damage to an exhibitor’s materials which may make it impossible or impractical to exhibit same.

Collect shipments will not be accepted. Send freight pre-paid.

NO LIABILITY IS ASSUMED for shipments without receipts, freight bills, or specific counts such as UPS or van lines.

Empty container labels will be available at the SCSWORX Service Desk. Affixing the labels is the sole responsibility of the exhibitor or his representatives. All

previous labels should be removed. SCSWORX assumes no responsibility for removal of containers with old empty labels and SCSWORX labels, improper

information on empty labels, materials stored in containers with empty labels.

SHIPMENT SHOULD ARRIVE BEFORE: 7/24/17 SHIPMENT SHOULD ARRIVE BEFORE: 7/24/17

FROM: FROM:

To: To:

Exhibiting Company Name - Booth Number Exhibiting Company Name - Booth Number

Space & Missile Defense Symposium Space & Missile Defense Symposium

c/o SCSWORX c/o SCSWORX

10446 County Line Road 10446 County Line Road

Madison, AL 35756 Madison, AL 35756

Piece of Piece of


FROM: FROM:

To: To:






Piece of Piece of

Advance Warehouse Shipment Advance Warehouse Shipment

RUSH! RUSH!Exhibition Freight Exhibition Freight


Advance Warehouse Shipment Advance Warehouse Shipment

(target date) (target date)

FROM: FROM:

To: To:






Piece of Piece of

(target date) (target date)

FROM: FROM:

To: To:






Piece of Piece of

Exhibition Freight Exhibition Freight

Show Site Shipment Show Site Shipment

Shipment should arrive on ________________ Shipment should arrive on ________________

Exhibition Freight Exhibition Freight

Show Site Shipment Show Site Shipment

RUSH! RUSH!

Shipment should arrive on ________________ Shipment should arrive on ________________

RUSH! RUSH!


FROM: FROM:

To: To:






Piece of Piece of


FROM: FROM:

To: To:






Piece of Piece of

Hanging Sign Shipment Hanging Sign Shipment

Hanging Sign Shipment Hanging Sign Shipment




Von Braun Center

Huntsville, AL

TOTAL

All vehicles must take the following safety precautions:

* Batteries must be disconnected and taped

*Fuel tanks must have no more than one quarter tank of gas

*Fuel tanks must be locked with a locking cover to prevent the escape of vapor

*Refueling, or removal of fuel from vehicles on the premises is prohibited

*Vehicles may not move during show hours

Company Name: Booth #:

Ordered By: Phone #:

Signature: Date:

PAGE 46

VEH

ICLE SP

OTTIN

G

SCSWORX



VEHICLE SPOTTING ORDER FORM

All vehicles entering the exhibit floor for booth display purposes will be "spotted" by SCSWORX.

A $95.00 "spotting" fee (round trip) applies.

QUANTITY OF VEHICLES TO BE SPOTTED RATE PER ROUND TRIP


August 8-10, 2017

Von Braun Center

Huntsville, AL

Crated Materials: $90.00

Uncrated or Special Handling Materials: $127.00

Crated Materials: $84.50

Uncrated or Special Handling Materials: $127.70

First Carton: $43.00

Each Additional: $25.00

Minimum 1st Shipment: $90.00

WAREHOUSE SHOW EST. WEIGHT CWT UNIT PRICE

x 1200 12 $90.00

x 300 3 $127.70

x $90.00

WAREHOUSE SHOW EST. WEIGHT CWT UNIT PRICE

PAGE 47

$0.00

SAMPLE ORDER

For all small outbound shipments being picked up by air carriers (i.e. FedEx, UPS), there will be an additional fee of $10 for the first package and $5 for each

additional package. This fee may be added to your credit card on file, or paid by credit card at the close of the show. All packages MUST be brought to the small

package desk located in the NE corner of the South Hall unless prior arrangements are made with SCSWORX. Any freight left in the exhibitors booth will be

brought back to SCSWORX and additional fees will be incurred.

$1,553.10

DESCRIPTION ESTIMATED COST

4 small pkgs. 40lbs $90.00

ESTIMATED COSTDESCRIPTION

2 skids

2 uncrated pieces

$1,080.00

$383.10

MA

TERIA

L HA

ND

LING

SCSWORX



Above material handling rates (including small package rates) are for shipments handled within arrival dates or targeted move-

in dates and times.

***Accessible Storage Fees will be charged to all exhibitors requiring storage, but not

paying Material Handling. See Accessible Storage Form

Rates include all labor and equipment to unload, deliver to booth, handle empty containers to and from storage, and reload

your exhibit materials on outbound carriers. Shipments without proper weight information will be estimated at unloading.

Verification of weight after the show will not be accepted. Direct carrier shipments must have certified weight tickets. Please

advise your shippers!

ADVANCE SHIPMENTS TO SCSWORX WAREHOUSE (200 LB. MINIMUM CHARGE)

cwt=per hundred pounds

See below for small package pricing

DIRECT SHIPMENTS TO SHOW SITE (200 LB. MINIMUM CHARGE)

cwt=per hundred pounds

See Section 1 - Show Information for marshaling yard information

SMALL PACKAGES

Shipments under 50 lbs. total only! (FedEx & UPS shipments.)

All shipments from air carriers not under 50 lbs must use material handling rates.

There will be a 25% additional charge for freight arriving to the warehouse after published warehouse dates or to show site off-target.


Von Braun Center

Huntsville, AL

1 We will require _________________square feet of space in Accessible Storage for:

Number of boxes:

Number of cartons:

Number of skids:

Number of cases:

Number of crates:

2 List type of product:

3 We will need access to this product:

________times a day at _________a.m. and/or ________times a day at _________p.m.

QUANTITY OF SQ. FEET REQUIRED (16FT INCREMENTS)

$75.00 PER 16 SQ. FEET

TOTAL DUE

Company Name: Booth #:

Ordered By: Phone #:

Signature: Date:

PAGE 48

AC

CESSIB

LE STOR

AG

E

SCSWORX



ACCESSIBLE STORAGE ORDER FORM

SCSWORX will go to all reasonable lengths to secure your product. However, we are not responsible for the

contents of open boxes put into storage. All storage will be delivered to your booth first. Once the piece count has

been verified, the product will be moved into storage.

ACCESSIBLE STORAGE FEE

$75.00 PER 16 SQUARE FEET


Von Braun Center

Huntsville, AL

2. What is the total weight of your shipment?

Crated

Uncrated lbs.

Requiring Special Handling

Total

lbs.

5. List carrier(s):

Company Email Address

Authorized Signature Authorized Contact (Print)


7. Who should we contact if problems/ questions

arise with inbound/outbound freight?

8. List contact phone number:

FREIG

HT Q

UESTIO

NN

AIR

E

SCSWORX


ALL EXHIBITORS SENDING FREIGHT ADVANCE OR SHOW SITE MUST RETURN THIS FORM

1. What is the total piece count for your shipment?

3. What is the weight of the heaviest piece? 4. Is there any special equipment needed to

unload your shipment? If so, list below.

6. For direct shipments, what date/time are your

shipments scheduled to arrive?


SECTIO

N SIX


Von Braun Center

Huntsville, AL

PREFERRED CARRIER INFORMATION/FREIGHT QUOTE

ELECTRICAL / INTERNET / OTHER UTILITIES

LEAD RETRIEVAL

SCSWORX


Price will increase to the ONSITE rates beginning Saturday, August 5, 2017

By 7/7/17 After 7/7/17 Quantity Total

iLeads Access Code* $295 each $345 each ________ $________

(Use your own iPhone, iPad, iTouch, or Android)

iLeads MGL Rental Device: $375 each $425 each ________ $________

(Rent an iDevice from MGL) [ ] iTouch (default if nothing is selected)

[ ] iPad Mini (limited supply)

* Unit limitations apply when using your own device to scan.

Must be: iPhone 5 or 6 || iPad 2 or greater || iTouch 5 or 6

Booth Delivery $95 ________ $________

Custom Checklist $95 ________ $________

Excel Conversion $95 ________ $________

Mail To:

MGL Management, LLC 11654 Plaza America Dr., #184 Reston, VA 20190

OR

Fax To:

703-997-1437

[email protected]

Fax: 703-997-1437

Phone: 703-291-1585

LEAPP By

MGL

Discount Deadline: Friday July 7, 2017 Order Deadline: Friday, August 4, 2017

2017 SMD Symposium Lead Retrieval Order Form

August 8-10, 2017

Huntsville, AL

You may fax or email your order using the information below:

1. CONTACT INFORMATION:

Company Name ______________________________________ Booth # __________ Contact ______________________________________________________________ BILLING Address _______________________________________________________

City _______________________________ State _______ Zip _________________ E-mail for Receipt ______________________________________________________ E-mail for Leads (if different from above) ____________________________________ Tel _________________________________ Fax ____________________________

Von Braun Center SMD 700 Monroe Street Huntsville, AL 35801 Booth Name: _________________________________ Attn: Decorating Department (256) 551-2237 FAX (256) 551-2221 Booth Number: _______________________________ [email protected]

- 2 -

EXPO QUICK FACTS Show Name: SMD Symposium Show Dates: August 8-10, 2017 Show Location: Von Braun Center- South Hall Deadline Date to Receive Discounted Rates: One week prior to move in Booth Equipment:

PROVIDED BY SCS WORX. Please contact SCS Works with questions regarding these items. Assistance:

We want you to have a successful show. If we can be of assistance, please call our Exhibitor Service Department at 256-551-2237.

TO RECEIVE DISCOUNT PRICES orders must be accompanied by credit card authorization or a check made payable to the Von Braun Center and received by the VBC no less than 7 days prior to the event move in day. Please check the following pages regarding electrical services, phone services and internet services provided by the Von Braun Center. Items ordered are at the expense of the Exhibitor at the rates shown on the following page. ALL PRICES ARE BASED ON THE RENTAL OF EQUIPMENT FOR THE DURATION OF THE SHOW, UNLESS OTHERWISE INDICATED. THE VON BRAUN CENTER DOES NOT INVOICE. When orders are not received at least 7 days in advance with payment, charges are due at the FLOOR ORDER PRICES. All items must be paid in full before any deliveries are made to the booth. CANCELLATION POLICY: Items canceled after move-in begins will be charged at 50% of original price except draped tables, which are totally non-refundable.

Von Braun Center SMD 700 Monroe Street Huntsville, AL 35801 Booth Name: _________________________________ Attn: Decorating Department (256) 551-2237 FAX (256) 551-2221 Booth Number: _______________________________ [email protected]

- 3 -

CREDIT CARD AUTHORIZATION FORM (Required for all services including drayage)

Dear Exhibitor: If you wish to charge the amount of your advance order to your credit card account, please complete the information requested below and return this form with your order. [ ] AMERICAN EXPRESS [ ] VISA [ ] MASTER CARD [ ] DISCOVER Please Print ACCOUNT NUMBER:

EXPIRATION DATE: CID #:

CARD HOLDER NAME:

CREDIT CARD BILLING ADDRESS:

EXHIBITOR: TELEPHONE NUMBER: BOOTH NO:

SIGNATURE:

If you would like confirmation of your order please provide an email address:

Von Braun Center SMD 700 Monroe Street Huntsville, AL 35801 Booth Name: _________________________________ Attn: Decorating Department (256) 5

august 8-10, 2017 manual von braun center huntsville, al...scsworx mail - po box 69 madison al 35756...

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