Program Control

Alok K Sinha - SE

Managing projects …

PROJECTS

SOFTWARE DEVELOPME

NT

IMPLEMENTA-TION CONSULTING

ONSITE

OFFSHORE

PRODUCT

INTEGRATION

QA

ORGANISATION WIDE

ROLLOUT/ UPGRADES

MULTI LOCATION

PROCESS

MAPPING & BPR

TRAINING

ERP/CAD

Alok K Sinha - SE

Concept

Concept Entry Document Storage Risk Assessment Projects Required Management Console Reporting

Approval

Budget Entry Financial Analysis Approval Workflow Investment GL Feeds for Actual

Execution

Project Entry Work Breakdown Structure Project Templates Risk Tracking Dashboards Time / Resource Tracking Project Execution

Initiate

Anyone

Assign

Functional Owner

Evaluate

Team Leader

Accept

Business Owner

Execution

Project Leader

Launch

Business / Function Owners

Adoption

Business / Function Owners

Complete

Business / Function Owners

FundingRequest

ProjectManagement

ProposedPrograms

Business flow from initiation to completion

Alok K Sinha - SE

Companies use project mgmt tools to track tasks or show status in individual projects…

but they still use spreadsheets and otherwork-arounds to manage multiple project…

and these approaches are not scalable,and there is no project-to-project continuity

Time

Cost

Deliver-ables

TimeCost

Deliver-ables

Time

CostDeliver-ables

Tasks

Tasks

TasksResour-

cesResour-ces

Resour-ces

Project 2

Project 3

Project 1

Alok K Sinha - SE

Disparate project mgmt leads to many issues that have a severe impact on one or more projects

Should we create a new project?

We are about to have a cost over-run!

What impact will a delay in Project 1 have on Project 3?

Will we have enough people?

Alok K Sinha - SE

Teams

Locations

Countries

RegionsGlobal Operations

In addition to tracking, Companies need scalability and consistency

Visibility at all levels,

projects and teams

Bird’s Eye ViewBird’s Eye View

Internal External

Staff Partners

Customers &Other Stakeholders

Resour-ces

Resour-ces

Resour-ces

Time CostDeliver-ables

Tasks

Time CostDeliver-ables

Tasks

Time CostDeliver-ables

TasksProject 3

Project 2

Project 1

Bu

sin

ess

Fu

nct

ion

s

Pro

du

cts\

Serv

ices

Alok K Sinha - SE

A Program management Platform

A Collaborative PlatformWithin the Enterprise – Employees, Business Groups, Project Teams etc.

Across Enterprises – Business Partners, Vendors, Customers etc.

A Knowledge Repository Provides data and files in several formats

Provides Checkin/Checkout, Version and Change Management

Manage Lifecycles From Inception to Obsolescence

Define & Track Phases, Deliverables with Dashboard, etc.

Manage Project Deliverables Manages Deliverables as against Efforts

Hierarchical access rules and roles ensure tracking across teams

Alok K Sinha - SE

And specifically for software projects …

Effort Logs and Resource UtilizationSynchronized Timesheet & Task Management

Change Control Provides Change Management integrated with Impact Analysis

Defect Logs and Management Defect Reporting and Tracking

Tracking Software Project KPIs Dashboards specific to Software Development Projects

Alok K Sinha - SE

Effective Delivery means …

ManagingManagingManagingManagingProgramsProgramsProgramsPrograms

Maximizing Profit and Maximizing Profit and InnovationInnovation

Maximizing Profit and Maximizing Profit and InnovationInnovation

across Global Teamsacross Global Teamsacross Global Teamsacross Global Teamswith Minimized Risk and Time whilewith Minimized Risk and Time whilewith Minimized Risk and Time whilewith Minimized Risk and Time while

Alok K Sinha - SE

Fulfill needs across the spectrum

• Central repository of all data•Process Driven• Knowledge management• Project costing

•Current•Future

• Central repository of all data•Process Driven• Knowledge management• Project costing

•Current•Future

OrganizationWide

• Work break down clarity• Time management• Productivity

Project Team Members

• Manage project by exception• Manage risk• Transparency on deliverables• Resource performance measurement

• Manage project by exception• Manage risk• Transparency on deliverables• Resource performance measurement

Program/ProjectManagement

• View all programs by exception• KPI report card on

• Performance

• Trends

• View all programs by exception• KPI report card on

• Performance

• Trends

TopManagement

Alok K Sinha - SE

The CMMi Model Level 1: Early — Undisciplined results from an

undisciplined process Level 2: Managed — Capable of implementing

standardized projects Level 3: Defined — Consistent utilization of a

standardized development process by theorganization

Level 4: Quantitatively managed — Method for managing process improvement

Level 5: Optimized — Continuous process improvement

Alok K Sinha - SE

The CMMi Model Level 1. Performed Informally

1.1 Base Practices Are Performed Level 2. Planned and Tracked

2.1 Planning Performance 2.2 Disciplined Performance 2.3 Verifying Performance 2.4 Tracking Performance

Level 3. Well-Defined 3.1 Defining a Standard Process 3.2 Perform the Defined Process 3.3 Coordinate the Process

Level 4. Quantitatively Controlled 4.1 Establishing Measurable Quality Goals 4.2 Objectively Managing Performance

Alok K Sinha - SE

The CMMi Model Level 1. Performed Informally

1.1 Base Practices Are Performed Level 2. Planned and Tracked

2.1 Planning Performance 2.2 Disciplined Performance 2.3 Verifying Performance 2.4 Tracking Performance

Level 3. Well-Defined 3.1 Defining a Standard Process 3.2 Perform the Defined Process 3.3 Coordinate the Process

Level 4. Quantitatively Controlled 4.1 Establishing Measurable Quality Goals 4.2 Objectively Managing Performance

Level 5. Continuously Improving 5.1 Improving Organizational Capability 5.2 Improving Process Effectiveness

Alok K Sinha - SE

CMMI Process Areas & Categories

Thank You