ausd board 8-6-15 ve on 08 07 15...

10365 Keller AvenueRiverside, CA 92505

P: (951) 509‐5000F: (951) 351‐9306

Alvord Unified School DistrictOur Promise: All students will realize their unlimited potential.

Attendance Plan 2015 – 2016

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P: (951) 509‐5000F: (951) 351‐9306

THE ALVORD UNIFIED SCHOOL DISTRICT PROMISE: ALL STUDENTS WILL REALIZE THEIR UNLIMITED POTENTIAL.

STUDENTS TEACHERS INSTRUCTIONAL CONTENT

Agenda

• Average Daily Attendance (ADA) vs. Enrollment • Enrollment‐Number of Students Registered to

Attend• Recruitment: Bring more Students to AUSD • Retention: Keep AUSD Students from Leaving

• Attendance‐More Students in School Everyday• Support Students, Parents, Staff • Reduce suspensions & expulsions• Reach out to stakeholders with solutions

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P: (951) 509‐5000F: (951) 351‐9306



Enrollment defined ADA definedEnrollment is the count of all eligible students who are actively enlisted to attend a school in our districtUsed to plan staffing at schools

ADA is a measure of the number of those students enrolled who are actually present at school on a given dayUsed to calculate revenue

Enrollment vs Average Daily Attendance (ADA)

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P: (951) 509‐5000F: (951) 351‐9306



Enrollment ADACBEDS

• Measurement at the close of the second reporting month (early October)

• Submitted with Corrections in January

CalPADS• Reports unduplicated counts for LCFF Supplemental & Concentration

Period‐1 (P‐1)• January (through month 5)

• 1st Estimate for LCFF Revenues

Period 2 (P‐2)• April (through month 8)

• Final LCFF Revenues for following year (Regular ADA)

Annual • July (through month 11)

• Final Special Education LCFF and Lottery Revenues

Enrollment / ADA Reporting Periods4


P: (951) 509‐5000F: (951) 351‐9306



Fiscal Services Uses Multiple Measurements

Fiscal uses several different methods to estimate Average Daily Attendance (ADA)

• We compare:• 1) Prior year Period‐2 to current year Period‐2

• How much did we actually decline from last year? • 2) Projected P‐2 to Actual P‐2

• How accurate was our planning number?

District is in declining enrollment• Tends to average a 0.5% annual decline

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P: (951) 509‐5000F: (951) 351‐9306



Numbers Are Used to Drive Revenues

California School Districts are funded based on Average Daily Attendance (ADA) not EnrollmentFormula:

• Enrollment x Attendance rate (%) x $/student = Actual Revenue

• Enrollment x $/student = Potential Revenue• ADA x $/ADA = Actual Revenue• The difference between these two numbers is lost revenue due to absences

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P: (951) 509‐5000F: (951) 351‐9306



Impact of Absences on Funding

Districts are not funded for:• Unexcused or Excused Absences

2014‐15 cost of one day of absence = $43.16 105,465 absences recorded in 2014‐15Loss of Funding as a result of these absences

• $4.5 million

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P: (951) 509‐5000F: (951) 351‐9306

Alvord Unified School DistrictOur Promise: All students will realize their unlimited potential.

Recruitment and Retention of

Student Enrollment 2015‐2016

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P: (951) 509‐5000F: (951) 351‐9306



Recruitment of Students

“Discover Alvord” Campaign

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P: (951) 509‐5000F: (951) 351‐9306



Recruitment of StudentsMarketing Strategies Goal•Recruit Enough Students to Counter Declining Enrollment Numbers

• Direct outreach to families• Recruitment Flyers: “Discover Alvord”

• Brochures highlighting various programs of excellence and equity• Logos and Slogans

• Brochure and Flyer Distribution• Chambers of Commerce• Real Estate Offices• Markets• Major Businesses• Riverside City Government Offices• Community Partners and Groups• Media Outreach• Website and Social Media• Public Service Announcements on Riverside Media Stations/Channels

• Banners at Heavily Traveled Intersections/Streets and School Sites

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P: (951) 509‐5000F: (951) 351‐9306



Recruitment of Students (cont.)Allen Bill and Ed Code 48204 • Parents/Guardians employed within Alvord Unified

School District’s boundaries may bring their elementary students to any of our schools with space available

• A student may not be rejected on the basis of race/ethnicity, sex, parental income, academic achievement, or any other arbitrary consideration

• The district of resident must approve their release• Alvord Unified may reject the transfer if the students’

attendance would incur additional costs

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P: (951) 509‐5000F: (951) 351‐9306



Recruitment of Students (cont.)

District of Choice (Optional Designation)• Legislation Requires

• No Discrimination for Any Reason• Accept all students who incur additional costs

Special Education 504 Plan English Learner Or Other Special Needs Pupils

• Board Majority May Vote to be Designated a District of Choice (Senate Bill 680)

• Recommend Further Legal Consultation if AUSD Considers

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P: (951) 509‐5000F: (951) 351‐9306



Retention of Students

Make Every Day CountSending the Right Message About Attendance Even if Enrollment Declines, Improving ADA Can Increase Revenue Learning Opportunities for Students Are Not Lost

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What We Know • Attendance problems start early • Chronic absentees as early as 1st grade often lead to higher chance of dropping out

• Chronic absentees exhibit a pattern of increasing disengagement over time

• Attendance problems are multi‐faceted: family, student, environmental factors

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Retention of Students (cont.)Attendance Data 2014‐2015

Actual2015‐2016

Goal

Attendance Rate(Sum of Present) / (Sum of Enrolled)

95.7% 96.2%

Chronic Absenteeism Rate(Sum of Absent student with 10 % or greater absent) / (Sum of enrolled with 10% of greater absent)

17% 16%

Average Daily Attendance Rate(Number of students enrolled who are actually present at school on a given day)

18, 535 18,886(Projected)

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Retention of Students (cont.)

What We Need• Early Intervention• Comprehensive Approach • Meaningful Engagement During Instruction• Caring Adults• Welcoming, Caring School Environments

• District Office Attendance Support Team

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P: (951) 509‐5000F: (951) 351‐9306




Dispel MythsAbsences are only a problem if they are unexcused

Sporadic versus consecutive absences aren’t a problem

Attendance only matters in higher grade levels

Communicate FactsExcused or unexcused, absences hinder learning

10 percent or more absences predicts poor academic performance as early as Transitional Kindergarten (TK)

Early chronic absence can leave children unable to read by the end of 3rd grade

What We Need (cont.)

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P: (951) 509‐5000F: (951) 351‐9306



A‐Team Includes:• Recruitment and Retention of Student

Enrollment Staff• Site Counselors • Site Attendance Staff• Parent Engagement Staff• Site Teachers • Administrators

A‐Team: Attendance, Attitude, Achievement

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P: (951) 509‐5000F: (951) 351‐9306



A‐Team: Attendance, Attitude, Achievement

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P: (951) 509‐5000F: (951) 351‐9306



The Right MessageFocused Early Intervention, TK‐3

• Elementary Counselors Taking Action on Attendance

• Present data to families• Summarize the benefits of

good school attendance and risk factors associated with chronic absenteeism

• Provide available support and resources

A‐Team: Attendance

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P: (951) 509‐5000F: (951) 351‐9306



Focused Early Intervention (cont.)

• Analyze school site attendance data and trends

• Identify targeted months for improvement

• Implement improvement strategies

• Provide Professional Development for site attendance staff and teachers

• Be visible

A‐Team: Attendance Recruitment and Retention Office

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Focused Early Intervention (cont.)• Chronic Absenteeism

• Missing 10 % or more of school for any reason (excused or unexcused) from the date of enrollment to the current date.

• Truant • Absent from school without a valid excuse three full days in one

school year for the following reasons (unexcused, unverified, truant or tardy more than 30 min in a school day)

• Starts the Student Attendance Review Team (SART, school level)/Student Attendance Review Board (SARB, district level) processes

• Chronic Truancy• Missing 10% or more of school without a valid excuse for ten

percent or more of the school days in one school year, from the date of enrollment to the current date, is deemed a chronic truant.

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P: (951) 509‐5000F: (951) 351‐9306



Focused Intervention (cont.)Truancy Plan

• Provide support services and resources

• Empower parents and students to solve problems

• Motivate students to stay in school

• Make home visits: • Chronic Absenteeism• SART and SARB

Counselors, SARB Team, Administration:

A‐Team: Attendance

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P: (951) 509‐5000F: (951) 351‐9306



Student and Family Support

• Serve as a caring adult and safe school confidante

• Realize attendance is a behavior that can be improved

• Teach good attendance habits such as evening routines

• Recognize students for improved attendance

A‐Team: Attendance Elementary Counselors

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P: (951) 509‐5000F: (951) 351‐9306



Attendance Case Carriers

• Identify students of need• Build relationships and make connections with students and parents

• Monitor attendance• Implement 3‐Tiered Intervention Model

A‐Team: Attitude Elementary Counselors

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Student ResourcesElementary Counselors

• Teach students to self‐monitor and problem solve

• Provide resources and information for self‐care

• Inform of incentives and consequences

• Celebrate successes

A‐Team: Attitude

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P: (951) 509‐5000F: (951) 351‐9306



FacilitatorsElementary Counselors

• Attendance lesson for classrooms, grade level, and school

• Collaborate with community to support students and parents

• Provide newsletter information focusing on good attendance

A‐Team: Attitude

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P: (951) 509‐5000F: (951) 351‐9306



What We Know Parent Participation

Family involvement influences student attendance and achievement

• Successful students are more likely to have involved parents

• Students improve overall when parents are involved

• Administrators and teachers have the greatest influence on parent involvement

• Parents interact more with their children when teachers make parent involvement a regular part of their practice

A‐Team: Achievement

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P: (951) 509‐5000F: (951) 351‐9306



Secondary Ideas That Work

• Strong Student Attendance Review Team• Meets Every Other Week• Require School Resource Officer (SRO) and Counselor

Attendance

• Truancy Operations• Partnership With Riverside Police Department

• School Resource Officer• Attendance Staff

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P: (951) 509‐5000F: (951) 351‐9306



Secondary Ideas to Investigate

• Saturday School• Make Up Absences

• Collect ADA• Credit Recovery• Original (Advancement) Credit• Advanced Placement Study Sessions

• Posters To Encourage Attendance• Incentives/Recognition for Improvement of

Attendance• Intervention Counseling and Support

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P: (951) 509‐5000F: (951) 351‐9306



Effective PracticesMake Improvement

• Giving awards for improved attendance increases attendance

• Making personal connections• Providing a caring school adult to mentor the

child• Facilitating two‐way communication

• Make home visits• Make timely calls• Listen to the family; Get to know them• Provide assistance and resources

• Assign parents a specific school contact person • Offer after‐school programs

A‐Team: Achievement

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P: (951) 509‐5000F: (951) 351‐9306



“Growth is never by mere chance; it is the result of forces working together.”

‐James Cash Penney

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ausd board 8-6-15 ve on 08 07 15...

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