autocount accounting®
TRANSCRIPT
Ver 2.0
Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
20 January 2020
MTM Solusindo .
Creation of Creditor
1. Go to A/P> Creditor Maintenance 2. Click NEW 3. Enter Creditor details
a. Control Account b. Creditor Type c. Company Name d. Credit Account > click on + e. Billing Address f. Currency
4. Click SAVE
Creation of Analysis Code for Item Group
1. Go to Stock> Stock Group Maintenance 2. Click NEW 3. Enter required fields:
a. Item Group b. Description c. Sales Account Code d. Cash Sales Account Code e. Sales Return Account Code f. Purchase Account Code g. Cash Purchase Account Code h. Purchase Return Account Code
4. Click SAVE
Creation of Analysis Code for Item Type
1. Go to Stock> Stock Item Type Maintenance> 2. Click NEW 3. Enter required fields:
a. Item Type b. Description
4. Click SAVE
Creation of Analysis Code for Item Brand
1. Go to Stock> More Stock Maintenance > Item Brand Maintenance 2. Click NEW 3. Enter required fields:
a. Item Brand b. Description
4. Click SAVE
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Creation of Analysis Code for Item Category
1. Go to Stock> More Stock Maintenance > Item Category Maintenance 2. Click NEW 3. Enter required fields:
a. Item Category b. Description
4. Click SAVE
Creation of Analysis Code for Item Class
5. Go to Stock> More Stock Maintenance > Item Class Maintenance 6. Click NEW 7. Enter required fields:
a. Item Class b. Description
8. Click SAVE
Creation of Single Item
1. Go to Stock> Stock Item Maintenance 2. Click NEW 3. Enter items details
a. Item Code (click on + to Generate item code automatically) b. Description c. UOM d. Selling Price on Price1 Other Info :
e. Item Group f. Item Type g. Item Brand h. Item Category i. Item Class
4. Click SAVE
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Searching of Items
1. Using Quick Filter a. Go to Inventory> Merchandise b. Enter value for a selected field in the quick filter area c. Click Enter d. Click Cancel Quick Filter button to display again all the items
2. Using Filter View a. Go to Inventory> Merchandise
b. Click Filter View button in the side toolbar. c. Click Clear All d. Enter criteria for a selected field(s) e. Click OK
f. Click Cancel Filter button to display again all the items
Price/Cost Manager
1. Creating Immediate Markdown a. Go to Merchandise>Inventory b. Click Price Manager button in the side menu c. Click Clear Markdown d. Search for all items that needs to be markdown/markup using quick filter or filtered view e. Click Price Manager button in the side menu f. Click Adjust Price g. Enter the following information:
i. Adjust Price from = Price ii. From price level = SRP or Disc1
iii. From Season = None iv. Adjust Price by = choose the method of computation v. Select if Amount or Percentage vi. Enter Amount or Percentage for mark up/down
h. Click Adjust i. Check the suggested new SRP under MkDn Price WT column j. If all the suggested price are ok click on Price Manager k. Click Update Markdown l. Choose NOW m. Enter the following information:
i. Update markdown to price or cost = Price ii. Affect Price Level = SRP or Disc1
iii. Affect season = None n. Click Update o. Click Yes p. Enter the Reason of Markdown q. Click Ok r. Update markdown click ok s. Check the new SRP if correct
2. Creating Planned Markdown a. Go to Merchandise>Inventory b. Click Price Manager button in the side menu c. Click Clear Markdown
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
d. Search for all items that needs to be markdown using quick filter or filtered view e. Click Price Manager button in the side menu f. Click Adjust Price g. Enter the following information:
i. Adjust Price from = Price ii. From price level = SRP or Disc1
iii. From Season = None iv. Adjust Price by = choose the method of computation v. Select if Amount or Percentage vi. Enter Amount or Percentage for mark up/down
vii. Click Adjust h. Check the suggested new SRP under MkDn Price WT column i. If all the suggested price are ok click on Price Manager j. Click Update Markdown k. Choose PLANNED l. Enter the following information:
i. Affect Price Level = SRP or Disc1 ii. Affect season = None
iii. Activate markdown on = (set the activation date for the markdown) iv. Put check on Restore the current price (if the price needs to return to its previous value) v. If the price will return to its previous value enter the date when it will restore the
previous price m. Click Save
Note: The SRP will not change yet unless it reaches the activation date and automatic adjustment
will be created by the system once the markdown/up take effect.
3. Update DiscLevel field’s value based on the current markdown/up percentage, by copying the value from the Base/Comparison Disc % field
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Creating PO – Imported Items
a. Go to Purchasing> Purchase Orders b. Click New c. Select PO Type (Marked For) d. Select Ship To Store (WHS/Warehouse) e. Enter Vendor Code f. Enter Ship Date g. Enter Cancel Date (optional) h. Enter Container Size i. Enter Items to be ordered
a. Manually enter Barcode b. Click Choose/Edit Items
i. If the item is not on the master list (Follow steps on single item creation) j. Enter Qty to be ordered k. Input PO Cost (if applicable) l. Input PO Price (if applicable) m. Click Save
Creating PO – Local Items
a. Go to Purchasing> Purchase Orders b. Click New c. Select PO Type (Marked For) to be ordered d. Input PO Cost (if applicable) e. Input PO Price (if applicable) f. Click Save
PO Approval
a. Go to Purchasing> Purchase Orders b. Click Show pending in the side menu c. Choose PO to approve d. Click Approve PO
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Creating Receiving Voucher - Regular
1. Go to Purchasing> Voucher 2. Click New 3. Select Receive as voucher type
4. Enter Reference PO#
5. Enter Vendor Code
6. Enter Reason Code
7. Click PO Item
8. Enter quantities for all the items to be received under Doc Qty Column
9. Click Ok
Creating Receiving Voucher – Over Delivery (UNORDERED)
1. Excess in Terms of Qty and Item Exist in the Master File a. No need to edit the PO, receive all the items from supplier
2. Excess in Terms of Qty and Item Does Not Exist in the Master file a. Create item definition for the excess items
i. Follow the Item Master Creation procedure b. No need to edit the PO, receive all the items from supplier
Creating Receiving Voucher – Found Damage before and after receiving at WHS
1. All items will be received as is a. Follow procedure on Creating Receiving Voucher - Regular
2. Damaged items (Create Return Voucher – Enter Reason Code) a. Follow procedure on Return Voucher
Creating Receiving Voucher – Sample Items
1. Separate SKU will be created for all sample items with zero SRP (Selling Price) a. Follow procedure on Single Item creation
2. PO will be created separately for sample items a. Follow procedure on PO creation
3. Receive sample items a. Follow procedure on creating Receiving Voucher
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Creating Return Voucher
1. Go to Purchasing> Voucher 2. Click New 3. Select Return as voucher type 4. Enter Vendor Code 5. Enter all the items to be returned to supplier/vendor 6. Choose Reason of Return under Reason Code 7. Click Print/Update
Autocount Accounting POS User’s Guide –Store
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i. Go to Transfers>Transfer Orders ii. Click on NEW
iii. Enter all items to be transferred iv. Click on the item then click on Item Allocation v. Click on Target Locations vi. Enter quantity for each of the item for each location/branch
vii. Click OK viii. Click Save
ix. Click Print
2. Manual Out Slip Creation with Reference TO a. Creating Out Slip
i. Click Transfers>Slips ii. Click NEW iii. Enter the destination store
1. To Store Code iv. Enter reference TO# v. Click on TO Item
vi. Click Receive Due, then click Ok vii. Choose Transfer reason under Reason Code Field
viii. Click PRINT/UPDATE
Receiving of Transferred Items
a. Go to Purchasing> ASN Voucher b. Choose the ASN Voucher to Receive (Use Package Field’s last 5 Digits to check the Out slip#) c. Click Generate Voucher d. Remove all the items in the voucher
a. Click on the first item b. Click remove item from the side menu until all the items are removed
e. Scan all items to be received f. Click Print/Update
Autocount Accounting POS User’s Guide –Store
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Transfer Checking
This is to check whether the correct TO number is being referenced correctly on the Out Slips.
1. From Transfer Order a. In the List view filter all TO with 100% unfilled in the Quick filter section. The result means all
TO’s are still not processed to Slip yet. User can export the result to Excel to analyse it further.
2. From Transfer Verification a. Check the Out Slips in Shipping (Out Slips) section. If the TO is having a Mate Nos, means TO is
processed to Out Slips and being received (Voucher is created) at the destination location. b. To find the related Voucher for that particular TO/Slips, click Filter Receiving on the Side menu
and select Show mate. The system will only show the related Voucher on the Receiving (Voucher/In Slips) section.
c. If the TO is not having any Mate Nos means only Out Slips are generated, and the destination location needs to do the receiving (create Voucher).
NOTE: a. TO number(s) found in Step 1.a should NOT be linked to any Out Slips.
3. If found any in Step 4, Merchandise group to Reverse the particular Out Slips. a. In the Transfer Verification List view select the Slips and then click the Reverse Out button at the
Main menu. b. Put a comment to indicate the reverse process. c. Click OK. NOTE: a. To check the result, go to Slips and check the Status2 field, the transaction is coming from the
same TO number and there will be status: Reversing and Reversed. Reversing means this is the transaction created by the reversal process and Reversed is the original Slip that has been reversed.
b. User also can view the Modified By field for that particular TO; if it is blank means the transaction is created by the system to reverse the original Slip. And the other one is the original Associate who creates the original Slip. User can export the result to Excel to analyse it further. NOTE: In order to reverse the Slips if user haven’t create the Voucher, system will automatically generate Voucher based on that particular Slips and reverse it.
c. To check the related receiving transaction go to Voucher, there will be 2 Vouchers in the Voucher List view referencing the same TO. Check the Type field, if the type is Receive, it means this is the receiving transaction created by generating an ASN and this can be created by user or system. If the type is Return this can be a return to Vendor transaction but with no TO number as reference, and if there is a TO number and the Transfer field is ticked (√) this means the transaction is created by system resulting from the reverse process.
4. Re-create Out Slip if necessary referencing same TO with correct destination store.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Transfer Verification
1. Go to Transfer> Transfer Verification. 2. Filter the Out Slips by Associate
NOTE: a. Associate should be the one who created the document b. Do not update documents from other users
3. Highlight matched (No Discrepancy) Out Slip one by one and click Update Match button. 4. To updates all qualifying slips click Update All. There must be no discrepancies between the out slip
and the related vouchers. 5. All Out Slips and Receiving Vouchers without Discrepancy will move to Slip and Voucher Module
respectively. 6. For Slips with discrepancies, investigation should take place internally. 7. After the investigation
a. Click Resolve. b. select the resolution method to be used:
i. Make Receiving match out slip. The receiving document (Voucher) is cancelled, and a new voucher that matches the out slip is created. (If multiple Vouchers are involved, they are all cancelled and a single new voucher is created).
ii. Make out slip match Receiving. The original out slip is reversed and a new out slip is created that matches the Voucher. If multiple Vouchers are involved, the items and quantities are combined when creating the new out slip.
iii. Adjust Source inventory. The original out slip is reversed and a new out slip is created to match the Voucher. In addition, an adjustment memo is created to correct the item quantities at the source location. If multiple Vouchers are involved, the items/quantities are combined to create the new out slip.
iv. Adjust Target inventory. The original Voucher is canceled and a new voucher created to match the out slip. In addition, an adjustment memo is created to correct item quantities at the target store. If multiple Vouchers are involved, all of them are canceled, and the items and quantities are combined to create the new voucher.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Reversing Verified Transfer
1. Go to Transfer> Slips. 2. Search the Slip number to be reversed. NOTE:
If the Voucher is the one which need to be reversed then find the corresponding Slip by trying to
reverse the Voucher (click Reverse button for that particular Voucher), system will show a pop up
screen informing the related Slip number. Voucher cannot directly be reversed, must reverse the
Slip firstly.
3. Click Reverse button.
4. Give comment in the Comment 1 or Comment 2 field. Click OK. System will automatically create the reversing transaction. Please check the Status2 field, the original slip status is Regular and when the reversing happened system will change the original Slip status to Reversed and the corresponding to Reversing.
5. Go to Purchase>Voucher.
6. Search the related Voucher number by the TO number. The result will show 2 Vouchers, check the Type field, it will show the original (Receive) and the reversing (Return). The Return type is the result of the reversal process which is done automatically by the system.
Customer Creation 1. Go to Customer Mgmt>Customers 2. Click NEW 3. Enter necessary information
a. SC ID – (system generated) b. Company c. First Name d. Last Name e. Street f. Suburb g. Phone h. Mobile i. Birthday j. Reg. Date k. City l. Gender m. Customer Type n. E-mail o. Customer Disc% p. Customer ID q. Image (if applicable)
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
i. Go to Sales> Receipts ii. Click New
iii. Enter sales associate per transaction (required) iv. Enter Customer Information (if applicable) v. Select Receipt Type = Regular vi. Enter item(s) and quantity to be purchase by the Customer
1. Manually enter the barcode of the item/s 2. Scan the Item/s 3. Use Choose/Edit Items
vii. Input Discount % value given to the customer in Item Note1 field viii. Input Tag Price amount in Item Note2 field
ix. Click Cash as payment tender x. Enter the amount given by the Customer in the Taken Amount field xi. Click OK
xii. Click Print/Update
b. Credit Card Tender i. Go to Sales> Receipts ii. Click New
iii. Enter Customer Information (if applicable) iv. Select Receipt Type = Regular v. Enter item(s) and qty to purchase
1. Enter barcode 2. Scan Item
3. Use Choose/Edit Items vi. Enter sales associate per transaction (required)
vii. Click Credit Card as payment tender viii. Enter Credit Card Approval Code/Authorization#
ix. Click OK x. Click Print/Update
c. Split Tender
i. Go to Sales> Receipts ii. Click New
iii. Enter customer information (if applicable) iv. Select Receipt Type = Regular v. Enter item(s) and qty to purchase
1. Enter barcode 2. Scan Item
3. Use Choose/Edit Items vi. Enter sales associate per transaction (required)
vii. Click Cash as payment tender viii. Enter the amount given by the Customer in the Taken Amount field
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
ix. Click OK x. Click Credit Card as payment tender. xi. Enter Credit Card Approval Code/Authorization#
xii. Click OK xiii. Click Print/Update
d. Gift Certificate
i. Go to Sales> Receipts ii. Click New
iii. Enter Customer Information (if applicable) iv. Select Receipt Type = Regular v. Enter item(s) and qty to purchase
1. Enter barcode 2. Scan Item
3. Use Choose/Edit Items
vi. Enter sales associate per transaction (required) vii. Click Gift Certificate as payment tender.
viii. Enter Taken Amount, Certificate # and Authorization # ix. Click OK x. Click Print/Update
2. Return / Exchange
a. Same Amount i. Go to Receipts>Sale ii. Click New
iii. Select Receipt Type = Regular iv. Enter return item with negative quantity v. Enter original receipt# vi. Enter exchange item with positive quantity
vii. Click Print/Update b. Return Item Price is lower than the Exchange Item Price
i. Go to Receipts>Sale ii. Click New
iii. Select Receipt Type = Regular iv. Enter return item with negative quantity v. Enter original receipt# vi. Enter exchange item with positive quantity
vii. Choose the appropriate Payment Type viii. Enter necessary details to complete the payment
ix. Click Print/Update c. Return Item Price is Higher than the Exchange Item Price
i. Go to Receipts>Sale ii. Click New
iii. Select Receipt Type = Regular iv. Enter return item with negative quantity v. Enter original receipt# vi. Enter exchange item with positive quantity
vii. Cashier to suggest to customer to purchase another item. If customer doesn’t want to purchase another item, copy the negative receipt total in the Fee text box.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
viii. Select Forfeited as fee type ix. Choose the appropriate Payment Type x. Enter necessary details to complete the payment xi. Click Print/Update
3. Refund – Case to case basis
a. Go to Receipts>Sale b. Click New c. Select Receipt Type = Return d. Enter item to return (with a positive qty) e. Choose the appropriate Payment Type f. Enter necessary details to complete the payment g. Click Print/Update
4. Voiding of Transaction – within the day only with Supervisor’s approval
a. Go to Receipts> Sales b. Search for the receipt to void/cancel c. Click Reverse d. Enter Reason for voiding e. Click OK
Adjustment Memo Cost Adjustment
1. Click Merchandise> Adjustment 2. Click NEW 3. Choose COST as Adjustment Type 4. Enter Item to adjust
a. Scan or enter the Barcode in the lookup field b. Click Choose/Edit Item and search for the item/s
5. Enter new Cost under AdjC$ column 6. Enter the Reason of Cost Adjustment under Reason Code Field 7. Click PRINT/UPDATE
Price Adjustment 1. Click Merchandise> Adjustment 2. Click NEW 3. Choose on PRICE as Adjustment Type 4. Choose Price Level Name to adjustment the price 5. Enter Item to adjust
a. Scan or enter the Barcode in the lookup field b. Click Choose/Edit Item and search for the item/s
6. Enter new Price under AdjP$T$ column 7. Enter the Reason of Price Adjustment under Reason Code Field 8. Click PRINT/UPDATE
Quantity Adjustment 1. Click Merchandise> Adjustment
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
2. Click NEW 3. Choose on QUANTITY as Adjustment Type 4. Choose Store Code 5. Enter Item to adjust
a. Scan or enter the Barcode in the lookup field b. Click Choose/Edit Item and search for the item/s
6. Enter new quantity under Adj Str Qty column 7. Enter the Reason of Quantity Adjustment under Reason Code Field 8. Click PRINT/UPDATE
Employee Management Group
2. Click New
4. Click permission
6. Click Save
Employee
1. Go to Employee Mgmt>Employees 2. Click New 3. Enter all required information
a. First Name b. Last Name c. Login Name d. Password e. Confirm Password f. Check Required Password Change g. Click Save h. Click Employee Mgmt>Groups i. Choose the Group to which the new employee will be part of j. Click Form View k. Add the employee name under Group Member l. Click Save
Enterprise Communication Manager (Manual Process) 1. Run ECM.exe 2. Click Station button
3. Click Start Exchange
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Report Generation 1. Run Retail Pro9 Reports.exe 2. Enter username & password 3. Click Reports 4. Select Report Category 5. Select report to generate 6. Click Run button 7. Fill-up the report criteria to filter information 8. Click OK button to generate the report
Physical Inventory
Configure System Preferences
1. Click on Option> System Preferences> Local Preferences> Merchandise > PI Tool> Option a. Physical Inventory type ( Simple Physical) b. Initialize Unit Inventory by (ALU) c. Detail Threshold Cost for the Multi-Zone Report (0) d. Use Filter for Start (optional) e. Strip Leading Zeroes from ALUs During PT Downloads (Disable) f. Auto Update Maximum Allowed Variance Percentage (0) g. Allow PI to reactivate inventory items on PI update (Disable) h. Update inventory counts on remote station (Disable)
2. Click on Option> System Preferences> Local Preferences> Merchandise > PI Tool> Import Maps
(Create and/or edit an import map) a. Click on New b. Enter the Map Name (BC) c. Enter the ALU Begin and End Character d. Enter the Count Begin and End Character e. Check or Enable ALU f. Click UPDATE to Save
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Physical Count Procedure:
1. Go to Merchandise> Inventory 2. Click Physical Inventory>Stores 3. Click NEW 4. Input PI Name (Store Code) 5. Input Notes (optional) 6. Select Store(s) 7. Click Create 8. Set necessary Filter(s) 9. Click OK 10. Click Scanned 11. Click New 12. Select Option to input physical count
a. Import i. Locate the Text file which include the Physical inventory ii. Click Import
b. Manual i. Enter Look Up ii. Enter quantity
3. PDT i. Connect the PDT to the computer to automatically download the data
13. Click OK 14. Click Update PI 15. Choose Option
a. All inventory – for all items in store b. Quantity Only – for specific items only
16. Mark the Location to update inventory 17. Click Update 18. Click OK
AutoCount Backend® User’s Guide – Head Office
Ver 2.0
Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
4 Maret 2020
MTM Solusindo .
Administration Creating of User
1. Go to General Maintenance > User Maintenance 2. Click NEW 3. Enter required fields :
a. User Login ID b. User Name c. Password d. Confirm Password
4. Click SAVE Creating of Account Type
1. Go to General Maintenance > Account Type Maintenance 2. Click NEW 3. Enter required fields :
a. Account type b. Description
4. Click OK Creating of Payment Method
1. Go to General Maintenance > Payment Method Maintenance 2. Click NEW 3. Enter required fields :
a. Payment Method Type b. Payment Method c. Journal Type d. Bank/Cash Account e. Payment Type
4. Click OK Creating of Credit Term
1. Go to General Maintenance 2. Credit Term Maintenance 3. Click NEW 4. Select the Type of Term
How to Backup Database
1. Go to Tools > Backup 2. Click Browse 3. Select the location where the database will be saved > OK 4. Click Backup To 5. Click CLOSE
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Sales Creating of Sales Invoice
1. Go to Sales > Invoice 2. Click NEW 3. Enter required fields :
a. Debtor (Required) b. Name c. Address d. Invoice No e. Date
4. Click SAVE Creating of Cash Sale
1. Go to Sales > Cash Sale 2. Click NEW 3. Enter required fields :
a. Debtor (Required) b. Name c. Address d. C/S No e. Date
4. Click SAVE
Purchase Creating of Purchase Order
1. Go to Purchase > Purchase Order 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. P/O No e. Date
4. Enter Items to be ordered c. Right click on an empty table, Click add (or Click the + sign above field) d. Enter Qty to be ordered e. Input PO Cost (if applicable) f. Input PO Price (if applicable)
5. Click SAVE Creating of Good Received Notes
1. Go to Purchase > Good Received Note 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. G/R No e. Supplier D/O No f. Date
4. Click SAVE
MTM Solusindo .
Creating of Purchase Invoice
1. Go to Purchase > Purchase Invoice 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. P/I No e. Supplier D/O No f. Sipplier Invoice No g. Date
Creating of Cash Purchase
1. Go to Purchase > Cash Purchase 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. C/P No e. Supplier DO No f. Date
Creating of Purchase Return
1. Go to Purchase > Purchase Return 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. P/R No e. Supplier C/N No f. Supplier Invoice g. Date
Stock Creating of Stock Item
1. Go to Stock > Stock Item Maintenance 2. Click NEW 3. Enter items details
a. Item Code (click on + to Generate item code automatically) b. Description c. UOM d. Selling Price on Price1
Other Info : e. Item Group f. Item Type g. Item Brand h. Item Category i. Item Class
4. Click SAVE
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Creating of Location
1. Go to Stock > Stock Location Maintenance 2. Click NEW 3. Enter required fields :
a. Location b. Description c. Address
5. Click SAVE Creating of Package
1. Go to Stock > Stock Package Maintenance 2. Click NEW 3. Enter required fields :
a. Package Code b. Qty Limit c. Opening Sold Qty d. Expiry Date
4. Click (+) icon to add items to package 5. Click SAVE
How to do Stock Take
1. Go to Stock > Stock Take 2. Click NEW 3. Enter required fields :
a. Description b. Location c. Stock Take No d. Date
4. Enter Items to be added : a. Right click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input “On Hand Qty” and “ Physical Qty”
5. Click SAVE How to do Stock Adjustment
1. Go to Stock > Stock Adjustment 2. Click NEW 3. Enter description and “Stock Adjustment No” 4. Enter Items to be added :
a. Right click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input “Location” and “Qty”
5. Click SAVE
MTM Solusindo .
How to do Stock Issue
1. Go to Stock > Stock Issue 2. Click NEW 3. Enter description and “Stock Issue No” 4. Enter items to be added :
a. Right Click on an empty field, click add (or Click the +sign above field) b. Enter the item code c. Input “Location” and “ Qty”
5. Click SAVE How to do Stock Receive
1. Go to Stock > Stock Receive 2. Click NEW 3. Enter description and “Stock Receive No” 4. Enter items to be added :
a. Right click on an empty field b. Click add (or Click the +sign above field) c. Enter the item code d. Input “Location” and “ Qty”
5. Click SAVE How to do Stock Write-Off
1. Go to Stock > Stock Write-Off 2. Click NEW 3. Enter description and “Stock Write Off No” 4. Enter Items to be added :
a. Right Click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input Qty
5. Click SAVE How to do Stock Transfer
1. Go to Stock > Stock Transfer 2. Click NEW 3. Enter required fields :
a. Description b. Final Location
i. If the location is not on the master list (Follow steps on location maintenance) c. Stock Transfer No d. Date e. From location f. To Location g. Receive Date h. Receive By
4. Enter Items to be added : a. Right Click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input Qty
5. Click SAVE
MTM Solusindo .
How to Check Stock Card Report
1. Go to Stock > Stock Card Report 2. Define filter options (Date Range) 3. Click Inquiry 4. Click Preview 5. Select Report > OK 6. Click Print (if you want to print out)
How to Check Stock Balance Report
1. Go to Stock > Stock Balance Report 2. Define filter options (Date Range) 3. Click Inquiry 4. Click Preview 5. Select Report > OK 6. Click Print (if you want to print out)
How to Check Stock Balance by Location Report
1. Go to Stock > Stock Balance by Location Report 2. Define basic filter 3. Click on More Options to select location(s) 4. Click Inquiry 5. Click Preview 6. Select Report > OK 7. Click Print (if you want to print out)
How to Check Stock Aging Report
1. Go to Stock > Stock Aging Report 2. Define basic filter 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
How to Check Monthly Sales Analysis Report
1. Go to Sales > Monthly Sales Analysis Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
How to Check Sales Analysis by Document Report
1. Go to Sales > Sales Analysis by Document Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
How to Check Profit & Loss of Document Report
1. Go to Sales > Profit & Loss of Document Report 2. Define the filter options 3. Click Inquiry
a. Click on + to expand the details b. Double click on any document row to view the source document
4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
How to Check Monthly Purchase Analysis Report
1. Go to Purchase > Monthly Purchase Analysis Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (if you want to print out)
How to Check Purchase Analysis by Document Report
1. Go to Purchase > Purchase Analysis by Document Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (if you want to print out)
AutoCount POS Frontend® User’s Guide – Head Office
Ver 5.0
Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
20 January 2020
MTM Solusindo .
Point Of Sale
How to Login
9. Go to autocount pos 5.0 10. Enter username & password 11. Klik enter
How to open counter
1. Go to more function (F11) 2. Click open counter
3. Enter open counter amount
4. Click OK
MTM Solusindo .
Sales Transacation
Search item
By manual
5. Go to item button (F1) 6. Klik search > choose item 7. Click Ok/double Click By scanner
1. Scan the barcode using scanner
By search item code/barcode
Change quantity the selected item
1. Click Qty button (F2) 2. Change qty 3. Click Ok
Change UOM the selected item
1. Click UOM button (F9) 2. Change UOM 3. Click Ok
Change discount
Discount the selected item 1. Clik discount button (F10) 2. Change discount 3. Click Ok Total discount all item 1. Go to more function (F11) 2. Click total discount button 3. Change total discount for all items discount 4. Clik Ok
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Delete item transaction
Delete selected item 1. Click delete button (del/delete). delete the selected item line.
Clear all item 1. Click clear all transaction button (CTRL+A). To clear off all the items that been scanned or to be
sold on current transaction.
Change unit price the slected item
1. Click price button (F3) 2. Change price item select 3. Click Ok
Void/unvoid bill
Void/unvoid 1. Click find bill button 2. Choose a selected transaction 3. Click void/unvoid button 4. Click Ok > Set remarks > click Ok
Hold bill
1. Click hold bill button (CTRL+C ). This function help to put the bill on hold 2. Enter ID number transaction 3. Click Ok
Recal bill
1. Click recall bill button (CTRL+E ). Recall the bill that been put on held. 2. Click search 3. Choose ID Number transaction 4. Click Ok
Reprint last receipt
1. Reprint the receipt of latest transaction. If user would like to reprint the more previous bill, do it on
Find Bill or press CTRL + B. Click search > choose transaction > reprint
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Payment
Cash 1. Click cash button (F4) 2. Enter amount 3. Click OK Credit card 1. Click credit card button (F5) 2. Define credit card type 3. Enter aproval code 4. Click Ok Debit card 1. Go to more function (F6) 2. Choose debit card (F3) 3. Define debit card type 4. Enter aproval code 5. Click Ok
More function
Cash In / Cash Out
1. Click cash in/out button (CTRL+G). Allows user to record either the operation of removing cash from
cash drawer or adding cash into the cash drawer without involving transaction. 2. Choose and click cash in/ cash out. 3. Set remark, and enter cash amount. 4. Klik Ok
Check stock level
1. Go to more fuction 2. Click find item > choose item > click Ok 3. Click inquiry.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Close Counter
1. Go to more function 2. Press on Close Counter button. 3. Choose close counter type that you wish to use. Checkout For Cashier will close the cashier's session
whereas Checkout For Terminal will close the terminal's session. 4. Key in the amount collected of each payment method. For cash, click on the ‘Calculator’ icon beside
the word space to key in how many pieces of notes or coins inside the cash drawer. 5. Click on Check & Save (F1) button. During the checking and saving, the variance amount will be
displayed (variance amount is the difference amount between amount collected and system amount).
6. After saving, message below will prompt to notify that the close counter data has been saved successfully.
7. Click on 'OK' and a close counter report will be printed. 8. If there is an amendment required on Close Counter and has to be redone, click on the Redo Close
Counter (F3) button and repeat the steps. 9. Close Counter Document Summary button summaries all the transaction that occurred during the
session by grouping them in Payment Method. 10. Sales screen will be disabled and greyed after close counter. To continue for new sales, you can do
the Open Counter to create a new POS Session.
Syncronize
1. Go to more function (F11) 2. Click syncronize 3. Chooze full sync / speed sync
( This button allows data to be synchronized between back and front end of POS. Every change made in Back End must be synced to Front End to reflect the changes. If some of the changes made in back end did not reflect in front end, most probably synchronize is not been done.
Report
Daily sales report
1. Go to more fuction 2. Click report 3. Choose daily sales report 4. Define filter options (date range) 5. Click inquiry 6. Click preview
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Sales report
1. Go to more fuction 2. Click report 3. Choose pos sales report 4. Define filter options (date range) 5. Define filter options (cashier) 6. Define filter options (terminal) 7. Click inquiry 8. Click preview
Transaction viewer
1. Go to more fuction 2. Click report 3. Choose transaction viewer report 4. Define filter options (date range) 5. Define filter options (cashier) 6. Define filter options (terminal) 7. Click inquiry 8. Click preview
Promoter sales analysis
1. Go to more fuction 2. Click report 3. Choose promoter sales analysis report 4. Define filter options (date range) 5. Define filter options (promoter) 6. Click inquiry 7. Click preview
Close counter report
1. Go to more fuction 2. Click report 3. Choose close counter report 4. Define filter options (date range) 5. Define filter options (cashier) 6. Define filter options (terminal) 7. Click inquiry 8. Click preview
AutoCount Accounting® User’s Guide – Head Office
Ver 2.0
Ruko Bali View Point No.43, Jl. Cirendeu Raya, Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
4 Maret 2020
MTM Solusindo .
Chart of Account
Creating Normal Accounts
1. Go GL > Account Maintenance 2. Click New Normal Account 3. Choose Parent Account 4. Click Add(ins)
a. Enter account no. b. Enter the description c. Enter Currency d. Choose Cash flow Category
5. Click Save
Creating Payment Accounts
1. Go GL > Account Maintenance 2. In the special account field, Click Bank, Cash, Deposit
a. Choose Account type b. Enter account no. c. Enter the description d. Enter Currency e. Choose Cash flow Category
3. Click Add Payment Method a. Enter Payment Method Description b. Enter Bank Charge (if you want to use it)
How to Set Account Code Format
1. Go to Tools > Options
2. Click ‘+’ in the General
3. Click Account Code Format
4. Change Account Code Format
5. Click OK
1. Go to Tools > Change Code > Change Account Number
2. Click on '+' sign
5. Click Change
MTM Solusindo .
General Ledger
1. Go to GL > Opening Balance Maintenance
2. Enter amount DR or CR
a. Enter the balance amount only in the child's account
b. For debtors / creditors, add an 'past' entry in the AR / AP menu, and this opening balance
will be updated automatically
1. Go to GL > Trial Balance Report
2. Select Date
1. Go to GL > Profit and Loss Statement
2. Select Date
2. Select Date
MTM Solusindo .
1. Go to A/R > A/R Receive Payment
2. Choose Debtor
3. At the bottom there is a list of items and the amount of payment billed
a. Check the items to be paid by the debtor
b. Enter the amount of money you want to pay in the ‘pay’ column
4. Select payment method (to be debited)
5. Enter payment amount
2. Choose Creditor
3. At the bottom there is a list of items and the amount of payment billed
a. Check the items to be paid to the creditor
b. Enter the amount of money you want to pay in the ‘pay’ column
4. Select payment method (to be credited)
5. Enter payment amount
Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
20 January 2020
MTM Solusindo .
Creation of Creditor
1. Go to A/P> Creditor Maintenance 2. Click NEW 3. Enter Creditor details
a. Control Account b. Creditor Type c. Company Name d. Credit Account > click on + e. Billing Address f. Currency
4. Click SAVE
Creation of Analysis Code for Item Group
1. Go to Stock> Stock Group Maintenance 2. Click NEW 3. Enter required fields:
a. Item Group b. Description c. Sales Account Code d. Cash Sales Account Code e. Sales Return Account Code f. Purchase Account Code g. Cash Purchase Account Code h. Purchase Return Account Code
4. Click SAVE
Creation of Analysis Code for Item Type
1. Go to Stock> Stock Item Type Maintenance> 2. Click NEW 3. Enter required fields:
a. Item Type b. Description
4. Click SAVE
Creation of Analysis Code for Item Brand
1. Go to Stock> More Stock Maintenance > Item Brand Maintenance 2. Click NEW 3. Enter required fields:
a. Item Brand b. Description
4. Click SAVE
MTM Solusindo .
Creation of Analysis Code for Item Category
1. Go to Stock> More Stock Maintenance > Item Category Maintenance 2. Click NEW 3. Enter required fields:
a. Item Category b. Description
4. Click SAVE
Creation of Analysis Code for Item Class
5. Go to Stock> More Stock Maintenance > Item Class Maintenance 6. Click NEW 7. Enter required fields:
a. Item Class b. Description
8. Click SAVE
Creation of Single Item
1. Go to Stock> Stock Item Maintenance 2. Click NEW 3. Enter items details
a. Item Code (click on + to Generate item code automatically) b. Description c. UOM d. Selling Price on Price1 Other Info :
e. Item Group f. Item Type g. Item Brand h. Item Category i. Item Class
4. Click SAVE
MTM Solusindo .
Searching of Items
1. Using Quick Filter a. Go to Inventory> Merchandise b. Enter value for a selected field in the quick filter area c. Click Enter d. Click Cancel Quick Filter button to display again all the items
2. Using Filter View a. Go to Inventory> Merchandise
b. Click Filter View button in the side toolbar. c. Click Clear All d. Enter criteria for a selected field(s) e. Click OK
f. Click Cancel Filter button to display again all the items
Price/Cost Manager
1. Creating Immediate Markdown a. Go to Merchandise>Inventory b. Click Price Manager button in the side menu c. Click Clear Markdown d. Search for all items that needs to be markdown/markup using quick filter or filtered view e. Click Price Manager button in the side menu f. Click Adjust Price g. Enter the following information:
i. Adjust Price from = Price ii. From price level = SRP or Disc1
iii. From Season = None iv. Adjust Price by = choose the method of computation v. Select if Amount or Percentage vi. Enter Amount or Percentage for mark up/down
h. Click Adjust i. Check the suggested new SRP under MkDn Price WT column j. If all the suggested price are ok click on Price Manager k. Click Update Markdown l. Choose NOW m. Enter the following information:
i. Update markdown to price or cost = Price ii. Affect Price Level = SRP or Disc1
iii. Affect season = None n. Click Update o. Click Yes p. Enter the Reason of Markdown q. Click Ok r. Update markdown click ok s. Check the new SRP if correct
2. Creating Planned Markdown a. Go to Merchandise>Inventory b. Click Price Manager button in the side menu c. Click Clear Markdown
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
d. Search for all items that needs to be markdown using quick filter or filtered view e. Click Price Manager button in the side menu f. Click Adjust Price g. Enter the following information:
i. Adjust Price from = Price ii. From price level = SRP or Disc1
iii. From Season = None iv. Adjust Price by = choose the method of computation v. Select if Amount or Percentage vi. Enter Amount or Percentage for mark up/down
vii. Click Adjust h. Check the suggested new SRP under MkDn Price WT column i. If all the suggested price are ok click on Price Manager j. Click Update Markdown k. Choose PLANNED l. Enter the following information:
i. Affect Price Level = SRP or Disc1 ii. Affect season = None
iii. Activate markdown on = (set the activation date for the markdown) iv. Put check on Restore the current price (if the price needs to return to its previous value) v. If the price will return to its previous value enter the date when it will restore the
previous price m. Click Save
Note: The SRP will not change yet unless it reaches the activation date and automatic adjustment
will be created by the system once the markdown/up take effect.
3. Update DiscLevel field’s value based on the current markdown/up percentage, by copying the value from the Base/Comparison Disc % field
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Creating PO – Imported Items
a. Go to Purchasing> Purchase Orders b. Click New c. Select PO Type (Marked For) d. Select Ship To Store (WHS/Warehouse) e. Enter Vendor Code f. Enter Ship Date g. Enter Cancel Date (optional) h. Enter Container Size i. Enter Items to be ordered
a. Manually enter Barcode b. Click Choose/Edit Items
i. If the item is not on the master list (Follow steps on single item creation) j. Enter Qty to be ordered k. Input PO Cost (if applicable) l. Input PO Price (if applicable) m. Click Save
Creating PO – Local Items
a. Go to Purchasing> Purchase Orders b. Click New c. Select PO Type (Marked For) to be ordered d. Input PO Cost (if applicable) e. Input PO Price (if applicable) f. Click Save
PO Approval
a. Go to Purchasing> Purchase Orders b. Click Show pending in the side menu c. Choose PO to approve d. Click Approve PO
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Creating Receiving Voucher - Regular
1. Go to Purchasing> Voucher 2. Click New 3. Select Receive as voucher type
4. Enter Reference PO#
5. Enter Vendor Code
6. Enter Reason Code
7. Click PO Item
8. Enter quantities for all the items to be received under Doc Qty Column
9. Click Ok
Creating Receiving Voucher – Over Delivery (UNORDERED)
1. Excess in Terms of Qty and Item Exist in the Master File a. No need to edit the PO, receive all the items from supplier
2. Excess in Terms of Qty and Item Does Not Exist in the Master file a. Create item definition for the excess items
i. Follow the Item Master Creation procedure b. No need to edit the PO, receive all the items from supplier
Creating Receiving Voucher – Found Damage before and after receiving at WHS
1. All items will be received as is a. Follow procedure on Creating Receiving Voucher - Regular
2. Damaged items (Create Return Voucher – Enter Reason Code) a. Follow procedure on Return Voucher
Creating Receiving Voucher – Sample Items
1. Separate SKU will be created for all sample items with zero SRP (Selling Price) a. Follow procedure on Single Item creation
2. PO will be created separately for sample items a. Follow procedure on PO creation
3. Receive sample items a. Follow procedure on creating Receiving Voucher
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Creating Return Voucher
1. Go to Purchasing> Voucher 2. Click New 3. Select Return as voucher type 4. Enter Vendor Code 5. Enter all the items to be returned to supplier/vendor 6. Choose Reason of Return under Reason Code 7. Click Print/Update
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
i. Go to Transfers>Transfer Orders ii. Click on NEW
iii. Enter all items to be transferred iv. Click on the item then click on Item Allocation v. Click on Target Locations vi. Enter quantity for each of the item for each location/branch
vii. Click OK viii. Click Save
ix. Click Print
2. Manual Out Slip Creation with Reference TO a. Creating Out Slip
i. Click Transfers>Slips ii. Click NEW iii. Enter the destination store
1. To Store Code iv. Enter reference TO# v. Click on TO Item
vi. Click Receive Due, then click Ok vii. Choose Transfer reason under Reason Code Field
viii. Click PRINT/UPDATE
Receiving of Transferred Items
a. Go to Purchasing> ASN Voucher b. Choose the ASN Voucher to Receive (Use Package Field’s last 5 Digits to check the Out slip#) c. Click Generate Voucher d. Remove all the items in the voucher
a. Click on the first item b. Click remove item from the side menu until all the items are removed
e. Scan all items to be received f. Click Print/Update
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Transfer Checking
This is to check whether the correct TO number is being referenced correctly on the Out Slips.
1. From Transfer Order a. In the List view filter all TO with 100% unfilled in the Quick filter section. The result means all
TO’s are still not processed to Slip yet. User can export the result to Excel to analyse it further.
2. From Transfer Verification a. Check the Out Slips in Shipping (Out Slips) section. If the TO is having a Mate Nos, means TO is
processed to Out Slips and being received (Voucher is created) at the destination location. b. To find the related Voucher for that particular TO/Slips, click Filter Receiving on the Side menu
and select Show mate. The system will only show the related Voucher on the Receiving (Voucher/In Slips) section.
c. If the TO is not having any Mate Nos means only Out Slips are generated, and the destination location needs to do the receiving (create Voucher).
NOTE: a. TO number(s) found in Step 1.a should NOT be linked to any Out Slips.
3. If found any in Step 4, Merchandise group to Reverse the particular Out Slips. a. In the Transfer Verification List view select the Slips and then click the Reverse Out button at the
Main menu. b. Put a comment to indicate the reverse process. c. Click OK. NOTE: a. To check the result, go to Slips and check the Status2 field, the transaction is coming from the
same TO number and there will be status: Reversing and Reversed. Reversing means this is the transaction created by the reversal process and Reversed is the original Slip that has been reversed.
b. User also can view the Modified By field for that particular TO; if it is blank means the transaction is created by the system to reverse the original Slip. And the other one is the original Associate who creates the original Slip. User can export the result to Excel to analyse it further. NOTE: In order to reverse the Slips if user haven’t create the Voucher, system will automatically generate Voucher based on that particular Slips and reverse it.
c. To check the related receiving transaction go to Voucher, there will be 2 Vouchers in the Voucher List view referencing the same TO. Check the Type field, if the type is Receive, it means this is the receiving transaction created by generating an ASN and this can be created by user or system. If the type is Return this can be a return to Vendor transaction but with no TO number as reference, and if there is a TO number and the Transfer field is ticked (√) this means the transaction is created by system resulting from the reverse process.
4. Re-create Out Slip if necessary referencing same TO with correct destination store.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Transfer Verification
1. Go to Transfer> Transfer Verification. 2. Filter the Out Slips by Associate
NOTE: a. Associate should be the one who created the document b. Do not update documents from other users
3. Highlight matched (No Discrepancy) Out Slip one by one and click Update Match button. 4. To updates all qualifying slips click Update All. There must be no discrepancies between the out slip
and the related vouchers. 5. All Out Slips and Receiving Vouchers without Discrepancy will move to Slip and Voucher Module
respectively. 6. For Slips with discrepancies, investigation should take place internally. 7. After the investigation
a. Click Resolve. b. select the resolution method to be used:
i. Make Receiving match out slip. The receiving document (Voucher) is cancelled, and a new voucher that matches the out slip is created. (If multiple Vouchers are involved, they are all cancelled and a single new voucher is created).
ii. Make out slip match Receiving. The original out slip is reversed and a new out slip is created that matches the Voucher. If multiple Vouchers are involved, the items and quantities are combined when creating the new out slip.
iii. Adjust Source inventory. The original out slip is reversed and a new out slip is created to match the Voucher. In addition, an adjustment memo is created to correct the item quantities at the source location. If multiple Vouchers are involved, the items/quantities are combined to create the new out slip.
iv. Adjust Target inventory. The original Voucher is canceled and a new voucher created to match the out slip. In addition, an adjustment memo is created to correct item quantities at the target store. If multiple Vouchers are involved, all of them are canceled, and the items and quantities are combined to create the new voucher.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Reversing Verified Transfer
1. Go to Transfer> Slips. 2. Search the Slip number to be reversed. NOTE:
If the Voucher is the one which need to be reversed then find the corresponding Slip by trying to
reverse the Voucher (click Reverse button for that particular Voucher), system will show a pop up
screen informing the related Slip number. Voucher cannot directly be reversed, must reverse the
Slip firstly.
3. Click Reverse button.
4. Give comment in the Comment 1 or Comment 2 field. Click OK. System will automatically create the reversing transaction. Please check the Status2 field, the original slip status is Regular and when the reversing happened system will change the original Slip status to Reversed and the corresponding to Reversing.
5. Go to Purchase>Voucher.
6. Search the related Voucher number by the TO number. The result will show 2 Vouchers, check the Type field, it will show the original (Receive) and the reversing (Return). The Return type is the result of the reversal process which is done automatically by the system.
Customer Creation 1. Go to Customer Mgmt>Customers 2. Click NEW 3. Enter necessary information
a. SC ID – (system generated) b. Company c. First Name d. Last Name e. Street f. Suburb g. Phone h. Mobile i. Birthday j. Reg. Date k. City l. Gender m. Customer Type n. E-mail o. Customer Disc% p. Customer ID q. Image (if applicable)
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
i. Go to Sales> Receipts ii. Click New
iii. Enter sales associate per transaction (required) iv. Enter Customer Information (if applicable) v. Select Receipt Type = Regular vi. Enter item(s) and quantity to be purchase by the Customer
1. Manually enter the barcode of the item/s 2. Scan the Item/s 3. Use Choose/Edit Items
vii. Input Discount % value given to the customer in Item Note1 field viii. Input Tag Price amount in Item Note2 field
ix. Click Cash as payment tender x. Enter the amount given by the Customer in the Taken Amount field xi. Click OK
xii. Click Print/Update
b. Credit Card Tender i. Go to Sales> Receipts ii. Click New
iii. Enter Customer Information (if applicable) iv. Select Receipt Type = Regular v. Enter item(s) and qty to purchase
1. Enter barcode 2. Scan Item
3. Use Choose/Edit Items vi. Enter sales associate per transaction (required)
vii. Click Credit Card as payment tender viii. Enter Credit Card Approval Code/Authorization#
ix. Click OK x. Click Print/Update
c. Split Tender
i. Go to Sales> Receipts ii. Click New
iii. Enter customer information (if applicable) iv. Select Receipt Type = Regular v. Enter item(s) and qty to purchase
1. Enter barcode 2. Scan Item
3. Use Choose/Edit Items vi. Enter sales associate per transaction (required)
vii. Click Cash as payment tender viii. Enter the amount given by the Customer in the Taken Amount field
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
ix. Click OK x. Click Credit Card as payment tender. xi. Enter Credit Card Approval Code/Authorization#
xii. Click OK xiii. Click Print/Update
d. Gift Certificate
i. Go to Sales> Receipts ii. Click New
iii. Enter Customer Information (if applicable) iv. Select Receipt Type = Regular v. Enter item(s) and qty to purchase
1. Enter barcode 2. Scan Item
3. Use Choose/Edit Items
vi. Enter sales associate per transaction (required) vii. Click Gift Certificate as payment tender.
viii. Enter Taken Amount, Certificate # and Authorization # ix. Click OK x. Click Print/Update
2. Return / Exchange
a. Same Amount i. Go to Receipts>Sale ii. Click New
iii. Select Receipt Type = Regular iv. Enter return item with negative quantity v. Enter original receipt# vi. Enter exchange item with positive quantity
vii. Click Print/Update b. Return Item Price is lower than the Exchange Item Price
i. Go to Receipts>Sale ii. Click New
iii. Select Receipt Type = Regular iv. Enter return item with negative quantity v. Enter original receipt# vi. Enter exchange item with positive quantity
vii. Choose the appropriate Payment Type viii. Enter necessary details to complete the payment
ix. Click Print/Update c. Return Item Price is Higher than the Exchange Item Price
i. Go to Receipts>Sale ii. Click New
iii. Select Receipt Type = Regular iv. Enter return item with negative quantity v. Enter original receipt# vi. Enter exchange item with positive quantity
vii. Cashier to suggest to customer to purchase another item. If customer doesn’t want to purchase another item, copy the negative receipt total in the Fee text box.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
viii. Select Forfeited as fee type ix. Choose the appropriate Payment Type x. Enter necessary details to complete the payment xi. Click Print/Update
3. Refund – Case to case basis
a. Go to Receipts>Sale b. Click New c. Select Receipt Type = Return d. Enter item to return (with a positive qty) e. Choose the appropriate Payment Type f. Enter necessary details to complete the payment g. Click Print/Update
4. Voiding of Transaction – within the day only with Supervisor’s approval
a. Go to Receipts> Sales b. Search for the receipt to void/cancel c. Click Reverse d. Enter Reason for voiding e. Click OK
Adjustment Memo Cost Adjustment
1. Click Merchandise> Adjustment 2. Click NEW 3. Choose COST as Adjustment Type 4. Enter Item to adjust
a. Scan or enter the Barcode in the lookup field b. Click Choose/Edit Item and search for the item/s
5. Enter new Cost under AdjC$ column 6. Enter the Reason of Cost Adjustment under Reason Code Field 7. Click PRINT/UPDATE
Price Adjustment 1. Click Merchandise> Adjustment 2. Click NEW 3. Choose on PRICE as Adjustment Type 4. Choose Price Level Name to adjustment the price 5. Enter Item to adjust
a. Scan or enter the Barcode in the lookup field b. Click Choose/Edit Item and search for the item/s
6. Enter new Price under AdjP$T$ column 7. Enter the Reason of Price Adjustment under Reason Code Field 8. Click PRINT/UPDATE
Quantity Adjustment 1. Click Merchandise> Adjustment
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
2. Click NEW 3. Choose on QUANTITY as Adjustment Type 4. Choose Store Code 5. Enter Item to adjust
a. Scan or enter the Barcode in the lookup field b. Click Choose/Edit Item and search for the item/s
6. Enter new quantity under Adj Str Qty column 7. Enter the Reason of Quantity Adjustment under Reason Code Field 8. Click PRINT/UPDATE
Employee Management Group
2. Click New
4. Click permission
6. Click Save
Employee
1. Go to Employee Mgmt>Employees 2. Click New 3. Enter all required information
a. First Name b. Last Name c. Login Name d. Password e. Confirm Password f. Check Required Password Change g. Click Save h. Click Employee Mgmt>Groups i. Choose the Group to which the new employee will be part of j. Click Form View k. Add the employee name under Group Member l. Click Save
Enterprise Communication Manager (Manual Process) 1. Run ECM.exe 2. Click Station button
3. Click Start Exchange
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Report Generation 1. Run Retail Pro9 Reports.exe 2. Enter username & password 3. Click Reports 4. Select Report Category 5. Select report to generate 6. Click Run button 7. Fill-up the report criteria to filter information 8. Click OK button to generate the report
Physical Inventory
Configure System Preferences
1. Click on Option> System Preferences> Local Preferences> Merchandise > PI Tool> Option a. Physical Inventory type ( Simple Physical) b. Initialize Unit Inventory by (ALU) c. Detail Threshold Cost for the Multi-Zone Report (0) d. Use Filter for Start (optional) e. Strip Leading Zeroes from ALUs During PT Downloads (Disable) f. Auto Update Maximum Allowed Variance Percentage (0) g. Allow PI to reactivate inventory items on PI update (Disable) h. Update inventory counts on remote station (Disable)
2. Click on Option> System Preferences> Local Preferences> Merchandise > PI Tool> Import Maps
(Create and/or edit an import map) a. Click on New b. Enter the Map Name (BC) c. Enter the ALU Begin and End Character d. Enter the Count Begin and End Character e. Check or Enable ALU f. Click UPDATE to Save
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Physical Count Procedure:
1. Go to Merchandise> Inventory 2. Click Physical Inventory>Stores 3. Click NEW 4. Input PI Name (Store Code) 5. Input Notes (optional) 6. Select Store(s) 7. Click Create 8. Set necessary Filter(s) 9. Click OK 10. Click Scanned 11. Click New 12. Select Option to input physical count
a. Import i. Locate the Text file which include the Physical inventory ii. Click Import
b. Manual i. Enter Look Up ii. Enter quantity
3. PDT i. Connect the PDT to the computer to automatically download the data
13. Click OK 14. Click Update PI 15. Choose Option
a. All inventory – for all items in store b. Quantity Only – for specific items only
16. Mark the Location to update inventory 17. Click Update 18. Click OK
AutoCount Backend® User’s Guide – Head Office
Ver 2.0
Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
4 Maret 2020
MTM Solusindo .
Administration Creating of User
1. Go to General Maintenance > User Maintenance 2. Click NEW 3. Enter required fields :
a. User Login ID b. User Name c. Password d. Confirm Password
4. Click SAVE Creating of Account Type
1. Go to General Maintenance > Account Type Maintenance 2. Click NEW 3. Enter required fields :
a. Account type b. Description
4. Click OK Creating of Payment Method
1. Go to General Maintenance > Payment Method Maintenance 2. Click NEW 3. Enter required fields :
a. Payment Method Type b. Payment Method c. Journal Type d. Bank/Cash Account e. Payment Type
4. Click OK Creating of Credit Term
1. Go to General Maintenance 2. Credit Term Maintenance 3. Click NEW 4. Select the Type of Term
How to Backup Database
1. Go to Tools > Backup 2. Click Browse 3. Select the location where the database will be saved > OK 4. Click Backup To 5. Click CLOSE
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Sales Creating of Sales Invoice
1. Go to Sales > Invoice 2. Click NEW 3. Enter required fields :
a. Debtor (Required) b. Name c. Address d. Invoice No e. Date
4. Click SAVE Creating of Cash Sale
1. Go to Sales > Cash Sale 2. Click NEW 3. Enter required fields :
a. Debtor (Required) b. Name c. Address d. C/S No e. Date
4. Click SAVE
Purchase Creating of Purchase Order
1. Go to Purchase > Purchase Order 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. P/O No e. Date
4. Enter Items to be ordered c. Right click on an empty table, Click add (or Click the + sign above field) d. Enter Qty to be ordered e. Input PO Cost (if applicable) f. Input PO Price (if applicable)
5. Click SAVE Creating of Good Received Notes
1. Go to Purchase > Good Received Note 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. G/R No e. Supplier D/O No f. Date
4. Click SAVE
MTM Solusindo .
Creating of Purchase Invoice
1. Go to Purchase > Purchase Invoice 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. P/I No e. Supplier D/O No f. Sipplier Invoice No g. Date
Creating of Cash Purchase
1. Go to Purchase > Cash Purchase 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. C/P No e. Supplier DO No f. Date
Creating of Purchase Return
1. Go to Purchase > Purchase Return 2. Click NEW 3. Enter required fields :
a. Creditor (Required) b. Name c. Address d. P/R No e. Supplier C/N No f. Supplier Invoice g. Date
Stock Creating of Stock Item
1. Go to Stock > Stock Item Maintenance 2. Click NEW 3. Enter items details
a. Item Code (click on + to Generate item code automatically) b. Description c. UOM d. Selling Price on Price1
Other Info : e. Item Group f. Item Type g. Item Brand h. Item Category i. Item Class
4. Click SAVE
MTM Solusindo .
Creating of Location
1. Go to Stock > Stock Location Maintenance 2. Click NEW 3. Enter required fields :
a. Location b. Description c. Address
5. Click SAVE Creating of Package
1. Go to Stock > Stock Package Maintenance 2. Click NEW 3. Enter required fields :
a. Package Code b. Qty Limit c. Opening Sold Qty d. Expiry Date
4. Click (+) icon to add items to package 5. Click SAVE
How to do Stock Take
1. Go to Stock > Stock Take 2. Click NEW 3. Enter required fields :
a. Description b. Location c. Stock Take No d. Date
4. Enter Items to be added : a. Right click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input “On Hand Qty” and “ Physical Qty”
5. Click SAVE How to do Stock Adjustment
1. Go to Stock > Stock Adjustment 2. Click NEW 3. Enter description and “Stock Adjustment No” 4. Enter Items to be added :
a. Right click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input “Location” and “Qty”
5. Click SAVE
MTM Solusindo .
How to do Stock Issue
1. Go to Stock > Stock Issue 2. Click NEW 3. Enter description and “Stock Issue No” 4. Enter items to be added :
a. Right Click on an empty field, click add (or Click the +sign above field) b. Enter the item code c. Input “Location” and “ Qty”
5. Click SAVE How to do Stock Receive
1. Go to Stock > Stock Receive 2. Click NEW 3. Enter description and “Stock Receive No” 4. Enter items to be added :
a. Right click on an empty field b. Click add (or Click the +sign above field) c. Enter the item code d. Input “Location” and “ Qty”
5. Click SAVE How to do Stock Write-Off
1. Go to Stock > Stock Write-Off 2. Click NEW 3. Enter description and “Stock Write Off No” 4. Enter Items to be added :
a. Right Click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input Qty
5. Click SAVE How to do Stock Transfer
1. Go to Stock > Stock Transfer 2. Click NEW 3. Enter required fields :
a. Description b. Final Location
i. If the location is not on the master list (Follow steps on location maintenance) c. Stock Transfer No d. Date e. From location f. To Location g. Receive Date h. Receive By
4. Enter Items to be added : a. Right Click on an empty field b. Click add (or Click the + sign above field) c. Enter the item code d. Input Qty
5. Click SAVE
MTM Solusindo .
How to Check Stock Card Report
1. Go to Stock > Stock Card Report 2. Define filter options (Date Range) 3. Click Inquiry 4. Click Preview 5. Select Report > OK 6. Click Print (if you want to print out)
How to Check Stock Balance Report
1. Go to Stock > Stock Balance Report 2. Define filter options (Date Range) 3. Click Inquiry 4. Click Preview 5. Select Report > OK 6. Click Print (if you want to print out)
How to Check Stock Balance by Location Report
1. Go to Stock > Stock Balance by Location Report 2. Define basic filter 3. Click on More Options to select location(s) 4. Click Inquiry 5. Click Preview 6. Select Report > OK 7. Click Print (if you want to print out)
How to Check Stock Aging Report
1. Go to Stock > Stock Aging Report 2. Define basic filter 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
How to Check Monthly Sales Analysis Report
1. Go to Sales > Monthly Sales Analysis Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
How to Check Sales Analysis by Document Report
1. Go to Sales > Sales Analysis by Document Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
How to Check Profit & Loss of Document Report
1. Go to Sales > Profit & Loss of Document Report 2. Define the filter options 3. Click Inquiry
a. Click on + to expand the details b. Double click on any document row to view the source document
4. Click Preview 5. Click OK 6. Click Print (If you want to print out)
How to Check Monthly Purchase Analysis Report
1. Go to Purchase > Monthly Purchase Analysis Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (if you want to print out)
How to Check Purchase Analysis by Document Report
1. Go to Purchase > Purchase Analysis by Document Report 2. Define the filter options 3. Click Inquiry 4. Click Preview 5. Click OK 6. Click Print (if you want to print out)
AutoCount POS Frontend® User’s Guide – Head Office
Ver 5.0
Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
20 January 2020
MTM Solusindo .
Point Of Sale
How to Login
9. Go to autocount pos 5.0 10. Enter username & password 11. Klik enter
How to open counter
1. Go to more function (F11) 2. Click open counter
3. Enter open counter amount
4. Click OK
MTM Solusindo .
Sales Transacation
Search item
By manual
5. Go to item button (F1) 6. Klik search > choose item 7. Click Ok/double Click By scanner
1. Scan the barcode using scanner
By search item code/barcode
Change quantity the selected item
1. Click Qty button (F2) 2. Change qty 3. Click Ok
Change UOM the selected item
1. Click UOM button (F9) 2. Change UOM 3. Click Ok
Change discount
Discount the selected item 1. Clik discount button (F10) 2. Change discount 3. Click Ok Total discount all item 1. Go to more function (F11) 2. Click total discount button 3. Change total discount for all items discount 4. Clik Ok
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Delete item transaction
Delete selected item 1. Click delete button (del/delete). delete the selected item line.
Clear all item 1. Click clear all transaction button (CTRL+A). To clear off all the items that been scanned or to be
sold on current transaction.
Change unit price the slected item
1. Click price button (F3) 2. Change price item select 3. Click Ok
Void/unvoid bill
Void/unvoid 1. Click find bill button 2. Choose a selected transaction 3. Click void/unvoid button 4. Click Ok > Set remarks > click Ok
Hold bill
1. Click hold bill button (CTRL+C ). This function help to put the bill on hold 2. Enter ID number transaction 3. Click Ok
Recal bill
1. Click recall bill button (CTRL+E ). Recall the bill that been put on held. 2. Click search 3. Choose ID Number transaction 4. Click Ok
Reprint last receipt
1. Reprint the receipt of latest transaction. If user would like to reprint the more previous bill, do it on
Find Bill or press CTRL + B. Click search > choose transaction > reprint
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Payment
Cash 1. Click cash button (F4) 2. Enter amount 3. Click OK Credit card 1. Click credit card button (F5) 2. Define credit card type 3. Enter aproval code 4. Click Ok Debit card 1. Go to more function (F6) 2. Choose debit card (F3) 3. Define debit card type 4. Enter aproval code 5. Click Ok
More function
Cash In / Cash Out
1. Click cash in/out button (CTRL+G). Allows user to record either the operation of removing cash from
cash drawer or adding cash into the cash drawer without involving transaction. 2. Choose and click cash in/ cash out. 3. Set remark, and enter cash amount. 4. Klik Ok
Check stock level
1. Go to more fuction 2. Click find item > choose item > click Ok 3. Click inquiry.
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Close Counter
1. Go to more function 2. Press on Close Counter button. 3. Choose close counter type that you wish to use. Checkout For Cashier will close the cashier's session
whereas Checkout For Terminal will close the terminal's session. 4. Key in the amount collected of each payment method. For cash, click on the ‘Calculator’ icon beside
the word space to key in how many pieces of notes or coins inside the cash drawer. 5. Click on Check & Save (F1) button. During the checking and saving, the variance amount will be
displayed (variance amount is the difference amount between amount collected and system amount).
6. After saving, message below will prompt to notify that the close counter data has been saved successfully.
7. Click on 'OK' and a close counter report will be printed. 8. If there is an amendment required on Close Counter and has to be redone, click on the Redo Close
Counter (F3) button and repeat the steps. 9. Close Counter Document Summary button summaries all the transaction that occurred during the
session by grouping them in Payment Method. 10. Sales screen will be disabled and greyed after close counter. To continue for new sales, you can do
the Open Counter to create a new POS Session.
Syncronize
1. Go to more function (F11) 2. Click syncronize 3. Chooze full sync / speed sync
( This button allows data to be synchronized between back and front end of POS. Every change made in Back End must be synced to Front End to reflect the changes. If some of the changes made in back end did not reflect in front end, most probably synchronize is not been done.
Report
Daily sales report
1. Go to more fuction 2. Click report 3. Choose daily sales report 4. Define filter options (date range) 5. Click inquiry 6. Click preview
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Sales report
1. Go to more fuction 2. Click report 3. Choose pos sales report 4. Define filter options (date range) 5. Define filter options (cashier) 6. Define filter options (terminal) 7. Click inquiry 8. Click preview
Transaction viewer
1. Go to more fuction 2. Click report 3. Choose transaction viewer report 4. Define filter options (date range) 5. Define filter options (cashier) 6. Define filter options (terminal) 7. Click inquiry 8. Click preview
Promoter sales analysis
1. Go to more fuction 2. Click report 3. Choose promoter sales analysis report 4. Define filter options (date range) 5. Define filter options (promoter) 6. Click inquiry 7. Click preview
Close counter report
1. Go to more fuction 2. Click report 3. Choose close counter report 4. Define filter options (date range) 5. Define filter options (cashier) 6. Define filter options (terminal) 7. Click inquiry 8. Click preview
AutoCount Accounting® User’s Guide – Head Office
Ver 2.0
Ruko Bali View Point No.43, Jl. Cirendeu Raya, Pisangan, Ciputat Timur, Pisangan, Tangerang Selatan, Kota Tangerang Selatan, Banten 15419
Autocount Accounting POS User’s Guide –Store
MTM Solusindo .
Introduction
This document shows the step by step procedures on how to create documents in Autocount for all the
processes to be created for Head Office Operations.
Version History
Update Type(s) Author
4 Maret 2020
MTM Solusindo .
Chart of Account
Creating Normal Accounts
1. Go GL > Account Maintenance 2. Click New Normal Account 3. Choose Parent Account 4. Click Add(ins)
a. Enter account no. b. Enter the description c. Enter Currency d. Choose Cash flow Category
5. Click Save
Creating Payment Accounts
1. Go GL > Account Maintenance 2. In the special account field, Click Bank, Cash, Deposit
a. Choose Account type b. Enter account no. c. Enter the description d. Enter Currency e. Choose Cash flow Category
3. Click Add Payment Method a. Enter Payment Method Description b. Enter Bank Charge (if you want to use it)
How to Set Account Code Format
1. Go to Tools > Options
2. Click ‘+’ in the General
3. Click Account Code Format
4. Change Account Code Format
5. Click OK
1. Go to Tools > Change Code > Change Account Number
2. Click on '+' sign
5. Click Change
MTM Solusindo .
General Ledger
1. Go to GL > Opening Balance Maintenance
2. Enter amount DR or CR
a. Enter the balance amount only in the child's account
b. For debtors / creditors, add an 'past' entry in the AR / AP menu, and this opening balance
will be updated automatically
1. Go to GL > Trial Balance Report
2. Select Date
1. Go to GL > Profit and Loss Statement
2. Select Date
2. Select Date
MTM Solusindo .
1. Go to A/R > A/R Receive Payment
2. Choose Debtor
3. At the bottom there is a list of items and the amount of payment billed
a. Check the items to be paid by the debtor
b. Enter the amount of money you want to pay in the ‘pay’ column
4. Select payment method (to be debited)
5. Enter payment amount
2. Choose Creditor
3. At the bottom there is a list of items and the amount of payment billed
a. Check the items to be paid to the creditor
b. Enter the amount of money you want to pay in the ‘pay’ column
4. Select payment method (to be credited)
5. Enter payment amount