av archives: using grants to provide better access nea 2014
DESCRIPTION
WGBH Media Library and Archives presentation from New England Archivists Spring 2014 conference. Covers 2 grants we're completing: The Boston TV News Digital Library and the Mellon Participatory Cataloging Project.TRANSCRIPT
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AV Archives: Using Grants to Provide Better Access
Presented by Allison Pekel and Sadie Roosa
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Who we are: WGBH Media Library and Archives 2
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The WGBH Archive Vault 3
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Boston TV News Digital Library
Experience Boston history as it was reported
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Funded by 5
© 2014 WGBH
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WGBH Media Library and Archives (WGBH)— Public TV station (and archive)— Local Boston Public TV news collection
Northeast Historic Film (NHF)— Regional Archive— Local Boston commercial station (WCVB) news collection
Boston Public Library (BPL)— Major Public Library— Local Boston commercial station (WHDH) news collection
Cambridge Community TV (CCTV)— Community access TV station— Local Boston community access coverage
Partners
© 2014 WGBH
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The Site 7
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www.bostonlocaltv.org
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Types of Content
Edited stories Original footage B-roll Full broadcasts
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Silent Sound Mixed silent and sound Color B&W
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Edited stories
Certain amount of context guaranteed
Easy to identify reporter
Artifact of what people actually saw
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Original footage
Primary source
Additional, often never-before-seen content
Have to check for off the record comments
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B-roll
Not much context
Often less accompanying descriptive data
Shows the process that went into producing & editing news stories
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Full broadcasts
Artifact of what people watched
Extra context of what else was happening at the same time
In-studio segments broadcast live
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Blog 13
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Highlights project accomplishments
Highlights content and gives additional context
Acts as an easy and interesting portal into the collections
Makes our site more Search Engine friendly
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Most Popular 14
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2nd most viewed page on site
Brings in new users through Google searches
Links directly to media
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Using Social Media 15
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Traditional archives aspects
Inventory Transcription Cataloguing Preservation Digitization Access
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Inventory 17
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Transcription 18
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Cataloguing
Location, Name, and Subject headings
LOC Subject Headings and Name Authority Files
AACR2 compliant local headings
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Preservation and Digitization
Physical preservation based on format and condition
Digitization as 8 or 10 bit uncompressed quicktime files
Digital preservation of uncompressed essence files
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Access: Catalog
Full searchable catalog published online
Filemaker fields mapped to PBCore
PBCore XML ingested and stored in Solr index
Blacklight app for searching and browsing
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Access: Video
Compressed and watermarked videos streaming online
Enhanced descriptions for increased discoverability
Fair use
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Uniqueness
Collaboration
User participation
On-demand/user-sponsored digitization
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Collaboration: Bringing materials together 24
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1960-
1969 1970-
1979 1980-
1989 1990-
2000
WHDH
WCVB
WGBH
CCTV
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Collaboration: Bringing skills together WGBH
— Deep experience with film, video, audio and moving images— Need to solve issues of digital moving images— Have beginnings of a solution and work flow of digital files
storage, preservation, and access— Strong relationship with broadcast and on-line viewers, the public,
and educators NHF
— Extensive experience with film— Extensive experience with issues of moving image preservation
and access— Film transfer and storage capabilities— Strong relationship with broad New England community many
who have lived in the area for years
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Collaboration: Bringing skills together BPL
— Extensive knowledge of library standards as applies to paper, books, photos
— Strong relationship with local community as a public library resource
— Strong public access policies and capability— Well known institution
CCTV— Close relationship with patrons and community— Strong and successful community access station— Captured and saved community history from 1990-2000— Truly understands the need for digital solutions at economical
prices
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Educational Resources
http://www.pbslearningmedia.org/collection/bln12/
Video Resources
Lesson Plan that links with student blog the Boston TV News site
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Rights guide
Explore legal concerns for local news collections
Outlines opportunities and risks for other archives
Easy to use resource
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FLOW CHART 29
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Collaboration: Future Opportunities
Participating in Digital Commonwealth
Reaching out to other local news collections— Television— Radio— Print
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User participation: Direct
User comments
User feedback survey
Student written blog
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User participation: Voting for digitization
Before digitizing anything we:
Published full-text catalog
Asked users to vote on which assets to digitize
Consulted academic advisors in the field
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User participation: Voting results
1184 votes
825 assets received votes
Priority ranking- weighing user votes and advisor suggestions
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Digitization on Demand: Searching full catalog
Initial website search results return only video assets
Check box for full catalog search including text-only records
Any item without media can be requested for digitization
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Digitization on Demand: User/Admin dashboard
User can see The digitization status of any artifact they’re
following All of the digitization requests they’ve made All of the videos they’ve sponsored
Admin can Monitor all request Change status of each artifact
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Digitization on Demand: Institutional workflows
Communications and transactions with users happen off-site through email or phone
Each partner handles their own digitization and payment workflow
With increased demand a regular fee structure could be created, further automating the process
All media made publicly available on the site
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Please visit
Boston TV News Digital Library
www.bostonlocaltv.org
www.facebook.com/BostonTvNewsDigitalLibrary
www.youtube.com/user/bostonlocaltv
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The Andrew W. Mellon Foundation
Digitized & Provided Scholarly Access to Over 165 Hours of Archival Content
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Mellon 39
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Goals Challenges• Launch Catalog• On Demand Digitization
and Transcription• Incorporation of User
Generated Metadata• Curated Collections
Incorporation of text only records
Search functionality for records with limited metadata
Programs vs. Assets
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MARS Program Records
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Media Player with Synced Transcript
Topics
Subject Headings
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Faceted Search Functionality
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Program Record
Asset Record
⏎⏎
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Goals Challenges• Launch Catalog• On Demand Digitization and
Transcription• Incorporation of User
Generated Metadata• Curated Collections
Request Guidelines Transaction Process Program Rights Restrictions Cost & Sustainability
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Goals Challenges• Launch Catalog• On Demand Digitization and
Transcription• Incorporation of User
Generated Metadata• Curated Collections
Participant Requirements Available Fields Data Addition or Substitution Tracking Changes Approval Process Crediting System
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• Solicit Participation Past users of the Archive- Cold emailing H-Net.org: Humanities and Social Sciences Online H-NewEngland: New England History & Culture
H-Afro-Amer: African American StudiesH-Women: Women’s HistoryH-Animal: Animal Studies
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Mellon
• Access to the Catalog- Archival Visits when possible- Research done by staff
• Access to Audio Visual Materials- Watermarked Video- DVD/CD loan system
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• Contributing Metadata - Guide to Submitting
Metadata
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MetadataSubmitted by Carol Bunch Davis
Assistant Professor at Texas A & M University at Galveston
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MetadataSubmitted by Sarah Suhadolnik
Doctorial Candidate in Musicology & Philosophy at the University of Michigan
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Goals Challenges• Launch Catalog• On Demand Digitization and
Transcription• Incorporation of User
Generated Metadata• Curated Collections
Elements of a Collection Application Process Rights Clearance Advisory Process
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• Elements of a Curated Collection- Introduction- Article- One Audio-Visual Media Item- Biography - Links to Related Media- Metadata & Summaries
Early Curated Collection Draft
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• Application Process- Prospectus- Roles Senior Collection CuratorsCollection CuratorsAsset Experts- Payment
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• One Audio-Visual Item: Rights Clearance- Scholar Selected Assets viewed as most important to scholarly community- Forced us to create a Rights Clearance workflow- Out of 165 hours, we cleared the rights to 54 hours of full programing and 19 hours of unedited interviews. - That’s a total of 73 hours of new content online!
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• Advisory Process - Scholar Selected- Paid- Submission of edits & Questionnaires - Optional Revision Period
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Featured Media: Joyce Chen Cooks•Starred Joyce Chen, a Boston local chef & restaurateur•Produced by WGBH in 1966•26 Episodes
Curated Collection Topic:•Joyce Chen came along after the success of the French Chef with Julia Child. Though different in personality, both set out to mediate foreign food for American palates and they enable us to pinpoint the regularities in cooking pedagogy at the
time.
Senior Collection Curator: Dana Polan•Doctorat d’Etat in Letters from the Sorbonne Nouvelle •Ph.D. in Modern Thought from Stanford.•Professor of Cinema Studies in the Tisch School of the Arts at NYU. •Author of 8 books in film and media, including, most recently, Julia Child's The French Chef
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Joyce Chen
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Museum Open House•Starred Russell Connor•Co-Produced by the MFA and WGBH for multiple seasons beginning in 1963Invitation to Art•Starred Brian O’Doherty•Co-Produced by the MFA and WGBH for multiple seasons beginning in 1959Bengtz on Drawling •Starred Ture Bengtz•Co-Produced by the MFA and WGBH in 1958
Collection Curator: Museum of Fine Arts, Boston•Est. July 4, 1876•One of the most comprehensive art museums in the world with a collection encompassing nearly 450,000 works of art.
© 2014 WGBH
Brian O’Doherty
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Erica•Starred Erica Wilson•Produced by WGBH for two seasons•Season 1: 1971 with 26 episodes•Season 2: 1975-1976 with 13 episodes
Curated Collection Topic:•Explores Erica Wilson’s work, legacy and her tremendous impacts both on needlework and on public television.
Collection Curator: Amanda Grace Sikarskie•Ph.D Michigan State University •Adjunct Assistant Professor: Museum Studies Program at Michigan State U. Adjunct Assistant Professor: Dept. of History at Western Michigan University •Research Associate with the Quilt Index: Online archive for images & metadata of over 60,000 quilts
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Erica Wilson
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Poetry from M.I.T.•Produced by M.I.T. and broadcast by WGBH 1962-1963•9 poets featured: Robert Penn Warren, Mark Van Doren, Richard Wilbur, Robert Graves, John Ciardi, David Ferry, Denise Levertov, Theodore Weiss & X.J. Kennedy
Curated Collection Topic:•These media events occurred during the collision between American poetry and an increasingly scientifically-oriented public culture. In this setting, poets took up the rare opportunity to speak as poets, on behalf of poetry, while confronting one of the primary seats of science and technology.
Collection Curator: Jim Cocola•Ph.D. in English from the University of Virginia •Assistant Professor of Literature, Film, & Media at Worcester Polytechnic Institute •Essays have appeared & are forthcoming in College English, College Literature, Discourse, the Minnesota review, n+1, SEL: Studies in English Literature 1500-1900 and The Worcester Review.
© 2014 WGBH
David Ferry
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American Archive of Public Broadcasting
Library of Congress and WGBHFunded by Corporation for Public Broadcasting
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American Archive 61
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www.americanarchive.org
Mission: To identify, preserve, and make accessible as much as possible the historical record of publicly funded
broadcasting in America
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American Archive
To start
40,000 hours of digital materials from over 100 stations
2.5 million inventory records from 120 stations
Identified over 3 million items kept at stations, archives, producers, and university collections across America
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Thank you!
Please visit www.openvault.wgbh.org
andwww.bostonlocaltv.org
Contact usallison_pekel (at) wgbh (dot) orgsadie_roosa (at) wgbh (dot) org
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