avr agm agenda 2016 - avon valley runners - … agm...members will be selected for the london...

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Avon Valley Runners – AGENDA AGM 2016 Chairman’s Welcome Minutes of the previous AGM meeting. Secretaries report. Treasurer's report. Proposed Constitution amendments (amendment in green):- 5. Membership Proposed Change/Addition e) The membership year will coincide with England Athletics membership year and run from 1 st April through to 31 st March the following year. If voted on changes will also be needed in 4 & 7 to align new membership dates, fees and AGM Current 8. Eligibility (b) The Club may receive a number of ‘Club Places’ for events such as the London Marathon in accordance with the criteria laid down by UK: Athletics. These club entry places are available to members who have more than one year's continuous membership and are EA members (where EA membership contributes to allocation). If more members are eligible for club entry places than have been allocated then the entries will be drawn by ballot, any member who won a club ballot in the previous year will be excluded from the ballot. Rejection from said public ballot is mandatory for inclusion in the club Ballot. Proposed Option 1 8. Eligibility (b) The Club may receive a number of ‘Club Places’ for events such as the London Marathon in accordance with the criteria laid down by UK: Athletics. These club entry places are available to members who have more than one year's continuous membership and are EA members (where EA membership contributes to allocation, this membership has to have been continuous and in place from 1 st April of the Ballot year). If more members are eligible for club entry places than have been allocated then the entries will be drawn by ballot, any member who won a club ballot in the previous year will be excluded from the ballot. Rejection from said public ballot is mandatory for inclusion in the club Ballot. Option 2 Proposed (b) 8. Eligibility (b) The Club may receive a number of ‘Club Places’ for events such as the London Marathon in accordance with the criteria laid down by UK: Athletics. These club entry places are available to members who have more than one year's continuous membership and are EA members (where EA membership contributes to allocation, this membership has to have been continuous and in place from 1 st April of the Ballot year).

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AvonValleyRunners– AGENDAAGM2016

• Chairman’sWelcome• MinutesofthepreviousAGMmeeting.• Secretariesreport.• Treasurer'sreport.• ProposedConstitutionamendments(amendmentingreen):-

5.Membership

ProposedChange/Addition

e)ThemembershipyearwillcoincidewithEnglandAthleticsmembershipyearandrunfrom1stAprilthroughto31stMarchthefollowingyear.

Ifvotedonchangeswillalsobeneededin4&7toalignnewmembershipdates,feesandAGM

Current

8.Eligibility

(b)TheClubmayreceiveanumberof‘ClubPlaces’foreventssuchastheLondonMarathoninaccordancewiththecriterialaiddownbyUK:Athletics.Theseclubentryplacesareavailabletomemberswhohavemorethanoneyear'scontinuousmembershipandareEAmembers(whereEAmembershipcontributestoallocation).Ifmoremembersareeligibleforclubentryplacesthanhavebeenallocatedthentheentrieswillbedrawnbyballot,anymemberwhowonaclubballotinthepreviousyearwillbeexcludedfromtheballot.RejectionfromsaidpublicballotismandatoryforinclusionintheclubBallot.

Proposed

Option1

8.Eligibility

(b)TheClubmayreceiveanumberof‘ClubPlaces’foreventssuchastheLondonMarathoninaccordancewiththecriterialaiddownbyUK:Athletics.Theseclubentryplacesareavailabletomemberswhohavemorethanoneyear'scontinuousmembershipandareEAmembers(whereEAmembershipcontributestoallocation,thismembershiphastohavebeencontinuousandinplacefrom1stApriloftheBallotyear).

Ifmoremembersareeligibleforclubentryplacesthanhavebeenallocatedthentheentrieswillbedrawnbyballot,anymemberwhowonaclubballotinthepreviousyearwillbeexcludedfromtheballot.RejectionfromsaidpublicballotismandatoryforinclusionintheclubBallot.

Option2

Proposed(b)8.Eligibility(b)TheClubmayreceiveanumberof‘ClubPlaces’foreventssuchastheLondonMarathoninaccordancewiththecriterialaiddownbyUK:Athletics.Theseclubentryplacesareavailabletomemberswhohavemorethanoneyear'scontinuousmembershipandareEAmembers(whereEAmembershipcontributestoallocation,thismembershiphastohavebeencontinuousandinplacefrom1stApriloftheBallotyear).

MemberswillbeselectedfortheLondonMarathonbasedonthenumberofraceswhichtheyhaverunasamemberofAVRand/orthenumberoftimesforwhichtheyhavevolunteeredtohelpatAVRracesoverthepastyear.

• ProposedNon-Constitutionalamendments-None

• MembershipFeesThecommitteeproposesthatwedonotincreasethemembershipfeeswhichcurrentlystandat:-

Junior/Student£10;Adult£20peryear.

• LifeMembership-Noproposals.

• CurrentPresidentialRoles(electedeveryOlympicyear).NominationsandElectionsRequired.Ø President –TedRockliffe Ø Ø

Vice-PresidentVice-President

–JudyFarr–JoyceField

Vice-PresidentVice-President

–DeniseEllis–DarrenWrintmore

• Electionofofficers.Allnominatedunopposed:-

Name 1 WarrenWade Chairman2 RichardSouthgate ViceChairman&KitManager3 IanIsaacs Secretary4 FionaGibbs 5 JamieMorrison MembershipSecretary6 AnthonyHickson OffRoadSecretary7 KierstyBarnett RoadSecretary8 LizGard AVTSecretary9 TinaVivian 10 DeniseEllisNew11 SimonReeves Treasurer12 DorothyReeves AssistantTreasurer13 LouiseFearon SocialSecretary14 JaySimms AVTSecretary15 GaryMacAllister 16 LauraOatley MinutesSecretary17 HollieNewman JAVRSecretary18 ToniClark19 BobWashbourne20 KayMiddletonCommitteeofficersstandingdownare:-

o ThankstoJamesCrawford.o ThankstoJobyHobbs.o ThankstoTimLowrie.o ThankstoTinaTowler

Thewholeclubwouldliketothankthemfortheircontributiontoourclub.Theircontinuedsupportinotherroleswithintheclubwillcontinueandismuchappreciated.

• ManythanksforcomingtotheAGM.