axlr8.com ltd theatre management systems steve tiller
TRANSCRIPT
System Benefits
• Saves staff or volunteer time
• Generates sales & saves money
• Provides Audit trail
• Record keeping & data store
• Performance reporting tools
• Compliance issues
• Provides “back up” to key personnel
• No infrastructure expenditure
CRM & Newsletters• Maintain contact details and
notes (clients & staff)
• Access remotely (Internet)
• HTML Mailers – Newsletter, confirmations, scheduling, notifications, reminders.
• Template tools & library
• Remote telesales (outsource)
• Call scheduling tools
• Searches and profiling
• Mail merge - table place names, Badges etc
• Call reporting (who’s done what)
• Planned calls report
• Sales forecasting
• Autoresponders
Mailers
•Mail merge in values•Profiled (PBM)•Simple to use•Subscribe/unsubscribe•Tracking•Templates library
Event Management• Calendar; designate staff, allocation of resource• Publish events and details to website ( Prices, dates, show
details, cast, pictures) or send by email or txt• Members / Staff Portals linked to events• Knowledge bank of event info (through portal)• Single or multiple event organisers• Single or multiple event locations• Online seat booking • Ticketing (concerts, sports, theatre, festivals)• Training class or session bookings
Room or Resource Booking
• Class or room booking
• Capture payments
• Calendar view of availability
• Link to Mailer to raise awareness
• Schedule & notify coaches or staff
• Short or longer term planning
• Auto send: confirmations, receipts, alerts
Ticketing & Bookings
Auto responders: •Confirmations, receipts etc•Advance notice of events•Warnings & Alerts•Subscription reminders etc.
Auto responders: •Confirmations, receipts etc•Advance notice of events•Warnings & Alerts•Subscription reminders etc.
Staff Management
• View Staff allocated to Events and/or work zone• Staff booking and confirmations (email or txt)• Staff searches (attributes, bar staff, catering etc)• Recruitment & selection functionality• Staff Portal with past & present bookings, holidays,
sickness, availability• Timesheets & Payroll (feeds to Sage)• Performance measurement and management tools
(rankings, no shows, costs etc)• Contact relationship management CRM• Prints: Staff badges / ID Cards
Financial
• Price publishing to website
• Links to accounts software
• Cash reconciliation (pay on door)
• Payroll & Expenses
• Budgeting and forecasting tools
• Online payments
• Subscriptions, donations & memberships
• Analytical tools
Membership Subscriptions
Recurring income model– Regular Income– People who support the Theatre. – Low risk and predictable– Auto renewals & receipts– Alerts and recurring invoices automated– Link to benefits – Advanced notices, discounts, same
seat reservations, Newsletters, etc
Encouraging subscription payments
Public view
Members see: •News & meeting minutes•Advance notice of events•Members’ directory search•Etc.
Members Portal
Public views with search and booking facilities
Private member sees account balances and past courses